HomeMy WebLinkAbout2018-08-28 Meeting AgendaPublic Service Committee Meeting Commission Chamber- 8/28/2018- 1:00 PM
PUBLIC SERVICES
1.A motion to approve the Sec. 5307 Augusta Public Transit grant
application between the Federal Transit Administration (FTA)
and Augusta, Georgia.
Attachments
2.Motion to approve authorization for Augusta to accept a grant
worth $13,750 from the American Association of Retired
Persons.
Attachments
3.New Location Application: A.N. 18-28: A request by Kandis
Michelle Bonner for a retail package Beer & Wine License to be
used in connection with Rising Sun, LLC dba Sun Food Mart
located at 3995 B Old Waynesboro Rd. District 6. Super District
10.
Attachments
4.New Location Application: A.N. 18-29: A request by Nash
William Patton for an on premise consumption Beer & Wine
License to be used in connection with Augusta Deli dba
Groucho's Deli-Augusta located at 758 Broad Street. There will
be Sunday Sales. District 1. Super District 9.
Attachments
5.Motion to approve Contract Term Extension with Bateman
(Compass – USA) July 1, 2018 – June 30, 2019. Attachments
6.Approve the contract with JBT Aero Tech Corporation (JBT) in
the amount of $1,356,469.00 for the purchase of two (2)
Passenger Boarding Bridges.
Attachments
7.Motion to approve the minutes of the Public Services Committee
held on August 14, 2018.Attachments
8.Motion to approve Sommers Construction Company Change
Order Number 3 in the amount of $7,018.00. Attachments
www.augustaga.gov
Public Service Committee Meeting
8/28/2018 1:00 PM
5307 Grant 2016-2018-1
Department:Augusta Public Transit
Presenter:Sharon Dottery
Caption:A motion to approve the Sec. 5307 Augusta Public Transit grant
application between the Federal Transit Administration (FTA)
and Augusta, Georgia.
Background:APT has been awarded a grant for $5,377,135, for
Capital purchases to acquire the following items: Buy
Replacement Vans, Lease Associated Capital
Maintenance, Surveillance Equipment, Bus Route
Signs, Shop Equipment, Miscellaneous Support
Equipment, Construction and Maintenance,
Miscellaneous Communications, Preventive
Maintenance, Education/Training and Enhanced ADA
Access.
Analysis:The approval of this grant application will allow Augusta Public
Transit to continue to provide transportation service to the
Citizens of Augusta-Richmond County in a more efficient
manner.
Financial Impact:The allocated funding breakdown is: Split Federal Local Capital
$5,377,135 80/20 $4,301,709 $1,075,426
Alternatives:None. If you do not approve this grant, we will lose the money.
This money will be used to help fund Transit’s capital projects.
Recommendation:Approve the submission of this grant application.
Funds are
Available in the
Following
Accounts:
Fund 547 Cover Memo
Item # 1
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
AUGUSTA, GEORGIA
New Grant ProposaUApplicetion
Before r D€prrtment/rgancy may rpply for the grenUrwffd otr bchrlfofAugurtr Richmond County, th.y mu3t fir3t obtrin rpprovelsignrturc fmm thc Adminblrttor lnd thc Fitrtncc Dircctor. The Administrrtor will obtrin informrtion on thc grrnt pro8rrm rrdrcquirtmcnts from thc fundinS tgcncy end rcvhw th.r€ for fc.liblllty to dctcrmine ifthis grrnUrwrrd witt Ucncnt lugusteRichmord Courty. Thc Flnrncc Dlrcctor will revlev thc frrndirg requir.mena to d.tGrminc ifthc gr!nt will flt vithin our budgctstructurr rnd linrncirl goob,
Propocrl Project No. Projcct Title
Requesting Crpital granr from rhe Fedcral Transit Administdion for the
following:
Lease Associated Capital Maintenance; Replacem€nt Vans; Security Equipment
Bus Signs; Construction Bus OperationvMaintenance Facility
Shop Equipmenti Miscellaneous Equip; Communication F4uipment t
Employec Educatiotr/Tnining; Prcvcntive Maificnancc
Enhanced ADA Access
Cash Match: 20% Cash match funding source is fom General Fund
EEO rcquircd (YN): No
EEO Depsrtment Notified: No
Strrt Drtei 08/0612018
Submit Drtc! 07t30t2018
Totel Budgcted Amount: S,377, 13S.00
Sponsor:
Sponsor Typc:
Purpose:
EDd Drtc: 03130/2023
Dcp.nmcnt: 091
Tot.l Fundirg Agcncy:
Fed Transit Adm
Federal
Public Transit
Transit Crsh Mrtch? y
4,301,709.00 Toltl crlh Mrtch: 1,075,426.00
Flow Thru ID:
GM000s
F
20
TYou
I cMIol5 (706)82 r- 16 t 8
Type _!LFA S. DOTTERY
Approvals
Drle
orno-rzo r s Depr. Slgnrturc:
Grant Coordioetor
ncpon: GMI000_PROPOSAL - CMI000: Grants Management:l curr.rtrim.: 47:24
Contacts
Attachment number 1 \nPage 1 of 2
Item # 1
AUGUSTA, GEORGIA
New Grant ProposaUApplication
Bcforc r Depr ment/rgency m.y rpply for the gnnu.wrrd on bchrlf of Augustr Richmond County, they mu3t nrlt oblriB rpprovrl
siglrturc from lha .Admitristrrtor rnd the Finuce Dircctor. Tha Administrrtor will obtri[ informrtion on the grrnt progrrm rnd
requiremcnts from the funding agcncy snd review thBG for fersibility to detcrmine ifthis g[nt/rward trlll bencllt Augu3tr
Richmond County. The Finrnce Dircctor will rrvi.w thc fundinS rcquiremeot to d€t.rmine ifth. gnnl will fit vithin our budget
structure rnd linucirl goels.
