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Public Service Committee Meeting Commission Chamber- 4/12/2016- 1:00 PM
PUBLIC SERVICES
1.Discussion: A request by Michael Evertsen for Tin Lizzy's
Cantina located at 2821 Washington Road for a Alcohol Special
Event License for May 5, 2016 (Cinco de Mayo in the parking
lot). District 7. Super District 10.
Attachments
2.Discussion: A request by Melissa Outley for Mi Rancho 2,
located at 3064 Washington Road for a Alcohol Special Event
License for May 5, 2016 (Cinco de Mayo in the parking lot).
District 7. Super District 10.
Attachments
3.A motion to approve a Contract with Bridgestone Americas Tire
Operations, LLC for the Leasing of Transit Bus Tires. Bid Item
15-231
Attachments
4.A motion to approve the purchase of five (5) Paratransit
Cutaway Vehicles from National Bus Sales of College Park,
Georgia. Bid Item 16-120
Attachments
5.Authorize Law Department to draft a Memorandum of
Understanding among Augusta, the Augusta Convention and
Visitors Bureau (CVB), and the Augusta Film Office, Inc., a
non-profit, for enhancement of film and entertainment business
development in Augusta.
Attachments
6.Motion to approve the minutes of the Public Services
Committee held on March 8, 2016.
Attachments
Public Service Committee Meeting
4/12/2016 1:00 PM
Alcohol Special Event Application
Department:Planning & Development
Presenter:Robert H. Sherman III
Caption:Discussion: A request by Michael Evertsen for Tin Lizzy's
Cantina located at 2821 Washington Road for a Alcohol Special
Event License for May 5, 2016 (Cinco de Mayo in the parking
lot). District 7. Super District 10.
Background:This is a Cinco de Mayo Event.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of 100.00
Alternatives:
Recommendation:Planning & Development recommends approval. The R.C.S.O.
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Law
Administrator
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1 \nPage 1 of 1
Item # 1
Public Service Committee Meeting
4/12/2016 1:00 PM
Alcohol Special Event Application
Department:Planning & Development
Presenter:Robert H. Sherman III
Caption:Discussion: A request by Melissa Outley for Mi Rancho 2,
located at 3064 Washington Road for a Alcohol Special Event
License for May 5, 2016 (Cinco de Mayo in the parking lot).
District 7. Super District 10.
Background:This is a Cinco de Mayo Event.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $100.00.
Alternatives:
Recommendation:The Planning & Development recommends approval. The
R.C.S.O. recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Law
Administrator
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 1
Item # 2
Public Service Committee Meeting
4/12/2016 1:00 PM
APT Lease Tires
Department:Augusta Public Transit
Presenter:Patrick Stephens
Caption:A motion to approve a Contract with Bridgestone Americas Tire
Operations, LLC for the Leasing of Transit Bus Tires. Bid Item
15-231
Background:Bridgestone Americas Tire Operations, LLC was determined to be
the most responsive and responsible bidder. The bid process was
initiated and awarded by the City of Augusta Public Transit
Department. The table below reflects the quoted price per
mile/tire size for each of the five (5) years of the contract. See
attached.
Analysis:Augusta Public Transit currently operates a fleet of 32 vehicles
(18 fixed route buses and 14 paratransit cutaway style vehicles)
with each type of vehicle requiring different tire sizes. The
vehicles are equipped with six (6) tires each for a total of 192
tires. The life of a tire is estimated to be approximately 55,000
miles. At an average cost of $550.00 per tire it would cost
approximately $105,600.00 to buy and replace all tires. On
average, buses travel between 22,000 and 25,000 miles per year.
