HomeMy WebLinkAbout2016-03-08 Meeting AgendaPublic Service Committee Meeting Commission Chamber- 3/8/2016- 1:00 PM
PUBLIC SERVICES
1.Approve the Lease Purchase of an Aircraft Refueler Truck for
Augusta Regional Airport as approved by the Augusta Aviation
Commission at their January 28, 2016 Meeting.
Attachments
2.New Application: A. N. 16-14: A request by Jimmy Clarence
Powell for an on premise consumption Liquor, Beer & Wine
License to be used in connection with WOB Augusta, LLC
d/b/a/ World of Beer restaurant located at 2819 Washington
Road. There will be Sunday Sales. District 7. Super District
10.
Attachments
3.New Application: A.N. 16-15: A request by A. Jackson Brown
for an on-premise consumption Liquor, Beer & Wine License
to be used in connection with Athletics Augusta
Restaurant located at 3629 A Walton Way Ext. District 7.
Super District 10.
Attachments
4.Discussion: A request by Jan Scholer for Wild Wing Café
located at 3035 Washington Road for an Alcohol Special Event
license for 6 days April 4 thru April 9, 2016. (Masters Week in
the parking lot) District 7. Super District 10.
Attachments
5.Discussion: A request by Michael Evertsen for Tin Lizzy's
Cantina located at 2821 Washington Road for an Alcohol
Special Event License for 7 days April 4 thru April 10, 2016.
(Masters Week in the parking lot) There will be Sunday Sales.
District 7. Super District 10.
Attachments
6.Discussion: A request by Brett Althoff for Hooters of Augusta
located at 2834 Washington Road for an Alcohol Special Event
License for 9 days April 2 thru April 10, 2016. (Masters week
in the parking lot) There will be Sunday Sales. District 7.
Super District 10.
Attachments
www.augustaga.gov
7.Approve Construction Change Order #2 in the amount of
$2,350,771.00 for Phase 2 of the Renovation of the Old Library
for the Public Defender’s Office by RW Allen, LLC.
Attachments
8.Motion to approve the minutes of the Public Services
Committee held on February 23, 2016.
Attachments
9.Report from staff regarding the matter of compliance with the
property maintenance code concerning mold and moisture
issues in rental properties. (Referred from February 23 Public
Services Committee)
Attachments
10.Receive as information a report on the use of solar energy in
Augusta buildings and facilities.
Attachments
11.Discussion: A request by Alicia Moon Chong for a
Therapeutic Massage Operators License to be used in
connection with Josa Massage & Spa located at 4110 Windsor
Spring Road Ste G 201. District 6. Super District 10.
Attachments
Public Service Committee Meeting
3/8/2016 1:00 PM
AIRCRAFT FUELER WITH LIFT PLATFORM BID /LEASE PURCHASE
Department:Augusta Regional Airport
Presenter:Kenneth Hinkle
Caption:Approve the Lease Purchase of an Aircraft Refueler Truck for
Augusta Regional Airport as approved by the Augusta Aviation
Commission at their January 28, 2016 Meeting.
Background:The airport’s last new fuel truck purchase was completed in 2009.
Recently three trucks have been retired due to age, obsolete parts
or a costly major overhaul. As a result, the airport collaborated
with the Augusta Procurement Department to solicit bids for a
new aircraft refueler. Seven (7) companies were invited to bid but
Garsite LLC was the only compliant bidder. Additionally, this
vehicle meets all requirements stipulated in the specification. Bid
tabulations are attached.
Analysis:The vehicle was approved for replacement in the 2016 budget as a
lease/purchase with a $30,000.00 annual payment utilizing a ten
year amortization schedule. Procurement has reviewed the bid and
concurs with the selection of Garsite for a 10 year lease/purchase
for the replacement of an aircraft refueler with left deck for a total
cost of $290,955.00.
Financial Impact:290,955.00 over a ten (10) year lease period.
Alternatives:Deny request.
Recommendation:Approve request by the Augusta Aviation Commission to
purchase an aircraft refueler from Garsite LLC at a total cost of
$290,955.00 over a ten (10) year lease period.