Propossl Projcct No. Project Title
l.) I have reviewed the Grant application and cnclosed materisls and:
o.y'ind tl,. g.antrarrard to be fssiblc to the ne€ds ofAugusts Richmond County
o Deny the request
&-/1y
Date
2,') I havc rcviewcd the Crant application and enclosed malerials and:
lApprove the Depanmenr Agency to move forward wirh thc spplication
Finance DirEclor
the request
form will tlso bc used to provide the cxternrl ruditors with informrtion on ell grents for complionc€ rnd
certificliion rcquiremcn8 rr rcquircd by the Stste rnd Federrl Government.
u*n SDI1404 - SHARON DOTTERY Prg.
Rcpo;r GMl000_PROPOSAL - GMl000: Granis Vanagcment:2
Crlr.nl Dri.: 07/ll20lE
Crrr.ot Timc: ll:47 24
dtm n^nCA r t9.-l 0 r ar ny1l
Attachment number 1 \nPage 2 of 2
Item # 1
Public Service Committee Meeting
8/28/2018 1:00 PM
AARP Community Challange Grant
Department:Recreation and Parks
Presenter:Glenn Parker
Caption:Motion to approve authorization for Augusta to accept a grant
worth $13,750 from the American Association of Retired
Persons.
Background:The American Association of Retired Persons (AARP) is the
nation’s largest non-profit organization dedicated to the
empowering Americans aged 50 or older. This is the second year
AARP has offered this nationally competitive funding
opportunity.
Analysis:Augusta’s project will focus on site improvements to deter
vehicular traffic through the Henry H. Brigham Park, to include
bollards, benches, and trees. These improvements are expected
to make the park safer and friendlier for people of all ages.
Financial Impact:This grant provides an additional $13,750 to Augusta to
purchase bollards, trees, and benches for Henry H. Brigham
Park. There is no required local match.
Alternatives:1. To Approve the Resolution to authorize the Augusta to accept
a grant from AARP. 2. Move No Action.
Recommendation:1. Move to Approve.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
AUGUSTA, GEORGIA
New Grant Proposal/Application
Before a Department/agency may apply for the grant/alvard on behalf of Augusta Richnrond Corrnty, the"v must lirst obtain approval
signature tionr the Adrninistrator and the Finance Director. The Administrator will obtain inl'orrnation on the grant prograrn and
requirentents from the funding agerlc.v and review these for feasibility to dett'rmine if this grant/arvard rvill benefit Augusta
Richmond Corrntv. The Finance Director will review the funding requirement to determine if the grant will tit rvithin our budgef
stnrcture and linanrial goals.
Proposal Projcct i\rio. Projecf 'l'itle
PR000168 RHCREATIO AARP Conrmunity Challenge Gmnt
I'his AARP fundcd grant would assisl with thcinstallation of bollards, bcnches
and trees to prvent unauthorized vehicular access to the park basketball
courts, playgrclunds, picnic shehers, and rvalking track at
Henry H. Bricharn Park to include rnorc" inclusive play features.
No nratching funds are requircd.
EEO Rcquircd: No
I]REGENVEU
ADMINISTRATOR'S OFFICE
}'lAY 2 I 266
AUGUSTA.RICI,IMOND
COUNTY
StartDate: 06i25i20lll
Submit Date: 05116i2018'l'otalBudgetedAmount: 13,753.00
Spousor: (1M0039
Sponsor Type: PV]
Purpose: l3
Name
f,nd Date: lll05/20ltl
Department: 061
Total Funding Agency:
Associate State Dir.-Clomrn. Outreach
Private Entity
Comnrunity
Contacts
Recreation Cash illafch? N
13,753.00 Total Cash lVlatch: 0.00
FIow Thru ID:
PhoneT"vpe lI)P c;utoz+Christa Jordan (706)842-2682
'rypc
FA
Bv
C PARKER
Date
as,212018
Approvals
Dcpf. Signature:
Grant Coortli
q- -t ).-tY
Date
?$(a-
L) I have rcvicrved thc Grant application and enclosed rnaterials and:
-f{athe grantlarvtrd to be feasible ro the needs of Augr,rsta Richmond County
0 Deny the request
Davvn.,3t ,t.eC .',:,
Finance f)irector
2.) ],,tlavc l'cvicwcd thc Glant application aud enclosed matcrials and:
,/Orrrurrthc l)cparttneut Agcncy to rnovc fbrrvard with the application
form rvill also be rXcd to providc tlre crtc'rnal auditors with infornration on all grants for conrpliancc and
certification requirements as required b1,the State and Federal Governnrent,
User:
Report:
CJ I 835 I - Clhrista Jordan page
C;N.{l000_PROPOSAI- - Glv{1000: Grants Managerneut: I
Current Date: 05r'2li20lll
Crrrrr:nt 'l ime: l0: l-1:.1()
Deny the reqllest
S Lb
Attachment number 1 \nPage 1 of 7
Item # 2
AARP LTVABLE COM M UN tTtES (/L|VABLE-COMMU NtTt ES/)
About Us
v
fJinxe
AARP Community Challenge 2018
Apply today! "Quick-action" grants to make communities livable for people of all ages
AARP Livable Communities (/livable-communities/)
Grants to make
for people of all
communities livable
ages
aa rP .org/ com m u n itycha I Ienge
We know it takes time to build great communities. But, we also believe that quick action can spark longer-
term progress. The AARP Community Challenge funds projects that build momentum for localchange to
improve livability for all residents. ln2017, the AARP Community Challenge awarded 88 grants.
