HomeMy WebLinkAbout2016-01-12 Meeting Agenda
Public Service Committee Meeting Commission Chamber- 1/12/2016- 1:00 PM
PUBLIC SERVICES
1. Approve the 5 Year Renewal with Sterling - Retail, Food and
Beverage Concessions Contract with the Augusta Regional
Airport.
Attachments
2. New Ownership Application: A. N. 16-6: A request by
Venumadhav Machha for a retail package Beer & Wine
License to be used in connection with AVN Ventures located
at 2701 Washington Rd. District 7. Super District 10.
Attachments
3. New Application: A.N. 16-7: A request by Cullene W.
Schneider for a retail package Liquor License to be used in
connection with Aficionados, LLC located at 307 8th Street.
District 1. Super District 9.
Attachments
4. Approve award of the design/build contract for replacement of
the HVAC system at the DFACS Building in the amount of
$1,001,258.00 to Coleman Mechanical Services of Harlem,
GA. (RFP 15-180)
Attachments
5. Approve a request for the Augusta Richmond County
Commission to accept the Beams Contracting SE Development
Project Change Order #4 that was approved by the Aviation
Commission on December 03, 2015.
Attachments
6. Approve a request for the Augusta Richmond County
Commission to approve the McCarthy Construction Change
Order #3 as approved by the Aviation Commission on
December 03, 2015.
Attachments
7. Approve selection of Daniel Field airport consultant. (RFQ 15-
203A)
Attachments
8. Request approval of the Golf Cart/Utility Vehicle
Bid/Purchase Request as approved by the Augusta Aviation
Attachments
www.augustaga.gov
Commission at their October 29, 2015 Meeting. Bid Item 15-
219.
9. Motion to approve the minutes of the Public Services
Committee held on December 8, 2015.
Attachments
10. Approve a request for the Augusta Richmond County
Commission to accept the Mutual Aid between Columbia
County and the Augusta Regional Airport as approved by the
Augusta Aviation Commission on October 29, 2015.
Attachments
Public Service Committee Meeting
1/12/2016 1:00 PM
5 YEAR RENEWAL STERLING RESTAURANT
Department:Augusta Regional Airport
Presenter:
Caption:Approve the 5 Year Renewal with Sterling - Retail, Food and
Beverage Concessions Contract with the Augusta Regional
Airport.
Background:On June 3, 2011, the Airport entered into a five year concession
agreement with Sterling Restaurant & Retail Group, LLC to
operate the retail, food and beverage concessions located at the
Augusta Regional Airport. The concession agreement included
one (1) five (5) year option for renewal.
Analysis:Having a restaurant and lounge area and general retail products
available in the Airport is a real benefit for Airport passengers.
Sterling Restaurant & Retail Group, LLC has provided excellent
service over the last five years. Concession revenue from the
restaurant and gift shop has increased from $9,000 in 2010 under
the old concessionaire to $70,300 in 2014 under Sterling
Restaurant & Retail Group.
Financial Impact:
Alternatives:Deny
Recommendation:Approve
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:Cover Memo
Item # 1
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Second Amendment to Lease and Operation of Retail, Food, and Beverage Concessions Agreement Page 1 of 3
SECOD AMEDMET TO THE LEASE AGREEMET FOR
THE OPERATIO OF RETAIL, FOOD AD BEVERAGE COCESSI OS
BETWEE
STERLIG RESTAURAT & RETAIL GROUP, LLC
AD
THE CITY OF AUGUSTA
FOR
THE AUGUSTA REGIOAL AIRPORT
AUGUSTA, GEORGIA
This Second Amendment to the Lease and Operation of Retail, Food, and
Beverage Concessions Agreement at Augusta Regional Airport, made and entered into
this 3rd day of June, 2016, between Augusta-Richmond County, Augusta, Georgia for
Augusta Regional Airport and Sterling Restaurant & Retail Group, LLC, a Georgia
Limited Liability Corporation, formerly known as Tailwind Augusta, LLC (hereinafter
referred to as “Concessionaire”).
WHEREAS, Augusta and Sterling Restaurant & Retail Group, LLC, entered into
a five year Concessions Agreement commencing on June 3, 2011 and terminating on
June 2, 2016, for the Concessionaire to manage the Retail, Food, and Beverage
Concessions located at Augusta Regional Airport; and
WHEREAS, the Parties desire to exercise the renewal term of the Agreement
commencing on June 3, 2016; and
WHEREAS, the Parties desire to amend certain terms of the Agreement as set
forth hereinafter.
Attachment number 1 \nPage 1 of 3
Item # 1
Second Amendment to Lease and Operation of Retail, Food, and Beverage Concessions Agreement Page 2 of 3
OW, THEREFORE, in consideration of the inducements, mutual covenants
and conditions herein contained, the Parties have agreed to amend the Agreement as
follows:
1.
Article 2, Term, Section 2.1 is hereby amended to exercise the five year renewal option.
2.
Article 2, Term, Section 2.2 is hereby amended as follows: The effective date of this
Renewal, as set forth in section 2.1, shall continue through December 31 of that same
year. This Agreement shall: (i) terminate absolutely and without further obligation on the
part of Augusta each and every December 31st, as required by O.C.G.A. § 36-60-13, as
amended, unless terminated earlier in accordance with the termination provisions in this
Article of this Agreement: (ii) automatically renew on each January 1st, unless
terminated in accordance with the termination provisions of this Agreement; and (iii)
terminate absolutely, with no further renewals, on June 3, 2021, unless extended by
written amendment. The Contract Time may be extended only by written renewal
approved by the Augusta, Georgia Board of Commissioners and executed by the
Augusta, Georgia Mayor and the Concessionaire in accordance with the terms of this
Contract.
3.
All other terms and conditions of the Agreement shall remain the same except as
specifically amended herein.
Attachment number 1 \nPage 2 of 3
Item # 1
Second Amendment to Lease and Operation of Retail, Food, and Beverage Concessions Agreement Page 3 of 3
I WITESS WHEREOF, the Parties have caused this Second Amendment of
the Retail, Food, and Beverage Concessions Agreement to be effective June 3, 2016.
AUGUSTA AVIATIO COMMISSIO
_________________________________
Chairman
Attest:
_________________________________
AUGUSTA, GEORGIA
__________________________________
Hardie Davis, Jr. , Mayor
Attest:
___________________________________
__________________________________
STERLIG RESTAURAT & RETAIL GROUP, LLC
otarized/Corporate Seal:
_________________________________
Attachment number 1 \nPage 3 of 3
Item # 1
Public Service Committee Meeting
1/12/2016 1:00 PM
Alcohol Application
Department:Planning & Development
Presenter:Robert H. Sherman III
Caption:New Ownership Application: A. N. 16-6: A request by
Venumadhav Machha for a retail package Beer & Wine License to
be used in connection with AVN Ventures located at 2701
Washington Rd. District 7. Super District 10.
Background:This is a New Ownership Application. Formerly in the name of
Ravi Rajput.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1,330.00.
Alternatives:
Recommendation:The Planning & Development recommends approval. The
R.C.S.O. recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Law
Administrator
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 2
Item # 2
Attachment number 1 \nPage 2 of 2
Item # 2
Public Service Committee Meeting
1/12/2016 1:00 PM
Alcohol Application
Department:Planning & Development
Presenter:Robert H. Sherman III
Caption:New Application: A.N. 16-7: A request by Cullene W. Schneider
for a retail package Liquor License to be used in connection with
Aficionados, LLC located at 307 8th Street. District 1. Super
District 9.
Background:This a New Application.
Analysis:The applicant meets the requirements of The City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $3,330.00.
Alternatives:
Recommendation:The Planning & Development recommends approval. The
R.C.S.O. recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Law
Administrator
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 2
Item # 3
Attachment number 1 \nPage 2 of 2
Item # 3
Public Service Committee Meeting
1/12/2016 1:00 PM
Approve Contract to Replace DFACS HVAC
Department:Recreation Parks and Facilities - Facilities
Presenter:Lonnie Wimberly, Deputy Director
Caption:Approve award of the design/build contract for replacement of the
HVAC system at the DFACS Building in the amount of
$1,001,258.00 to Coleman Mechanical Services of Harlem, GA.
(RFP 15-180)
Background:The three story section of the DFACS facility located at 520
Fenwick Street was constructed in 1989. The HVAC system is the
original installed system and consists of an air cooled chiller with
two large air handling units distributing air to a network of Carrier
Moduline VAV boxes with electric reheat. The 26 plus year old
system has exceeded its anticipated service life. The chiller has
been nursed along for the last few years. Parts are no longer
available to repair the VAV boxes and the control system is
antiquated and no longer functions. Upgrades are not feasible due
to outdated technology.
Analysis:We received three responsive statements of qualifications and
proposals. These were evaluated based upon the qualifications of
the contractor and the design engineer with respect to their
experience on similar projects, capability to do the work,
understanding of the program, proposed solution and cost. The
selection committee reviewed all proposals and the highest
scoring Statement of Qualifications and Proposal was submitted
by Coleman Mechanical of Harlem, Georgia paired with Johnson
Laschober and Associates of Augusta as the design engineer. They
also submitted the lowest cost. Staff met with the Coleman and
Johnson Laschober to clarify and adjust the design to best meet
the needs of Augusta and DFACS. The project cost for design and
construction is $1,001,258.00. The scope of work includes: •
Removal and replacement of the existing chiller • Updated
automation control system • Updated air distribution system •
New air handling units with fan arrays The new system is fully
warranted. The control system is compatible with our standard
system for better monitoring and response. The fan array in the
Cover Memo
Item # 4
new air handlers will significantly reduce the chances for a system
failure since the array contains multiple fans as opposed to a
single fan. If one fails, the others will continue to operate while
we work to make repairs.
Financial Impact:The contract amount is $1,001,258.00
Alternatives:1. Approve award of the design/build contract for replacement of
the HVAC system at the DFACS Building in the amount of
$1,001,258.00 to Coleman Mechanical Services of Harlem, GA. 2.
Do not approve and pursue other options
Recommendation:Approve award of the design/build contract for replacement of the
HVAC system at the DFACS Building in the amount of
$1,001,258.00 to Coleman Mechanical Services of Harlem, GA.
Funds are Available
in the Following
Accounts:
The lease on this property with the State of Georgia was written in
a manner that builds a reserve for major and minor repairs and
upgrades for this building over the life of the lease specifically to
accomplish major facility repairs such as this one. This project is
to be funded with $698,150 from carry forward, an estimated
$15,000 in current year capital carry forward, an estimated
$200,000 in current year operating carry forward, and $100,000 in
budgeted capital from lease payments in 2016. 272-05-4312
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
1
EXHIBIT II
Augusta DFACS - HVAC Upgrades
Bid Item # 15-XXX
INDEX TO CONTRACT
Section Title Page
NA Notice of Award 2
A Agreement 3-4
PB Performance Bond 5-6
LMPB Labor & Material Payment Bond 7-8
COA Certificate of Owner's Attorney 9
NP Notice to Proceed 10
GC General Conditions 11-25
SGC Supplemental General Conditions 26-28
SC Special Conditions 28
Attachment number 1 \nPage 1 of 30
Item # 4
2
SECTION NA
NOTICE OF AWARD
TO:
PROJECT DESCRIPTION: DFACS HVAC Upgrades
The Owner has considered the BID submitted by you for the PROJECT named above in response to its Bid Item
# 15-XXX due on .
You are hereby notified that your BID (Including Alternates - None) has been accepted in the amount of
($ ).
You are to execute the AGREEMENT (Section A) within Ten (10) calendar days from the date of this Notice to
you. Furthermore, the Owner has elected to require a Contractor's Performance Bond (Section PB) and a Labor
and Materials Payment Bond (Section LMPB). The price of said bonds is included in the contract amount stated
above.
If you fail to execute said Agreement and to furnish said Bonds within Ten (10) working days from the date of this
Notice, said OWNER will be entitled to consider all your rights arising out of the OWNER'S acceptance of your
PROPOSAL as abandoned and as a forfeiture of your Bid Bond. The OWNER will be entitled to such other rights
as may be granted by law.
Shop drawings and other submittals are due within fifteen (15) calendar days of the issuance of this Notice of
Award.
You are required to return an acknowledged copy of this NOTICE OF AWARD to the OWNER.
Dated this day of , .
BY:
Richard M. Acree, Jr., Facilities Manager
Augusta Recreation, Parks, and Facilities Department
ACCEPTANCE OF NOTICE
Receipt of the above NOTICE OF AWARD is hereby acknowledged on this day of , .
BY:
TITLE:
Attachment number 1 \nPage 2 of 30
Item # 4
3
SECTION A
AGREEMENT
THIS AGREEMENT, made this day of , . by and
between Augusta Georgia, a political subdivision of the State of Georgia, hereinafter called
"Owner" and doing business as a corporation hereinafter
called "Contractor."
WITNESSETH: That for and in consideration of the payments and agreements as hereinafter
mentioned the sufficiency which is hereby acknowledged, the parties agree to as follows:
1. The Contractor will commence construction of the Augusta DFACS HVAC Upgrades.
All work is to be in accordance with plans prepared by the owner as included in Bid
Item #15-XXX and related documents as listed in item 5 below.
2. The Contractor shall provide all labor, material, parts, engineering, licensing and
certifications required by any applicable regulation. Furthermore, the Contractor will
furnish all drawings, product data, material, supplies, tools, equipment, labor, traffic
control and other services necessary for the construction and completion of the project
described herein.
3. The Contractor will commence the work required by the Contract Documents within
Thirty (30) calendar days after the date of the Notice of Award and will complete the
work not later than 110 days after notice to proceed, unless the period of completion is
extended otherwise in accordance with the terms of this agreement.
4. The Contractor agrees to perform all the work described in the Contract Documents for
the sum of dollars ($ ).
5. The term "Contract Documents" means and includes the following:
Advertisement for Bids Request for Bids #15-XXX
Bid Bond Notice of Award Agreement
Performance/Payment Bonds Certificate of Owner's Attorney Notice to Proceed
Change Order(s) General Conditions Plans
Supplemental General Conditions Special Conditions Technical Specifications
Addendum # to Bid Item
6. The Owner will pay to the Contractor in the manner and at such times as set forth in
the General Conditions such amounts as required by the Contract Documents.
7. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
Attachment number 1 \nPage 3 of 30
Item # 4
4
IN WITNESS WHEREOF, the parties hereto have executed or caused to be executed by their
duly authorized officials, this Agreement in Five (5) counterparts, each of which shall be
deemed an original on the date first above written.
OWNER: AUGUSTA, GEORGIA ATTEST:
BY: NAME:
Hardie Davis (Mayor) Lena Bonner (Clerk)
CONTRACTOR: ATTEST:
BY: (SEAL)
NAME: NAME:
(Type or Print) (Type or Print)
TITLE: TITLE:
ADDRESS:
Attachment number 1 \nPage 4 of 30
Item # 4
5
SECTION PB
PERFORMANCE BOND (This is a sample format only)
(NOTE: THIS BOND IS ISSUED SIMULTANEOUSLY WITH PAYMENT BOND ON PAGES 7-8, IN
FAVOR OF THE OWNER CONDITIONED FOR THE PAYMENT OF LABOR AND MATERIAL.)
KNOW ALL MEN BY THESE PRESENTS:
That , as Principal, hereinafter called Contractor, and
, a corporation organized and existing under the laws of the State of
, with its principal office in the City of , State of , as Surety,
hereinafter called Surety, are held and firmly bound unto Augusta, Georgia, as Obligee, hereinafter
called the Owner, in the penal amount of Dollars ($ )
for the payment whereof Contractor and Surety bind themselves, their heirs, executors, administrators,
successors, and assigns, jointly and severally, firmly by these presents for the faithful performance of a
certain written agreement.
WHEREAS, Contractor has by said written agreement dated entered into a contract
with Owner for the construction of Augusta DFACS HVAC Upgrades, Augusta, Georgia, in
accordance with the specifications issued by the Augusta Recreation Parks and Facilities Department,
which contract is by reference made a part hereof, and is hereinafter referred to as the CONTRACT.
NOW, THEREFORE, the condition of this obligation is such that, if Contractor shall promptly and
faithfully perform said CONTRACT, then this obligation shall be null and void; otherwise it shall remain
in full force and effect.
The Surety hereby waives notice of any alteration or extension of time made by the Owner.
Whenever Contractor shall be, and declared by Owner to be in default under the CONTRACT, the
Owner having performed Owner's obligations thereunder, the Surety may promptly remedy the default,
or shall promptly
(1) Complete the CONTRACT in accordance with its terms and conditions, or,
(2) Obtain a bid or bids for completing the Contract in accordance with its terms and conditions, and
upon determination by Surety of the lowest responsible bidder, or, if the Owner elects, upon
determination by the Owner and the Surety jointly of the lowest responsible bidder, arrange for a
contract between such bidder and Owner, and make available as Work progresses (even though
there should be a default or a succession of defaults under the contract or contracts of completion
arranged under this paragraph) sufficient funds to pay the cost of completion less the balance of
the contract price; but not exceeding, including other costs and damages for which the Surety may
be liable hereunder, the amount set forth in the first paragraph hereof. The term "balance of the
contract price," as used in this paragraph, shall mean the total amount payable by Owner to
Contractor under the Contract and any amendments thereto, less the amount properly paid by
Owner to Contractor.
Any suit under this bond must be instituted before the expiration of two (2) years from the date on which
final payment under the CONTRACT falls due.
Attachment number 1 \nPage 5 of 30
Item # 4
6
No right of action shall accrue on this bond to or for the use of any person or corporation other than the
Owner named herein or the heirs, executors, administrators or successors of the Owner.
Signed and sealed this day of , .
Witness (Seal)
(Contractor)
Attest By (Seal)
(Title)
Witness (Seal)
(Surety)
Attest By (Seal)
(Title)
Note: Date of Bond must be prior to date of Contract. If Contractor is Partnership, all partners should
execute Bond.
Attachment number 1 \nPage 6 of 30
Item # 4
7
SECTION LMPB
LABOR AND MATERIAL PAYMENT BOND (This is a sample format only)
(NOTE: THIS BOND IS ISSUED SIMULTANEOUSLY WITH PERFORMANCE BOND ON PAGES 5-6,
IN FAVOR OF THE OWNER CONDITIONED FOR THE PERFORMANCE OF THE CONTRACT.)
KNOW ALL MEN BY THESE PRESENTS:
That , as Principal, hereinafter called Contractor, and , a
corporation organized and existing under the laws of the State of , with its principal office in the
City of , State of , as Surety, hereinafter called Surety, are held and firmly
bound unto Augusta, Georgia, as Obligee, hereinafter called the Owner, for the use and benefit of
claimants as hereinbelow defined in the amount of Dollars ($ )
for the payment whereof Contractor and Surety bind themselves, their heirs, executors, administrators,
successors, and assigns, jointly and severally, firmly by these presents.
WHEREAS, Contractor has, by written agreement dated ,entered into a contract with
Owner for the construction of Augusta DFACS HVAC Upgrades, in accordance with specifications
issued by the Augusta Recreation Parks and Facilities Department, which contract is by reference
made a part hereof, and is hereinafter referred to as the CONTRACT.
NOW, THEREFORE, the condition of this obligation is such that, if the Contractor shall promptly make
payment to all claimants as hereinafter defined, for all labor and material used or reasonably required to
use in the performance of the CONTRACT, then this obligation shall be void; otherwise it shall remain
in full force and effect, subject, however, to the following conditions:
(1.) A claimant is defined as one having a direct contract with the Contractor or with a subcontractor
of the Contractor for labor, material, or both, used or reasonably required for use in the
performance of the contract, labor and material being construed as to include that part of water,
gas, power, light, heat, oil, gasoline, telephone service or rental of equipment directly applicable
to the CONTRACT.
(2) The above named Contractor and Surety hereby jointly and severally agree with the Owner that
every claimant as herein defined, who has not been paid in full before the expiration of a period
of ninety (90) days after the date on which the last of such claimant's work or labor was done or
performed, or materials were furnished by such claimant, may sue on this bond for the use of
such claimant, prosecute the suit to final judgement for such sum or sums as may be justly due
claimant, and have execution thereon. The Owner shall not be liable for the payment of any
costs or expenses of any such suit.
(3) No suit or action shall be commenced hereunder by any claimant,
(a) Unless claimant, other than one having a direct contract with the Contractor, shall have
given written notice to any two of the following: The Contractor, the Owner, or the Surety
above named, within ninety (90) days after such claimant did or performed the last of
the work or labor, or furnished the last of the materials for which said claim is made,
stating with substantial accuracy the amount claimed and the name of the party to
whom the materials were furnished, or for whom the work or labor was done or
performed. Such notice shall be served by mailing the same by registered mail or
certified mail, postage prepaid, in an envelope addressed to the Contractor, Owner or
Surety, at any place where an office regularly maintained for the transaction of
Attachment number 1 \nPage 7 of 30
Item # 4
8
business, or served in any manner in which legal process may be served in the state in
which the aforesaid project is located, save that such service need not be made by a
public officer.
(b) After the expiration of one (1) year following the date on which Contractor ceased work
on said CONTRACT, it being understood, however, that if any limitation embodied in
this bond is prohibited by any law controlling the construction hereof, such limitation
shall be deemed to be amended so as to be equal to the minimum period of limitation
permitted by such law.
(c) Other than in a state court of competent jurisdiction in and for the county or other
political subdivision of the state in which the project, or any part thereof, is situated, or in
the United States District Court for the district in which the project, or any part thereof, is
situated, and not elsewhere.
(4) The amount of this bond shall be reduced by and to the extent of any payment or payments
made in good faith hereunder, inclusive of the payment by Surety of mechanics' liens which
may be filed of record against said improvement, whether or not claim for the amount of such
lien be presented under and against this bond.
Signed and sealed this day of , .
Witness (Seal)
(Contractor)
Attest By (Seal)
(Title)
Witness (Seal)
(Surety)
Attest By (Seal)
(Title)
Note: Date of Bond must be prior to date of Contract. If Contractor is Partnership, all partners should
execute Bond.
Attachment number 1 \nPage 8 of 30
Item # 4
9
CERTIFICATE OF OWNER'S ATTORNEY
I, the undersigned ,
the authorized and acting legal representative of Augusta, Georgia, do hereby certify as
follows:
I have examined the attached Contract(s) and Surety Bonds, and the manner of execution
thereof, and I am of the opinion that each of the aforesaid agreements has been duly
executed by the proper parties thereto acting through their duly authorized representatives;
that said representatives have full power and authority to execute said agreements on behalf
of the respective parties named thereon; and that the foregoing agreements constitute valid
and legally binding obligations upon the parties executing the same in accordance with the
terms, conditions and provisions thereof.
____________________________________________
Andrew G. MacKenzie
General Counsel
Augusta, Georgia Law Department
DATE:_____________________
Attachment number 1 \nPage 9 of 30
Item # 4
10
SECTION NP
NOTICE TO PROCEED
TO: DATE: , 2015
PROJECT: Augusta DFACS HVAC Upgrades
You are hereby notified to commence work in accordance with the Agreement dated
, .
This Notice accompanies the accepted Shop Drawings. You are to complete the work not later than 90
days following the issuance of this Notice to Proceed.
BY:
Richard M. Acree, Jr., Facilities Manager
Augusta Recreation, Parks and Facilities Department
ACCEPTANCE OF NOTICE
Receipt of the above NOTICE TO PROCEED is hereby acknowledged on this day of , .
BY:
TITLE:
Attachment number 1 \nPage 10 of 30
Item # 4
11
SECTION GC
GENERAL CONDITIONS
INDEX TO ARTICLES OF GENERAL CONDITIONS
Section Page
GC-01 Definitions 12
GC-02 Additional Instructions and Detail Drawings 14
GC-03 Schedules, Reports and Records 14
GC-04 Drawings and Specifications 14
GC-05 Shop Drawings 15
GC-06 Materials, Services and Facilities 15
GC-07 Inspection and Testing 15
GC-08 Substitutions 16
GC-09 Patents 16
GC-10 Surveys, Permits and Regulations 16
GC-11 Protection of Work, Property and Persons 17
GC-12 Supervision by Contractor 17
GC-13 Changes in the Work 18
GC-14 Changes in Contract Price 18
GC-15 Time for Completion 18
GC-16 Correction of Work 18
GC-17 Subsurface Conditions 19
GC-18 Suspension of Work, Termination and Delay 19
GC-19 Payments to Contractor 21
GC-20 Acceptance of Final Payment as Release 21
GC-21 Insurance 21
GC-22 Contract Security 22
GC-23 Assignments 23
GC-24 Indemnification 23
GC-25 Separate Contracts 23
GC-26 Subcontracting 24
GC-27 Engineer's Authority 24
GC-28 Land and Rights-of-Way 24
GC-29 Guarantee 24
GC-30 Taxes 25
GC-31 Work Adjacent to Railway or Other Property 25
GC-32 Order and Discipline 25
GC-33 Warning Devices and Signs 25
GC-34 Special Restrictions 25
GC-35 As-Built Drawings 25
GC-36 Allowances 25
Attachment number 1 \nPage 11 of 30
Item # 4
12
GC-01. DEFINITIONS:
Wherever used in the Contract Documents, the following terms shall have the meanings indicated which shall be
applicable to both the singular and plural thereof.
1. ADDENDA: Written or graphic instruments issued prior to the execution of the Agreement which
modify or interpret the Contract Documents, Drawings and Specifications, by addition,
deletion, clarifications or corrections.
2. BID: The offer or proposal of the Bidder submitted on the prescribed form setting forth the
prices for the work to be performed.
3. BIDDER: Any person, firm or corporation submitting a bid or proposal for the work.
4. BONDS: Bid, Performance and Payment Bonds and other instruments of security furnished by
the Contractor and his Surety in accordance with the Contract Documents.
5. CHANGE ORDER: A written order to the Contractor authorizing an addition, deletion or revision in
the work within the general scope of the Contract Documents or authorizing an
adjustment in the contract price or contract time.
6. CONTRACT DOCUMENTS: The contract including, but not limited to, Request for Proposals,
Advertisement for Bids, Information for Bidders, Proposal, Bid Bond, Notice of award,
Agreement, Performance Bond, Payment Bond, Notice to Proceed, Change Order,
General Conditions, Supplemental General Conditions, Special Conditions, Technical
Specifications, Drawings and Addenda.
7. CONTRACT PRICE: The total monies payable to the Contractor under the terms and conditions of
the Contract Documents.
8. CONTRACT TIME: The number of calendar days, or defined completion date stated in the Contract
Documents for the completion of the work.
9. LIFE OF THE CONTRACT: The total duration of the Contract from Notice to Proceed to completion
of all the work.
10. CONTRACTOR: The person, firm or corporation with whom the Owner has executed the
Agreement.
11. DRAWINGS: The part of the Contract Documents which show the characteristics and scope of the
work to be performed and which have been prepared or approved by the Engineer.
12. ENGINEER: The person, firm or corporation named as such in the Contract Documents. For
purposes of this contract, the Facilities Manager for the Augusta Recreation,
Parks and Facilities Department or his designated representative shall act as the
Engineer.
13. FIELD ORDER: A written order effecting a change in the work not involving an adjustment in the contract
price or an extension of the contract time issued by the Engineer to the Contractor
during construction.
14. NOTICE OF AWARD: The written notice of the acceptance of the Bid from the Owner to the
successful Bidder.
15. NOTICE TO PROCEED: Written communication issued by the Owner to the Contractor
authorizing him to proceed with the work and establishing the date of commencement of
the work.
Attachment number 1 \nPage 12 of 30
Item # 4
13
16. OWNER: For purposes of this Request for Bids, the Owner is Augusta, Georgia.
17. PROJECT: The undertaking to be performed as provided in the Contract Documents.
18. RESIDENT PROJECT REPRESENTATIVE: The authorized representative of the Owner who is
assigned to the project or any part thereof.