Funds are Available
in the Following
Accounts:
551 08 1206 5421110
Cover Memo
Item # 1
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
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Public Service Committee Meeting
3/8/2016 1:00 PM
Alcohol Application
Department:Planning & Development
Presenter:Robert H. Shewrman III
Caption:New Application: A. N. 16-14: A request by Jimmy Clarence
Powell for an on premise consumption Liquor, Beer & Wine
License to be used in connection with WOB Augusta, LLC d/b/a/
World of Beer restaurant located at 2819 Washington Road.
There will be Sunday Sales. District 7. Super District 10.
Background:This is a New Application.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $5,715.00.
Alternatives:
Recommendation:The Planning & Development recommends approval. The
R.C.S.O. recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Law
Administrator
Clerk of Commission
Cover Memo
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Public Service Committee Meeting
3/8/2016 1:00 PM
Alcohol Application
Department:Planning & Development
Presenter:Robert H Sherman III
Caption:New Application: A.N. 16-15: A request by A. Jackson Brown for
an on-premise consumption Liquor, Beer & Wine License to be used
in connection with Athletics Augusta Restaurant located at 3629
A Walton Way Ext. District 7. Super District 10.
Background:This is a New Application. NOTE: The Alcohol and Business
License will not be issued prior to the issuance of a Certificate of
Occupancy/Letter of Completion for the building renovation to
include a full service kitchen and inside seating for a minimum of 40
people.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $4,445.00.
Alternatives:
Recommendation:The Planning & Development recommends approval. The R.C.S.O.
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Law
Administrator
Clerk of Commission
Cover Memo
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Public Service Committee Meeting
3/8/2016 1:00 PM
Alcohol Special Event Application
Department:Planning & Development
Presenter:Robert H. Sherman III
Caption:Discussion: A request by Jan Scholer for Wild Wing Café located
at 3035 Washington Road for an Alcohol Special Event license for
6 days April 4 thru April 9, 2016. (Masters Week in the parking
lot) District 7. Super District 10.
Background:This is a Masters Week Event.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $600.00.
Alternatives:
Recommendation:The Planning & Development recommends approval. The
R.C.S.O. recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Law
Administrator
Clerk of Commission
Cover Memo
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Public Service Committee Meeting
3/8/2016 1:00 PM
Alcohol Special Event Application
Department:Planning & Development
Presenter:Robert H. Sherman III
Caption:Discussion: A request by Michael Evertsen for Tin Lizzy's
Cantina located at 2821 Washington Road for an Alcohol Special
Event License for 7 days April 4 thru April 10, 2016. (Masters
Week in the parking lot) There will be Sunday Sales. District 7.
Super District 10.
Background:This is a Masters Week Event.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $700.00.
Alternatives:
Recommendation:The Planning & Development recommends approval. The
R.C.S.O. recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Law
Administrator
Clerk of Commission
Cover Memo
Item # 5
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Public Service Committee Meeting
3/8/2016 1:00 PM
Alcohol Special Event Application
Department:Planning & Development
Presenter:Robert H Sherman III
Caption:Discussion: A request by Brett Althoff for Hooters of Augusta
located at 2834 Washington Road for an Alcohol Special Event
License for 9 days April 2 thru April 10, 2016. (Masters week in
the parking lot) There will be Sunday Sales. District 7. Super
District 10.
Background:This is a Masters Week Event.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1,100.00.
Alternatives:
Recommendation:The Planning & Development recommends approval. The
R.C.S.O. recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Law
Administrator
Clerk of Commission
Cover Memo
Item # 6
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Item # 6
Public Service Committee Meeting
3/8/2016 1:00 PM
Design/Build Renovation of Former Augusta Library for Augusta, Public Defender’s Office, RFP #15-
131
Department:Recreation, Parks, and Facilities - Facilities
Presenter:
Caption:Approve Construction Change Order #2 in the amount of
$2,350,771.00 for Phase 2 of the Renovation of the Old Library
for the Public Defender’s Office by RW Allen, LLC.