2018 TIMELINE
. March 21: Launch of the 2018 AARP Community Challenge. May 16: Applications are due by 5 pm ET
Attachment number 1 \nPage 2 of 7
Item # 2
. June 25: Winning applicants will be notified by email by this date
. November 5: All projects must be completed
. December 3: After Action Reports due
Grant applications must be submitted online by using the link below.
However, we recommend that you f irst watch this short video
(httpslyrmeosqnladpnroaOcast/ revie ), read oll of the information noted below
and download the following PDF attachments, especially the application questionnaire, which is provided so
you can prepare your answers offline and then copy and paste your text into our web-based application.
. About the AARP Community-.lehallengg(/content/dam/aar@
2018/AARP9o20Community:%t2Qeha[cnge/2018-2-aarpls:aboutpdl).
. AARP Communitylhallcnge Flycl(/content/dam/aar@
2O18lAARP%2OCommunity:96,29eha1!enge/2o18-1 -aarpSCdycr,piI)
. SamplgABpllSallgn_Questionnaire (/content/dam/aarpllivable-communi
2O18/AARP9o2OCommunity.%2gghauelge/2018-A-aarplqapplicaliglL_questionnaire-
rueuteutpdf). Samplc_Appjleaton_Langgggg(/content/dam/aarpllivable-communi
2O18IAARP962OCommunity%t29eha[enge/2018-E-aarpjcjppllgatlg]r:examples.pdl). Sample Sfler.Acllon_BepjrllgrliVlnnug Grantees (/content/dam/aarp_ll!!trllc:
communities/documents-2018/AARP9o20Community:%,29Qhallgnge/2018-B-aarpCS:alICI:
action -repprtln g.pr!! ). lnspUng ExampleSEAO2AlZ(online article)_(/livable-communities/about/info-2ol7/aarp:
community:ghallCnge-2017-f eatured-p-roject-examp_lelhlnnl).
When you're ready to complete the online application
APPLY HERE (HTTPS://APP.REVIEWR.COM/AARP/SITE/AARP COMMUNITYCHALLENGE)
Questions con be emoiled to CommunitvChollenSe@AAB4qlS @siltgognmuortyshslelSe@qtp,gg)
Elisibility
The program is open to the following types of organizations:
. 501(cX3), 501(c)(a) and 501(c)(6) nonprofits
. Government entities
. Other types of organizations, considered on a case-by-case basis
Acceptable Projects
For the 2018 AARP Community Challenge, AARP will prioritize projects that aim to achieve the
following outcomes:
. Deliver a range of transportation and mobility options in the community through permanent or
temporary solutions that increase connectivity, walkability, bikeability and/or and access to public and
private transit.
Attachment number 1 \nPage 3 of 7
Item # 2
. Cr".t" vibrant public places in the community through permanent or temporary solutions that
improve open spaces, parks and access to other amenities.
. Support the availability of a range of housing in the community through permanent or temporary
solutions that increase accessible and affordable housing options.
. Other community improvements. We want to know the most important needs in your community and
the best quick-action ideas you have to address them.
Community Challenge grants can be used to support the following types of projects in the
community. The proposed project types described below will be prioritized over those that suppon
ongoing programming or events:
. Permanent physical improvement in the community. Temporary demonstrations that lead to long-term change. New, innovative programming or services
The following projects are NOT eligible for funding:
. Partisan, political or election-related activities. Planning activities and assessments and surveys of communities. Studies with no follow-up action. Publication of books or reports. Acquisition of land and/or buildings
. Sponsorships of other organizations' events or activities. Research and development
. Promotion of a for-profit entity and/or its products and services
Grant Amounts
lf your idea is big, no project is too small! Grants can range from several hundred dollars for small, short-
term activities to several thousand for larger projects.
A-Z ArchivessEE ALL > (/LtvABLE-coMMUNrnEs/ARcHtvEs/)
dge-Friendliness (/livable-communities/archives/info-2014/age-friendly:e en0l0unilGihllE!)