19. SHOP DRAWINGS: All drawings, diagrams, illustrations, brochures, schedules, and other data
which are prepared by the Contractor, a Subcontractor, Manufacturer, Supplier or
Distributor, which illustrate how specific portions of the work shall be fabricated or
installed.
20. SPECIFICATIONS: A part of the Contract Documents consisting of written descriptions of a
technical nature or materials, equipment, construction systems, standards and
workmanship.
21. SUBCONTRACTOR: An individual, firm or corporation having a direct contract with the Contractor or
any other Subcontractor for the performance of a part of the work at the site.
22. SUBSTANTIAL COMPLETION: That date as certified by the Engineer when the construction of the
project or a specified part can be utilized for the purposes for which it is intended.
23. SUPPLEMENTAL GENERAL CONDITIONS: Modifications and/or additions to the General
Conditions of a specific nature generally aimed at the specific contract of which it is a
part.
24. SUPPLIERS: Any person, supplier or organization who supplies materials or equipment for the work,
including that fabricated to a special design, but who does not perform labor at the site.
25. WORK: All labor necessary to produce the construction required by the Contract Documents and
all materials and equipment incorporated or to be incorporated in the project.
26. WRITTEN NOTICE: Written notice to any party of the Agreement relative to any part of this
Agreement. Said Notice is considered delivered and the service thereof completed,
when posted by certified or registered mail to the said party at his last given address or
delivered in person to said party or his authorized representative on the work.
Attachment number 1 \nPage 13 of 30
Item # 4
14
GC-02. ADDITIONAL INSTRUCTIONS AND DETAIL DRAWINGS:
1. The Contractor may be furnished additional instructions or detail drawings, by the Engineer, as necessary
to carry out the work required by the Contract Documents.
2. Any additional drawings and instructions thus supplied will become a part of the Contract Documents.
The Contractor shall carry out the work in accordance with the additional detail drawings and instructions.
GC-03. SCHEDULES, REPORTS AND RECORDS:
1. The Contractor shall submit to the Owner such schedule of quantities and costs, progress schedules,
payrolls, reports, estimates, records and other data as the Owner may request concerning the work
performed or to be performed.
2. Prior to the first partial payment estimate, the Contractor shall submit schedules showing the order in
which he proposes to carry on the work, including dates at which he will start the various parts of the
work, estimated date of completion of each part and as applicable:
2.1 the dates at which special detail drawings will be required; and
2.2 respective dates for submission of shop drawings, the beginning of manufacture, the testing and
the installation of materials, supplies and equipment.
3. The Contractor shall also submit a schedule of payments that he anticipates he will earn during the
course of the work.
GC-04. DRAWINGS AND SPECIFICATIONS;
1. The intent of the Contract Documents is to describe the scope of work for which the Contractor shall
furnish all design, labor, materials, tools, equipment and transportation necessary for the proper
execution. All work is to be in accordance with the Contract Documents and all incidental work necessary
to complete the project in an acceptable manner, ready for use, occupancy or operation by the Owner is
to be included.
2. In case of conflict between any drawings and specifications, the specifications shall govern. Figure
dimensions on drawings shall govern over general drawings.
3. Any discrepancies, inconsistencies, or ambiguities found between the Contract Documents and site
conditions shall be immediately reported to the Engineer, in writing, who shall promptly correct such
inconsistencies or ambiguities in writing. Work done by the Contractor after his discovery of such
discrepancies, inconsistencies or ambiguities shall be done at the Contractor's risk.
4. All work that may be called for in the specifications and not shown on the drawings, or shown and not
called for in the specifications, shall be executed and furnished by the Contractor as if described in both
these ways. Should any work or material be required which is not detailed in the specifications or
drawings, either directly or indirectly, but which is nevertheless necessary for the proper carrying out of
the intent thereof, the Contractor is to understand the same to be implied and required and shall perform
all such work and furnish any such material as fully as if they were particularly delineated or described.
5. It is understood and agreed that the Contractor, by careful examination, has satisfied himself as to the
nature and location of the work, the conformation of the ground, the character, quality and quantity of the
materials to be encountered, the character of equipment and facilities needed preliminary to and during
the prosecution of the work, the general and local conditions and all other matters which can in any way
affect the work under this contract. No verbal agreement or conversation with any officer, agent or
employee of the Owner, either before or after the execution of this contract, shall affect or modify any of
the terms or obligations herein contained.
Attachment number 1 \nPage 14 of 30
Item # 4
15
GC-05. SHOP DRAWINGS:
1. The Contractor shall provide design drawings, shop drawings and product data for all components as
may be necessary for the prosecution of the work as required by the Contract Documents. The Engineer
shall promptly review all shop drawings. The Engineer's approval of any shop drawings shall not release
the Contractor from responsibility for deviations from the Contract Documents. The approval of any shop
drawing that deviates substantially from the requirement of the Contract Documents shall be evidenced
by a Change Order.
2. When submitted for the Engineer's review, shop drawings shall bear the Contractor's certification that he
has reviewed, checked and approved the shop drawings and that they are in conformance with the
requirements of the Contract Documents.
3. Portions of the work that require shop drawings or sample submission shall not commence until the shop
drawings or submissions have been approved by the Engineer. A copy of each approved shop drawing
and each approved sample shall be kept in good order by the Contractor at the site and shall be available
to the Engineer.
GC-06. MATERIALS, SERVICES AND FACILITIES:
1. It is understood that, except as otherwise specifically stated in the Contract Documents, the Contractor
shall provide and pay for all materials, labor, tools, equipment, transportation, supervision, temporary
construction of any nature and all other services and facilities of any nature necessary to execute,
complete and deliver the work within the specified time.
2. Materials and equipment shall be stored so as to insure the preservation of their quality and fitness for
the work. Stored materials and equipment to be incorporated in the work shall be located so as to
facilitate prompt inspection.
3. Manufactured articles, materials and equipment shall be applied, installed, connected, erected, used,
cleaned and conditioned as directed by the manufacturer.
4. Materials, supplies or equipment shall be in accordance with samples submitted by the Contractor and
approved by the Engineer.
5. Materials, supplies or equipment to be incorporated into the work and purchased by the Contractor or the
Subcontractor will be subject to a chattel mortgage or under a conditional sale contract or other
agreement by which an interest is retained by the seller.
GC-07. INSPECTION AND TESTING:
1. All materials and equipment used in the construction of the project shall be subject to adequate
inspection and testing in accordance with generally accepted standards.
2. The Contractor shall provide, at his expense, the necessary testing, inspection and certification services
required by the Contract Documents, unless otherwise provided.
3. The Owner shall provide all other inspection and testing services required by the Contract Documents.
4. If the Contract Documents, laws, ordinances, rules, regulations or orders of any public authority having
jurisdiction require any work to specifically be inspected, tested or approved by someone other that the
Contractor, the Contractor will give the Engineer timely notice of readiness. The Contractor will then
furnish the Engineer the required certificates of inspection, testing or approval.
Attachment number 1 \nPage 15 of 30
Item # 4
16
5. Neither observation by the Engineer nor inspections, tests or approvals by persons other than the
Contractor shall relieve the Contractor from his obligations to perform the work in accordance with the
requirements of the Contract Documents.
6. The Engineer and his representatives will at all times have access to the work. In addition, authorized
representatives and agents of any participating Federal or State Agency shall be permitted to inspect all
work, materials, payrolls, records of personnel, invoices of materials and other relevant data and records.
The Contractor will provide proper facilities for such access and observation of the work and also for any
inspection or testing thereof.
7. If any work is covered contrary to the written request of the Engineer, it must, if requested by the
Engineer, be uncovered for his observation and replaced at the Contractor's expense.
8. If any work has been covered which the Engineer has not specifically requested to observe prior to its
being covered or if the Engineer considers it necessary or advisable that covered work be inspected or
tested by others, the Contractor at the Engineer's request, will uncover, expose or otherwise make
available for observation, inspection or testing as the Engineer may require, that portion of the work in
question, furnishing all necessary labor, materials, tools and equipment. If it is found that such work is
defective, the Contractor will bear all the expenses of such uncovering, exposure, observation, inspection
and testing and of satisfactory reconstruction. If, however, such work is not found to be defective, the
Contractor will be allowed an increase in the contract price or an extension of the contract time, or both,
directly attributable to such uncovering, exposure, observation, inspection, testing and reconstruction and
an appropriate change order shall be issued.
9. The Contractor shall give the Engineer 24 hours notice of starting any new work. No work shall be done
or materials used without suitable supervision and inspection by the Engineer. The Contractor shall
furnish the Engineer with necessary samples of material for testing purposes.
GC-08. SUBSTITUTIONS:
1. When a material, article or piece of equipment is identified on the drawings or specifications by reference
to brand name or catalogue number, the performance or other salient requirements and that other
products of equal capacities, quality and function shall be considered. The Contractor may recommend
the substitution of a material, article or piece of equipment of equal substance and function for those
referred to in the Contract Documents by reference to brand name or catalogue number and if, in the
opinion of the Engineer, such material, article or piece of equipment is of equal substance and function to
that specified, the Engineer may approve its substitution and use by the Contractor. Any cost differential
shall be deducted from the contract price and the Contract Documents shall be appropriately modified by
change order. The Contractor warrants that if substitutes are approved, no major changes in the function
or general design of the project will result. Incidental changes or extra component parts required to
accommodate the substitute will be made by the Contractor without a change in the contract price or
contract time.
GC-09. PATENTS:
1. The Contractor shall pay all applicable royalties and license fees. He shall defend all suits or claims for
infringement of any patent rights and save the Owner harmless from loss on account thereof except that
the Owner shall be responsible for any such loss when a particular process, design or the product of a
manufacturer or manufacturers is specified, but if the Contractor has reason to believe that the design,
process or product specified is an infringement of a patent, he shall be responsible for such loss unless
he promptly gives such information to the Engineer.
GC-10. SURVEYS, PERMITS AND REGULATIONS:
1. The Owner shall furnish all land surveys and establish all base lines for locating the principal component
parts of the work together with a suitable number of benchmarks adjacent to the work as shown in the
Attachment number 1 \nPage 16 of 30
Item # 4
17
Contract Documents. From the information provided by the Owner, unless otherwise specified in the
Contract Documents, the Contractor shall develop and make all detail surveys needed for construction
such as slope stakes, batter boards, stakes for pile locations and other working points, lines, elevations
and cut sheets.
2. The Contractor shall carefully preserve benchmarks, reference points and stakes and in case of willful or
careless destruction, he shall be charged with the resulting expense and shall be responsible for any
mistakes that may be caused by their unnecessary loss or disturbance.
3. Permits and licenses necessary for the prosecution of the work shall be secured and paid for by the
Contractor. The Contractor shall give all notices and comply with all laws, ordinances, rules and
regulations bearing on the conduct of the work as drawn and specified. If the Contractor observes that
the Contract Documents are at variance therewith, he shall promptly notify the Engineer in writing and
any necessary changes shall be adjusted as provided in Section GC-13, Changes in the Work.
GC-11. PROTECTION OF WORK, PROPERTY AND PERSONS:
1. The Contractor will be responsible for initiating, maintaining and supervising all safety precautions and
programs in connection with the work. He will take all necessary precautions for the safety of and will
provide the necessary protection to prevent damage, injury or loss to all employees on the work and
other persons who may be affected thereby, all the work and all materials or equipment to be
incorporated therein, whether in storage on or off the site or other property at the site or adjacent thereto,
including trees, shrubs, lawns, walks, pavements, roadways, structures and utilities not designated for
removal, relocation or replacement in the course of construction.
2. The Contractor will comply with all applicable laws, ordinances, rules, regulations and orders of any
public body having jurisdiction. He will erect and maintain, as required by the conditions and progress of
the work, all necessary safeguards for safety and protection. He will notify the owners of adjacent
properties when prosecution of the work may affect them. The Contractor will remedy all damage, injury
or loss to any property caused, directly or indirectly, in whole or in part, by the Contractor, and
subcontractor or anyone directly or indirectly employed by any of them or anyone for whose acts any of
them are liable, except damage or loss attributable to the fault of the Contract Documents or to the acts
or omissions of the Owner or the Engineer or anyone employed by either of them or anyone for whose
acts either of them may be liable and not attributable, directly or indirectly, in whole or in part, to the fault
or negligence of the Contractor.
3. In emergencies affecting the safety of persons or the work or property at the site or adjacent thereto, the
Contractor, without special instructions or authorization from the Engineer or Owner, shall act to prevent
threatened damage, injury or loss. He will give the Engineer prompt written notice of any significant
changes in the work or deviations from the Contract Documents caused thereby and a Change Order
shall be issued covering the changes and deviations involved.
4. The work under this Contract in every respect shall be at the risk of the Contractor until finished and
accepted, except to damage or injury caused directly by the Owner's agents or employees.
GC-12. SUPERVISION BY CONTRACTOR:
1. The Contractor will supervise and direct the work. He will be solely responsible for the means, methods,
techniques, sequences and procedures of construction. The Contractor will employ and maintain on the
work a qualified supervisor or superintendent who shall have been designated in writing by the Contractor
as the Contractor's representative at the site. The supervisor shall have full authority to act on the behalf
of the Contractor and all communications given to the supervisor shall be as binding as if given to the
Contractor. The supervisor shall be present on the site at all times as required to perform adequate
supervision and coordination of the work.
Attachment number 1 \nPage 17 of 30
Item # 4
18
2. All contracts shall provide that Augusta, Georgia may, at reasonable times, inspect the part of the plant,
place of business, or work site of a contractor or subcontractor or subunit thereof which is pertinent to the
performance of any contract awarded or to be awarded by Augusta, Georgia
GC-13. CHANGES IN THE WORK:
1. The Owner may at any time as the need arises, order changes within the scope of the work without
invalidating the Agreement. If such changes increase or decrease the amount due under the Contract
Documents or in the time required for performance of the work, an equitable adjustment shall be
authorized by Change Order.
