HomeMy WebLinkAbout2019-01-08 Meeting AgendaPublic Service Committee Meeting Commission Chamber- 1/8/2019- 1:00 PM
PUBLIC SERVICES
1.A motion to renew the Sec. 5311 Rural Transit grant application
between the Georgia Department of Transportation (GDOT)
and Augusta, Georgia for July 1, 2019 to June 30, 2020.
Attachments
2.New Location: A.N. 19-01: A request by Anita Jones for a
retail package Beer & Wine License to be used in connection
with Masters Food Mart located at 2443 Peach Orchard Rd.
District 2. Super District 9.
Attachments
3.New Application: A.N. 19-02: A request by Jeremy Lafontaine
for an on premise consumption Wine License to be used in
connection with Joe's Underground located at 144 8th Street.
Attachments
4.Motion to approve the Fire Fighter Physicals Contract with
University Health for the Augusta Regional Airport. This is an
amendment to the Augusta Richmond County Contract for fire
fighter physicals (RFP 17-196).
Attachments
5.Motion to approve the minutes of the Public Services
Committee held on December 11, 2018.Attachments
6.Provide an update on the inspection of Ms. Yvonne Murphy’s
apartment at Georgian Place Apartments and include a report
from the Board of Health.
Attachments
7.A motion to approve a contract amendment with Reeves Young
LLC for Construction Project Management Services for
Augusta’s Transit Operation and Maintenance Facility project.
Attachments
8.A motion to approve a contract amendment with SKANSKA
USA Building Inc. for Construction Project Management Attachments
Services for Augusta’s Transit Operation and Maintenance
Facility project.
9.A motion to approve an amendment to increase the value of the
Architectural and Engineering services contract with Wendel
Companies dated March 25, 2013 for the Design of a Transit
Operation and Maintenance Facility for Augusta, Georgia.
Attachments
10.Discuss authorizing the Planning & Development and Legal
Department to research the steps necessary to change the City's
alcohol ordinance to allow Augusta & Co. to serve free samples
of local products to visitors and locals. (Requested by
Commissioner Mary Davis)
Attachments
www.augustaga.gov
Public Service Committee Meeting
1/8/2019 1:00 PM
5311 Rural Grant FY2020
Department:Augusta Public Transit
Presenter:Sharon Dottery
Caption:A motion to renew the Sec. 5311 Rural Transit grant application
between the Georgia Department of Transportation (GDOT) and
Augusta, Georgia for July 1, 2019 to June 30, 2020.
Background:The Augusta-Richmond County Commission annually approves
Augusta Public Transit’s Sec. 5311 Rural Transit grant
application for providing rural transportation service to the
citizens of Augusta-Richmond County.
Analysis:The renewal of this contract will allow Augusta Public Transit to
continue providing Rural transportation service to the citizens of
Rural Augusta-Richmond County.
Financial Impact:The Augusta-Richmond County share of the budget for the grant
period beginning July 1, 2019 to June 30, 2020 is $142,895. The
capital projects for this grant cycle is a Mobile Radio and a Base
Radio. The allocated funding breakdown is: Operations 50/50
Split, Federal $141,975 and Local $141,975. Capital 80/10/10
Split Federal $7,360, Local $920.00 and State $920.00. Grand
Total $293,951.
Alternatives:Deny request.
Recommendation:Approve the submission of the grant.
Funds are
Available in the
Following
Accounts:
Rural Transit Budget for 7/1/19 and 6/30/20. In 2019 budget
54609-1120 and 54709-1120
Cover Memo
Item # 1
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Subrecipient: District: 2
Date: 10/4/2018 Please submit budget to GDOT for approval by: October 05, 2018 @ 4:00 p.m.
State Budget Year: SFY2020
1-Jul-2019 To:30-Jun-2020 Subrecipients fill-in green highlighted areas ONLY
Cost Cost Qty Cost/Each Cost
31.Standard Van* $0.00
1.$17,550.00 16.Driver Salary $92,030.00 32.Conversion Van*$0.00
2.$13,743.00 17.Dispatcher Salary $14,760.00 33.Conversion Van / Lift*$0.00
3.$12,150.00 18.Mechanic Salary 34.Shuttle Van $42,502.92 $0.00
4.$11,520.00 19.Fuel $63,000.00 35.Shuttle Van / Lift $46,249.92 $0.00
5.$2,700.00 20.Maintenance and repairs $18,000.00 36.Shuttle Bus $48,792.92 $0.00
6.21.$27,900.00 37.Shuttle Bus / Lift $51,285.92 $0.00
7.$900.00 22.Drug/Alcohol Testing $720.00 38.Mobile Radio 1 $2,000.00 $2,000.00
8.$360.00 23.Fringe Benefits 39.Base Radio 1 $7,200.00 $7,200.00
9.24.License Expense $45.00 40.Computer System $3,200.00 $0.00
10.25.41.3"- 6" Lettering $25.00 $0.00
11.$2,880.00 26.Utilities $473.00 42.Vehicle Striping $265.00 $0.00
27.43.Other:$0.00
28.Communications 44.Other:$0.00
12.$900.00 29.Other $4,320.00 45.$0.00
13.30. Other 46. Tablets $0.00
14.47. Roof Hatch $300.00 $0.00
15.48. Bike Rack $1,200.00 $0.00
$62,703.00 Operating Total $221,248.00 Capital Total 2 $9,200.00
Net Operating Summary
Administrative Total / Ratio $62,703.00 22.08%*Note: These vehicle options are not currently available
Operating Total / Ratio $221,248.00 77.92%
6" Letteringand Striping are costs per vehicle for system name/
Total Operating Budget $283,951.00 must equal total number of vehicles requested if selected
49. LESS: Purchase of Service (POS) Revenue
50. LESS: Non-5311 Expenses $0.00 List vehicles requested to be replaced:
Vehicle # Mileage Vehicle # Mileage
Public Transportation Budget $283,951.00
51.