Bicygl!ng_(/livable-communities/archives/info-2014/bicyg!!49-and-bike-friendlV:SgnlErl]|jtie5.htod)
Community_llgAllh 3nd_lvq!!neq(/livable-communities/archives/info-2014/livable-communities-pftb!ic:
health.html)
Community..lQu]llgegh inlLEngagement (/livable-communities/archives/info-2014/sociaFengqgement-
archive.html)
CompfelCslreets_endllls!onzelg_(/livable-communities/archives/info-2014/comp_lele=teels.hln!.l)
Housing_(/livable-communities/archives/info-2O14/housing.html)
Attachment number 1 \nPage 4 of 7
Item # 2
lnterviews with Livability-Expl!!r (/livable-communities/inIo-2014/archive-livable-interviews,html).
lnterviews with MayslE_e!!d.lvlenesegs-(/livable-communities/livable-in-action/info-2015/archive-maygr:
manager-interviews,html)
Livable Lessons and How To's (/livable-communities/tool-kits-resources/info-2O14/livable-communities-
livable-lessons.html)
Livable Lingq (/livable-communities/tool-kits-resources/info-2015/planning-and-pdlsjcs.hU0!)
Livable Policy-(lppilissues/livable )
Livable Research (/research/topjsgbelomuni!yl)
Public Places and Outdoor Sp3gcs (/livable-communities/archives/info-2O14/livable-communities-
plascnek!ns.html)
Slideshows (/livable-communities/info-2014/livable-communities-slideshows-p-hE!g:galleries.html)
State- by:s!a!q (/livable-communities/archives/info-2014/state-stories-p-Isgrams.html)
Stats and Facts (/livable-communities/archives/info-2014/stats-facts-demosIaphj$.hlEI)
Survey5 snllEgllg (/livable-communities/archives/info-2014/livable-communities-surveV:feSC[g.htnd)
Walkability_(/livable-communities/archives/info-2O14/walkability.h!t!t!)
Work and Economic DevelopfrrCnlL(/livable-communities/archives/info-2O14/livable-communities-
economic-developlrnenlhgd)
(/livable-communities/)
Find Articles and
Resources qSearch AARPorg/Livable
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Item # 2
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Attachment number 1 \nPage 7 of 7
Item # 2
1
July 10, 2018
MEMORANDUM OF UNDERSTANDING
Grant Agreement
This MEMORANDUM OF UNDERSTANDING (“Agreement”) serves as an agreement between AARP, a social
welfare organization located at 601 E Street, NW, Washington, DC 20049 and Augusta Recreation and Parks
Department, another Unit of Government located at 2027 Lumpkin Rd. Augusta, GA 30906 (“Organization”).
Whereas, AARP wishes to grant Organization funding for the purposes set forth herein, and Organization wishes
to perform the grant activities described herein. Therefore, the parties agree as follows:
AARP Grant Terms and Conditions. AARP shall provide Organization with grant funding of $13,750.00 (“Grant
Funds”) for the purpose of creating vibrant public places through park enhancements (“Goal”) so that
Organization may perform the activities described herein between July 15, 2018 and November 5, 2018
(“Grant Period”). Payment shall be provided according the schedule herein, and subject to the following
terms and conditions:
a. Grant Fee Schedule. AARP shall disburse Grant Funds to Organization, according to the schedule
below. Following the initial disbursement, each disbursement is contingent upon approval by AARP
given commensurate with progress towards Organization’s Goal, as demonstrated in any
programmatic and financial reports and as determined in AARP’s sole discretion.
i. AARP will provide a one-time payment of $13,750.00
b. Scope of Grant and Anticipated Activities to be Funded. Organization shall use the Grant Funds to
undertake the following activities and achieve the following deliverables (collectively “Grant
Activities”):
i. The Organization will purchase and install five (5) benches, five (5) stationary bollards,
and five (5) folding bollards at key locations of vehicular access to the outdoor courts,
walking tracks and playgrounds at Henry H. Brigham Park to ensure park users are safe
from vehicular access. Maintenance crews will have access for mowing, mulching, and
other routine maintenance.
ii. The Organization will plant eight (8) street trees between the walking track and Golden
Camp Road, which is a busy thoroughfare located ten feet from the walking trail; plant
twelve (12) shade trees at key locations throughout the park to provide a cooler
environment; and better delineate the interior of the park from the surrounding
roadways.
iii. The Organization will partner with Age-Friendly Augusta to pilot an outdoor Tai Chi
program consisting of at least five (5) classes. Participation data will be collected to
determine longer-term program continuation, frequency, and possible expansion.
Publicity will consisting of flyers, Facebook posts, and announcements at area
community meetings.
iv. Project(s) will be complete by November 5, 2018.
v. All AARP-approved promotional materials (such as newsletters, press releases) will
include a statement about funding support from AARP.