2. The Engineer, also, may at any time, by issuing a field order, make changes in the details of the work.
The Contractor shall proceed with the performance of any changes in the work so ordered by the
Engineer unless the Contractor believes that such field order entitles him to a change in the contract
price or time or both, in which event he shall give the Engineer written notice thereof within ten (10) days
after the receipt of the ordered change pending the receipt of an executed change order or further
instruction from the Owner.
GC-14. CHANGES IN CONTRACT PRICE:
1. The contract price may be changed only by a change order. The value of any work covered by a change
order or of any claim for increase or decrease in the contract price shall be determined by one or more of
the following methods in the order of precedence listed below:
1.1 Unit prices previously approved.
1.2 An agreed lump sum.
1.3 The actual cost for labor, direct overhead, materials, supplies, equipment and other services
necessary to complete the work. In addition there shall be added an amount to be agreed upon
but not to exceed fifteen (15) percent of the actual cost of the work to cover the cost of general
overhead and profit.
2. Defective pricing. To the extent that the pricing provided by Contractor is erroneous and defective,
the parties may, by agreement, correct pricing errors to reflect the intent of the parties.
GC-15. TIME FOR COMPLETION:
1. The date of beginning and the time for completion of the work are essential conditions of the Contract
Documents and the work embraced shall be commenced on the date specified in the Notice to Proceed.
2. The Contractor will proceed with the work at such rate of progress to insure full completion within the
contract time. It is expressly understood and agreed, by and between the Contractor and the Owner, that
the contract time for the completion of the work described herein is a reasonable time, taking into
consideration the average climatic and economic conditions and other factors prevailing in the locality of
the work.
GC-16. CORRECTION OF WORK:
1. The Contractor shall promptly remove from the premises all work rejected by the Engineer for failure to
comply with the Contract Documents, whether incorporated in the construction or not and the Contractor
shall promptly replace and re-execute the work in accordance with the Contract Documents and without
expense to the Owner and shall bear the expense of making good all work of other Contractors
destroyed or damaged by such removal or replacement.
Attachment number 1 \nPage 18 of 30
Item # 4
19
2. All removal and replacement work shall be done at the Contractor's expense. If the Contractor does not
take action to remove such rejected work within ten (10) days after receipt of written notice, the Owner
may remove such work and store the materials at the expense of the Contractor.
3. Any omissions or failure on the part of the Engineer to disapprove or reject any work or material shall not
be construed to be an acceptance of any defective work or material. The Contractor shall remove, at his
own expense and shall rebuild and replace same without extra charge and in default thereof the same
may be done by the Owner at the Contractor's expense or in case the Engineer shall not consider the
defect of sufficient importance to require the Contractor to rebuild or replace any imperfect work or
material, he shall have the power and is hereby authorized to make an equitable deduction from the
stipulated price.
GC-17. SUBSURFACE CONDITIONS:
1. The Contractor shall promptly and before such conditions are disturbed, except in the event of an
emergency, notify the Owner by written notice of:
1.1 Subsurface or latent physical conditions at the site differing materially from those indicated in the
Contract Documents.
1.2 Unknown physical conditions at the site, of an unusual nature, differing materially from those
ordinarily encountered and generally recognized as inherent in work of the character provided for
in the Contract Documents.
2. The Owner shall promptly investigate the conditions and if he finds that such conditions do so materially
differ and cause an increase or decrease in the cost of, or in the time required, for performance of the
work, an equitable adjustment shall be made and the Contract Documents shall be modified by a Change
Order. Any claim of the Contractor for adjustment hereunder shall not be allowed unless he has given the
required written notice; provided that the Owner may, if he determines the facts so justify, consider and
adjust any such claims asserted before the date of final payment.
GC-18. SUSPENSION OF THE WORK, TERMINATION AND DELAY:
1. The Owner may, at any time and without cause, suspend the work or any portion thereof for a period of
not more than ninety days or such further time as agreed upon by the Contractor, by written notice to the
Contractor. The Engineer shall fix the date on which work shall be resumed. The Contractor will resume
that work on the date so fixed. The Contractor will be allowed an increase in the contract price, an
extension of the contract time, or both, directly attributable to any suspension.
2. If the Contractor is adjudged bankrupt or insolvent, or if he makes a general assignment for the benefit of
his creditors or if a trustee or receiver is appointed for the Contractor or for any of his property or if he
files a petition to take advantage of any debtor's act to reorganize under the bankruptcy or applicable
laws or if he repeatedly fails to supply sufficient skilled workmen or suitable materials or equipment, or if
he repeatedly fails to make prompt payments to subcontractors or for labor, materials or equipment or if
he disregards laws, ordinances, rules, regulations or orders of any public body having jurisdiction of the
work or if he disregards the authority of the Engineer, or if, in the opinion of the Engineer, the Contractor
fails to make satisfactory progress in prosecuting the work, or if he otherwise violates any provision of the
Contract Documents, then the Owner may, without prejudice to any other right or remedy and after giving
the Contractor and his Surety a minimum of ten (10) days from delivery of a written notice, terminate the
services of the Contractor and take possession of the Project and of all materials, equipment, tools,
construction equipment and machinery thereon owned by the Contractor and finish the work by whatever
method he may deem expedient. In such case, the Contractor shall not be entitled to receive any further
payment until the work is finished. If the unpaid balance of the Contract Price exceeds the direct and
indirect costs of completing the Project, including compensation for additional professional services, such
excess shall be paid to the Contractor. If such costs exceed such unpaid balance, the Contractor will pay
the difference to the Owner. Such costs incurred by the Owner will be determined by the Engineer and
incorporated in a Change Order.
Attachment number 1 \nPage 19 of 30
Item # 4
20
3. The Contractor must obtain permission from the Engineer before any equipment can be removed from
the job site. In the event such equipment is removed without the Engineer's approval, the job will be
terminated until such time as the equipment is returned to the project and any time and money lost by the
Contractor as a result of moving the equipment shall be absorbed by the Contractor.
4. Where the Contractor's services have been so terminate by the Owner, said termination shall not affect
any right of the Owner against the Contractor then existing or which may thereafter accrue. Any retention
or payment of monies by the Owner due the Contractor will not release the Contractor from compliance
with the Contract Documents.
5. After ten (10) days from delivery of a written notice to the Contractor and the Engineer, the Owner, may,
without cause and without prejudice to any other right or remedy, elect to abandon the Project and
terminate the Contract. In such case, the Contractor shall be paid for all work executed and any expense
sustained plus reasonable profit.
6. If, through no act or fault of the Contractor, the work is suspended for a period of more than ninety (90)
days by the Owner or under an order of court or other public authority of the Engineer fails to act on any
request for payment within thirty (30) days after it is submitted or the Owner fails to pay the Contractor
substantially the sum approved by the Engineer within thirty (30) days of its approval and presentation,
then the Contractor may after ten (10) days from delivery of a written notice to the Owner and the
Engineer, terminate the Contract and recover from the Owner payment for all work executed and all
expenses sustained. In addition, and in lieu of terminating the Contract, if the Engineer has failed to act
on a request for payment or if the Owner has failed to make any payment as aforesaid, the Contractor
may, upon ten (10) days notice to the Owner and the Engineer, stop the work until he has been paid all
amounts then due, in which event and upon resumption of the work, Change Orders shall be issued for
adjusting the contract price or extending the contract time or both to compensate for the costs and delays
attributable to the stoppage of the work.
7. If the performance of all or any portion of the work is suspended, delayed, or interrupted as a result of a
failure of the Owner or the Engineer to act within the time specified in the Contract Documents, or if no
time is specified, within reasonable time, an adjustment in the contract price or an extension of the
contract time or both, shall be made by Change Order to compensate the Contractor for the costs and
delays necessarily caused by the failure of the Owner or the Engineer.
8. Specified excuses for delay or non-performance.
Contractor is not responsible for delay in performance caused by hurricanes, tornadoes, floods, and
other severe and unexpected acts of nature. In any such event, the contract price and schedule shall be
equitably adjusted
9. Termination of the Agreement for Default
Failure of the Contractor, which has not been remedied or waived, to perform or otherwise comply
with a material condition of the Agreement shall constitute default. The Owner may terminate this
contract is part or in whole upon written notice to the Contractor pursuant to this term.
GC-19. PAYMENTS TO THE CONTRACTOR:
1. Between the first (1st) and the fifth (5th) of each month, the Contractor will submit to the Engineer a
partial payment estimate filled out and signed by the Contractor on an approved form covering the work
performed during the period covered by the partial payment estimate and supported by such data as the
Engineer may reasonably require. If payment is requested on the basis of materials and equipment not
incorporated in the work but delivered and suitably stored at or near the site, the partial payment estimate
shall also be accompanied by such supporting data, satisfactory to the Owner, as will establish the
Owner's title to the material and equipment and protect his interest therein, including applicable
insurance. The Engineer will, within ten days after receipt of each partial payment estimate, either
indicate in writing his approval of payment and present the partial payment estimate to the Owner, or
return the partial payment estimate to the Contractor indicating in writing his reasons for refusing to
approve payment. In the latter case, the Contractor may make the necessary corrections and resubmit
Attachment number 1 \nPage 20 of 30
Item # 4
21
the partial payment estimate. The Owner will, within ten days of presentation to him of an approved
partial payment estimate, pay the Contractor a progress payment on the basis of the approved partial
payment estimate. The Owner shall retain ten (10%) percent of the amount of each payment until final
completion and acceptance of all work covered by the Contract Documents. The Owner at any time,
however, after fifty (50%) percent of the work has been completed, if he finds that satisfactory progress is
being made, may reduce the retained percentage to five (5%) percent on the current and remaining
estimates. On completion and acceptance of a part of the work on which the price is stated separately in
the Contract Documents, payment may be made in full, including retained percentages, less authorized
deductions.
2. The request for payment may also include an allowance for the cost of such major materials and
equipment which are suitably stored and insured either at or near the site.
3. All work covered by partial payment shall thereupon become the sole property of the Owner, but this
provision shall not be construed as relieving the Contractor of the sole responsibility for the care and
protection of the work, material and equipment upon which payments have been made or the restoration
of any damaged work, or as a waiver of the right of the Owner to require the fulfillment of all terms of the
Contract Documents.
4. Upon completion and acceptance of the work, the Engineer shall issue a certificate attached to the final
payment request that the work has been accepted by him under the conditions of the Contract
Documents. The entire balance found to be due the Contractor, including the retained percentages shall
be paid to the Contractor, except such sums as may be lawfully retained by the Owner for saving the
Owner or the Owner's agents harmless from all claims growing out of the lawful demands of
Subcontractors, laborers, workmen, mechanics, materialmen and furnishers of machinery and parts
thereof, equipment, tools and supplies, incurred in the furtherance of the performance of the work. The
Contractor shall, at the Owner's request, furnish satisfactory evidence that all obligations of the nature
designated above have been paid, discharged, or waived. If the Contractor fails to do so, the Owner may,
after having notified the Contractor, either pay unpaid bills or withhold from the Contractor's unpaid
compensation a sum of money deemed reasonably sufficient to pay any and all such lawful claims until
satisfactory evidence is furnished that all liabilities have been fully discharged whereupon payment to the
Contractor shall be resumed, in accordance with the terms of the Contract Documents, but in no event
shall the provisions of this sentence be construed to impose any obligations upon the Owner to either the
Contractor, his Surety, or any third party. In paying any unpaid bills of the Contractor, any payment so
made by the Owner shall be considered as a payment made under the Contract Documents by the
Owner to the Contractor and the Owner shall not be liable to the Contractor for any such payments made
in good faith.
5. If the Owner fails to make payment 30 days after approval by the Engineer, in addition to other remedies
available to the Contractor, there may be added to each such payment, interest at a maximum rate of 1%
per month commencing on the first day after said payment is due and continuing until the payment is
received by the Contractor.
6. Prohibition Against Contingency Fees: The Contractor warrants that no person or selling agency has
been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a
commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide
established commercial or selling agencies maintained by Contractor for the purpose of securing
business and that the Contractor has not received any non-Owner fee related to this Agreement without
the prior written consent of Owner. For breach or violation of this warranty, the Owner shall have the right
to annul this Agreement without liability or at its discretion to deduct from the Agreement Price of
consideration the full amount of such commission, percentage, brokerage or contingent fee.
7. Georgia Prompt Pay Act not Applicable. The terms of this agreement supersede any and all provisions
of the Georgia Prompt Pay Act.
Attachment number 1 \nPage 21 of 30
Item # 4
22
GC-20. ACCEPTANCE OF FINAL PAYMENT AS RELEASE:
1. The acceptance by the Contractor of final payment shall be and shall operate as a release to the Owner
of all claims and all liability to the Contractor other than claims in stated amounts as may be specifically
excepted by the Contractor for all things done or furnished in connection with this work and for every act
and neglect of the Owner and other relating to or arising out of this work. Any payment, however, final or
otherwise, shall not release the Contractor or his Sureties from any obligations under the Contract
Documents or the Performance Bond and Payment Bonds.
GC-21. INSURANCE:
1. The Contractor shall purchase and maintain during the life of this Contract such insurance as will protect
him from claims set forth below which may arise out of or result from the Contractor's execution of the
work, whether such execution by himself or by any Subcontractor or by anyone directly or indirectly
employed by any of them or by anyone for whose acts any of them may be liable.
1.1 Claims under Workman's Compensation, disability benefit and other similar employee benefit
acts,
1.2 Claims for damages because of bodily injury, occupational sickness or disease or death of his
employees,
1.3 Claims for damages because of bodily injury, sickness or disease or death of any person other
than his employees,
1.4 Claims for damages insured by usual personal injury liability coverage which are sustained (1) by
any person as a result of an offense directly or indirectly related to the employment of such
person by the Contractor or (2) by any other person; and
1.5 Claims for damages because of injury to or destruction of tangible property, including loss of use
resulting therefrom.
2. Certificates of Insurance acceptable to the Owner shall be filed with the Owner prior to commencement
of the work. These Certificates shall contain a provision that coverage afforded under the policies will not
be cancelled unless at least fifteen (15) days prior written notice has been given to the Owner.
