HomeMy WebLinkAbout2018-01-09 Meeting AgendaPublic Service Committee Meeting Commission Chamber- 1/9/2018- 1:00 PM
PUBLIC SERVICES
1.Request the Augusta Commission approve the selection of
Newton & Associates, Inc. for the Airport Rates & Charges
Consulting Services as approved by the Augusta Aviation
Commission at their November 30, 2017 Meeting. (RFP 17-
217)
Attachments
2.Report from staff regarding the process for taking
down burned-out abandon structures. (Requested by
Commissioner Marion Williams)
Attachments
3.Request the Augusta Commission approve the contract between
Augusta Regional Airport and Delta Airlines as approved by
the Augusta Aviation Commission at their November 30, 2017
Meeting.
Attachments
4.Request the Augusta Commission approve the selection of R.
L. Wiley Electrical Contractors for the Airport Maintenance
Building Renovations as approved by the Augusta Aviation
Commission at their November 30, 2017 Meeting. (Bid Item
17-286)
Attachments
5.Request the Augusta Commission approve the contract for
services to install an epoxy floor system at the Augusta
Regional Airport at a cost of $28,965 as approved by the
Augusta Aviation Commission at their November 30, 2017
Meeting.
Attachments
6.Motion to approve the Events Marketing Promotions Program
with First Foundry. RFQ 17-184
Attachments
7.Motion to approve the minutes of the Public Services
Committee held on December 12, 2017.
Attachments
8.Discuss the blighted property at the old tag office on Laney Attachments
www.augustaga.gov
Walker Blvd. (Requested by Commissioner Marion
Williams)
9.Request the Augusta Commission approve the purchase and
acquisition of two (2) passenger boarding bridges from JBT
Aero Tech Corporation (JBT) at a cost not to exceed
$2,000,000 as approved by the Augusta Aviation Commission
at their November 30, 2017 Meeting.
Attachments
10.Discuss auto repair/mechanic shops with salvage/junk cars on
property that are used for replacement parts. (Requested by
Commissioner Marion Williams)
Attachments
Public Service Committee Meeting
1/9/2018 1:00 PM
AIRPORT RATES & CHARGES CONSULTING SERVICES
Department:Augusta Regional Airport
Presenter:Herbert Judon
Caption:Request the Augusta Commission approve the selection of
Newton & Associates, Inc. for the Airport Rates & Charges
Consulting Services as approved by the Augusta Aviation
Commission at their November 30, 2017 Meeting. (RFP 17-217)
Background:The Airport placed the Request for Proposal (RFP) for Airport Rates &
Charge Consulting Services from July 13, 2017 through August 3, 2017.
The selected firm will help the Airport (1) assess whether the Airport
has been able to recover the costs to operate the terminal building,
gates, ramp, and airfield; (2) construct the rate model in compliance
with the FAA Grant Assurances; (3) incorporate it into the airline lease
agreement; and (4) negotiate with the air carriers.The Airport received
three compliant proposals in response to the RFP. The companies
responding included Leibowitz AMC, Inc., Newton & Associates, Inc.
and DKMG Consulting, LLC.
Analysis:On Thursday, September 21, 2017, a selection committee
reviewed the three proposals. Upon careful review and discussion,
the Committee unanimously selected Newton & Associates, Inc.
as the best fit to provide the services. For consistency, the
Committee requested the responding companies to itemize the
cost proposal in the form designated by the Airport by Friday,
October 13, 2017. In pursuant to the Procurement Code Section
10-10-53, Competitive Selection Procedures for Professional and
Consultant Services, the Airport entered into negotiation with
Newton & Associates, Inc. on Monday, November 30, 2017. The
company responded on Thursday, November 3, 2017 with a not to
exceed price of $79,216, reflecting a total reduction of $14,459.
Financial Impact:Not to exceed $79,216.
Alternatives:Deny request.
Cover Memo
Item # 1
Recommendation:Approve request.