Attachment number 2 \nPage 1 of 5
Item # 2
2
vi. Event and/or site signage will include AARP-provided branding and language.
vii. Organization will send After Action Report with visuals (photos and/or video) to AARP
national office by December 3, 2018. Instructions on submitting the report will be sent
to grantees in September.
c. Reporting Requirements. Grantee shall submit a financial and programmatic report to AARP within
thirty (30) days of the expiration of the Grant Period, detailing all progress or achievement of the
activities described herein. The report shall include an itemized listing of any and all expenditures
and draw-downs of the Grant Funds made during the Grant Period.
d. Documentation and Right to Audit. Organization shall retain invoices, receipts, accounting records
and other supporting documentation for at least five (5) years following the expiration of the Grant
Period. Organization shall maintain books and records consistent with generally accepted
accounting principles and good business practices. AARP retains the right to audit Organization’s
books and records upon reasonable notice, for the limited purpose of confirming that funds are
expended and drawn down solely to conduct Grant Activities and in accordance with the terms of
this Agreement.
2. Permissible Use of Funds, Repayments, and Refunds. Organization shall use the Grant Funds exclusively for
the performance of Grant Activities. AARP retains the right to receive an immediate refund of all improperly
expended or unearned funds, as determined in AARP’s sole reasonable discretion, from Organization upon
written demand. If Organization anticipates a change in the scope or direction of Grant Activities, it must
procure prior written approval from AARP before expending Grant Funds for any activity not specifically
detailed herein. Furthermore, upon the expiration of the Grant Period or if Organization fails to comply
with any term of this Agreement, Organization agrees to return any unexpended portion of the Grant Funds
in Organization’s possession upon written demand from AARP.
3. Term and Termination. The effective date of this agreement shall be the date of execution, and the
Agreement shall automatically terminate on December 31, 2018. The Agreement may be terminated by
AARP at any time and for any reason upon written notification to Organization. Upon such termination,
Organization shall not be required to return any portion of the paid Grant Funds to AARP, and AARP shall
have no further obligation to provide Organization with any unpaid portion of the Grant Funds.
4. No Implied Agency. Nothing in this Agreement shall be deemed to create any partnership, joint venture,
joint enterprise, or agency relationship among the parties, and no party shall have the right to enter into
contracts on behalf of, to legally bind, to incur debt on behalf of, or to otherwise incur any liability or
obligation on behalf of, the other party hereto, in the absence of a separate writing, executed by an
authorized representative of the other party. Each party shall be solely responsible for its employees and
contractors used to provide the Agreement.
5. No commercial or political activity. Both parties recognize that AARP is a non-profit, non-partisan tax-
exempt organization and agree that the Grant Funds will not be used to support or oppose political
candidates or initiatives. Notwithstanding any specific deliverable herein, Grant Funds shall not be used to
promote any commercial product or for-profit corporation.
Indemnification. Each Party (an “Indemnifying Party”) shall indemnify, hold harmless, and defend the other
Party, its affiliates, and their respective partners, officers, directors, employees, contractors, agents and
representatives (each of whom is an "Indemnified Party") against all liability, costs, actions, suits, judgments,
Commented [JS1]: Check to ensure that Finance is
okay with this.
Commented [JS2]: We cannot indemnify,
Attachment number 2 \nPage 2 of 5
Item # 2
3
damages, and expenses (including reasonable attorneys' fees and court costs) arising out of or resulting
from (a) the negligent, reckless or willful acts or omissions of Indemnifying Party, its officers, directors,
employees, members, independent contractors, or agents, (b) Indemnifying Party’s breach of this MOU,
including failure to provide the services and work as set forth in this MOU; and (c) any claim that the
services or work product of the Indemnifying Party provided under this MOU infringe or violate the
intellectual property or other rights of third parties, except to the extent caused by the Indemnified Party.
The Parties acknowledge and agree that the indemnity specified herein will include, without limitation,
indemnification for settlements or compromises of matters covered by this indemnity. The Indemnifying
Party shall not settle any such suit or claim without the Indemnified Party's prior written consent if such
settlement would be adverse to the Indemnified Party’s interest. The Indemnified Party may, at its option,
conduct the defense in any third party action arising as described above and the Indemnifying Party agrees
fully to cooperate with such defense. The obligations and rights granted in this Section 6 shall survive the
expiration and termination of the Agreement.
7.6. Insurance. Both parties agree to carry and maintain comprehensive general liability and professional
liability in an amount not less than one million dollars ($1,000,000) and workers’ compensation insurance in
an amount as required by applicable law covering all personnel engaged in the furnishing of services under
this Agreement for the duration of the Grant Period.
8.7. Acknowledgment and Trademark Licenses. Organization shall acknowledge AARP in any press release, public
announcement, or publicly-released documents related to the Grant Activities detailed herein. To that end,
AARP grants Organization a royalty-free non-exclusive, revocable license to use its name and corporate logo
solely for that purpose upon the advance written approval of AARP in each instance. In addition, Organization
grants AARP a non-exclusive, royalty-free, world-wide, license to use Organization’s corporate trademark,
including its name and/or logo for the limited purpose of communications regarding the grant between AARP
and Organization to AARP members, the 50+ and the general public in promotion of AARP in all media and
mediums, including without limitations, broadcast, print, online and AARP membership materials until the
expiration or termination of this Agreement. All trademark licenses granted under this section are non-
transferrable and shall automatically terminate at the expiration or termination of this Agreement.
9.8. Publicity. Notwithstanding any specific deliverable herein, neither party may issue a press release, hold a
press conference, or otherwise refer to the other party in any manner with respect to this Agreement without
the prior written consent of such other party.