Based on that mileage coupled with normal wear and tear an
average tire should last approximately two (2) years. Using those
figures, Augusta would need to purchase tires three (3) times
during the five year period. The estimated cost would then be 2.5
times the above annual cost of approximately $105,600.00 for a
total expenditure of approximately $264,000.00. Leasing the tires
will result in a savings of approximately $110,000.00 during the
term of the contract. Some key advantages to leasing versus
buying include the following: • No burden with tire inventory
investment cost • Complete inventory including adequate spare
tires for the proper upkeep and maintenance of the tire program •
Controlled cost per mile known in advance with annual fixed rates
(simplifies budgeting) • Pay only for tire mileage operated at
lowest cost-per-mile available • No freight charges • Casing
disposal • No capital tied up to equip and maintain tire shop •
Cover Memo
Item # 3
Minimize labor, fringe, and workers’ comp expense for tire shop
personnel • Technical assistance from engineers and field
representative • Routine visit by Technical Representative: ? Fleet
inspection ? Monitor wear characteristics ? Training - tire
maintenance ? Recommendations offered to enhance
performance • Priority for continued supply during tire-related
material shortage • Opportunities and related cost savings
available for operating with all original tires, if desired (i.e., road
calls) • Warranty replacements with new tire
Financial Impact:This purchase will be funded with local and federal grant funds
from the Transit Department’s 2016 Capital Budget. The allocated
funding breakdown is: Split Federal Local FTA Grant GA-90-X-
300 80/20 $22,944.80 $5,736.20 FTA Grant GA-90-X-343 80/20
$97,055.20 $24,263.80 Total $150,000.00 $120,000.00
$30,000.00
Alternatives:The only alternative would be to purchase the tires versus leasing
them.
Recommendation:Approve the Contract for Leasing of Transit Tires from
Bridgestone Americas Tire Operations, LLC.
Funds are Available
in the Following
Accounts:
FTA Grant GA-90-X-300 and FTA Grant GA-90-X-343
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
SUBJECT: Contract for the Leasing of Transit Bus Tires
CAPTION: A motion to approve a Contract with Bridgestone Americas Tire Operations, LLC for
the Leasing of Transit Bus Tires.
BACKGROUND: This request is for the authorization to contract with Bridgestone Americas
Tire Operation, LLC for the Leasing of Transit Bus Tires. The term of this lease shall be for a
three (3) year period with the option to extend for two (2) additional one (1) year periods for a
total lease agreement up to five (5) years.
The pricing for the lease of tires was awarded through a competitive bid process. Bridgestone
Americas Tire Operations, LLC was determined to be the most responsive and responsible
bidder. The bid process was initiated and awarded by the City of Augusta Public Transit
Department. The table below reflects the quoted price per mile/tire size for each of the five (5)
years of the contract.
ANNUAL TIRE MILE RATE
TIRE
SIZE
YEAR
ONE
YEAR
TWO
YEAR
THREE
YEAR
FOUR
YEAR
FIVE
22570R195 0.005547 0.005769 0.006000 0.006240 0.006490
26570R195 0.006961 0.007240 0.007529 0.007830 0.008144
22575R16 0.003104 0.003228 0.003358 0.003492 0.003632
30570R225 0.007079 0.007362 0.007657 0.007963 0.008282
The total cost of this contract shall not exceed $150,000.00 for the five (5) year period. The cost
estimate is based on the figures in the table below:
ESTIMATED FIVE YEAR LEASE COST
Year
Average
lease cost
per mile per
tire
Number of
tires on each
bus
Number of
buses
Miles per
year per
bus
Total cost per
lease
1 0.005673 6 32 25000 27,230.40
2 0.00589975 6 32 25000 28,318.80
3 0.006136 6 32 25000 29,452.80
4 0.00638125 6 32 25000 30,630.00
5 0.006637 6 32 25000 31,857.60
Total Lease
Cost 147,489.60
ANALYSIS:
Augusta Public Transit currently operates a fleet of 32 vehicles (18 fixed route buses and 14
paratransit cutaway style vehicles) with each type of vehicle requiring different tire sizes. The
vehicles are equipped with six (6) tires each for a total of 192 tires.
The life of a tire is estimated to be approximately 55,000 miles. At an average cost of $550.00
per tire it would cost approximately $105,600.00 to buy and replace all tires. On average, buses
Attachment number 1 \nPage 1 of 3
Item # 3
travel between 22,000 and 25,000 miles per year. Based on that mileage coupled with normal
wear and tear an average tire should last approximately two (2) years.