Funds are Available
in the Following
Accounts:
Airport funds.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Request for Proposal
Request for Proposals will be received at this office until Friday, August 18, 2017 @ 11:00 a.m. for furnishing:
RFP Item # 17-217 Airport Rates and Charges Consulting Services for Augusta, GA – Augusta Regional Airport
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, August 4, 2017, @ 5:00
P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract
with the successful bidder(s).
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the request for proposal including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which are
not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the
envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle July 13, 20, 27, August 3, 2017
Metro Courier July 19, 2017
Attachment number 1 \nPage 1 of 1
Item # 1
OFFICIAL
VENDORS Attachment
"B"E-Verify SAVE
Form
Addendum
1 Original 7
Copies
Fee
Proposal
Leibowitz AMC, Inc.
31 Blue Heron Drive
Greenwood Village, CO 80121 YES AFFIDAVIT YES YES YES YES YES
Newton & Associates, Inc.
1806 Rocky River Road
Charlotte, NC 28213
YES AFFIDAVIT YES YES YES YES YES
DKMG Consulting, LLC
750 12th Street
Wilmette, IL 60091
YES 1217728 YES YES YES YES YES
RFP Opening Item #17-217
Airport Rates and Charges Consulting
for Augusta, GA- Augusta Regional Airport
RFP Due: Friday, August 18, 2017 @ 11:00 a.m.
Total Number Specifications Mailed Out: 18
Total Number Specifications Download (Demandstar): 2
Total Electronic Notifications (Demandstar):542
Pre Proposal Telephone Conference Attendees: NA
Total packages submitted: 3
Total Noncompliant: 0
Page 1 of 1
Attachment number 2 \nPage 1 of 1
Item # 1
Leibowitz AMC, Inc.
31 Blue Heron Drive
Greenwood Village, CO 80121
Newton & Associates, Inc.
1806 Rocky River Road
Charlotte, NC 28213
DKMG Consulting, LLC
750 12th Street
Wilmette, IL 60091
A. Package submitted by the deadline Pass/Fail PASS PASS PASS
B. Package is complete (includes requested
information as required per this solicitation)Pass/Fail PASS PASS PASS
C. Overall Quality of RFP
(concise and to-the-point) 50 50 50 50
Proposer’s Overall Ability to Provide the
D. Narrative
1. Technical Approach 100 97.5 99.5 85
2. Financial Responsibility 100 95 95 85
3. Project Management 95 95 94.5 92.5
4. Key Personnel & Staff 90 90 90 87
5. Organizational Qualifications 75 75 75 69
6. Optional Interview (Potential Bonus Points)10
D. TOTAL 470 452.5 454 418.5
Scope of Services (Total Points 200)
E. Scope of Services
1 . Experiences with airport rates and charges
consulting services 60 58.5 60 42.5
2. Number of small or non-hub airport clients
served in the past 5 years 50 50 47.5 42.5
3. Qualifications of the key personnel to actually
work the Airport staff 60 58.5 60 52.5
4. Range of services offered to the airport clients 30 27.5 30 22.5
Total 200 108.5 107.5 85
Proximity to Area (Total Points 10)
F. Proximity to Area
Within Richmond County 10
Within CSRA 8
Within Georgia 6
Within SE United States (includes AL, TN, NC, SC,
FL) 4 4
All Others 2 2 2
TOTAL 10 2 4 2
Cost/Fee Consideration
G. Proximity to Area
Lowest Fees 10 10
Second 8 8
Third 6 6
Forth 4
Fifth 2
TOTAL 10 8 6 10
Reference(s) (Total Points 10
H. References 10 10 10 10
Total (Total Possible Score 750)
Total 750 631 631.5 575.5
Internal Use Only
Procurement Department Completion Date: 10/12/17
Evaluation Sheet Item RFP #17-217
Airport Rates and Charges Consulting Services - Augusta, GA -Augusta Regional Airport
Evaluation Meeting: September 21, 2017 @ 9:00 a.m.