3. The Contractor shall procure and maintain, at his own expense, during the life of the Contract, liability
insurance as hereinafter specified.
3.1 Contractor's General Public liability and Property Damage insurance including vehicle coverage
issued to the Contractor and protecting him from all claims for personal injury, including death,
and all claims for destruction of or damage to property, arising out of or in connection with any
operations under the Contract Documents, whether such operations be by himself or by any
Subcontractor under him or anyone directly or indirectly employed by the Contractor or by a
Subcontractor under him. Insurance shall be written with a limit of liability of not less than
$500,000 for all damages arising out of bodily injury, including death, at any time resulting
therefrom, sustained by any one person in any one accident; and a limit of liability of not less
than $500,000 for any such damages sustained by two or more persons in any one accident.
Insurance shall be written with a limit of liability of not less than $500,000 for all property damage
sustained by any one person in any one accident; and a limit of liability of not less than $500,000
for any such damage sustained by two or more persons in any one accident.
4. The Contractor shall procure and maintain, at his own expense, during the life of the Contract, in
accordance with the provisions of the laws of the state in which the work is performed, Workman's
Compensation Insurance, including occupational disease provisions, for all of his employees at the site of
the project and in case any work is sublet, the Contractor shall require such Subcontractor similarly to
provide Workman's Compensation Insurance, including occupational disease provision for all of the
Attachment number 1 \nPage 22 of 30
Item # 4
23
latter's employees unless such employees are covered by the protection afforded by the Contractor. In
case any class of employees engaged in hazardous work under this Contract at the site of the Project is
not protected under Workman's Compensation statute, the Contractor shall provide and shall cause each
Subcontractor to provide adequate and suitable insurance for the protection of his employees not
otherwise protected.
5. The Contractor shall secure, if applicable, "All Risk" type Builder's Risk Insurance for work to be
performed. Unless specifically authorized by the Owner, the amount of such insurance shall not be less
than One Million Dollars ($1,000,000.00). The policy shall cover not less than the losses due to fire,
explosion, hail, lightening, vandalism, malicious mischief, wind, collapse, riot, aircraft and smoke during
the contract time and until the work is accepted by the Owner. The policy shall name as the insured the
Contractor, the Engineer and the Owner.
GC-22. CONTRACT SECURITY:
1. The Contractor shall, within ten (10) days after the receipt of the Notice of Award, furnish the Owner with
a Performance Bond and a Payment Bond in penal sums equal to the amount of the contract price,
conditioned upon the performance by the Contractor of all undertakings, covenants, terms, conditions
and agreements of the Contract Documents and upon the prompt payment by the Contractor to all
persons supplying labor and materials in the prosecution of the work provided by the Contract
Documents. Such bonds shall be executed by the Contractor and a corporate bonding company licensed
to transact business in the state in which the work is to be performed and named on the current list of
"Surety Companies Acceptable on Federal Bonds" as published in the Treasury Department Circular
Number 570. The expense of these bonds shall be borne by the Contractor. If at any time a Surety on
any such bond is declared a bankrupt or loses its right to do business in the state in which the work is to
be performed or is removed from the list of Surety Companies accepted on Federal Bonds, Contractor
shall within ten (10) days after notice from the Owner to do so, substitute an acceptable bond (or bonds)
in such form and sum and signed by such other Surety or Sureties as may be satisfactory to the Owner.
The premiums on such bonds shall be paid by the Contractor. No further payments shall be deemed due
nor shall be made until the new Surety or Sureties shall have furnished an acceptable bond to the Owner.
GC-23. ASSIGNMENTS:
1. Neither the Contractor nor the Owner shall sell, transfer, assign or otherwise dispose of the Contract or
any portion thereof, or his right, title or interest therein, or his obligations thereunder, without written
consent of the other party.
GC-24. INDEMNIFICATION:
1. The Contractor will indemnify and hold harmless the Owner and the Engineer and their agents and
employees from and against all claims, damages, losses and expenses including attorney's fees arising
out of or resulting from the performance of the work, provided that any such claim, damage, loss or
expense is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible
property, including the loss of use resulting therefrom; and is caused in whole or in part by any negligent
or willful act or omission of the Contractor and Subcontractor, anyone directly or indirectly employed by
any of them or anyone for whose acts any of them may be liable.
2. In any and all claims against the Owner or the Engineer or any of their agents or employees, by an
employee of the Contractor, Subcontractor, anyone directly or indirectly employed by any of them, or
anyone for whose acts any of them may be liable, the indemnification obligation shall not be limited in any
way by any limitation on the amount or type of damages, compensation or benefits payable by or for the
Contractor or any Subcontractor under Workman's Compensation acts, disability benefit acts or other
employee benefits acts.
3. The obligation of the Contractor under this paragraph shall not extend to the liability of the Engineer, his
agents or employees arising out of the preparation or approval of maps, drawings, opinions, reports,
surveys, change orders, design or specifications.
Attachment number 1 \nPage 23 of 30
Item # 4
24
GC-25. SEPARATE CONTRACTS:
1. The Owner reserves the right to let other contracts in connection with this Project. The Contractor shall
afford other contractors reasonable opportunity for the introduction and storage of their materials and the
execution of their work and shall properly connect and coordinate his work with theirs. If the proper
execution or results of any part of the Contractor's work depends upon the work of any other Contractor,
the Contractor shall inspect and promptly report to the Engineer any defects in such work that render it
unsuitable for such proper execution and results.
2. The Owner may perform additional work related to the Project by himself or he may let other contracts
containing provisions similar to these. The Contractor will afford the other Contractors who are parties to
such contracts (or the Owner, if he is performing the additional work himself), reasonable opportunity for
the introduction and storage of materials and equipment and the execution of the work and shall properly
connect and coordinate his work with theirs.
3. If the performance of additional work by other Contractors or the Owner is not noted in the Contract
Documents prior to the execution of the Contract, written notice thereof shall be given to the Contractor
prior to starting any such additional work. If the Contractor believes that the performance of such
additional work by the Owner or others involves him in additional expense or entitles him to an extension
of the contract time, he may make a claim therefor as provided in Sections GC-13 and GC-14.
GC-26. SUBCONTRACTING:
1. The Contractor may utilize the services of specialty Subcontractors on those parts of the work which,
under normal contracting practices, are performed by specialty Subcontractors.
2. The Contractor shall not award work to Subcontractor(s), in excess of fifty (50%) percent of the Contract
Price, without prior written approval of the Owner.
3. The Contractor shall be fully responsible to the Owner for the acts and omissions of his Subcontractors,
and of persons either directly or indirectly employed by them, as he is for the acts and omissions of
person directly employed by him.
4. The Contractor shall cause appropriate provisions to be inserted in all subcontracts relative to the work to
bind the Subcontractors to the Contractor by the terms of the Contract Documents insofar as applicable
to the work of Subcontractors and to give the Contractor the same power as regards terminating any
subcontract that the Owner may exercise over the Contractor under any provision of the Contract
Documents.
5. Nothing contained in this Contract shall create any contractual relation between any Subcontractor and
the Owner.
GC-27. ENGINEER'S AUTHORITY:
1. The Engineer shall act as the Owner's representative during the construction period. He shall decide
questions which may arise as to quality and acceptability of materials furnished and work performed. He
shall interpret the intent of the Contract Documents in a fair and unbiased manner. The Engineer will
make visits to the site and determine if the work is proceeding in accordance with the Contract
Documents.
2. The Contractor will be held strictly to the intent of the Contract Documents in regard to the quality of
materials, workmanship and execution of the work. Inspections may be made at the factory or fabrication
plant or the source of material supply.
Attachment number 1 \nPage 24 of 30
Item # 4
25
3. The Engineer will not be responsible for the construction means, controls, techniques, sequences,
procedures, or construction safety.
4. The Engineer shall promptly make decisions relative to interpretation of the Contract Documents.
GC-28. LAND AND RIGHTS-OF-WAY:
1. The Owner shall provide the Contractor information which delineates and describes the land owned and
right-of-way acquired.
2. The Contractor shall provide at his own expense and without liability to the Owner any additional land or
building and access thereto that the Contractor may desire for temporary construction facilities, or for
storage of materials.
GC-29. GUARANTEE:
1. The contractor shall provide a warranty on all work, materials and equipment incorporated into this
project. The warranty period shall not be less than one (1) year from the date of completion and shall
cover parts and labor.
GC-30. TAXES:
1. The Contractor will pay all sales, consumer, use and other similar taxes required by the law of the place
where the work is performed.
GC-31. WORK ADJACENT TO RAILWAY OR OTHER PROPERTY:
1. Whenever the work embraced in this Contract is near the tracks, structures or buildings of the Owner or
of other railways, persons, or property, the work shall be so conducted as not to interfere with the
movement of trains or other operations of the railway, or, if in any case such interference be necessary,
the Contractor shall not proceed until he has first obtained specific authority and directions therefor from
the proper designated officer of the Owner and has the approval of the Engineer.
GC-32. ORDER AND DISCIPLINE:
1. The Contractor shall at all times enforce strict discipline and good order among his employees and any
employee of the Contractor who shall appear to be incompetent, disorderly or intemperate or in any other
way disqualified for or unfaithful to the work entrusted to him, shall be discharged immediately on the
request of the Engineer and he shall not again be employed on the workout with the Engineer's written
consent.
GC-33. WARNING DEVICES AND SIGNS:
1. The Contractor shall furnish, erect, paint and maintain appropriate warning devices in and around the
construction area.
GC-34. SPECIAL RESTRICTIONS: Not Used for this Project
GC-35. AS-BUILT DRAWINGS: Not Used for this Project
GC-36. ALLOWANCES: - Not Used for this Project
Attachment number 1 \nPage 25 of 30
Item # 4
26
SECTION SGC
INDEX TO SUPPLEMENTAL GENERAL CONDITIONS
SECTION TITLE
SGC-01. Contractor's Breakdown of Lump Sum Payment Items
SGC-02. Prior Use By Owner
SGC-03. Cleaning Up
SGC-04. Maintenance of Traffic
SGC-05. Maintenance of Access
SGC-06. Erosion Control and Restoration of Property
SGC-07. Safety and Health Regulations
SGC-08. Pre-Construction Conference
SGC-09. Settlement of Disputes
SGC-10. Open Records Act
Attachment number 1 \nPage 26 of 30
Item # 4
27
SECTION SGC
SUPPLEMENTAL GENERAL CONDITIONS
SGC-01. CONTRACTOR'S BREAKDOWN OF LUMP SUM PAYMENT ITEMS:
The Contractor shall, immediately after the contract has been awarded, submit to the Engineer for his
approval, a breakdown showing estimates of all costs apportioned to the major elements of design,
equipment, material and labor comprising the total work included under any of the lump sum items shown in
the proposal. These estimates as approved will serve as the basis for estimating of payments due on all
progress estimates.
SGC-02. PRIOR USE BY OWNER:
Prior to completion of all the work, the Owner may take over the operation and/or use of the incomplete project
or portions thereof. Such prior use of the facilities by the Owner shall not be deemed as final acceptance of
any work or relieve the Contractor from any of the requirements of the Contract Documents.
SGC-03. CLEAN-UP:
The Contractor shall keep the premises free from the accumulation of waste material and rubbish and upon
completion of the work, prior to final acceptance of the completed project by the Owner, he shall remove from
the premises all rubbish, surplus materials, implements, tools, etc., and leave his work in a clean condition,
satisfactory to the Engineer. Periodic cleaning will be scheduled by a representative of the owner.
SGC-04. MAINTENANCE OF TRAFFIC AND OPERATIONS:
The Contractor shall provide adequate warning and protection for pedestrian and vehicular traffic from any
hazard arising out of the Contractor's operations and will be held responsible for any damage caused by
negligence on his part or by the improper placing of or failure to display danger signs and road lanterns. All
traffic lanes, sidewalks and driveways will be kept open and clear at all times except as provided below. The
Contractor shall not block traffic on any street more than 30 minutes or without written permission from such
agency. Before leaving the work each night, it shall be placed in such condition as to cause the least possible
hazard therefrom. Should the Contractor fail to comply with the provisions of this paragraph, the Owner may,
with his own forces, provide signs, flagmen, barricades and/or passageways or clear the pavement and deduct
the cost thereof from sums due to the Contractor. Detours and traffic controls are to be reviewed by Traffic
Engineering before implementation.
SGC-05. MAINTENANCE OF ACCESS:
The Contractor will be required to maintain access to the establishment during all times it is normally open for
business. Bridges across open trenches and work areas will be required to provide vehicular and pedestrian
access. Bridges with handrail protection will be required for crosswalks at street intersections. It is recognized
that it will be necessary to remove bridges and to block cross traffic while equipment is in operation. The
Contractor shall, however, plan and pursue his operations so as to minimize the time that direct entrance is
blocked.
SGC-06. EROSION CONTROL AND RESTORATION OF PROPERTY:
The Contractor will be required to schedule his work and perform operations in such a manner that siltation
and bank erosion will be minimized during all phases of construction. This work should included protective
measures in places before land disturbing activities begin in accordance with Federal, State and Local
Ordinances covering soil erosion and siltation prevention. Any areas disturbed during the course of
construction shall be restored to a condition equal or better than the original condition.
SGC-07. SAFETY AND HEALTH REGULATIONS:
The Contractor shall comply with the Department of Labor Safety and Health Regulations for construction
promulgated under the Occupational, Health and Safety Act of 1970 (PL31-596) and under Section 107 of the
Contract Work Hours and Safety Standards Act (PL91-54).
Attachment number 1 \nPage 27 of 30
Item # 4
28
SGC-08. PRE-CONSTRUCTION CONFERENCE:
A pre-construction conference may be held at an acceptable time to the Owner and the Contractor prior to the
"Notice to Proceed" to coordinate the work and satisfy all requirements of the Contract Documents.