Net Operating Total $283,951.00
Budget Summary Totals
Operating Budget Total $283,951.00
**Purchase of Service (POS) Local Funds $0.00
Capital Budget Total $9,200.00
Budget Grand Total $293,151.00 $149,335.00 $142,895.00$920.00
$920.00
Surveillance System
Local
$141,975.00$141,975.00
$7,360.00 $920.00
Administrative Total
Federal State
Other
Other
Vehicle Insurance Expenses
Telephone
Office Supplies
Rental Expenses/Equip Rental
Standard Overhead
Computer Software
Indirect Expenses
Director Salary
Supervisor Salary
Bookkeeper Salary
Secretary Salary
Audit
Software Licensing
SECTION 5311 - RURAL TRANSIT BUDGET State fiscal year period: July 1, 2019 - June 30, 2020
Operating Period:
Operating BudgetAdministrative Budget
Augusta-Richmond County
Training
Uniforms Expenses
Marketing
Capital Budget
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Part C: Authorizing Resolution
The following authorizing resolution must be enacted by the governing body of the Applicant
Organization and signed by the Chair of the County Commission, Mayor, or the head of the governing
body of other eligible Applicant Organization, as appropriate. The authorizing resolution must be
properly witnessed and notarized, including the date the notary’s commission expires. The resolution
should also be stamped with the notary seal as well as the seal of the county commission, city, or
appropriate applicant jurisdiction. The certificate of the attesting officer must also be completed.
RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION WITH THE GEORGIA DEPARTMENT OF
TRANSPORTATION AND THE UNITED STATES DEPARTMENT OF TRANSPORTATION FOR A GRANT FOR
PUBLIC TRANSPORTATION ASSISTANCE UNDER TITLE 49 U.S.C., SECTION 5311.
WHEREAS, the Federal Transit Administration and the Georgia Department of Transportation are
authorized to make grants to non-urbanized (rural) areas for mass transportation projects; and
WHEREAS, the contract for financial assistance will impose certain obligations upon Applicant, including
the provision of the local share of project costs; and
WHEREAS, it is required by the United States Department of Transportation and the Georgia
Department of Transportation in accordance with the provisions of Title VI of the Civil Rights Act of
1964, that in connection with the filing of an application for assistance under the Federal Transit Act, the
applicant gives an assurance that it will comply with Title VI of the Civil Rights Act of 1964 and the
United States Department of Transportation requirements thereunder; and
WHEREAS, it is the goal of the Applicant that Minority Business Enterprise (Disadvantaged Business
Enterprise and Women's Business Enterprise) be utilized to the fullest extent possible in connection
with this project, and that definitive procedures shall be established and administered to ensure that
minority business shall have the maximum feasible opportunity to compete for contracts and purchase
orders when procuring construction contracts, supplies, equipment contracts, or consultant and other
services.
NOW THEREFORE, BE IT RESOLVED BY Augusta, GA dba Augusta-Richmond County, hereinafter
referred to as the “Applicant”,
That the Designated Official Mayor Hardie Davis, Jr., hereinafter referred to as the “Official” is
authorized to execute and file an application on the behalf of the Applicant, a City/County government,
with the Georgia Department of Transportation to aid in the financing of public transportation
assistance pursuant to Section 5311 of the Federal Transit Act.
1. That the Official is authorized to execute and file such application and assurances or any other
document required by the U.S. Department of Transportation and the Georgia Department of
Transportation effectuating the purpose of Title VI of the Civil Rights Act of 1964.
2. That the Official is authorized to execute and file all other standard assurances or any other
document required by the Georgia Department of Transportation or the U.S. Department of
Transportation in connection with the application for public transportation assistance.
3. That the Official is authorized to execute grant contract agreements on behalf of the Applicant
with the Georgia Department of Transportation.
Attachment number 2 \nPage 1 of 2
Item # 1
4. That the Official is authorized to set forth and execute Minority Business Enterprise, DBE
(Disadvantaged Business Enterprise) and WBE (Women Business Enterprise) policies and
procedures in connection with the project's procurement needs as applicable.
5. That the applicant while making application to or receiving grants from the Federal Transit
Administration will comply with FTA Circular 9040.1G, FTA Certifications and Assurances for
Federal Assistance 2020 as listed in this grant application and General Operating Guidelines as
illustrated in the Georgia State Management Plan.
6. That the applicant has or will have available in the General Fund the required non-federal funds
to meet local share requirements for this grant application.
APPROVED AND ADOPTED this _____day of ___________, 2018.