Vendors
Second Round Elimination (Total Points 50) (MUST ACHIEVE 35 POINTS FOR CONTINUED CONSIDERATION)
(MUST PASS FOR CONTINUED CONSIDERATION)
RANKING - First Round Elimination
Note: Respondent/Offeror(s) receiving 600 or more points will be invited to do presentations to provide additional information if
Submittal and Quality of RFP
Quality of RFP
Procurement DepartmentRepresentative:_________Nancy Williams_____________________________________
Evaluator: Cumulative Date: 10/12/17
Attachment number 3 \nPage 1 of 1
Item # 1
Attachment number 4 \nPage 1 of 1
Item # 1
Attachment number 5 \nPage 1 of 3
Item # 1
Attachment number 5 \nPage 2 of 3
Item # 1
Attachment number 5 \nPage 3 of 3
Item # 1
Attachment number 6 \nPage 1 of 3
Item # 1
Attachment number 6 \nPage 2 of 3
Item # 1
Attachment number 6 \nPage 3 of 3
Item # 1
Public Service Committee Meeting
1/9/2018 1:00 PM
Burned-out structures
Department:
Presenter:Commissioner Marion Williams
Caption:Report from staff regarding the process for taking down burned-
out abandon structures. (Requested by Commissioner Marion
Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Public Service Committee Meeting
1/9/2018 1:00 PM
DELTA AIR LINES AGREEMENT
Department:Augusta Regional Airport
Presenter:Herbert Judon
Caption:Request the Augusta Commission approve the contract between
Augusta Regional Airport and Delta Airlines as approved by the
Augusta Aviation Commission at their November 30, 2017
Meeting.
Background:The two incumbent airlines at AGS have been operating under an
agreement since 2013. The term of the agreement was for three (3)
years with two (2) one-year options for renewal. Both airlines
were operating under the same agreement and for the same terms.
Delta Air Lines exercised their first option for renewal. American
Airlines did not exercise their first option for renewal due to the
merger between American and US Airways. Since they did not
exercise their option, they have been operating under the rates and
charges ordinance for the past year. The preference is to have both
airlines on the same leasing schedule. Both airlines have agreed to
a new agreement with a five (5) year term. Airport and airline
staff have developed a mutually agreeable contract.
Analysis:The preference is to have both airlines on the same leasing
schedule. Both airlines have agreed to a new agreement with a
five (5) year term. Airport and airline staff have developed a
mutually agreeable contract. The agreement will protect the
interests of the Airport and is mutually agreeable to both parties.
Financial Impact:N/A
Alternatives:Deny request.
Recommendation:Approve request.
Funds are Available
in the Following N/A Cover Memo
Item # 3
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Public Service Committee Meeting
1/9/2018 1:00 PM
ELECTRICAL BID FOR MAINTENANCE BUILDING RENOVATION
Department:Augusta Regional Airport
Presenter:Herbert Judon
Caption:Request the Augusta Commission approve the selection of R. L.
Wiley Electrical Contractors for the Airport Maintenance Building
Renovations as approved by the Augusta Aviation Commission at
their November 30, 2017 Meeting. (Bid Item 17-286)
Background:This contract is in support of the Maintenance Building
Renovation project which is converting the old Cargo building at
the North end of the Airport. The building is currently being used
for storage.
Analysis:In lieu of one general contractor to perform the renovation to the
existing cargo building, monies have been saved and costs
reduced by separating contracts for individual services.
Financial Impact:$54,680.00
Alternatives:Deny request.
Recommendation:Approve request.
Funds are Available
in the Following
Accounts:
Airport funds.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Cover Memo
Item # 4
Clerk of Commission
Cover Memo
Item # 4
Invitation to Bid
Sealed bids will be received at this office until Thursday, November 16, 2017 @ 11:00 a.m. for furnishing:
Bid Item #17-286 Electrical Renovations for the Maintenance Building for Augusta, Georgia – Augusta Regional Airport
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime contractors, subcontractors and
suppliers exclusively from ARC. The fees for the plans and specifications which are non-refundable are $20.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the
Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC Southern (706 821-0405)
beginning Thursday, October 5, 2017. Bidders are cautioned that submitting a package without Procurement of a complete
set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is
material to the successful completion of the project. Bidders are cautioned that acquisition of documents through any other
source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving
incomplete or inaccurate information upon which to base his qualifications.