SGC-09. SETTLEMENT OF DISPUTES:
This Agreement shall be governed by and construed in accordance with the laws of the State of Georgia,
U.S.A. All claims, disputes and other matters in question between Licensee and Icon Software Corporation
arising out of, or relating to, this Agreement, or the breach thereof, shall be decided in the Superior Court of
Richmond County, Georgia. Contractor, by executing this Agreement, specifically consents to venue and
jurisdiction in Richmond County, Georgia and waives any right to contest jurisdiction and venue in said Court
SGC-10. OPEN RECORDS ACT:
Contractor acknowledges that this Agreement and certain documentation may be subject to the Georgia Open
Records Act (O.C.G.A. § 50-18-70, et seq. Contractor shall cooperate fully in responding to such request and
shall make all records, not exempt, available for inspection and copying as required by law.
SGC-11. LIQUIDATED DAMAGES:
The Contractor agrees to pay as liquidated damages to the Owner the sum of $__NONE______ for each
consecutive calendar day after expiration of the Contract Time of Completion Time, except for authorized
extensions of time by the Owner. The parties agree that these provisions for liquidated damages are not
intended to operate as penalties for breach of Contract.
The liquidated damages set forth above are not intended to compensate the Owner for any damages other
than inconvenience and loss of use or delay in services. The existence or recovery of such liquidated
damages shall not preclude the Owner from recovering other damages in addition to the payments made
hereunder which the Owner can document as being attributable to the documented Contractor failures. In
addition to other costs that may be recouped, the Owner may include costs of personnel and assets used to
coordinate, inspect, and re-inspect items within this Contract as well as attorney fees if applicable.
.
SPECIAL CONDITIONS
SC-01. LICENSE:
The successful bidder shall have a current Business license during the term of this contract. The license shall
be purchased form the Business License and Enforcement Department.
SC-02. COORDINATION OF WORK:
The Contractor shall coordinate his work with the Landscape Section of the Facilities Management Division of
Augusta Public Services Department as required for traffic control and access. All construction shall be in
accordance with the contract documents and applicable codes and regulations.
SC-03. OPERATION AND STORAGE AREAS:
The owner will not be responsible for providing security for any stored materials, on site or off.
SC-04. PRESERVATION OF EXISTING VEGETATION:
The Contractor will preserve and protect existing vegetation such as trees, shrubs and grass on or adjacent to
the site which do not unreasonably interfere with the construction as may be determined by the Engineer.
SC-05. CLEAN-UP:
The Contractor shall keep the premises free from the accumulation of waste material and rubbish. Upon
completion of the work, prior to final acceptance of the completed project by the Owner, he shall remove from
the premises all rubbish and surplus materials to the satisfaction of the Engineer.
Attachment number 1 \nPage 28 of 30
Item # 4
29
SC-06. USE OF AUGUSTA, GEORGIA LANDFILL:
All contracts for contractors performing demolition and/or construction projects for Augusta, Georgia shall
contain a provision requiring that all debris, trash and rubble from the project be transported to and disposed
of at the Augusta, Georgia Solid Waste Landfill in accordance with local and state regulations. The contractor
shall provide evidence of proper disposal through manifests, which shall include the types of material disposed
of, the name and location of the disposal facility, date of disposal and all related fees.
SC-07. LOCAL SMALL BUSINESS LANGUAGE: In accordance with Chapter 10B of the
Augusta, GA. Code, Contractor expressly agrees to collect and maintain all records necessary to for
Augusta, Georgia to evaluate the effectiveness of its Local Small Business Opportunity Program and
to make such records available to Augusta, Georgia. The requirements of the Local Small Business
Opportunity Program can be found at www.augustaga.gov. In accordance with Augusta, GA. Code §
1-10-129(d)(7), for all contracts where a local small business goal has been established, the contractor
is required to provide local small business utilization reports. Contractor shall report to Augusta,
Georgia the total dollars paid to each local small business on each contract, and shall provide such
payment affidavits, regarding payment to subcontractors as may be requested by Augusta, Georgia.
Such documents shall be in the format specified by the Director of minority and small business
opportunities, and shall be submitted at such times as required by Augusta, Georgia. Failure to
provide such reports within the time period specified by Augusta, Georgia shall entitle Augusta,
Georgia to exercise any of the remedies set forth, including but not limited to, withholding payment
from the contractor and/or collecting liquidated damages
SC-08. E-VERIFY All contractors and subcontractors entering into contracts with Augusta,
Georgia for the physical performance of services shall be required to execute an Affidavit verifying its
compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation
which is contracting with Augusta, Georgia has registered with and is participating in a federal work
authorization program. All contractors and subcontractors must provide their E-Verify number and
must be in compliance with the electronic verification of work authorized programs operated by the
United States Department of Homeland Security or any equivalent federal work authorization program
operated by the United States Department of Homeland Security to verify information of newly hired
employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, in
accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91 and
shall continue to use the federal authorization program throughout the contract term. All contractors
shall further agree that, should it employ or contract with any subcontractor(s) in connection with the
physical performance of services pursuant to its contract with Augusta, Georgia the contractor will
secure from such subcontractor(s) each subcontractor’s E-Verify number as evidence of verification
of compliance with O.C.G.A. § 13-10-91 on the subcontractor affidavit provided in Rule 300-10-01-.08
or a substantially similar form. All contractors shall further agree to maintain records of such
compliance and provide a copy of each such verification to Augusta, Georgia at the time the
subcontractor(s) is retained to perform such physical services
ACKNOWLEDGMENT
“Contractor acknowledges that this contract and any changes to it by amendment, modification, change
order or other similar document may have required or may require the legislative authorization of the Board
of Commissioners and approval of the Mayor. Under Georgia law, Contractor is deemed to possess knowledge
concerning Augusta, Georgia's ability to assume contractual obligations and the consequences of
Contractor's provision of goods or services to Augusta, Georgia under an unauthorized contract, amendment,
modification, change order or other similar document, including the possibility that the Contractor may be
precluded from recovering payment for such unauthorized goods or services. Accordingly, Contractor agrees
that if it provides goods or services to Augusta, Georgia under a contract that has not received proper
legislative authorization or if the Contractor provides goods or services to Augusta, Georgia in excess of the
Attachment number 1 \nPage 29 of 30
Item # 4
30
any contractually authorized goods or services, as required by Augusta, Georgia's Charter and Code,
Augusta, Georgia may withhold payment for any unauthorized goods or services provided by Contractor.
Contractor assumes all risk of non-payment for the provision of any unauthorized goods or services to
Augusta, Georgia, and it waives all claims to payment or to other remedies for the provision of any
unauthorized goods or services to Augusta, Georgia, however characterized, including, without limitation, all
remedies at law or equity." This acknowledgement shall be a mandatory provision in all Augusta, Georgia
contracts for goods and services, except revenue producing contracts
Attachment number 1 \nPage 30 of 30
Item # 4
Request for Proposal
Request for Proposals will be received at this office until Wednesday, June 17, 2015 @ 3:00 p.m. for
furnishing:
RFP Item #15-180 Design/Build HVAC Upgrades - DFACS for Recreation, Parks & Facilities
Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535
Telfair Street – Room 605, Augusta, GA 30901.
A Mandatory Pre Proposal Conference will be held on Tuesday, June 2, 2015 @ 10:00 a.m. in the
Procurement Department, 535 Telfair Street, Room 605, Augusta, GA 30901. A mandatory site visit
will follow.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, June
4, 2015, @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the request
for proposal including, but not limited to, the number of copies needed, the timing of the submission,
the required financial data, and any other requirements designated by the Procurement Department
are considered material conditions of the bid which are not waiveable or modifiable by the
Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places
the proponent at the risk of receiving incomplete or inaccurate information upon which to base his
qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle May 7, 14, 21, 28, 2015
Metro Courier May 13, 2015
Revised: 1/12/2015
Attachment number 2 \nPage 1 of 1
Item # 4
VENDORS Attachment
B
Addendum
#1
E-Verify
#
SAVE
Form Original 7
Copies
Fee
Proposal
GOLD MECH SERVICES
1559 BROAD STREET
AUGUSTA, GA. 30904 YES YES 181543 YES YES YES YES
COPPER CONSTRUCTION CO.
410 MCINTOSH STREET
VIDALIA, GEORGIA 30474 YES YES 585318 YES YES YES YES
COLEMAN MECH
135 HENRY MILLER STREET
HARLEM, GA 30814 YES YES 612078 YES YES YES YES
Proposal Opening
RFP Item #15-180
Design/Build HVAC Upgrades - DFACS
for Augusta, Georgia - Recreation, Parks & Facilities Department
RFP Due: Wednesday, June 17, 2015 @ 3:00 p.m.
Total Number Specifications Mailed Out: 13
Total Number Specifications Download (Demandstar): 3
Total Electronic Notifications (Demandstar): 74
Mandatory Pre-proposal/Telephone Conference Attendees: 8
Total packages submitted: 3
Total Noncompliant: 0
The following vendors did not respond:
THERMAL RESOURCE SALES INC / 7499 PARKLAND ROAD, SUITE 100 / COLUMBIA, SC 29223
YEAROUT SERVICE / 4096 BUSINESS PARK CT / EVANS, GA 30809
PRUETT FORD & ASSOCIATES / 1201 BROAD STREET, SUITE 3A / AUGUSTA, GA 30901
EDC / 1201 BROAD STREET / AUGUSTA, GA 30901
Page 1 of 1
Attachment number 3 \nPage 1 of 1
Item # 4
Evaluation Criteria
PTS
COLEMAN MECH
135 HENRY MILLER
STREET
HARLEM, GA 30814
COPPER CONSTRUCTION
CO.
410 MCINTOSH STREET
VIDALIA, GEORGIA 30474
GOLD MECH SERVICES
1559 BROAD STREET
AUGUSTA, GA. 30904
1. Professional qualification necessary for
satisfactory completion of the work.20 20 20 20
2. Specialized experience and technical
competence in the type of work required.20 20 20 20
3. Capacity to accomplish the work 15 15 15 15
4. Past performance on contracts with
Government agencies, private agencies,
private industry in terms of cost control,
quality work, and compliance with
performance schedules. Document by
references and other means
10 10 10 10
5 Firms understanding of work to be done 15 15 15 15
6. Other Factors
1. Quality & conciseness of the Work
Program Schedule.
2. Consultant proposal identifies other
technical or unique factors directly
applicable to this study but not included in
the RFP.
3. Evidence that the consultant consortium (if
applicable) roles & efforts in the project are
clearly defined.
10 10 10 10
Proximity to Area
• Within Richmond County
5 points
• Within CSRA 4 points
• Within Georgia 3 points
• Within SE United States (includes AL, TN,
NC, SC, FL) 2 points
• All Others 1 point
5 5 5 5
Cost of Services
• Lowest Fee 5 points
• Second 4 points
• Third 3 points
• Fourth 2 points
• Fifth 1 point
5 5 3 4
Total 100 100 98 99
Cummulative Evaluation Sheet
RFP Item #15-180
Design/Build HVAC Upgrades - DFACS
for Augusta, Georgia - Recreation, Parks & Facilities Department
Wednesday, July 1, 2015 @ 11:00 a.m.
Attachment number 4 \nPage 1 of 1
Item # 4
Recreation, Parks and Facilities Departm ent
Lonnie W im berly Richard M . Acree, Jr.
Deputy Director - Facilities Facilities M anager
Augusta Recreation, Parks, and Facilities Department
2027 Lum pkin Road, P.O. Box 5605, Augusta, GA 30916-5605
(706)821-2426 – Fax (706) 821-2822
W W W .AUGUSTAGA.GOV
MEMORANDUM
TO: Ms. Geri Sams, Procurement Director
FROM: Mr. Richard M. Acree, Jr., Facilities Manager
THROUGH: Mr. Lonnie Wimberly, Deputy Director, Facilities
THROUGH: Mr. Ron Houck, Interim Director
DATE: July 30, 2015
SUBJECT: RFP 15-180 – Design/Build HVAC Upgrade for DFACS
Ms. Sams:
The proposals for the referenced RFP were received on 06/17/2015. We received 3
compliant proposals.
The qualifications of each firm was carefully evaluated by a committee consisting of two
representatives from Recreation, Parks and Facilities and one from Procurement. Coleman
Mechanical out of Harlem, Georgia was judged to have the highest score after considering all
factors and we recommend awarding the contract to this firm. Please request the appropriate
follow-up paperwork from Coleman so we can move forward.
We do wish to consult with this firm as soon as the documents are received to insure we are
clear of scope, schedule and other project specifics to compete the contract. An agenda Item
will be prepared based upon these discussions.
Thank you for your assistance in securing this pricing. Please do not hesitate to call if you
have any questions or need additional clarification.
Cc: Lonnie Wimberly
Attachment number 5 \nPage 1 of 1
Item # 4
Attachment number 6 \nPage 1 of 3
Item # 4
Attachment number 6 \nPage 2 of 3
Item # 4
Attachment number 6 \nPage 3 of 3
Item # 4
Attachment number 7 \nPage 1 of 2
Item # 4
Attachment number 7 \nPage 2 of 2
Item # 4
Attachment number 8 \nPage 1 of 2
Item # 4
Attachment number 8 \nPage 2 of 2
Item # 4
Public Service Committee Meeting
1/12/2016 1:00 PM
BEAMS CONTRACTING SE DEVELOPMENT PROJECT
Department:Augusta Regional Airport
Presenter:
Caption:Approve a request for the Augusta Richmond County Commission
to accept the Beams Contracting SE Development Project Change
Order #4 that was approved by the Aviation Commission on
December 03, 2015.
Background:
The project consists of constructing a new roadway and utility
corridor to the Airport’s midfield in order to facilitate aviation
related development. The ultimate result of this Project is to have
a ‘shovel ready’ site that is ready for immediate economic
development. A portion of this roadway includes the General
Perry Smith Parkway. On September 24, 2012, a construction
contract with Beam’s Contracting, Inc. was executed in the
amount of $4,035,194.91. The project is funded by SPLOST and
is within budget.
Change Order #1 accounted for additions and deletions to the
Project scope based on comments from County, state and federal
regulatory agencies. The resulting deductive contract modification
included a scope reduction and cost adjustments due to
appreciation in materials, labor, overhead and taxes. Change Order
#2 compensated the contractor for additional water quality
inspections and cost escalations. Change Order #3 added utilities
to the scope which included water, sanitary sewer, and electricity.