_______________________________________
Authorized Official
Hardie Davis, Jr., Mayor
Type Name and Title
Signed, sealed and delivered this _____day of _______________, 2018 in the presence of
_______________________
Witness
______________________
Notary Public/Notary Seal
CERTIFICATE
The undersigned duly qualified and acting Clerk of Commission of Augusta, GA dba Augusta-Richmond
County certifies that the foregoing is a true and correct copy of a resolution adopted at a legally
convened meeting held on ____________________________, 2018.
________________________________
Name of Certifying/Attesting Officer (Seal)
________________________________
Title of Certifying/Attesting Officer
Attachment number 2 \nPage 2 of 2
Item # 1
AUGUSTA, GEORGIA
New Grant ProposaUApplication
Receiwd
Administtatofs Office
DEC o I 2018
Auguela, GA
Before e DepaftmenUegency moy apply for the grant/award on behalf of Augustr Richmond County, they must first obtain rpproval
signature from the Administrator end the Finrnce Director. The Administrator will obtgin information on the grant progrum and
requirements from the funding agetrcy rnd review these for feasibility to determine if this granUaward will benefit Auguste
Richmond County. The Finance Director will review the funding requirement to determine if the grant will fit within our budget
structure and financial goals.
Proposal Project No. Project Title
PROOOI9g TRANSIT 53II RURAL
Rural iransit 531 i ri.rrai Transit Rant applicdiion berween the Georgia
Department of Transportation (GDOT) and August4 Georgia
Matching Funding required: Yes.
Operating expense: 50% Fed. and 50% Local match
Capital: 80olo Federal, l0%o State, and l0o/o local match
Source of Match: GENERAL FUND, already in 2019 Budget.
EEO Required (YA{): No
EEO Dept Notified: No
Start Date: 0710112019
Submit Date: l2/o3l2ots
Total Budgeted Amount: 293,151.00
Sponsor: GM0005
Sponsor Type: PT
Purpose: 20
Name
f,nd Date: 06t30t2020
Department: 091
Total Funding Agency:
Fed Transit Adm
Pass thru Federal
Public Transit
Contacts
Transit Cash Mrtch? Y
150,256.00 Totel cesh Mrtch: 142,895.00
Flow Thru ID: GM0006 GDOT
ID PhoneTYPe
I GMIOI5 Dottery, Sharon (706)82r-18r8
Type
FA
_EI-
S. DOTTORY
Approvals
Dete
1210312018 DepL Signature:
Grrnt Coordinator Signrture:
l.) I have reviewed the Grant application and enclosed materials and:
{Jifrathe granUaward to be feasible to the needs of Augusta Richmond County
(L
y p.C.Currcnt Ihtc:
Currcnt Timc:
12/03t2018
l6:.45:44
t\.'z\vepvrl Finance Director Daft
Z.; S(^"rreviewed the Grant application and enctosed materials and:,./
,b Approve the Department Agency 10 move forward with the applicationr'
the request
L
trscr: SDI 1404 -
Rcport GMl000 GMl000: Grants Management: I
E
Date
Attachment number 3 \nPage 1 of 2
Item # 1
AUGUSTA, GEORGIA
New Grant ProposaUApplication
Before a Department/sgency may rpply for the granUrward on behalf of Augusta Richmond County, they must first obtain epprovrl
signature from the Administrator and the Finence Director. The Administretor will obtain informrtion on the grant program and
requirements from the funding agency rnd review these for fe.esibility to determine if this grenUrward will benefit Augusta
Richmond County. The Finence Direclor will review the funding requirement to determine if the grant will lit within our budget
structure and finencial goels.
Proposal Project No. Project Title
This form will also be used to provide the externrl auditors with informrtion on all grants for compliance and
certification requirrments as required by the State and Federrt Governmenl
uscn SDI1404 - SHARON DOTTERY prgc Currcnt Detc: 12103120'18
Currcnt Timc: l6:45:il4Rcporr: GMl000_PROPOSAL - GM1000: Crans Management:2
Attachment number 3 \nPage 2 of 2
Item # 1
Public Service Committee Meeting
1/8/2019 1:00 PM
Alcohol Application
Department:Planning & Development
Presenter:Julietta H. Walton
Caption:New Location: A.N. 19-01: A request by Anita Jones for a retail
package Beer & Wine License to be used in connection with
Masters Food Mart located at 2443 Peach Orchard Rd. District
2. Super District 9.
Background:This is a New Location.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1,330.00
Alternatives:
Recommendation:The Planning & Development Office approved the application
subject to additional information not contradicting the
applicant’s statements. The Sheriff’s Office approved the
application subject to additional information not contradicting
applicant’s statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Law
Administrator
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 4
Item # 2
Attachment number 1 \nPage 2 of 4
Item # 2
Attachment number 1 \nPage 3 of 4
Item # 2
Attachment number 1 \nPage 4 of 4
Item # 2
Public Service Committee Meeting
1/8/2019 1:00 PM
Alcohol Application
Department:Planning & Development
Presenter:Julietta H. Walton
Caption:New Application: A.N. 19-02: A request by Jeremy Lafontaine
for an on premise consumption Wine License to be used in
connection with Joe's Underground located at 144 8th Street.