10.9. Warranties. Each Party hereby represents and warrants that: (a) it has full power and authority to
enter into this Agreement and perform its obligations hereunder; (b) it is duly organized, validly existing and
in good standing under the laws of the jurisdiction of its origin; (c) it has not entered into, and during the
Term will not enter into, any agreement that would prevent it from complying with this Agreement; (d) it
will comply with all applicable laws and regulations in its performance of this Agreement; and (e) the
content, media and other materials used or provided as part of the Agreement shall comply with all
applicable laws and regulations and shall not infringe or otherwise violate the intellectual property rights,
rights of publicity or other proprietary rights of any third party. If necessary, Organization shall enter into
written agreements and obtain written releases from third parties, in order to ensure that any work product
can be used by AARP as contemplated herein.
11.10. Confidentiality and Privacy. Both parties agree to take commercially reasonable measures to protect
information obtained from the other, provided information is marked “confidential” or is of such a nature
Commented [JS3]: I don’t think that we should agree
to this.
Attachment number 2 \nPage 3 of 5
Item # 2
4
that the recipient party has reason to believe it is confidential. Organization shall not rent, sell, lease,
distribute, or otherwise knowingly make available to any third party any information obtained from AARP
about AARP, AARP members, or any AARP activity, unless (i) prior written authorization has been obtained;
or (ii) Organization is required to release information by valid subpoena or court order. This section shall
survive the expiration or termination of this Agreement.
12.11. Additional Terms. Organization shall not assign or otherwise transfer the Agreement, including by change
of control, to any party without the prior written consent of AARP. This Agreement represents the entire
agreement between Parties and replaces any prior agreement or proposed variation. Should there be any
conflict between any forms or documents exchanged by the Parties, the terms and conditions of this
Agreement shall govern. This Agreement shall be amended only by mutual written agreement executed by
all Parties or their respective designees. The Parties agree that this Agreement will be governed by the Laws
of the District of Columbia without regard to District of Columbia conflict of laws statutes/rules. If any portion
of this Agreement shall be declared illegal, void or otherwise unenforceable, the remaining provisions will not
be affected, but will remain in full force and effect.
13.12. Notice. For purposes of this Agreement, the following individuals shall serve as points of contact,
including delivery of reports, for both AARP and the Organization:
AARP Organization
Jean Setzfand Glenn Parker
SVP, Programs Recreation and Parks Department Director
601 E Street, NW 2027 Lumpkin Road
WDC 20049 Augusta, GA 30906
Communitychallenge@aarp.org 706-796-5025
gparker@augustaga.gov
ACCEPTED AND AGREED TO BY:
AARP
By: ___________________________
Printed Name: Jean Setzfand ____
Title: SVP, Programs __________
Augusta Recreation and Parks Department
By: ___________________________
Printed Name: __________________
Title: __________________________
Attachment number 2 \nPage 4 of 5
Item # 2
5
Attachment number 2 \nPage 5 of 5
Item # 2
Public Service Committee Meeting
8/28/2018 1:00 PM
Alcohol Application
Department:Planning & Development
Presenter:Julietta H. Walton
Caption:New Location Application: A.N. 18-28: A request by Kandis
Michelle Bonner for a retail package Beer & Wine License to be
used in connection with Rising Sun, LLC dba Sun Food Mart
located at 3995 B Old Waynesboro Rd. District 6. Super
District 10.
Background:This is a New Location Application.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $665.00.
Alternatives:
Recommendation:Staff reserves its recommendation pending further discussion
and/or dissemination of additional information during the Public
Services Committee meeting. The Sheriff’s Office approved the
application subject to additional information not contradicting
applicant’s statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Law
Administrator
Clerk of Commission
Cover Memo
Item # 3
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Item # 3
Public Service Committee Meeting
8/28/2018 1:00 PM
Alcohol Application
Department:Planning & Development
Presenter:Julietta H. Walton
Caption:New Location Application: A.N. 18-29: A request by Nash
William Patton for an on premise consumption Beer & Wine
License to be used in connection with Augusta Deli dba
Groucho's Deli-Augusta located at 758 Broad Street. There will
be Sunday Sales. District 1. Super District 9.
Background:This is a New Location Application.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $1,870.00,
Alternatives:
Recommendation:Staff reserves its recommendation pending further discussion
and/or dissemination of additional information during the Public
Services Committee meeting. The Sheriff’s Office approved the
application subject to additional information not contradicting
applicant’s statements.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Law
Administrator
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 4
Item # 4
Attachment number 1 \nPage 2 of 4
Item # 4
Attachment number 1 \nPage 3 of 4
Item # 4
Attachment number 1 \nPage 4 of 4
Item # 4
Public Service Committee Meeting
8/28/2018 1:00 PM
Approve Contract Term Extension with Bateman (Compass – USA)
Department:Recreation and Parks
Presenter:H. Glenn Parker
Caption:Motion to approve Contract Term Extension with Bateman
(Compass – USA) July 1, 2018 – June 30, 2019.