Using those figures, Augusta would need to purchase tires three (3) times during the five year
period. The estimated cost would then be 2.5 times the above annual cost of approximately
$105,600.00 for a total expenditure of approximately $264,000.00. Leasing the tires will result in
a savings of approximately $110,000.00 during the term of the contract.
Some key advantages to leasing versus buying include the following:
· No burden with tire inventory investment cost
· Complete inventory including adequate spare tires for the proper upkeep and maintenance
of the tire program
· Controlled cost per mile known in advance with annual fixed rates (simplifies budgeting)
· Pay only for tire mileage operated at lowest cost-per-mile available
· No freight charges
· Casing disposal
· No capital tied up to equip and maintain tire shop
· Minimize labor, fringe, and workers’ comp expense for tire shop personnel
· Technical assistance from engineers and field representative
· Routine visit by Technical Representative:
Ö Fleet inspection
Ö Monitor wear characteristics
Ö Training - tire maintenance
Ö Recommendations offered to enhance performance
· Priority for continued supply during tire-related material shortage
· Opportunities and related cost savings available for operating with all original tires, if desired
(i.e., road calls)
· Warranty replacements with new tire
FINANCIAL IMPACT: This purchase will be funded with local and federal grant funds from the
Transit Department’s 2016 Capital Budget. The allocated funding breakdown is:
Split Federal Local
FTA Grant GA-90-X-300 80/20 $22,944.80 $ 5,736.20
FTA Grant GA-90-X-343 80/20 $97,055.20 $24,263.80
Total $150,000.00 $120,000.00 $30,000.00
ALTERNATIVES: The only alternative would be to purchase the tires versus leasing them.
Attachment number 1 \nPage 2 of 3
Item # 3
RECOMMENDATION: Approve the Contract for Leasing of Transit Tires from Bridgestone
Americas Tire Operations, LLC.
Attachment number 1 \nPage 3 of 3
Item # 3
Invitation To Bid
Sealed bids will be received at this office until Friday, November 20, 2015 @ 11:00 a.m. for furnishing:
Bid Item #15-231 Tire Lease for Transit Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535
Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Monday,
November 9, 2015, @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand
delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Attachment number 2 \nPage 1 of 1
Item # 3
VENDORS
BRIDGESTONE FIRESTONE
NORTH AMERICA TIRE, LLC
1200 FIRESTONE PARKWAY-
MILEAGE SALES
AKRON, OH 44317-0001
THE GOODYEAR TIRE &
RUBBER CO
1144 EAST MARKET ST,
D-710
AKRON, OH 443116
Attachment B Yes Yes
E-Verify Number 223508 120029
Addendums 1-5 Yes Yes
Original Yes Yes
Six Copies Yes Yes
SAVE Form Yes Yes
Tire Size 225/70R19.5 - Rate Per Tire Mile
Year 1 0.005547 0.005434
Year 2 0.005769 0.005434
Year 3 0.006000 0.005598
Year 4 (optional year) 0.006240 0.005820
Year 5 (optional year) 0.006490 0.006112
Tire Size 265/70R 19.5 - Rate Per Tire Mile
Year 1 0.006961 0.013710
Year 2 0.007240 0.013710
Year 3 0.007529 0.014120
Year 4 (optional year) 0.007830 0.014686
Year 5 (optional year) 0.008144 0.015420
Bid Opening
Bid Item #15-231 Tire Lease
for Augusta, Georgia - Transit Department
Bid Due: Wednesday, December 30, 2015 @ 11:00 a.m.
Total Number Specifications Mailed Out: 6
Mandatory Pre-Bid/Telephone Conference: Not Applicable
Total packages submitted: 2
Total Noncompliant: 0
Page 1 of 2
Attachment number 3 \nPage 1 of 2
Item # 3
VENDORS
BRIDGESTONE FIRESTONE
NORTH AMERICA TIRE, LLC
1200 FIRESTONE PARKWAY-
MILEAGE SALES
AKRON, OH 44317-0001
THE GOODYEAR TIRE &
RUBBER CO
1144 EAST MARKET ST,
D-710
AKRON, OH 443116
Bid Opening
Bid Item #15-231 Tire Lease
for Augusta, Georgia - Transit Department
Bid Due: Wednesday, December 30, 2015 @ 11:00 a.m.