Background:On June 2, 2015, the Commission approved award to RW Allen,
LLC for Phase I of the Design/Build Renovation of the Former
Augusta Library for AUD. Phase 1 included design, demolition,
asbestos abatement and construction of a new roof, for a not-to-
exceed amount of $1,394,174.00. Phase 2 of the project was to be
awarded when this work was complete. After Phase 1 of the
project was underway, the former AT&T building at 452 Walker
Street became available and was subsequently purchased by
Augusta Utilities for use by Augusta Utilities and Augusta
Engineering Departments. The acquisition of this property
afforded the opportunity to make the old library available for use
by the Public Defender’s office, a decision endorsed by the
Commission, and funds were requested for this project in the
amount of $5.5 million in SPLOST VII, for which $ 5 million was
ultimately approved. From this budget, it was estimated that AUD
could be reimbursed for its sunk costs, and the facility renovations
could be completed for use by the Public Defender’s office. On
November 17, 2015, the Commission approved Change Order 1,
in the amount of $803,817.00, authorizing the contractor to move
forward with a scope of work designated as Phase 1b. This
resulted in a revised project budget of $2,197,991.00 and
permitted construction progress to continue while necessary
adjustments to the plans and scope could be made to make the
building suitable for use by the Public Defender, minimizing
potential costs due to project delays.
Analysis:Augusta Facilities, the Public Defender, and Augusta Utilities
Department met with management from RW Allen, LLC as well
as Studio 3 Design the construction management team for this
Cover Memo
Item # 7
project, to negotiate scope and pricing. The Public Defender has
been very frugal in their space planning, finish selection and stuck
with what is essential to providing services to their clients in the
most effective and efficient means possible. The pricing for
services by RW Allen, LLC was found to be fair and reasonable.
Financial Impact:Change order adds $2,350,771.00 to the contract. The updated
contract value will be $4,548,762.00. Furniture, fixtures and
equipment will need to be acquired via a lease-purchase
agreement, or other alternative, if the remaining project funds are
to reimburse AUD for its sunk costs.
Alternatives:No alternatives are recommended.
Recommendation:Approve Construction Change Order #2 in the amount of
$2,350,771.00 for Phase 2 of the Renovation of the Old Library
for the Public Defender’s Office by RW Allen, LLC.
Funds are Available
in the Following
Accounts:
Funds are available in account 512-04-3490. AUD will be
reimbursed when the construction project is completed from funds
allocated in SPLOST VII. Funding from this renovation is to be
provided by bond proceeds as approved by commission on
February 16, 2016.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
1015 Broad Street | Augusta, Georgia 30901
Office 706.733.2800 | Fax 706.733.3879 | www.rwallen.com
Construction Services
February 24, 2016
Mr. Rick Acree Facilities Manager
Augusta Recreation Parks and Facilities
2027 Lumpkin Road
Augusta, Georgia 30916-5605 RE: AUGUSTA PUBLIC DEFENDERS OFFICE – CHANGE ORDER #2
Rick,
We appreciate the opportunity to work with the City of Augusta and the Public Defender’s Office on this very exciting project.
Below please find the current proposed project costs based on the most recent set
of design documents from Studio 3 Design Group entitled “Law Offices of the Public Defender” dated 12-11-15 (with Revision 1 dates of 1-6-16).
Based on this, as well as the attached supporting documents, we propose the
following total costs to complete the project:
Description Date +/- Amount
Phase I - Design / Build
Renovation of Former Augusta
Library (for the Augusta Utilities
Department)
Approved by Commission
6-2-15, Item #21
$1,394,174
CO #1 – Construction for Phase I
Design / Build Renovations of
Former Augusta Library (for the Augusta Utilities Department)
Approved by Commission
11-17-15, Item #20
+ $803,817
Building tenant changed from Augusta Utilities Department to Augusta Richmond County Law Offices of the Public Defender
Proposed CO #2 - Cost to complete remainder of project for
the Augusta Law Offices of the
Public Defender
(includes accepted Cost Options
dated 2-12-16)
+ $2,350,771
Total Estimated Project Cost = $4,548,762
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Item # 7
1015 Broad Street | Augusta, Georgia 30901
Office 706.733.2800 | Fax 706.733.3879 | www.rwallen.com
Construction Services
Should you have any questions or need any additional information, please let us
know. Sincerely,
R.W. Allen, LLC
Branan Ruffin
Project Estimator
Cc: Jim Cely – RWA
Attachments: Estimate Presentation dated 2-15-16 Scope of Work / Clarifications dated 2-15-16
Cost Options Summary Table dated 2-12-16 Augusta, Georgia Purchase Order P262045 dated 6-9-15
Attachment number 1 \nPage 2 of 2
Item # 7
Public Service Committee Meeting
3/8/2016 1:00 PM
Minutes
Department:Clerk of Commission
Presenter:
Caption:Motion to approve the minutes of the Public Services Committee
held on February 23, 2016.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Public Service Committee Meeting
3/8/2016 1:00 PM
Rental Properties
Department:Clerk of Commission
Presenter:
Caption:Report from staff regarding the matter of compliance with the
property maintenance code concerning mold and moisture issues
in rental properties. (Referred from February 23 Public Services
Committee)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 9
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Item # 9
Public Service Committee Meeting
3/8/2016 1:00 PM
Report on Solar Energy
Department:Recreation, Parks, and Facilities - Facilities
Presenter:
Caption:Receive as information a report on the use of solar energy in
Augusta buildings and facilities.