Background:This is a New Application.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $625.00.
Alternatives:
Recommendation:The Planning & Development Office approved the application
subject to additional information not contradicting the
applicant’s statements. The Sheriff’s Office approved the
application subject to additional information not contradicting
applicant’s statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Law
Administrator
Clerk of Commission
Cover Memo
Item # 3
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 4
Item # 3
Attachment number 1 \nPage 2 of 4
Item # 3
Attachment number 1 \nPage 3 of 4
Item # 3
Attachment number 1 \nPage 4 of 4
Item # 3
Public Service Committee Meeting
1/8/2019 1:00 PM
Firefighter Physicals- Airport
Department:Augusta Regional Airport
Presenter:Herbert Judon
Caption:Motion to approve the Fire Fighter Physicals Contract with
University Health for the Augusta Regional Airport. This is an
amendment to the Augusta Richmond County Contract for fire
fighter physicals (RFP 17-196).
Background:It is a National Fire Protection Standard (NFPA 1582) that
Firefighters have an annual comprehensive occupational medical
health exam. This standard outlines an occupational medical
program that will reduce risks and provide for the health, safety,
and effectiveness of firefighters operating to protect civilian life,
property and the environment. Current contract between vendor
University Health and AFD (effective 3/15/2018) is a three year
term with annual extension up to two additional years (expires
12/31/2023). The Contract calls for a 3% increase in cost in the
fourth and again in the fifth years. Anticipated cost per
Firefighter ranges from $411 to $591 based on need.
Analysis:Occupational Health Exams have not been conducted for the
Augusta Regional Airport Firefighters in the past. A current
contract is in place with Augusta Richmond County Fire
Department (AFD). Both AFD and vendor welcomes an
amendment to include ARAFD. The 2019 budget has funds
allocated for the NFPA 1582 program
Financial Impact:Cost per Fire Fighter ranges from $411.00 to $591.00 based
upon the exam and the need for it.
Alternatives:To Deny
Recommendation:The Augusta Aviation Commission approved this item on
November 29, 2018 and is requesting approval from the County
Commission.
Cover Memo
Item # 4
Funds are
Available in the
Following
Accounts:
551081107-5212110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
FIRST AMENDMENT TO PROFESSIONAL SERVICES CONTRACT
THIS FIRST AMENDMENT TO THE PROFESSIONAL SERVICES CONTRACT ("Contract")
is made and entered into by and between Augusta, Georgia, a political subdivision of the State of Georgia,
by and through its Board of Commissioners, whose address is 535 Telfair Street, Augusta, Ga. 30901,
hereinafter referred to as "Augusta", and University Health Care System, whose address is 3121 Peach
Orchard Road, Suite 201, Augusta, Georgia 30906, hereinafter referred to as "Consultant".
WHEREAS, on March 15, 2018, Augusta engaged the Consultant to provide fire service specific medical assessments in accordance with the IAFFI IAFC Joint Labor Management Wellness Fitness
Initiative, the Firefighter Life Safety Initiative and Current NFPA 1582: Standard on Comprehensive
Occupational Medical Program for Fire Departments, to provide consolidated medical assessments, possible immunizations, possible referrals, and data record-keeping services for all uniformed personnel
of the Augusta Fire Department (AFD"); and
WHEREAS, the Augusta Aviation Commission for the Augusta Regional Airport (Airport) has expressed a desire to use the contract to provide similar services to all Aircraft Rescue
and Fire Fighting (ARFF) assigned fire fighters and has requested that the Contract be amended
to allow the ARFF to avail itself of the services under the Contract. NOW, THEREFORE, in consideration of the foregoing, the provisions contained herein
and the mutual benefits derived here from and for other good and valuable consideration, the
receipt and sufficiency of which are hereby acknowledged, Consultant and Augusta agree as follows:
1.
Article 1, Scope of Work is hereby amended to add services for the Airport’s ARFF firefighters.
2.
Article 6a, Confidentiality, is hereby amended to add the ARFF Fire Chief for all reports regarding
ARFF firefighters.
3.
Article 11 Invoicing, is hereby amended to add the ARFF Fire Chief as the contact for billing for all
ARFF related examinations and information.
4.
Article 26, Notice, is hereby amended to add the following for all ARFF related matters:
AUGUSTA AVIATION COMMISSION:
Augusta Regional Airport
Attn: ARFF Fire Chief
1501 Aviation Blvd.
AUGUSTA, GA. 30901
5.
Except as modified herein all other terms and conditions of the Contract shall remain the same.
SIGNATURES ON NEXT PAGE
Attachment number 1 \nPage 1 of 2
Item # 4
IN WITNESS WHEREOF, the parties have executed this First Amendment to the Contract as
of the day and year first above written.
UNIVERSITY HEALTH CARE SYSTEM
________________________
AUGUSTA, GEORGIA
_________________________
Hardie Davis, Jr.
Mayor
Attest:
_________________________
Lena Bonner, Clerk
Attachment number 1 \nPage 2 of 2
Item # 4
Public Service Committee Meeting
1/8/2019 1:00 PM
Minutes
Department:
Presenter:
Caption:Motion to approve the minutes of the Public Services Committee
held on December 11, 2018.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
Public Service Committee Meeting Commission Chamber - l2lll/201g
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; Guilfoyle, chairman; Fennoy,Vice Chairman; Davis and M. Williams, membeis.