A Mandatory Pre Bid Conference will be held on Friday, October 27, 2017 @10:00 a.m. in the Procurement Department, 535
Telfair Street, Room 605. A Mandatory Site Visit will follow.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the
office of the Procurement Department by Tuesday, October 31, 2017 @ 5:00 P.M. No bid will be accepted by fax, all must
be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to
the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the
requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
No proposal may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract
with the successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate
committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the
outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department
is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 5, 12, 19, 26, 2017
Metro Courier October 11, 2017
Revised: 2/2/2016
Attachment number 1 \nPage 1 of 1
Item # 4
OFFICIAL
VENDORS Attachment
"B"Addendum 1 Addendum 2 E-Verify SAVE
Form Bid Price
Hebbard Electric, Inc.
2225 North Leg Road
Augusta, GA 30909
YES YES YES 100591 YES $59,292.00
High Voltage Specialist Inc.
1886 Gordon Highway
Augusta, GA 30909
YES YES YES 188546 YES $77,470.00
A&H Electric
1351 W Martintown Road
North Augusta, SC 29860
YES YES YES 1247718 YES $59,200.00
RL Wiley Electric
PO Box 3112
Evans, GA 30809
YES YES YES 108933 YES $54,680.00
Total Number Specifications Mailed Out:23
Total Number Specifications Download (Demandstar):318
Total Electronic Notifications (Demandstar): 3
Mandatory Pre-Bid Conference Attendees: 7
Total packages submitted: 4
Total Noncompliant: 0
Bid Item #17-286
Electrical Renovations for the Maintenance Building
for Augusta, Georgia – Augusta Regional
Bid Date:Thursday, November 16, 2017 @ 11:00 a.m
Page 1 of 1
Attachment number 2 \nPage 1 of 1
Item # 4
Attachment number 3 \nPage 1 of 1
Item # 4
Attachment number 4 \nPage 1 of 2
Item # 4
Attachment number 4 \nPage 2 of 2
Item # 4
Attachment number 5 \nPage 1 of 2
Item # 4
Attachment number 5 \nPage 2 of 2
Item # 4
Public Service Committee Meeting
1/9/2018 1:00 PM
EPOXY FLOOR SYSTEM FOR MAINTENANCE BUILDING RENOVATION
Department:Augusta Regional Airport
Presenter:Herbert Judon
Caption:Request the Augusta Commission approve the contract for
services to install an epoxy floor system at the Augusta Regional
Airport at a cost of $28,965 as approved by the Augusta Aviation
Commission at their November 30, 2017 Meeting.
Background:This is part of the ongoing renovation of the existing cargo
building to become the new maintenance building. This
encompasses an approx. 8,000 sq. ft. area.
Analysis:To refurbish the existing concrete floor to a workable standard
that will not only perform under the weight of our fire trucks,
maintain a clean and safe area, and present longevity in wear
ability, this type of epoxy floor system is recommended for this
work area.
Financial Impact:$28,965.00
Alternatives:Deny request
Recommendation:Approve request.
Funds are Available
in the Following
Accounts:
Airport funds
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Cover Memo
Item # 5
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 10
Item # 5
Attachment number 1 \nPage 2 of 10
Item # 5
Attachment number 1 \nPage 3 of 10
Item # 5
Attachment number 1 \nPage 4 of 10
Item # 5
Attachment number 1 \nPage 5 of 10
Item # 5
Attachment number 1 \nPage 6 of 10
Item # 5
Attachment number 1 \nPage 7 of 10
Item # 5
Attachment number 1 \nPage 8 of 10
Item # 5
Attachment number 1 \nPage 9 of 10
Item # 5
Attachment number 1 \nPage 10 of 10
Item # 5
Public Service Committee Meeting
1/9/2018 1:00 PM
Events Marketing Promotions Program #17-184
Department:Recreation and Parks
Presenter:H. Glenn Parker
Caption:Motion to approve the Events Marketing Promotions Program with
First Foundry. RFQ 17-184
Background:The City of Augusta is seeking the services of a public relations
firm with public event marketing and promotions experience. The
selected firm will proceed with the promotion of public events and
programs by the City of Augusta.