Background:The Augusta Commission has expressed a strong interest in
developing and implementing a program to use solar energy in
Augusta buildings and facilities.
Analysis:This report was prepared to provide basic information and provide
topics to consider in determining the best course to pursue the goal
of implementing use of solar energy
Financial Impact:The financial impact will be determined when the project scope is
identified.
Alternatives:None
Recommendation:Receive as information a report on the use of solar energy in
Augusta buildings and facilities.
Funds are Available
in the Following
Accounts:
Financing has not been determined
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
Potential Use of Solar Energy
Augusta, Georgia
Communities and individuals worldwide are investigating the use of alternative and renewable
energy resources to reduce consumption of fossil fuels in operating homes and businesses.
Using the sun as a source to generate electricity by means of photovoltaic panels is becoming a
viable option.
The Augusta Commission is currently considering the use of solar generated electricity at
locations in Augusta Richmond County (ARC). This report will present basic information and
summarize some of the costs, restrictions and factors which should be considered when making
a decision on capital expenditures for solar energy.
SOLAR OPTIONS:
Assuming the goal is to develop and implement a program using solar energy in Augusta
buildings and facilities, there are a number of options that can be considered. These options
include:
· Relatively large photovoltaic solar arrays that generate electricity from the sun to provide
some of the energy required to operate
· heating domestic hot water
· LED Parking lot lighting using small photovoltaic panels and batteries for power
· Photovoltaics could be used for lighting on site and signs.
The balance of this report will focus on generating electrical power using photovoltaic arrays.
PHOTOVOLTAICS:
Simply put, Photovoltaics is the name of a method of converting solar energy into direct current
electricity using semiconducting materials. A photovoltaic system employs solar cells which
convert solar radiation to electricity. These cells are connected together and configured into
multi-cell panels. Panels are linked together in multiples to form photovoltaic arrays to supply
usable amount of solar power.
The process is both physical and chemical in nature, as the first step involves the photoelectric
effect from which a second electrochemical process takes place involving crystallized atoms
being ionized in a series, generating an electric current.
Power generation from solar PV has long been seen as a clean sustainable energy technology
which draws upon the planet’s most plentiful and widely distributed renewable energy source –
the sun. The direct conversion of sunlight to electricity occurs without any moving parts or
environmental emissions during operation. It is well proven, as photovoltaic systems have now
been used for fifty years in specialized applications, and grid-connected PV systems have been
in use for over twenty years.
In order to supply even a portion of the power needs for something the size of a building, it is
necessary to employ photovoltaic arrays made up of multiple photovoltaic. The output of the
array is determined by:
· the rated capacity of the panels;
· the efficiency of the panels;
· the age of the panels;
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Item # 10
· the size of the array; and
· the amount of solar radiation available.
LIMITATIONS OF PHOTOVOLTAIC POWER GENERATION:
Generation of electrical power using solar obviously depends on the sun. Cloud cover, and night
reduces output to zero and there can be seasonal variations due to the location of the sun on
the horizon. The longer days of summer will provide more power generation than winter.
Arrays can be sized, within limitations, to generate part or all of a building’s needs for the times
of day in which they are able to generate electricity. Within guidelines, it is possible to sell that
power back to the utility company at a predetermined rate, currently approximately $0.04 per
kWH. Regardless of the generating capacity, buildings require power when there is no sun
available. This would require a means to store energy generated when the sun is shining,
and/or connection to the power company grid.
Any system that connects to the power company grid must follow the guidelines of the power
provider.