Analysis:This Change Order provides the addition of sod and irrigation
along the southern most portion of the General Perry Smith
Parkway. This will enhance the appearance of the Parkway. Other
changes consist of the final adjustments of the utilities to match
the as-built quantities. The Airport’s engineering consultant, Mead
& Hunt has reviewed the proposed costs and found them to be
reasonable. Original Contract $4,035,194.91 Contract
Modification #1 -$387,172.56 Contract Modification #2
Cover Memo
Item # 5
$145,649.91 Contract Modification #3 $757,831.05 Contract
Modification #4 $102,904.84 Revised Contract Total
$4,654,408.15
Financial Impact:Original Contract $4,035,194.91 Contract Modification #1 -
$387,172.56 Contract Modification #2 $145,649.91 Contract
Modification #3 $757,831.05 Contract Modification #4
$102,904.84 Revised Contract Total $4,654,408.15
Alternatives:Deny
Recommendation:Approve
Funds are Available
in the Following
Accounts:
Funding by Splost and funds are available
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
CONTRACT MODIFICATION NUMBER 4
OWNER: Augusta Regional Airport CONTRACTOR: Beam’s Contracting, Inc.
1501 Aviation Way 15030 Atomic Road
Augusta, GA 30906 Beech Island, SC 29842
PROJECT: Southeast Development Area Access CONTRACT DATE: September 18, 2012
PROJECT NUMBER: Augusta Richmond County Purchase Order P214540
NO WORK COVERED BY THIS CHANGE ORDER MAY PROCEED UNTIL CONTRACTOR IS IN RECEIPT OF A
COPY OF FULLY EXECUTED ORDER BY THE CONTRACTOR, THE OWNER AND THE ENGINEER. IF
CONTRACTOR IS IN AGREEMENT WITH THIS CHANGE, CONTRACTOR SHOULD EXECUTE ALL COPIES AND
RETURN ALL COPIES TO THE CONSTRUCTION PROJECT MANAGER WITHIN SEVEN (7) CALENDAR DAYS.
THIS CHANGE WILL INCREASE OR DECREASE THE CONTRACT AMOUNT AND TIME TO COMPLETE BY THE
AMOUNT SHOWN BELOW. ALL OTHER TERMS OF THE CONTRACT, INCLUDING THE GENERAL,
SUPPLEMENTARY AND OTHER CONDITIONS OF THE CONTRACT SHALL APPLY TO THIS CHANGE ORDER
UNLESS EXPRESSLY MODIFIED BY THIS CHANGE.
DESCRIPTION OF CHANGE: The primary change of Change Order 4 is the addition of irrigation and sod along the
southern most portion of the General Perry Smith Parkway. This will enhance the appearance of the Parkway and
also aid Airport Maintenance Staff by providing an easily maintainable project. Other changes consist of minor
additions to utilities to match as-built quantities with the Plans.
ORIGINAL TOTAL CONTRACT PRICE 4,035,194.91
APPROVED COST ADDITIONS (DELETIONS) TO DATE $516,308.40
AMOUNT OF THIS CHANGE ORDER $102,904.84
REVISED TOTAL CONTRACT PRICE $4,654,408.15
PERCENTAGE FOR THIS CHANGE ORDER OF ORIGINAL CONTRACT PRICE 2.55%
TOTAL CHANGE ORDER PERCENTAGE OF ORIGINAL CONTRACT PRICE 15.35%
ORIGINAL TOTAL CONTRACT CALENDAR DAYS 160
CALENDAR DAY ADDITIONS (DELETIONS) PREVIOUS CHANGE ORDERS 110
CALENDAR DAY ADDITIONS (DELETIONS) THIS CHANGE ORDER
REVISED TOTAL CONTRACT CALENDAR DAYS 270
CONTRACTOR ACKNOWLEDGES, BY ITS EXECUTION AND ACCEPTANCE OF THIS CHANGE ORDER, THAT
THE ADJUSTMENTS IN CONTRACT PRICE AND TIME SHOWN HEREON CONSTITUTES FULL AND
COMPLETE COMPENSATION AND SATISFACTION FOR ALL COSTS AND MODIFICATIONS OF
PERFORMANCE TIME INCURRED BY THE CONTRACTOR AS A RESULT OF THIS CHANGE ORDER. NO
OTHER CLAIM FOR INCREASED COST OF PERFORMANCE OR MODIFICATIONS OF TIME WILL BE GRANTED
BY THE OWNER FOR THIS WORK COVERED BY THIS CHANGE. THE CONTRACTOR HEREBY WAIVES AND
RELEASE ANY FURTHER CLAIMS FOR COST OR TIME AGAINST THE OWNER ARISING FROM OR RELATING
TO THE MATTERS OF WORK SET FORTH OR CONTEMPLATED BY THIS CHANGE ORDER.
CONTRACTOR’S ACCEPTANCE: Beam’s Contracting, Inc.
Signature Date
Typed Name: Title
A/E RECOMMENDED FOR APPROVAL: Mead & Hunt, Inc.
Signature Date
Typed Name: Title
Attachment number 1 \nPage 1 of 4
Item # 5
OWNER RECOMMENDED FOR APPROVAL: Augusta Regional
Airport
Signature Date
Typed Name: Title
Attachment number 1 \nPage 2 of 4
Item # 5
CONTRACT MODIFICATION NUMBER 4
OWNER: Augusta Regional Airport CONTRACTOR: Beam’s Contracting, Inc.
1501 Aviation Way 15030 Atomic Road
Augusta, GA 30906 Beech Island, SC 29842
PROJECT: Southeast Development Area Access CONTRACT DATE: September 18, 2012
PROJECT NUMBER: Augusta Richmond County Purchase Order P214540
DESCRIPTION OF CHANGE: The primary change of Change Order 4 is the addition irrigation and sod to be
installed along the southern most portion of the General Perry Smith Parkway. This will enhance the appearance of
the Parkway and also aid Airport Maintenance Staff by providing an easily maintainable project. Other changes
consist of minor additions to utilities to match as-built quantities with the Plans.
The costs associated with all items described below have been reviewed and found to be reasonable.
EXISTING ITEMS
1. Line 88 – 4” MJ Fittings
ADD / (DELETE): 1 EA at $398.30
COST ADDITION / (DELETION): $398.30
JUSTIFICATION:
While Beams’s Contracting was connecting the 4” Sanitary Force Main to the existing sanitary manhole
near Doug Barnard Parkway, a conflict was encountered with electrical service to an existing sign. It
was less expensive to add one fitting than move a sign and associated electrical service.
2. Line 92 – Sanitary Sewer Manholes
ADD / (DELETE): 1 EA at $3,310.00
COST ADDITION / (DELETION): $3,310.00
JUSTIFICATION:
Utility plans had 8 Sanitary Manholes shown on the Plan sheets but only 7 Sanitary Manholes were
included in Change Order #3.
3. Line 98 – 12” Water Valves
ADD / (DELETE): 1 EA at $2,170.30
COST ADDITION / (DELETION): $2,170.30
JUSTIFICATION:
Utility plans had five 12” Water Valves shown on the Plan sheets but only four 12” Water Valves were
included in Change Order #3 quantities.
4. Line 100 – Electrical Hookup Allowance
ADD / (DELETE): 1 EA at ($23,865.00)
COST ADDITION / (DELETION): ($23,865.00)
JUSTIFICATION:
The Augusta Utilities Department performed this work, so Beam’s Contracting was not required to hire
a private electrical subcontractor to complete the electrical connection at the sanitary pump station.
This resulted in savings to the project of $23,865.00.
Attachment number 1 \nPage 3 of 4
Item # 5
NEW ITEMS
1. Line 102 - General Perry Smith Roadway Landscaping Improvements
ADD / (DELETE): 1 LS at $115,766.24
COST ADDITION / (DELETION): $115,766.24
JUSTIFICATION:
The original plans did not include sod or irrigation in the median or along the shoulders of the General
Perry Smith Parkway. This item includes irrigation system, connection to water main, minor grading
and sod installation. This enhancement was requested by the Airport staff.
2. Line 103 – 36” Headwall Grate
ADD / (DELETE): 1 EA at $5,125.00
COST ADDITION / (DELETION): $5,125.00
JUSTIFICATION:
The original Plans did not include a grate on the 36” culvert pipe headwall. This culvert extends
beneath the Airport perimeter fence. A grate is required to prevent wildlife and/or people from
accessing the secure airfield through the 36” culvert.
Attachment number 1 \nPage 4 of 4
Item # 5
Public Service Committee Meeting
1/12/2016 1:00 PM
CHANGE ORDER #3 MCCARTHY CONSTRUCTION
Department:Augusta Regional Airport
Presenter:
Caption:Approve a request for the Augusta Richmond County Commission
to approve the McCarthy Construction Change Order #3 as
approved by the Aviation Commission on December 03, 2015.
Background:
The purpose of this Project is for the rehabilitation of the existing
pavements associated with the Air Carrier and General Aviation
Aprons. A contract was awarded to McCarthy Improvement
Company in the amount of $7,034,186.00 to complete Schedules
1, 3, 5, Bid Alternative 1 – Schedule 7, and Bid Alternative 2 –
Schedule 8. The Project is funded by T-SPLOST. Change Order
#1 increased the amount of constructed ramp area for Schedules 1
and 3 in order to efficiently terminate the individual phases of
construction. Change Order #1 also removed a fuel spill
containment area and security fence gate from the Project. Change
Order #2 modified the pavement section to reduce the risk of
weather delays. It also eliminated an automated gate and added
underground communication ducts and a new required
manhole. The original dollar amount approved for this Project is
$8.4 million, leaving funds available for the change.
Analysis:This Change Order provides for the final adjustments in quantities
due to unforeseen conditions and airfield markings. The net cost
of the changes is $71,091.70. Therefore, the new Contract
Amount will be $7,176,514.35. The contract time will not be
increased. The unit prices from the original contract were applied
to the revised quantities. All new unit prices have been evaluated
by Mead & Hunt and are in line with industry standards.
Financial Impact:This Project is funded by T-SPLOST funds
Alternatives:Deny
Cover Memo
Item # 6
Recommendation:Approve
Funds are Available
in the Following
Accounts:
TSPLOST
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
CONTRACTOR:
CONTRACT DATE: December 9, 2014
GDOT Pl#0011399 CHANGE ORDER DATE: November 20, 2015
CHANGE ORDER NUMBER 3
OWNER:
PROJECT NAME:
PROJECT NUMBER:
Augusta Regional Airport
1501 Aviation Way
Augusta, GA 30906
AGS — Rehabilitate Air Carrier
and General Aviation Apron
McCarthy Improvement
Company 5401 Victoria Avenue
Davenport, IA 52807
NO WORK COVERED BY
THIS CHANGE ORDER MAY PROCEED UNTIL CONTRACTOR IS IN RECEIPT OF A COPY FULLY EXECUTED BY THE
CONTRACTOR, THE OWNER AND THE ENGINEER. IF CONTRACTOR IS IN AGREEMENT WITH THIS CHANGE, CONTRACTOR
SHOULD EXECUTE ALL COPIES AND RETURN ALL COPIES TO THE CONSTRUCTION PROJECT MANAGER WITHIN SEVEN
(7) CALENDAR DAYS. THIS CHANGE WILL INCREASE OR DECREASE THE CONTRACT AMOUNT AND TIME TO COMPLETE
BY THE AMOUNT SHOWN BELOW. ALL OTHER TERMS OF THE CONTRACT, INCLUDING THE GENERAL, SUPPLEMENTARY
AND OTHER CONDITIONS OF THE CONTRACT SHALL APPLY TO THIS CHANGE ORDER UNLESS EXPRESSLY MODIFIED BY
THIS CHANGE.
DESCRIPTION OF CHANGE: Changes generally consist of modifications to project that have become necessary due to
construction requirements that were unforeseen by the Contractor that where not a part of the original project scope along with Owner's
requested revisions to airfield markings. Changes are described in attachments to this Contract Change Order form.
ORIGINAL TOTAL CONTRACT PRICE $ 7,034,186.00
APPROVED COST ADDITIONS (DELETIONS) TO DATE $ 71,236.65
AMOUNT OF THIS CHANGE ORDER $ 71,091.70
REVISED TOTAL CONTRACT PRICE $ 7,176,514.35
PERCENTAGE FOR THIS CHANGE ORDER OF ORIGINAL CONTRACT PRICE 1.01%
TOTAL CHANGE ORDER PERCENTAGE OF ORIGINAL CONTRACT PRICE 2.02%
ORIGINAL TOTAL CONTRACT CALENDAR DAYS 153
CALENDAR DAY ADDITIONS (DELETIONS) PREVIOUS CHANGE ORDERS 29
CALENDAR DAY ADDITIONS (DELETIONS) THIS CHANGE ORDER 0
REVISED TOTAL CONTRACT CALENDAR DAYS 182
CONTRACTOR ACKNOWLEDGES, BY ITS EXECUTION AND ACCEPTANCE OF THIS CHANGE ORDER, THAT THE
ADJUSTMENTS IN CONTRACT PRICE AND TIME SHOWN HEREON CONSTITUTES FULL AND COMPLETE COMPENSATION
AND SATISFACTION FOR ALL COSTS AND MODIFICATIONS OF PERFORMANCE TIME INCURRED BY THE CONTRACTOR AS
A RESULT OF THIS CHANGE ORDER. NO OTHER CLAIM FOR INCREASED COST OF PERFORMANCE OR MODIFICATIONS
OF TIME WILL BE GRANTED BY THE OWNER FOR THIS WORK COVERED BY THIS CHANGE. THE CONTRACTOR HEREBY
WAIVES AND RELEASE ANY FURTHER CLAMS FOR COST OR TIME AGAINST THE OWNER ARISING FROM OR RELATING
TO THE MATTERS OF WORK SET FORTH OR CONTEMPLATED BY THIS CHANGE ORDER.