Analysis:
Financial Impact:First Foundry has presented a plan within the scope of the RFQ at a
cost of $75,000 and 15% of sold sponsorships.
Alternatives:1 – Approve RFQ #17-184 Events Marketing Promotions Program
with First Foundry 2 – Not approve
Recommendation:To approve.
Funds are Available
in the Following
Accounts:
$80,000 has been budgeted for this project in 101-06-1110-5211110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Request for Qualifications
Request for Qualifications will be received at this office until Thursday, May 25, 2017 @ 11:00 a.m. for furnishing:
RFQ Item #17-184 Events Marketing Promotions Program for Augusta Recreation Department
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFQ
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901.
Pre-Qualifications Conference will be held on Tuesday, May 9, 2017, @ 10:00 a.m. in the Procurement Department,
535 Telfair Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, May 11, 2017, @
5:00 P.M. No RFQ will be accepted by fax, all must be received by mail or hand delivered.
No RFQ may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of
contract with the successful bidder.
Request for qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the request for qualification
including, but not limited to, the number of copies needed, the timing of the submission, the required financial
data, and any other requirements designated by the Procurement Department are considered material conditions
of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any
such material condition shall be submitted through the Procurement Director to the appropriate committee of the
Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFQ number on the
outside of the envelope.
Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle April 13, 20, 27, May 4, 2017
Metro Courier April 19, 2017
Attachment number 1 \nPage 1 of 1
Item # 6
OFFICIAL
VENDORS Attachment
"B"Addendum 1 E-Verify #SAVE
Form Original 9 Copies
Jacob's Eye Group
1450 Ralph David
Abernathy Blvd
Atlanta, GA 30310
YES YES 895761 YES YES YES
The Partnership of Atlanta
3500 Piedmont Road
Suite 355
Atlanta, GA
YES Non-
Compliant 465141 YES YES YES
PM3
1776 Peachtree St NW
Suite 180N
Atlanta, GA 30309
YES Non-
Compliant 853935 YES YES YES
Designsensory
1740 Commons Point Dr
Knoxville, TN 37932
YES YES 230490 YES YES YES
First Foundry (Morris
Publishing Group LLC)
725 Broad Street
Augusta, GA 30901
YES YES 370183 YES YES YES
Mass Media Marketing
229 Fury's Ferry Road
Suite 123
Augusta, GA 30907
YES YES 785162 YES YES YES
Alison South Marketing
Group
4234 Columbia Road
Martinez, GA 30907;
YES YES 1199824 YES YES YES
Total Number Specifications Mailed Out: 63
Total Number Specifications Download (Demandstar): 11
Total Electronic Notifications (Demandstar): 123
Pre-Qualifications/Telephone Conference Attendees:13
Total packages submitted:7
Total Noncompliant: 2
The following vendors have been deemed non-compliant for failing to acknowledge Addendum 1: The Partnership
of Atlanta and PM3
RFQ Item #17-184
Events Marketing Promotions Program for
Augusta, GA Augusta Recreation Department
RFQ Date: Thursday, May 25, 2017 @ 11:00 a.m.