Background:The Recreation and Parks Department operates six senior
nutrition sites throughout the county through a partnership with
the CSRA Regional Commission Area Agency on Aging that
provides state and federal funds for meals to senior citizens
including home delivery.
Analysis:The CSRA Regional Commission selected Bateman (Compass-
USA) as the qualified food vendor for FY2016 – 2019 as part of
a multi-year agreement. A Resolution to Enter Contract with
Bateman (Compass – USA) was approved and effective July 5,
2016.
Financial Impact:The requested contract extension reflects no changes to the
approved rates of $4.45 per meal and $1.30 per home delivered
meal.
Alternatives:1. To Approve the Contract Term Extension with Bateman
(Compass-USA) July 1, 2018 – June 30, 2019. 2. To Deny
would result in forfeiting grant funds for the reimbursement of
congregate and homebound meals for senior nutrition program.
Recommendation:To Approve the Contract Term Extension with Bateman
(Compass-USA) July 1, 2018 – June 30, 2019.
Funds are
Available in the
Following
Accounts:
220054322 Cover Memo
Item # 5
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
101 Pine Park Drive, Lafayette, LA 70508
Phone 337.593.0433
Fax 225.208.1504
April 1, 2018
Augusta/Richmond County (CSRARC)
2027 Lumpkin Rd.
Augusta, GA 30906
RE: Contract Term Extension
To Whom it May Concern:
Bateman Community Living (“Bateman”) provides meals and other related services to
Central Savannah River ARC under a 2016 contract between the parties effective July 5,
2016, as amended thereafter (the “Agreement”). The purpose of this letter is to
acknowledge that Bateman remains the CSRARC AAA region’s qualified food vendor
such that the Agreement will renew for an additional twelve (12) month period from July
1, 2018 through June 30, 2019, as part of the broader multi-year agreement with
CSRARC.
Per the terms of the Agreement, there is a non-delivery fee of $1.30 per meal for all
home-delivered meals. This includes, but is not limited to, any attempted meal delivery
where Bateman attempts to deliver a five-pack meal, but no one is home to accept the
delivery. In this example, the non-delivery fee assessed would be a total of $6.50 ($1.30
for each of the 5 meals in the pack).
The parties agree that, subject to the terms herein, the terms of the Agreement will
remain in full force and effect. Please sign where indicated below to acknowledge your
consent to the terms and conditions contained in this letter. I am enclosing two copies of
this letter for you to sign. Please keep one for your records and return one of the
signed copies to our RVP Office.
Thank you for allowing us to continue to be of service to Augusta/Richmond County.
Please do not hesitate to let me know if you have any questions or concerns.
Sincerely, Acknowledged and Agreed to:
____________________________
Magi Brettler Hardie Davis, Mayor
Regional Vice President
____________________________
/sk Date
Attachment number 1 \nPage 1 of 1
Item # 5
Public Service Committee Meeting
8/28/2018 1:00 PM
JBT Jet Bridge Contract
Department:Augusta Regional Airport
Presenter:Herbert Judon
Caption:Approve the contract with JBT Aero Tech Corporation (JBT) in
the amount of $1,356,469.00 for the purchase of two (2)
Passenger Boarding Bridges.
Background:The Augusta Regional Airport (AGS) is requesting approval for
contract execution with JBT Aero Tech Corporation for the
purchase and acquisition of two passenger boarding bridges. The
total contract cost, which includes equipment, design, delivery
and installation, is $1,356,469.00. The passenger boarding
bridges are the tunnel-type devices that facilitate the transition of
aircraft passengers from the aircraft to the terminal boarding
area and vice versa. AGS currently has one passenger boarding
bridge that exclusively services one of our two commercial
airline carriers. On November 30, 2017 and January 16, 2018
respectively, the Augusta Aviation Commission and the Augusta
Commission approved a sole source process by the Augusta
Richmond County Procurement Department for this purchase
Analysis:ANALYSIS: The following are some of the benefits AGS will
derive from the new PBBs: 1) Safer and more efficient transition
of passengers 2) Protection (passengers & employees) from the
elements 3) ADA-related accommodations (e.g., wheelchairs,
limited mobility, disabled, etc.) 4) Service and perception
upgrades (e.g., first class, elimination of ground boarding, etc.)
5) Improved ability to accommodate new entrant airline service,
charters, and special events (e.g., The Masters Operation)
Financial Impact:On November 30, 2017 and January 16, 2018 respectively, the
Augusta Aviation Commission and the Augusta Commission
approved a sole source process by the Augusta Richmond
County Procurement Department for this purchase
Alternatives:deny
Cover Memo
Item # 6
Recommendation:August Aviation Commission requests approval
Funds are
Available in the
Following
Accounts:
Fund 551
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
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Item # 6
Attachment number 1 \nPage 2 of 9
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Item # 6
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Item # 6
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Item # 6
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Item # 6
Attachment number 2 \nPage 3 of 3
Item # 6
Public Service Committee Meeting
8/28/2018 1:00 PM
Minutes
Department:
Presenter:
Caption:Motion to approve the minutes of the Public Services Committee
held on August 14, 2018.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 7
Public Service Committee Meeting Commission Chamber - Bll4/2018
ATTENDANCE:
Present: Hons. Hardie Davis, Jr., Mayor; Guilfoyle, chairman; Fennoy,
Vice Chairman; Davis and M. Williams, members.