PUBLIC SERVICES
1' Pre-sentation by Ms. Yvonne Murphy of Georgian Place Apartments regarding Itemcode enforcement, kickbacks and infrastructuri conditions. action:
Approved
Motions
Motion Motion Textrype
Motion to approve
having Code
Enforcement bring back
an update on the
inspection of Ms.
Murphy's apartment at
Approve Georgian Place
Apartments at the next
committee meeting on
January 8 and to include
a report from the Board
of Health.
Motion Passes 4-0.
Made By
2' Motion to approve the RFP 18-246 for Aviation Fuel Supplier to AvFuel and Itemapprove the Contract for the Augusta Regional Airport as approved by the Action:Aviation Commission on November 29,201g. Approved
Motions
Commissioner
Marion
Williams
seconded By f;tjir'
Commissioner
Mary Davis Passes
Motion Text Made By Seconded By
Attachment number 1 \nPage 1 of 3
Item # 5
3' Motion to approve the ALL soUTH ROOFING Contract for Hangar one at ItemAugusta Regional Airport. (Bid Item #lg_261A) Action:
Approved
Motions
Motion
Type
Approve
Motion
Type
Motion to
Approve ffi3,l";'r*r*
4_0.
Motion Text
Motion to
approve.
Motion Passes
4-0.
Motion
Result
Commissioner Commissioner
William Fennoy Mary Davis Passes
4.
Made By seconded By Motion
Result
Commissioner Commissioner
William Fennoy MaryDavis Passes
Approve by resolution the designation_of one Sunday during the calend ar year2019 that bars can be open as provided for in the Augusta Alcohol ordinance,Section 6-2-77 (3a).
Item
Action:
Approved
Motions
Motion
Type
Approve
Motions
Motion
Type
Approve
Motions
Motion
Type
Motion Text
Motion to
approve.
Motion Passes
4-0.
Made By
Commissioner
William Fennoy
Seconded By
Commissioner
Mary Davis
Motion
Result
Passes
Motion
Result
Passes
Motion Text
Motion to approve
reconsidering this
item.
Motion Passes 4-0.
Made By
Commissioner
Mary Davis
Seconded By
Commissioner
Marion Williams
Motion
Result
Motion Text Made By Seconded By
Attachment number 1 \nPage 2 of 3
Item # 5
Motion to approve the RFP Award for Parking Management services to ItemRepublic Parking and approve the 2019 contiact for Augusta Regional Action:Airport. -=o----
Approved
Motions
+'#:" Motion Text Made By seconded By f;tjir"
Motion to
Approve ff3,1:;.r*,.,
4-0.
Commissioner Commissioner
William Fennoy Mary Davis Passes
www.augustaqa.gov
Attachment number 1 \nPage 3 of 3
Item # 5
Public Service Committee Meeting
1/8/2019 1:00 PM
PROVIDE INFORMATION REGARDING FALCON CREST APARTMENTS AKA GEORGIAN
PLACE APARTMENTS
Department:Planning & Development
Presenter:Rob Sherman & Terrence Wynder
Caption:Provide an update on the inspection of Ms. Yvonne Murphy’s
apartment at Georgian Place Apartments and include a report
from the Board of Health.
Background:At the December 11th, 2018 Public Service Committee Meeting,
Ms. Yvonne Murphy presented information in reference to Code
Enforcement’s inspection of her apartment at Georgian Place
Apartments, and general conditions of the apartment complex.
After information was presented, Commissioners requested an
update on the apartment complex and the steps Code
Enforcement can take to ensure the apartments comply with
adopted codes before being leased. The apartment complex is
under new ownership as of November 19th, 2018, and is now
called Falcon Crest Apartments.
Analysis:Georgian Place Apartment complex was built in 1963 and was
marginally maintained under the former owner. Due to the age
of the complex, our concern is that the property may continue to
decline if not maintained. The property was recently sold to a
new owner who is now responsible for previous and current
issues. Recently, Code Enforcement coordinated a meeting with
other entities to include the Sheriff’s Office, Marshals Office,
Richmond County Mosquito Control and the Apartment
Management to discuss current issues and solutions. An
inspection of all vacant units will be conducted by Code
Enforcement to ensure all units that do not meet minimum
standards are notated and not leased in the current condition. At
the January 8th, Committee Meeting, we will provide
information regarding Code Enforcement activity and possible
solution(s)
Financial Impact:N/A
Cover Memo
Item # 6
Alternatives:N/A
Recommendation:Accept as information.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Planning and Development Department
Rob Sherman,
Director
Terrence Wynder,
Code Enforcement Manager
MemorandumTO: AUGUSTA COMMISSIONERS, MAYOR AND ADMINISTRATORCC: ROBERT SHERMAN, DIRECTOR OF PLANNING & DEVELOPMENT
FROM: TERRENCE WYNDER, CODE ENFORCEMENT MANAGER
DATE: JANUARY 3RD,2OI9
SUBJ: BACKGROUND INFORMATION
To all,
At the December 1 ltt', 2018 Committee meeting, Ms. Yvonne Murphey presented information regarding
the condition of her rental unit prior to move in at the Georgian Apartments. Attached you will find a 30
day vacate notice written on December 1't, 2018 by the complainant, to the Apartment Manager. In
addition to the original notice, the complainant rescinded the vacate notice on December 21.t, 2018. The
new management has declined to accept the notice.