Page 1 of 1
Attachment number 2 \nPage 1 of 1
Item # 6
Alison South
Marketing Group
4234 Columbia Road
Martinez, GA 30907;
Designsensory
1740 Commons
Point Dr
Knoxville, TN 37932
First Foundry
725 Broad Street
Augusta, GA 30901
Jacob's Eye Group
1450 Ralph David
Abernathy Blvd
Atlanta, GA 30310
Mass Media Marketing
229 Fury's Ferry Road
Suite 123
Augusta, GA 30907
The Partnership of
Atlanta
3500 Piedmont Road
Suite 355
Atlanta, GA
PM3
1776 Peachtree St NW
Suite 180N
Atlanta, GA 30309
A. Package submitted by the deadline Pass/Fail PASS PASS PASS PASS PASS PASS PASS
B. Package is complete (includes requested
information as required per this solicitation)Pass/Fail PASS PASS PASS PASS PASS FAIL FAIL
C. Overall Quality of RFP
(concise and to-the-point) 50 35 35.5 50 45 20
1. Technical Approach 100 80 79 92.5 87.5 55
2. Financial Responsibility 100 80 77.5 92.5 92.5 72.5
3. Project Management 95 82.5 82.5 90 87.5 75
4. Key Personnel & Staff 90 82.5 82.5 87.5 87.5 72.5
5. Organizational Qualifications 75 70 74 74 73.5 62.5
6. Optional Interview (Potential Bonus Points)10 9 8 9 5.5 0
D. TOTAL 470 404 403.5 445.5 434 337.5
1. Proposed brand vision, media and marketing
strategy presented for Augusta Richmond County. 40 32.5 31.5 40 37.5 20
2. Design and concept of print advertisements
and online media monitoring for Augusta
Richmond County.
40 31.5 27.5 36 32.5 20
3. Use of processes that creatively engages
Augusta Richmond County and all other
stakeholders in all stages of design.
20 12.5 15 19 17.5 12.5
4. Credentials and professional qualifications of
individuals assigned to the Project. 30 25 27.5 30 29 22.5
5. Innovative ideas and suggestions that will drive
measureable growth of attendance at current
events presented.
30 20 17.5 26 26.5 10
6. History of effective scheduling and budget
management for projects of similar scale and
complexity
20 18 18.5 20 19 10
7. Ability to complete vision and marketing
development strategy and implement promotions
within 2017.
20 16.5 17.5 19.5 18 15
Total 200 156 155 190.5 180 110
Within Richmond County 10 0 0 10 0 10
Within CSRA 8 10 0 0 0 0
Within Georgia 6 0 0 0 6 0
Within SE United States (includes AL, TN, NC,
SC, FL) 4 0 4 0 0 0
All Others 2 0 0 0 0 0
TOTAL 10 10 4 10 6 10
H. References 20 10 10 10 0 0
Total 750 615 608 706 665 477.5
Reference(s) (Total Points 10
Procurement DepartmentRepresentative:_____Nancy Williams________________________________________
Evaluator: CUMULATIVE Date: 07/25/17
Procurement Department Completion Date: 9/1/17
Internal Use Only
Note: Respondent/Offeror(s) receiving 600 or more points will be invited to do presentations to provide additional information if deemed necessary.
Total (Total Possible Score 750)
Evaluation Sheet - RFQ Item #17-184
Events Marketing Promotions Program for
Augusta, GA Augusta Recreation Department
RFQ Due: Thursday, Julyt 6, 2017 @ 11:00 a.m.
Proximity to Area (Total Points 10)
F. Proximity to Area
Scope of Services (Total Points 200)
Proposer’s Overall Ability to Provide the Services (Total Points 470)
Submittal and Quality of RFP
D. Narrative
E. Scope of Services
Quality of RFP
Vendors
Second Round Elimination (Total Points 50) (MUST ACHIEVE 35 POINTS FOR CONTINUED CONSIDERATION)
(MUST PASS FOR CONTINUED CONSIDERATION)
RANKING - First Round Elimination
Attachment number 3 \nPage 1 of 1
Item # 6
4;
H. Glenn Parker, Director
goar ke r@ augusta ga. gov
To
From.
Date
Subject
Based on interviews of potential marketing firms we would like to begin contract negotiations with FirstFoundry. At a score of 706, First Foundry was the lead firm based on RFp's submitted and interviews.
Please ask your staff to work with us to schedule a meeting in the near future.
As always, thank you for the prompt and courteous your office provides to our Department.
Joanie Adams
Yolanda Marshall
Nancy Williams
Phyllis Johnson
i i -n r -:i !: r-- -!: J', -.