PI]BLIC SERVICES
1. New Location Application: A. N. 18-27: A request by Brad Usry for an on Item
premise consumption Beer & Wine License to be used in connection with Action:
The Southern Salad located at 1008 Broad Street. District l. Super District 9. Approved
Motions
r#:",l Motion rext Made Bv
Motion to
^ aDDrove.APProve vtotiorrpasses
4-0.
Motions
rr"J:" Motion rext Made Bv
Motion to
^ zpDrove.APProve Motion passes
4_0.
Commissioner Commissiont
Marion Williams Mary Du,ri, " Passes
Seconded By Motion
Result
2. Request approval by the Mayor and Augusta Commission to submit the 2035 ltem
Augusta Comprehensive Plan for review by the CSRA Regional Commission Action:
and the Georgia Department of Community Affairs. Approved
Commissioner
William Fennoy
seconded By #.lii
Commissioner
Mary Davis Passes
3. Motion to approve the Blanchard & Calhoun Annual Insurance Policy for the
Augusta Regional Airport.
Attachment number 1 \nPage 1 of 4
Item # 7
4.
Motion Text Made By
Motion toapprove. Commissioner
Motion Passes William Fennoy
4-0.
Motion to accept as Information Bid 18-179
Demolition contract for Window Removal &
One.
seconded By f"'r|i,'
Commissioner
Mary Davis Passes
Chaplin & Sons Clearing &
Asbestos Abatement Hangar
Motions
Motion
Type
Approve
Motions
Motion
Type
Approve
Motions
Motion
Type
Approve
Seconded By
Commissioner
Mary Davis
Seconded By
Commissioner
Mary Davis
Motion
Result
Passes
Motion
Result
Passes
Motion
Result
Item
Action:
Approved
Item
Action:
Approved
Item
Action:
Approved
5. Motion to accept as Information Bid 18-173 Hebbard Electrical Inc.
Electrical Equipment Replacement.
Motion Text Made By
Motion to
approve. Commissioner
Motion Passes William Fennoy
4-0.
Motion Text Made By
Motion toapprove. Commissioner
Motion Passes William Fennoy
4-0.
6. Motion to approve the award of Bid Item 18-204, LED Digital Display ltem
Message Boards to AAA Sign Co. in the amount of $141,435.00. Action:
Approved
Motions
fr'J:'" Motion Text Made By seconded By
Attachment number 1 \nPage 2 of 4
Item # 7
Approve Motion to Commissioner Commissioner Passesapprove. William Fennoy Mary Davis
Motion Passes
4-0.
7. Discussion: A request by Margaret Estelle Morrow for a Massage Operator's Item
License to be used in connection with Stella Morrow LMT located at 1833 Action:
Central Ave. District 1. Super District 9. Approved
Motions
X:j1" Motion Text Made By seconded By MotionlYPe - ----- -'t Result
Motion to
A .^_..^_-^ approve. Commissioner CommissionerApprove Motion passes Marion williams William Fennoy Passes
4_0.
8. Motion to approve the minutes of the Public Services Committee held on July ltem10,2018. Action:
Approved
Motions
Y:t1" Motion Text Made By seconded By Motion'f'ype - ----- -'t --------- -J Result
Motion to
Approve ilffi""l"asses $"'ilffi;:ff:, f,:i,X;;l;'.. Passes
4_0.
9. Motion to approve the 2nd Amendment to the HVAC Services Contract with ltem
Gold Mech Inc. for the Augusta Regional Airport. Action:
Approved
Motions
[,ojl" Motion Text Made By seconded By Motion
r YPe Result
Motion to
Approve ffi:,l:hasses fi,",il,ffi:ffi:, $:THjJ['"' passes
4-4.
10. Motion to accept as Information Bid 18-178 Window World of the CSRA -
Window Replacement Hangar One.
Attachment number 1 \nPage 3 of 4
Item # 7
Item
Action:
Approved
Motions
Motion Motion
- """" Motion Text Seconded ByType rvrvrrvrt r var Result
Motion to
. aoDrove. Commissioner CommissionerApprove Nffi;rl passes william Fennoy Mary Davis Passes
4-0.
@
Attachment number 1 \nPage 4 of 4
Item # 7
Public Service Committee Meeting
8/28/2018 1:00 PM
Sommers Construction Company Change Order 3
Department:Augusta Regional Airport
Presenter:Herbert Judon
Caption:Motion to approve Sommers Construction Company Change
Order Number 3 in the amount of $7,018.00.
Background:This is in support of the Airport's Restroom Renovations Project.
The purpose of this CO is to install metal stud framing in the
ceiling to support the restroom partitions.
Analysis:
Financial Impact:$7,018.00
Alternatives:Deny
Recommendation:Airport Aviation Commission Requests Approval
Funds are
Available in the
Following
Accounts:
Fund 551
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission Cover Memo
Item # 8
Cover Memo
Item # 8
Attachment number 1 \nPage 1 of 2
Item # 8
Attachment number 1 \nPage 2 of 2
Item # 8