Attachment number 1 \nPage 1 of 3
Item # 6
December 1,2418
WONNE MURPHY
PO BOX 502
AUGUSTA, GA 30903
(443) e91-e391
TO: FALCON CREST APARTMENT HOMES
17OO VALLEY PARK COURT
AUGUSTA, GA 30909
TO WHOM IT MAY CONCERN:
l, Yvonne Murphy hereby file a notice of intent to vacate the aformentioned apartment
located at1702 Valley Park Court#B as of this date December 1,2018. This is a 30 day
notice to vacate the property and to avoid an eviction. This letter constitutes my written
30 day notice that I will be moving out of my apartment on December 28,2018.l.am
leaving because there are problems with the apartment that has caused me to rent and
live in hotels while the lease has been valid. Please advise me on when my security
deposit and other monies if applicable will be returned.
I can be reached at the above address and telephone number.
ul uor<,anW
11 Yvonne Murphy
?
Attachment number 1 \nPage 2 of 3
Item # 6
WONNEMI.JRPHY
PO BOX 502
AUGUSTA! GA 30903
(443) eel-e3el
December 2l,2Al8
MEMORANDUM TORJIECORn
To: Falcon crest Apartments Homes, 1700 valley park court, Augusta, GA 30909.
SIJBJECT: RESCIND 30 DAy VACAIE NOTICE
l ' o"M{ 90r9,-r, Yyonne Murphy and service connectsd disabled veteran rerurned tothe rented unit and found an eviction notice on the door dated December 6, 201g. Due tothe circumstances of why the vacate notice was written was due to the apt iriggfiog ,vmedical conditions (asthma, bronchitis and environmental canoer). It rvas *6.u t or.because I never could live in it, as it contain_s mole, mildew, rust"A out applianc* o...,and that the heat gives out a foul odor. Irds. Ritchie o*Jroiol *d;;i'ryli;Gconditions and {rY medic_al situatioq whereas rrn ruegp*iJiut I *rH backdate thenotic8 to vacate because I was within the two *rer, f?rioa of the evictio"noii*-itrt **Ieft on the door- Thereforg the landlord qovided p.i*irrioi to back a"t.Grrigirulnotice to December 1, 2018 when in facf the notice ,* *iiLn within the second week ofDecember (atached). Yvonne Murphy hereby withdraws hei bactoateo noti-o" io uu*t..
2' In this jnstancg the landlord can agree to allow the retraction and rcmove the evictionnotice because the unit has not been rented out and there is nL incoming t"r"r,t to u.rrp,an alternative rental unit. Although the landlord hasthe my ro, Falcon 6rrrt aprrtmeutscannot show or agree to rent the unit due to its conditio& ;d iccorcing to raiil Crest,sNotice of Sate dated November 19, 201E, the new landiord accepted the responsibility ofthe condition of fvonry Murphy's apartmlnt. rh.rrrore iro*e Murphy must berelocated to another unit and within the same community if at all possitte. r woJJtfri*that the landlord would have volunteered and offered to r"rocat" me knowing andunderstanding thalr:nlis being paid while the,lenantJrires err"*rrere and due tounresolved code violations.
cc: Nchmond County Code Enforcement
Commissioner Dennis Williams
Department of Veterans Affaire -/W@
Attachment number 1 \nPage 3 of 3
Item # 6
Public Service Committee Meeting
1/8/2019 1:00 PM
REEVES YOUNG LLC
Department:Augusta Public Transit
Presenter:Sharon Dottery
Caption:A motion to approve a contract amendment with Reeves Young
LLC for Construction Project Management Services for
Augusta’s Transit Operation and Maintenance Facility project.
Background:On October 10, 2017,Commission approved a contract with
REEVES YOUNG LLC for $14,375,000 to provide construction
services for the construction of the Transit Bus Operations and
Maintenance Facility to be located at 2844 Regency Boulevard
in Augusta, Georgia. The project requires site work
improvements including lighting, drainage, and installation of
storage tanks during the construction process. The Transit
Department is requesting approval to increase the contract value
for the Construction Services with Reeves Young, LLC from
$14,375,000 to a total of $14,463,019.98. This is a net increase
of $88,019.98.
Analysis:The required change order amendment one is due to unsuitable
soils-pipe installation; Reduction in Air Dampers per ASI;
SSMH-1 Manhole Tie-in and Additional Storm Structure. The
required change order amendment two is due to unsuitable soils-
Trench Backfill; Trench Stabilization, ASI 4 Updated Locations
and Undercut of subgrade in paving area; Fire Line Size
increase. All of this work is out of scope work due to unforeseen
conditions.
Financial Impact:This contract will be funded with local and federal grant funds
from the Transit Department’s 2018 and 2019 Capital Budget.
54709-1211, 1214, 1215 and 1224.
Alternatives:If not approved, it will delay the project and result in more
increased costs.Cover Memo
Item # 7
Recommendation:Approve the contact change order amendments with Reeves
Young LLC.