-: : -lil_'i. Ii HJ: :!!r r i ll
Administrative Office
2027 Lumpkin Road -PO BOX 5605
Augusta, GA 30916
(706) 796-5025 Office - (706) 796-4099 Fax
www. augustaga. gov/recreation
Cc:
Attachment number 4 \nPage 1 of 1
Item # 6
Attachment number 5 \nPage 1 of 4
Item # 6
Attachment number 5 \nPage 2 of 4
Item # 6
Attachment number 5 \nPage 3 of 4
Item # 6
Attachment number 5 \nPage 4 of 4
Item # 6
Attachment number 6 \nPage 1 of 3
Item # 6
Attachment number 6 \nPage 2 of 3
Item # 6
Attachment number 6 \nPage 3 of 3
Item # 6
Attachment number 7 \nPage 1 of 6
Item # 6
Attachment number 7 \nPage 2 of 6
Item # 6
Attachment number 7 \nPage 3 of 6
Item # 6
Attachment number 7 \nPage 4 of 6
Item # 6
Attachment number 7 \nPage 5 of 6
Item # 6
Attachment number 7 \nPage 6 of 6
Item # 6
Public Service Committee Meeting
1/9/2018 1:00 PM
Minutes
Department:Clerk of Commission
Presenter:
Caption:Motion to approve the minutes of the Public Services Committee
held on December 12, 2017.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 7
Public Service Committee Meeting Commission Chamber - l2ll2l20l7
ATTENDANCE:
Present: Hons. Guilfoyle, Chairman; Fennoy, Vice Chairman; Davis and
M. Williams, members.
Absent: Hon. Hardie Davis, Jr., Mayor.
PUBLIC SERVICES
1. Request the Augusta Commission approve a resolution permitting the Mayor to Item
execute Federal Aviation Administration (FAA) Grants having expedited Action:
deadlines for the Fiscal Year 2018 and 2019 as approved by the Augusta Approved
Aviation Commission at their November 30,2107 Meeting.
Motions
f#:" Motion Text Made By seconded By
Motion to
^ aDDrove.APProve uotion passes
4-0.
Commissioner Commissione
william Fennoy Mary Davis
ir Passes
Seconded By
Commissioner
Mary Davis
Motion
Result
Motion
Result
Passes
2. Request the Augusta Commission approve the resolution permitting the Mayor Itemto execute Georgia Department of Transportation Grants (GDOT) having Action:
expedited deadlines for the Fiscal Year 2018 and 2019 as approved by the Approved
Augusta Aviation commission at their November 30,2017 meeting.
Motions
Motion Motion Text'r'ype
Motion to
^ aDDrove.APProve vtotion passes
4-0.
Made By
Commissioner
William Fennoy
Attachment number 1 \nPage 1 of 3
Item # 7
3. Move to approve the following individuals to serve on the ad-hoc ltem
Monitoring/Oversight Committee for the Commercial and Retail Project Action:
established with the Augusta Economic Development Authority. This oversight Approved
and monitoring shall serve as the Commission's ability to directly input the
needs of the Augusta constituency. Monitoring/oversight described herein is
reserved for the Project only and is not intended to be interpreted as applying to
the Development Authority normal operations. This committee is established in
accordance with Memorandum of Understanding approved by the Augusta
Commission on October 3,2017. Effective day of the appointment is I January
2018. The term of each member shall be three years unless reappointed,
extended or removed.
Mayor Pro Tem, Commissioner Mary Davis
Commissioner Ben Hasan
Commissioner Sammie Sias
The Mayor shall serve as an ex-offrcio member of this ad-hoc committee.
(Requested by Commissioner Sammie Sias)
Motions
Motion rr r! m . r- r Motion;::, -"" Motion Text Made By Seconded By'I'YPe -'---- -J Result
Motion to approve
Derete fl'J'j;:illls item from $",il,T#';:ffi:, fi""HHjJft'* passes
Motion Passes 4-0.
4. Request the Augusta Commission approve the agreement with Airline Data, Inc. Item
to provide aviation statistical data services for the Augusta Regional Airport as Action:
approved by the Augusta Aviation Commission at their November 30, 2017 Approved
Meeting.