Total Number Specifications Mailed Out: 6
Mandatory Pre-Bid/Telephone Conference: Not Applicable
Total packages submitted: 2
Total Noncompliant: 0
Tire Size 225/75R 16 - Rate Per Tire Mile
Year 1 0.003104 0.004022
Year 2 0.003228 0.004022
Year 3 0.003358 0.004142
Year 4 (optional year) 0.003492 0.004308
Year 5 (optional year) 0.003632 0.004524
Tire Size 305/70R22.5 - Rate Per Tire Mile
Year 1 0.007079 0.008866
Year 2 0.007362 0.008866
Year 3 0.007657 0.009132
Year 4 (optional year) 0.007963 0.009496
Year 5 (optional year) 0.008282 0.009972
Page 2 of 2
Attachment number 3 \nPage 2 of 2
Item # 3
AUGUSTA PUBLIC TRANSIT
PATRICKG STEPHENS
Director
January 12,2016
Geri Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, GA 30901
Dear Ms. Sams:
The Transit team has reviewed the proposal submitted by Bridgestone in response to the ITB for Lease of
transit tires. The following summarizes our findings and recommendations:
L Their proposal meets the requirements as established in the Scope of Services.
2. A comparison of their pricing proposals with our Independent Cost Estimates shows they are well
within our evaluations.
3. Their proposed contract is acceptable to Transit as long as the pricing tables are updated to reflect
the pricing quotes contained in their bid proposal.
4. We have researched their debarment status and it appears that the company is in good standing.
Based on the above information, we are requesting the Procurement Department conduct their final
review and allow the process to enter final negotiations.
Sincerely,
Patrick Stephens
Augusta Transit Director
Augusta Public Transit
1535 Fenwick Street - Augusta GA 30904
(7 06) 823 -4400 - Fax (7 06) 82r -r7 52
WWW.AT]GI]STAGA.GOV
Attachment number 4 \nPage 1 of 1
Item # 3
Attachment number 5 \nPage 1 of 3
Item # 3
Attachment number 5 \nPage 2 of 3
Item # 3
Attachment number 5 \nPage 3 of 3
Item # 3
Public Service Committee Meeting
4/12/2016 1:00 PM
APT Para-Transit Vehicles
Department:Augusta Public Transit
Presenter:Patrick Stephens
Caption:A motion to approve the purchase of five (5) Paratransit Cutaway
Vehicles from National Bus Sales of College Park, Georgia. Bid
Item 16-120
Background:This request is for the authorization to purchase five (5) Para-
Transit Cutaway Vehicles from National Bus Sales of College
Park, Georgia. The pricing for these vehicles was awarded
through a competitive bid process. National Bus Sales was
determined to be the most responsive and responsible bidder. The
bid is for a fixed price of $90,617.00 for each vehicle for a total
price not to exceed $453,085.00. This cost represents a change
from the original bid for some minor changes to include those
related to the Air Conditioner System and its extended warranty.
Analysis:These vehicles will replace aging vehicles that exceeded the 4
year/100,000 mile useful life established by the Federal Transit
Administration. The pricing for these vehicles include extended
warranties of five years on most components such as the chassis,
climate Control System, and Structure and Body Systems. After
negotiations and the completion of a cost analysis, the cost
proposed by National Bus Sales was considered to be fair and
reasonable.
Financial Impact:This purchase will be funded with local and federal grant funds
from the Transit Department’s 2016 Capital Budget. The allocated
funding breakdown is: Split Federal Local FTA Grant GA-90-X-
300 80/20 $198,891.20 $49,722.80 FTA Grant GA-90-X-307
80/20 $163,576.80 $40,894.20 Total $453,085.00 $362,468.00
$90,617.00
Alternatives:Purchase of these buses could be delayed. However, due to their
age, maintenance costs will increase and reliability will decrease.