Funds are
Available in the
Following
Accounts:
GA-90-X307, GA-90-X330, GA-90-X343 and GA-2018-016.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
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Item # 7
Public Service Committee Meeting
1/8/2019 1:00 PM
SKANSKA USA BUILDING, INC.
Department:Augusta Public Transit
Presenter:Sharon Dottory
Caption:A motion to approve a contract amendment with SKANSKA
USA Building Inc. for Construction Project Management
Services for Augusta’s Transit Operation and Maintenance
Facility project.
Background:On October 18, 2017,Commission approved a contract with
SKANSKA USA Building Inc. for $395,000.00 to provide
Construction Project Management Services. As Project Manager
for the construction of the Bus Operations and Maintenance
Facility their role is to act as the Augusta’s representative and
provide the necessary resources to ensure the facility is
constructed according to design, budget, timeline, and quality
control standards. The contract period for these services began
in October 2016 and is was scheduled to end in March 2018,
which coincided with the original planned completion date of
the building. The completion date for this project is now
scheduled for March of 2019. This delay was the result of
inclement weather conditions that have impacted progress on the
site. Per the General Contractor’s latest construction schedule,
they anticipate reaching Substantial completion and receiving a
certificate of occupancy on March 13, 2019 with final
completion on April 1, 2019. The Transit Department is now
requesting approval to increase the contract value for Project
Management Services with SKANSKA from $475,876 to a total
of $566,111.00. This is a net increase of $90,235.00. These
additional costs will be used to cover the services due to the
extension of time on the project.
Role Hours Hourly Rate Total Sr. Project
Manager 62 $125.00 $ 9,610 Project
Management 157 $125.00 $19,625 Contract
Compliance 64 $125.00 $ 8,000 Project
Inspector 322 $120.00 $38,640
Expenses $14,360 The above
number of hours assumes the following: • Sr. Project
Cover Memo
Item # 8
Manager at 4 hours per week on average. • Project Manager
at 4 hours per week on average with support from the sub-
consultant PBA of 5 hours per week on average. • Contract
Compliance (DBE and Davis-Bacon Act) at 16 hours per month.
• Project Inspector at 20 hours per week on average.
Analysis:Acquiring the services of a qualified firm to their role as Project
Manager for the construction of the Bus Operations and
Maintenance facility will provide Augusta with the necessary
resources to ensure that facility is constructed according to
design, budget, timeline, and quality control standards.
SKANSKA’s qualifications meets federal Transit
Administration requirements and the associated fee is within
construction project estimates.
Financial Impact:FTA Grant GA-90-X307, GA-90-X330, GA-90-X343, and GA-
2018-016. 80/20 Split.
Alternatives:If not approved, it will delay the progress of the project.
Recommendation:Approve contract change with SKANSKA USA Building Inc.
Funds are
Available in the
Following
Accounts:
54709-1211, 1214, 1215 and 1224
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Curtis Elswick, CCM, LEED® AP
Sr. Vice President/Regional Executive
Skanska USA Building Inc.
Integrated Solutions
55 Ivan Allen Jr. Boulevard, Suite 600
Atlanta, GA 30308
October 8, 2018
(Revised November 6, 2018)
Phone: 540-423-2860
Email: curtis.elswick@skanska.com
Ms. Sharon Dottery
Transit Manager
Augusta Public Transit
1535 Fenwick Street
Augusta, GA 30904
RE: Construction Project Management Services
August Transit Bus Operations and Maintenance Facility
Contract Extension
Dear Ms. Dottery:
Skanska is pleased to present this proposal for additional services related to an extension of our existing
contract to provide Construction Project Management Services on the Augusta Transit Bus Operations and
Maintenance Facility. Our current contract reflects a date for Substantial Completion of the project of
November 6, 2018 and Final Completion of December 13, 2018. Since the time these dates were established,
the schedule for the project has been extended due to inclement weather conditions that have impacted
progress on the site. Per the General Contractor’s latest construction schedule, they anticipate reaching
Substantial Completion and receiving a certificate of occupancy on March 13, 2019 with Final Completion
on April 1, 2019. Due to the extended schedule, we are requesting an extension of our contract of
approximately 15 weeks. Our request for additional services related to the extension is as follows:
Role Hours Hourly Rate Total
Sr. Project Manager 62 $155.00 $ 9,610
Project Management 157 $125.00 $19,625
Contract Compliance 64 $125.00 $ 8,000
Project Inspector 322 $120.00 $38,640
Expenses $14,360
Lump Sum Total: $90,235
Per your request, our Lump Sum Fee is broken down by calendar year as follows:
December 2018 (2 weeks): $10,500
January to April 2019: $79,735
The above number of hours assumes the following:
· Sr. Project Manager at 4 hours per week on average.
· Project Manager at 4 hours per week on average with support from our subconsultant PBA of 5 hours
per week on average.
· Contract Compliance (DBE and Davis-Bacon Act) at 16 hours per month.
· Project Inspector at 20 hours per week on average.
We look forward to continuing to serve as your trusted advisor on this important project. Upon your
review of our proposal, please let me know if you have any questions.