Motions
*l:"' Motion Text Made By seconded By Motion
I YPe -'---- -J Result
Motion to
Approve il3,',Xl'r",,., fil,ffiT#;:ffi:, fi:ffi'jJi;"' passes
4_0.
5. Motion to approve authorization for Augusta to submit a Pre-Application with Item
the Georgia Natural Resources Department for 2017-2018 Recieational Trails Action:
Program (RTP) grant. Approved
Attachment number 1 \nPage 2 of 3
Item # 7
Motions
Motion Motion- ----- Motion Text Made By Seconded ByI YPe - '--- -r Result
Motion to
A _.^..^_-^ approve. Commissioner CommissionerApprove ilotion passes william Fennoy Mary Davis Passes
4-0.
6. Motion to approve the minutes of the Public Services Committee held on ltem
November 28,2077. Action:
Approved
Motions
Motion f,f,-r!--,m , r, r h Motion;""-" Motion Text Made By Seconded Byl'YPe -'- -r --------- -'l Result
Motion to
Aoorove approve. Commissioner Commissionerr rrHrv vv Motion passes William Fennoy Mary Davis Passes
4-0.
7. Request the Augusta Commission approve the zoning restriction agreement ltem
befween Augusta Regional Airport and the City of Augusta, GA as approved by Action:
the Augusta Aviation Commission at their November 30,2017 meeting. Approved
Motions
Motion m Motion;----- Motion Text Made By Seconded BylYPe "--- -r Result
Motion to
Approve ffi3,',:;'iu,,., fii,ll#ffi:ffi:, $""[TiJiJ., passes
4_0.
www.augustaga.qov
Attachment number 1 \nPage 3 of 3
Item # 7
Public Service Committee Meeting
1/9/2018 1:00 PM
Old Tag Office
Department:
Presenter:
Caption:Discuss the blighted property at the old tag office on Laney
Walker Blvd. (Requested by Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 8
Public Service Committee Meeting
1/9/2018 1:00 PM
PASSENGER BOARDING BRIDGE PURCHASE
Department:Augusta Regional Airport
Presenter:Herbert Judon
Caption:Request the Augusta Commission approve the purchase and
acquisition of two (2) passenger boarding bridges from JBT Aero
Tech Corporation (JBT) at a cost not to exceed $2,000,000 as
approved by the Augusta Aviation Commission at their November
30, 2017 Meeting.
Background: The passenger boarding bridges are the tunnel-type devices that
facilitate the transition of aircraft passengers from the plane to the
terminal boarding area and vice versa. AGS currently has one
passenger boarding bridge that exclusively services one of our two
commercial airline carriers. Upon approval of this request, AGS
will initiate the purchase of two additional passenger boarding
bridges (PBBs).
The Airport is requesting the use of a sole source procurement
process for standardization. The purchase will be made using
Passenger Facility Charge (PFC's)
Analysis:The following are some of the benefits AGS will derive from the
new PBBs: 1) Safer and more efficient transition of passengers 2)
Protection (passengers & employees) from the elements 3) ADA-
related accommodations (e.g., wheelchairs, limited mobility,
disabled, etc.) 4) Service and perception upgrades (e.g., first class,
elimination of ground boarding, etc.) 5) Improved ability to
accommodate new entrant airline service, charters, and special
events(e.g., The Masters Operation)
Financial Impact:The cost for the equipment and all associated support, design, and
installation is approximately $2,000,000.
Alternatives:Deny request.
Cover Memo
Item # 9
Recommendation:Approve request.
Funds are Available
in the Following
Accounts:
airport funds (PFC's) 551081305-5432110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
Attachment number 1 \nPage 1 of 3
Item # 9
Attachment number 1 \nPage 2 of 3
Item # 9
Attachment number 1 \nPage 3 of 3
Item # 9
Attachment number 2 \nPage 1 of 1
Item # 9
Public Service Committee Meeting
1/9/2018 1:00 PM
Salvage Car Shops
Department:
Presenter:
Caption:Discuss auto repair/mechanic shops with salvage/junk cars on
property that are used for replacement parts. (Requested by
Commissioner Marion Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 10