Additionally, if we do not use the funds approved by the federal
Cover Memo
Item # 4
government in a timely manner we risk losing the funds. The
funding for these five (5) buses was approved by the federal
government from 2009 & 2010 FTA 5307 Apportionments.
Recommendation:Approve the purchase of Vehicles from National Bus Sales.
Funds are Available
in the Following
Accounts:
FTA Grant GA-90-X-300 and FTA Grant GA-90-X-307
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
SUBJECT: Purchase of Paratransit Cutaway Vehicles
CAPTION: A motion to approve the purchase of five (5) Paratransit Cutaway Vehicles from National
Bus Sales of College Park, Georgia.
BACKGROUND: This request is for the authorization to purchase five (5) Paratransit Cutaway Vehicles
from National Bus Sales of College Park, Georgia.
The pricing for these vehicles was awarded through a competitive bid process. National Bus Sales was
determined to be the most responsive and responsible bidder. The bid process was initiated and awarded
by the City of Augusta Public Transit Department. This bid is for a fixed price of $90,617.00 for each
vehicle for a total price not to exceed $453,085.00 This cost represents a change from the original bid for
some minor changes to include those related to the Air Conditioner System and its extended warranty.
ANALYSIS:
These vehicles will replace aging vehicles that exceeded the 4 year/100,000 mile useful life established by
the Federal Transit Administration. The pricing for these vehicles include extended warranties of five
years on most components such as the chassis, climate Control System, and Structure and Body Systems.
After negotiations and the completion of a cost analysis, the cost proposed by National Bus Sales was
considered to be fair and reasonable.
FINANCIAL IMPACT:
This purchase will be funded with local and federal grant funds from the Transit Department’s
2016 Capital Budget. The allocated funding breakdown is:
Split Federal Local
FTA Grant GA-90-X-300 80/20 $198,891.20 $49,722.80
FTA Grant GA-90-X-307 80/20 $163,576.80 $ 40,894.20
Total $453,085.00 $362,468.00 $90,617.00
ALTERNATIVES: Purchase of these buses could be delayed. However, do to their age, maintenance
costs will increase and reliability will decrease. Additionally, if we do not use the funds approved by the
federal government in a timely manner we risk losing the funds. The funding for these five (5) buses was
approved by the federal government from 2009 & 2010 FTA 5307 Apportionments.
RECOMMENDATION: Approve the purchase of Vehicles from National Bus Sales.
Attachment number 1 \nPage 1 of 1
Item # 4
Invitation To Bid
Sealed bids will be received at this office until Thursday, January 14, 2016 @ 11:00 a.m. for furnishing:
Bid Item #16-120 Paratransit Vehicles for Transit Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535
Telfair Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesday,
December 30, 2015, @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand
delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle November 12, 19, 26, December 3, 10, 17, 24, 2015
Metro Courier November 18, 2015
Revised: 1/8/2015
Attachment number 2 \nPage 1 of 1
Item # 4
ITEM
NO.DESCRIPTION QTY. UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL
1
Paratransit vehicles in
accordance w/ Section 3 -
Specifications
5 $81,848.00 $409,240.00 $78,854.00 $394,270.00 $63,285.00 $316,425.00
2
Maintenance Manuals 2 $400.00 $800.00 $200.00 $400.00 $0.00 $0.00
Schematics 2 $100.00 $200.00 $300.00 $600.00 $0.00 $0.00
Parts Manuals 2 $100.00 $200.00 $30.00 $60.00 $0.00 $0.00
Build Sheet 1 $150.00 $150.00 $0.00 $0.00 $0.00 $0.00
Operator's Manuals 5 No Charge No Charge $0.00 $0.00 $0.00 $0.00
3
Vehicle Warranty 5 No Charge No Charge $0.00 $0.00 $0.00 $0.00
Chassis Warranty 5 No Charge No Charge $3,715.00 $18,575.00 $0.00 $0.00
Climate Control Warranty 5 $2,000.00 $10,000.00 $980.00 $4,900.00 $0.00 $0.00
Wheelchair Lift Warranty 5 No Charge No Charge $0.00 $0.00 $0.00 $0.00
Structure & Body Warranty 5 $2,000.00 $10,000.00 $1,200.00 $6,000.00 $0.00 $0.00
Save Form
Year
$316,425.00
2016 2016
Manufacturer & Chassis No. for
Vehicles Bid
Warranties in accordance w/ Section 3-Item 12 includes
Starcraft Allstar GCII Elkhart Coach ECII
Yes
224523 860852
Attachment B
E-Verify #
Grand Total $430,590.00 $424,805.00
2016
Vendors
National Bus Sales
800 Pickens Dr
Marietta, GA 30062
Bid Item #16-120
Paratransit Vehicle
For Transit Department
Bid Due: Thursday, January 14, 2016 @ 11:00 a.m.