Attachment number 1 \nPage 1 of 2
Item # 8
Mr. Sharon Dottery
October 8, 2018
(Rev. November 6, 2018)
Page
2
Sincerely,
Curtis Elswick, CCM, LEED® AP
Sr. Vice President/Regional Executive
Attachment number 1 \nPage 2 of 2
Item # 8
Public Service Committee Meeting
1/8/2019 1:00 PM
WENDEL
Department:Augusta Public Transit
Presenter:Sharon Dottery
Caption:A motion to approve an amendment to increase the value of the
Architectural and Engineering services contract with Wendel
Companies dated March 25, 2013 for the Design of a Transit
Operation and Maintenance Facility for Augusta, Georgia.
Background:Impacts to the General Contractor's critical path have resulted in
the need to extend Wendel's Contract Administration
Services. Initial purchase order for CA services on the APT O
& M Facility project included a duration of 12 months from
NTP to the contractor. Formal NTP was November 13, 2017.
Contractor has provided a revised construction schedule
showing a completion date of April 1, 2019. · ·
· · · · · ·
Analysis:This scope includes the continuation of professional
Architecture and Engineering (A/E) Construction
Administrations services to be conducted by the Wendel Teal for
the extended duration of construction for the APT Operations
and Maintenance Facility. Continuing through this extension,
Skanska’s Owner Representative will also review and observe
the Contractor's work on a part-time basis for quality assurance
and compliance with the Construction Documents. An important
part of this work is the recording, filing distributing and
processing of required Funding Agency Compliance
Documentation. A/E Construction Administration services are to
include: • Continued review of all project submittals, shop
drawings and respond to Requests for Information • Continued
review and observe the Contractor’s work for compliance with
the Construction Documents • Continue to assist APT
Operations with Move Management Plan • Continue to assist
APT with design and construction services related to interior
design and/or furniture, fixtures and equipment • Continue to
verify and observe the start-up of major building systems and
specialty equipment.
Cover Memo
Item # 9
Financial Impact:This change will increase the contract amount from $1,224,856
to $1,334,512.34, an increase of $109,656.34. GA-90-X307,
GA-90-X330, GA-90-X343 and GA-2018-016 Capital and local
Funds, spilt 80/20.
Alternatives:If not approved, it will delay the progress of the project
Recommendation:Approve contract amendment with Wendel Companies.
Funds are
Available in the
Following
Accounts:
54709-1211, 1214, 1215, and 1224.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
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Item # 9
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Item # 9
Public Service Committee Meeting
1/8/2019 1:00 PM
Augusta & Co.
Department:
Presenter:
Caption:Discuss authorizing the Planning & Development and Legal
Department to research the steps necessary to change the City's
alcohol ordinance to allow Augusta & Co. to serve free samples
of local products to visitors and locals. (Requested by
Commissioner Mary Davis)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 10
Good Afternoon Commissioner Davis, Commissioner Sias, and Commissioner Frantom,
We hope you are all well and preparing for the holidays. We need your help to change the current
alcohol ordinance to allow Augusta & Co to serve free samples of local products to viiitors and
locals. Augusta & Co. is a retail establishntent uhere people cin sample aid purchase local and regionalproducts, Augusta themed nterchandise,local art, and receiue complimentary information about Augusto. Asyou know we are planning the opening of Augusta & co in early 2o:.g.
As part of providing an authentic Augusta experience, and to get visitors and locals to shop in our
stores, restaurants, bars, breweries, and distilleries we are planning on having a local samplingbar. Here we will invite the owners of products to provide free samples to visitors/locals ai spicial
events. Additionally, we will stock those local products to provide to customers by our own siaffat
any time.
Fridaywe met with Rob Sherman to pursue applying for an alcohol license. We want to provide free
samples of products such as Riverwatch Brewing, Savannah River Brewing, Second Citybistillery,
and Fruitland Augusta Vodka and others as this industry continues to grow in Augustu. ny doingsothiswill push a visitor/local into these businesses and encourage visito; spendingln theii
establishments.
The current alcohol ordinances are prohibitive to the type of free sampling we'd like to provide. An onpremise consumption license for beer, wine, and liquor is the most applicable but would require us to
be closed on Sundays (we're open 7 clays a week) and only allow thosb zr and over into the store.
Rob commented a change in ordinance fbr alcohol as enincidental part of the business is likely
what's needed for us to be able to provide free samples, be open 7 diys a week, and not restricted to zr
and over. Rob mentioned a similar need was recently identihed with a group painting business who
also wants to serve beer and r,r,ine. Further, Rob thought there might 6. u *iy this could be built into
the Entertainment Zone Ordinance but also remarked this type of need may need to have county-wideopportunities.
Attached you will find the rendering of the local expert area and sampling bar to refresh your
memories.
We will be in touch with etich of you to discuss this further, and are hoping you will be willing to seek
the ordinance change to allor,v us to truly sell all of Augusta.
We are targeting the end of March as an opening date for Augusta & Co and a grand opening in May,
so timing is of the essence.
Thank you all for all of .vout' support. We look forward to talking to you about this need andopportunity in the near firture.
Sincerely,
Jennifer
Jennifer Bowen
VP of Destination Development & Community Engagement
0o6) 8z3-6613 Item # 10