POWER COMPANY RESTRICTIONS:
Georgia Power is our major provider of electrical power. They are involved in using solar energy
as part of their overall production capacity and encourage private and government entities to
make use of alternative energy.
Some of the restrictions placed upon commercial installations connected to their grid are as
follows:
· The array can be no larger than 100kW
· The array can be no larger than 110% of the peak building demand
· If the building, such as the Municipal Building and the old Library, is located on a
networked feed (power is fed from more than one direction to minimize disruptions) you
cannot install a system that feeds electricity back into the power grid.
THE ECONOMICS OF SOLAR:
In addition to the environmental aspects of solar power generation, the use of solar power
reduces the amount of energy you have to purchase from the power company and lowers
operating costs. Private sector entities currently enjoy tax breaks for installation of solar energy.
Tax breaks help offset the initial investment and reduce the time required to recover those cost
to the point you actually save money.
Photovoltaic arrays are costly. We evaluated budget numbers for a number of different array
sizes and they were consistently running roughly $2500 per kW. We also spoke with Georgia
Power and the numbers gleaned from their information they provided was consistent with our
evaluation.
Where permitted, and within limits, surplus power generated by a solar array can be sold back
to the utility. However, it should be noted that excess generating capacity costs the same as
installing what you need, but the payback from the utility is approximately 1/3 the cost they
charge for their power. Care must be taken in sizing the system so that you don’t actually
increase the time required to recoup the initial installation costs.
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Item # 10
RETURN ON INVESTMENT:
Facilities evaluated three different sized arrays, 20kW, 46kW and 96kW to determine the
approximate time required to recoup the initial investment. Factors taken into account include:
· The initial cost today is $0.12 per kWH
· Annual rate increases of 2% are included in the evaluation
· Panel array power production degrades at approximately 1% per year
· No tax credits are used in these calculation
· Evaluations are based upon statistical average solar radiation for Augusta, Georgia
Considering the factors above, the approximate time required before the reduction in utility bills
completely offsets the cost of installation is roughly 18 to 20 years. This is a rate of return of
roughly 3.5%
OTHER FACTORS:
Aside from the up-front costs, other factors to consider in determining the best use of your
resources in implementing a program to include the use of solar energy include:
· What is the goal and what do you wish to accomplish
· Appearance of the installation,
· Is the roof of the building new or will it need to be replaced within a few years, if it needs
to be replaced within a few years, it could be more cost effective to wait
SOLAR AT THE PUBLIC DEFENDER’S OFFICE:
Installation of a solar array at the Public Defenders’ at the former Main Library is up for
consideration. Before committing to this course of action, please consider the following:
· The building is on a Georgia Power Network feed. Like the Municipal Building, the
electrical service is fed from more than one direction. In the event of a service disruption
on one side, power is still available from the other feed. Loss of power is rare. Buildings
on these systems cannot feed power back into the power company grid.
· If the system is sized to handle a load larger than what is needed to run the building on a
weekend when it is vacant, then this power would either need to be channeled to some
storage system for future used, or the array would simply generate power that could not
be used.
· The current project budget does not have surplus funds available to cover the cost of a
solar installation. A funding source would need to be identified.
· There may be better options for Augusta’s first solar building installation
Should the Commission decide to install a solar array at the Public Defender’s Office, we would
recommend a relatively small system. This would provide Augusta with empirical data for
evaluating the impact of future installation. We suggest installation of an array of roughly 20kW
as a reasonable start for introducing solar into our power mix. The estimated cost of a 20kW
array at $2500/kW would be $50,000.
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Item # 10
Public Service Committee Meeting
3/8/2016 1:00 PM
Therapeutic Massage Operators License
Department:Planning & Development
Presenter:Robert H. SHerman III
Caption:Discussion: A request by Alicia Moon Chong for a Therapeutic
Massage Operators License to be used in connection with Josa
Massage & Spa located at 4110 Windsor Spring Road Ste G 201.
District 6. Super District 10.
Background:This is a New Location.
Analysis:The applicant meets the requirements of the City of Augusta's
Ordinance regulating Therapeutic Massage.
Financial Impact:The applicant will pay a fee of $141.00.
Alternatives:
Recommendation:The Planning & Development recommends approval. The
R.C.S.O. recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Law
Administrator
Clerk of Commission
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