Total Number Specifications Mailed Out: 22
Pre-Bid Conference: N/A
Total packages submitted: 3
Total Noncompliant: 0
Transportation South
1400 McCain Parkway
Pelham, Al 35124
Alliance Bus Group
1926 Hyannis Court
College Park, GA 30337
Yes
742287
Yes
Yes
YesYes
The following vendor submitted a "No Bid Response:
Tesco / 6401 Seaman Rd / Oregon, OH 43616
Documentation Sets in accordance w/ Section 3-Item 1.6 includes
Addendum 1 Yes Yes Yes
2016 Chevolet Express
Chassis (Diesel)
Goshen Coach/Chevy
4500 Diesel
Elkhart Coach ECII/Ford
Ford E450, 6.8 Liter
Model
Page 1 of 1
Attachment number 3 \nPage 1 of 1
Item # 4
AUGUSTA PUBLIC TRANSIT
PATRICK G STEPHENS
Director
February 8, 2016
GeriSams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augustia, GA 30901
Dear Ms. Sams,
Transit has reviewed the bids that were received regarding RFB #16-120 for Paratransit Vehicles. The
following information is provided for your review and feedback:
Bid Response Evaluation:* Alliance Bus Group was the lowest bidder @ 563,285.00 per bus.
Their offer includes specifications for a 6.8 liter gasoline engine and not a diesel engine. Our
specifications include a diesel engine. ln our response to questions, we stated that we would
only use a gasoline engine if diesel engines were not available. The bids received from the other
companies did include diesel engines. Therefore we would consider Alliance's bid as not
acceptable. We currently supply diesel fuel for our buses on site at our facility. lncluding the
gasoline engines in our inventory would require us to fuel off site. That arrangement is not
viewed as an option at this time.* Transportation South's bid does meet specifications, however their cost is S1637.00 more per
vehicle than National Bus Sales bid.{' National Bus Sales bid does meet Augusta's specifications and is the lowest bid particularty with
regard to being equipped with a diesel engine package.
Recommended Actions:* National Bus Sales be awarded the bid for Five (5) Paratransit vehicles.* We recommend that the Transit and Procurement Departments meet with National Bus Sales to
engage in best and final price negotiations.* A pre-production meeting should be setup to discuss all details and specifications related to the
bus build to ensure that they meet Augusta specifications with particular emphasis on the
following:
L. Floor plan #0134255 as offered is the desired configuration.2. The exterior paint details must be clarified and further discussed.3. lnterior seating should be vinyl or leather covering and not cloth.4. Need to further discuss the Q-straint Restraint Systems offered.5. Need to discuss warranty service. Augusta presently has buses supplied by National Bus
Sales. There has been difficulty getting service locally.6. Need to further discuss other aspects as appropriate
Augusta Public Transit
1535 Fenwick Street-Augusta, GA 30904
(7M) 8234400 - Fax (706\ 821-r7s2
'W'*'\M- AUCUSTAGA. COV
Attachment number 4 \nPage 1 of 2
Item # 4
W
AUGUSTA PUBLIC TRANSIT
PATRICKG STEPIIENS
Director
Again the transit team appreciates all the help your staffhas provided us in helping us to improve Transit
inAugusta.
Augustl Public Transit
1535 Fenwick Street - Augusta, GA 30904
(7M) 8234400 - Fax (706) 82t-1752
l.W{W.AUGLTSTAGA.COV
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Public Service Committee Meeting
4/12/2016 1:00 PM
Framework for expanding our participation in the Film Industry
Department:Administrator's Office
Presenter:Janice Allen Jackson
Caption:Authorize Law Department to draft a Memorandum of
Understanding among Augusta, the Augusta Convention and
Visitors Bureau (CVB), and the Augusta Film Office, Inc., a non-
profit, for enhancement of film and entertainment business
development in Augusta.
Background:The State Economic Development Department, which houses the
State’s Film Office, seeks one governmental liaison in each of
Georgia’s Counties as the Camera Ready liaison with the State,
for two primary purposes: (1) to provide information on the
venues, businesses and services available for film production in
their County, and (2) to serve as a one-stop-shop in coordinating
permits, requests for service and other needs of production
companies considering a project in that County. The Augusta
Convention and Visitors Bureau (CVB) has served as the Camera
Ready Film office for Richmond County for many years. They
have not dedicated specific staff just for this purpose, and the only
dedicated budget is $9500 since 2013 to furnish photographs to
the State’s Reel Scout database. (See Attachment #1) Recently, a
local non-profit group, the Augusta Film Office, Inc. (AFO), was
formed by a group of local businesses serving film production, to
promote the growth of local business capacity to serve this
growing industry in Georgia. AFO has also provided many of the
same services as the CVB. AFO has requested that the City
consider establishing its own Film Office, and consider them to
staff this new office at no cost to the city for 12 months. (See
Attachment #2) The film industry has grown in Georgia due to
economic incentives offered by the state. Georgia offers a
corporate income tax credit of 20% based on a minimum
investment of $500,000 in production expense in Georgia, which
may be cumulative among various projects. An additional 10%
credit is available if filmmakers place the Georgia logo and
promotional information in their production. The tax credit can be
used against state income tax liability or the company’s payroll
withholding. Georgia started these incentives in 2008, and they
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do not have an expiration date. The state estimated $6 billion in
economic impact in FY 2014-15; but they don’t break that down
by city or region. While we have had films, television shows,
and commercials filmed here over the last several years (See
Attachment #3), there is concern that we do not yet have the crew
depth, or the critical mass of trained technicians, talent, stages,
equipment, and other support services to become a major player in
the film industry. Hence, a primary focus of our efforts should be
working with Augusta Technical College and others to build our
capacity to attract larger projects. Similarly, we have not
developed a strategy to attract films, or identify the specific size of
type of films we want to attract. We should develop a “film
friendly” approach, to include low or no fees, incentives, top notch
customer service, etc., to ensure that we stand out. In addition,
Augusta has not been a member of the Association of Film
Commissioners International (AFCI). They have trade shows for
communities that want to do direct marketing and recruitment. An
organization would have to have local government sponsorship to
join. Thus one of AFO’s reasons to request being designated the
Augusta film office is so they can join; CVB is willing to join if
asked and sponsored by the City. Finally, it is notable that
Augusta has made at least one preliminary venture in this arena,
during 2001. At that time, former Mayor Bob Young considered a
business plan written by the CVB (See Attachment #4), but there
is no evidence that the Commission ever discussed it in a formal
meeting.
Analysis:There are 3 main business models for how these services are
delivered throughout the State of Georgia: (1) CVB offices serve
as the Camera Ready Film office in the majority of the counties;
(2) a city or county office is created, as in City of Atlanta and City
of Savannah; (3) a collaborative is created among either the
Development Authority, Chamber of Commerce, CVB and/or
city/county government to jointly serve the film business and to
market local opportunities. The State Film Office suggested that
some of the more successful local film efforts (aside from the City
of Atlanta) are those of Savannah, Rome/Floyd County,
Covington/Newton County, and Conyers/Rockdale County.
Below is information on two of these, as well as our neighboring
Columbia County. These 3 locations provide good examples of
the primary business models: City department, CVB, or
collaborative partnerships among local agencies. City of Savannah
Has a Film department with 4 staff members. They are budgeted
from local tax dollars to market the film business; they are
members of AFCI; and they serve as the Camera Ready film
office on behalf of the City and Chatham County. Their Economic
Development Authority assists with some marketing funds.
Savannah has also created several local financial incentives for the
film business in addition to what the State provides as tax credits.
They jointly funded a web site, Savannahfilm.org, which provides
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production companies with on-line permit applications, with
support services information, and descriptions of the incentives
offered. The City does not charge any permit fees, only out-of-
pocket expenses such as law enforcement overtime/security
expenses, as the City’s primary goal is to grow the film business
in Savannah. (See Attachment #5.) City of Rome Provides its
Camera Ready film office through the CVB, which also houses
the local Sports Commission, and manages several annual events.
All of their funding is provided from local hotel/motel taxes, with
some program revenue for tours and sponsored events. They do
not budget for marketing, because the amount of location film
business is very unpredictable. They are not members of AFCI.
They have a network of local businesses that support film
production, either with office space, services or staffing; the CVB
serves as the one-stop-shop/coordinator of the logistics. They
charge just $10 for permit fees, and then coordinate with all city
and county agencies based on the CVB’s knowledge and
relationship with all of the local agencies. Film companies cover
any out of pocket expenses like security. The City does not have
an Ordinance establishing these programs. Columbia County
Created a film office in March of this year, and staffs its local
Film office jointly among the Development Authority, the CVB
and the County government. They adopted a MOU to clarify each
of their roles. The CVB serves as the State Camera Ready
designee, and coordinates as local liaison any permits needed for
productions, as well as maintains their database of local
resources/venues/businesses available. The Development
Authority joined AFCI and is going through the certification
process to attend their trade shows and to market the opportunities
in Columbia County; in addition, the Development Authority is
familiar with the State’s incentive programs. Columbia County’s
approach is that they rely on the strengths of each of their local
partners to support, recruit and assist productions. Whenever
inquiries come to the Camera Ready office from the State, they
are shared among the 3 partners to support and assist as needed.
(See Attachment #6) Attached are the following documents:
Attachment #1: Summary of current CVB role and list of projects
Attachment #2: Proposal from Augusta Film Office, Inc.
Attachment #3: List of Film Projects Attachment #4: 2001
Business Plan Attachment #5: Savannah Ordinance and Budget
Attachment #6: Columbia County MOU Attachment #7:
Recommended Film Services Framework
Financial Impact:None anticipated in 2016. The CVB/AFO partnership would
likely request up to $80,000 in 2017 to implement a more
intentional business development effort.
Alternatives:Create an Augusta, Georgia Film office. This would create new
expense for the government administration, and would no longer
leverage the funds being expended currently by the CVB on
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Camera Ready Film liaison and marketing work. Develop a
Memorandum of Understanding among the CVB, as the official
Camera Ready film office for Augusta; the AFO, Inc. as a local
non-profit dedicated to film industry business development,
promotion and marketing; and Augusta, Georgia government, to
enhance the development of this business and economic
opportunity in Augusta. This alternative could include providing
additional funding to the CVB for this purpose. Create a Film
Office or Commission which is completely separate from the local
government or CVB. Macon has taken this approach; one of their
primary duties is coordination of an annual film festival. This
framework does not allow us to take advantage of the
opportunities for collaboration that many other cities have.
Recommendation:Authorize Law Department to draft a Memorandum of
Understanding among Augusta, our CVB, and the AFO for
enhancement of film and entertainment business development in
Augusta. (See Attachment #7.) This approach allows us to
capitalize on the experience and official Camera Ready
designation of the CVB, while also utilizing the dedicated staff
resources of the AFO. In addition to carrying out the tasks they
have been doing, they would also work to build capacity so that
our community can be prepared to offer the crews and production
resources film makers need. In the long term (24 months+), if we
are successful in attracting more and larger budget films,
commercials, music videos, etc., we should then consider creation
of a city department such as that in Savannah.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
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Public Service Committee Meeting
4/12/2016 1:00 PM
Minutes
Department:Clerk of Commission
Presenter:
Caption:Motion to approve the minutes of the Public Services Committee
held on March 8, 2016.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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