CONTRACTOR'S ACCEPTANCE
Contractor: McCarthy Improvement Company
Signature Date
Joseph D. Bush President
Typed Name Title
NE RECOMMENDED FOR APPROVAL
Engineer: Mead & Hunt, Inc.
Signature Date
Chris Birkmever, P.E. Prolect Manager
Typed Name Title
OWNER RECOMMENDED FOR APPROVAL
Owner: Augusta Regional Airport
Signature
Cedric Johnson
Typed Name
Date
Aviation Commission Chairman
Title
Attachment number 1 \nPage 1 of 8
Item # 6
CONTRACTOR:
CONTRACT DATE: December 9, 2014
CHANGE ORDER DATE: November 20, 2015
CHANGE ORDER NUMBER 3
OWNER:
PROJECT NAME:
PROJECT NUMBER:
Augusta Regional Airport
1501 Aviation Way
Augusta, GA 30906
AGS — Rehabilitate Air Carrier
and General Aviation Apron
GDOT PI#0011399
McCarthy Improvement
Company 5401 Victoria Avenue
Davenport, IA 52807
DESCRIPTION OF QUANTITY CHANGES, COST CHANGES AND
JUSTIFICATION
ADJUSTED ITEMS
1. Schedule 1:
a. Increase quantity of P-101.1 Asphalt Concrete Pavement Removal, Full Depth to provide a better tie-in to
the existing asphalt ramp. This work requires the adjustment of the quantity of Item P-101-1.
COST ADDITION / (DELETION): $ 12,339.50
DAYS ADDITION / (DELETION): 0
b. Increase quantity of X-105.5 Remove Pavement Markings to account for actual pavement markings removed
for the project. This work requires the adjustment of the quantity of Item X-105.5.
COST ADDITION / (DELETION): $ 32,722.50
DAYS ADDITION / (DELETION): 0
c. Increase quantity of P-501.2 Portland Cement Concrete Pavement to account for change of material from
asphalt pavement to concrete pavement to tie into existing asphalt pavement. This work requires the
adjustment of the quantity of Item P-501.2.
COST ADDITION / (DELETION): $ 1,977.50
DAYS ADDITION / (DELETION): 0
d. Increase quantity of P-620.2 Permanent Pavement Marking to account for actual pavement markings
provided for the project. This work requires the adjustment of the quantity of Item P-620.2.
COST ADDITION / (DELETION): $ 43,149.00
DAYS ADDITION / (DELETION): 0
e. Increase quantity of F-162.1 to account for actual fence constructed for the staging area. This work requires
the adjustment of the quantity of Item F-162.1.
COST ADDITION / (DELETION): $ 627.00
DAYS ADDITION / (DELETION): 0
f. Fill existing storm drainage pipes discovered during construction with P-153 Controlled Low-Strength
Material (CLSM). This work requires the addition of Item P-152.3.
COST ADDITION / (DELETION): $ 16,405.70
DAYS ADDITION / (DELETION): 0
2. Schedule 3:
a. Reduce quantity of X-105.5 Remove Pavement Markings to account for actual pavement markings removed
for the project. This work requires the adjustment of the quantity of Item X-105.5.
COST ADDITION / (DELETION): ($ 2,625.00)
DAYS ADDITION / (DELETION): 0
b. Increase quantity of P-501.3 Portland Cement Concrete Pavement to account for change of material from
asphalt pavement to concrete pavement to tie into existing asphalt pavement. This work requires the
adjustment of the quantity of Item P-501.3.
COST ADDITION / (DELETION): $ 3,275.00
Attachment number 1 \nPage 2 of 8
Item # 6
DAYS ADDITION / (DELETION): 0
c. Increase quantity of P-620.1 Temporary Runway and Taxiway Painting to cover SIDA line during transition
from Schedule 1 to Schedule 3. This work requires the adjustment of the quantity of Item P-501.3.
COST ADDITION / (DELETION): $ 1,586.50
DAYS ADDITION / (DELETION): 0
3. Schedule 5:
a. Reduce the project quantity of P-101.1 Asphalt Concrete Removal to account for revisions in project limits
determined during construction. This work requires the adjustment of the quantity of Item P-101.1.
COST ADDITION / (DELETION): ($ 6,816.00)
DAYS ADDITION / (DELETION): 0
b. Reduce the project quantity of P-101.3 Milling and Surface Prep for Overlay to account for revisions in
project limits determined during construction. This work requires the adjustment of the quantity of Item
P-101.3.
COST ADDITION / (DELETION): ($ 13,200.00)
DAYS ADDITION / (DELETION): 0
c. Increase quantity of X-105.5 Remove Pavement Markings to account for actual pavement markings removed
for the project. This change is quantity reflects the decision to relocate the movement line to provide more
efficient use of the ramp. This work requires the adjustment of the quantity of Item X-105.5.
COST ADDITION / (DELETION): $ 42,750.00
DAYS ADDITION / (DELETION): 0
d. Increase quantity of P-301.1 Soil-Cement Base Course to account for actual field location of underlying
pavement sections. This work requires the adjustment of the quantity of Item P-310.1.
COST ADDITION / (DELETION): $ 1,300.00
DAYS ADDITION / (DELETION): 0
e. Reduce the project quantity of P- 401.1 Asphalt Concrete Surface Course to account for revisions in project
limits determined during construction. This work requires the adjustment of the quantity of Item P401.1.
COST ADDITION / (DELETION): ($ 39,200.00)
DAYS ADDITION / (DELETION): 0
f. Increase the project quantity of P- 401.3 Asphalt Concrete Base Course to account for revisions in project
limits determined during construction. This work requires the adjustment of the quantity of Item P401.3.
COST ADDITION / (DELETION): $ 8,400.00
DAYS ADDITION / (DELETION): 0
g. Reduce the project quantity of P-620.1 Temporary Runway and Taxiway Painting to account for changes in
project phasing. This work requires the adjustment of the quantity of Item P-620.1.
COST ADDITION / (DELETION): ($ 13,600.00)
DAYS ADDITION / (DELETION): 0
h. Reduce the project quantity of P-620.2 Permanent Runway and Taxiway Painting to account for Owner
requested changes to final pavement markings. This work requires the adjustment of the quantity of Item P-
620.2.
COST ADDITION / (DELETION): ($ 18,000.00)
DAYS ADDITION / (DELETION): 0
Justification: During the course of the project underlying pavement limits have been exposed that require the adjustments to the
project limits. The cost to determine the exact locations of the underlying pavement section changes was not cost effective
during the exploratory phase of the project design. Some of the changes presented represent quantity adjustments due to the
actual field conditions. Additionally, an abandoned storm sewer system was exposed that needed to be mitigated to prevent
undermining of the new concrete pavements.
Attachment number 1 \nPage 3 of 8
Item # 6
Other changes are necessary due to requested changes by the Contractor for tie-ins to the surround pavements and to the
phasing of the Project. The changes requested meet or exceed the original design intend and will provide a high quality
finished product.
Cost Analysis: The unit prices from the original contract are being held for the revised quantities provided. All new unit prices
have been evaluated by Mead & Hunt and are in line with industry standards.
Attachment number 1 \nPage 4 of 8
Item # 6
Page 1 of 4 11/19/2015
Change Order No.
3
Project: AGS - Rehabilitate Air Carrier and General Aviation Apron
Airport Engineer: Clarence Fennell
Project: GDOT PI #0011399
SCHEDULE 1 ORIGINAL CONTRACT CHANGE ORDER QUANTITY ADJUSTMENTS ADJUSTED CONTRACT
SPEC. NO. Bid Item Description Unit Quantity Unit Cost Contract Cost CO 1 CO 2 CO 3 Quantity Contract Cost
P-100.1 MOBILIZATION, CLEANUP, AND DEMOBILIZATION LS 1 $ 427,000.00 $ 427,000.00 -1 0 0 0 $ -
P-100.1.R1 MOBILIZATION, CLEANUP, AND DEMOBILIZATION LS 0 $ 479,024.00 $ - 1 -1 0 0 $ -
P-100.1.R2 MOBILIZATION, CLEANUP, AND DEMOBILIZATION LS 0 $ 551,024.00 $ - 0 1 0 1 $ 551,024.00
SP-10-1 AIRFIELD SAFETY AND TRAFFIC CONTROL LS 1 $ 1,500,000.00 $ 1,500,000.00 0 -1 0 0 $ -
SP-10-1.R1 AIRFIELD SAFETY AND TRAFFIC CONTROL LS 0 $ 1,734,600.00 $ - 0 1 0 1 $ 1,734,600.00
P-101.1 ASPHALT CONCRETE PAVEMENT REMOVAL, FULL DEPTH SY 21,500 $ 9.25 $ 198,875.00 0 0 1,334 22,834 $ 211,214.50
P-101.2 PCC PAVEMENT DEMOLITION AND REMOVAL SY 125 $ 15.00 $ 1,875.00 0 0 0 125 $ 1,875.00
P-101.3 MILLING AND SURFACE PREP FOR OVERLAY SY 0 $ 21.20 $ - 230 0 0 230 $ 4,876.00
X-105.5 REMOVE PAVEMENT MARKINGS SF 4,700 $ 7.50 $ 35,250.00 0 0 4,363 9,063 $ 67,972.50
P-152.1 UNCLASSIFIED EXCAVATION-BELOW PAVEMENT SECTION CY 15,900 $ 16.75 $ 266,325.00 4,110 -20,010 0 0 $ -
P-152.2 SELECT FILL CY 13,200 $ 13.75 $ 181,500.00 1,800 -15,000 0 0 $ -
P-156.1 SILT FENCE-TYPE C LF 10,700 $ 3.00 $ 32,100.00 0 0 0 10,700 $ 32,100.00
P-156.3 INLET SEDIMENT TRAP-SILT SAVER EA 4 $ 500.00 $ 2,000.00 -1 0 0 3 $ 1,500.00
P-156.4 INLET SEDIMENT TRAP-SILT SACK EA 15 $ 250.00 $ 3,750.00 -15 0 0 0 $ -
P-156.5 CRUSHED STONE CONSTRUCTION OUTLET EA 2 $ 3,000.00 $ 6,000.00 0 0 0 2 $ 6,000.00
P-156.6 EROSION CONTROL MOBILIZATION EA 1 $ 1,000.00 $ 1,000.00 0 0 0 1 $ 1,000.00
P-156.7 EMERGENCY EROSION CONTROL MOBILIZATION EA 1 $ 1,000.00 $ 1,000.00 0 0 0 1 $ 1,000.00
P-209.1 CRUSHED AGGREGATE BASE COURSE SY 19,500 $ 8.50 $ 165,750.00 3,000 -22,500 0 0 $ -
P-301.1 SOIL-CEMENT BASE COURSE SY 700 $ 81.00 $ 56,700.00 275 -975 0 0 $ -
P-301.1.R1 SOIL-CEMENT BASE COURSE SY 0 $ 43.75 $ - 0 22,500 0 22,500 $ 984,375.00
P-310.1 GEOTEXTILE FABRIC SY 19,500 $ 1.25 $ 24,375.00 3,000 -22,500 0 0 $ -
P-310.2 GEOGRID SY 19,500 $ 3.00 $ 58,500.00 3,000 -22,500 0 0 $ -
P-401.1 ASPHALT CONCRETE SURFACE COURSE TON 180 $ 155.00 $ 27,900.00 95 -75 0 200 $ 31,000.00
P-401.2 ASPHALT CONCRETE BASE COURSE TON 1,200 $ 125.00 $ 150,000.00 -800 -180 0 220 $ 27,500.00
P-501.1 PORTLAND CEMENT CONCRETE PAVEMENT (8") SY 650 $ 130.00 $ 84,500.00 0 115 0 765 $ 99,450.00
P-501.2 PORTLAND CEMENT CONCRETE PAVEMENT (11") SY 5,400 $ 56.50 $ 305,100.00 4,100 0 35 9,535 $ 538,727.50
P-501.3 PORTLAND CEMENT CONCRETE PAVEMENT (14" SY 12,000 $ 64.75 $ 777,000.00 0 -400 0 11,600 $ 751,100.00
X-501.1 PORTLAND CEMENT CONCRETE CURING FACILITY LS 1 $ 28,500.00 $ 28,500.00 0 0 0 1 $ 28,500.00
P-620.1 TEMPORARY RUNWAY AND TAXIWAY PAINTING (WHITE, YELLOW, BLACK) SF 250 $ 9.50 $ 2,375.00 300 0 0 550 $ 5,225.00
P-620.2 PERMANENT PAVEMENT MARKINGS (WHITE, YELLOW, BALCK, RED) SF 2,600 $ 14.25 $ 37,050.00 -1,250 0 3,028 4,378 $ 62,386.50
D-701.1 CONCRETE SEWER PIPE, 36-INCH, CLASS V LF 450 $ 107.00 $ 48,150.00 -450 0 0 0 $ -
D-705.1 6-INCH PERFORATED POLYEHTYLENE PIPE, SCHEDULE 80 LF 900 $ 48.50 $ 43,650.00 550 -1,450 0 0 $ -
D-751.2 CATCH BASIN, TYPE I EA 1 $ 3,000.00 $ 3,000.00 -1 0 0 0 $ -
D-751.3 CATCH BASIN, TYPE II EA 1 $ 3,000.00 $ 3,000.00 -1 0 0 0 $ -
D-751.4 CLEANOUT, TYPE I EA 1 $ 1,025.00 $ 1,025.00 1 -2 0 0 $ -
D-751.5 CLEANOUT, TYPE II EA 9 $ 1,150.00 $ 10,350.00 -3 -6 0 0 $ -
T-901.1 GRASSING AND MULCHING LS 1 $ 25,000.00 $ 25,000.00 0 0 0 1 $ 25,000.00
T-905.1 IMPORT TOPSOIL LS 1 $ 1,000.00 $ 1,000.00 0 0 0 1 $ 1,000.00
F-162.1 CHAIN LINK FENCE LF 1,200 $ 19.00 $ 22,800.00 0 0 33 1,233 $ 23,427.00
F-162.4 DOUBLE SWING GATE EA 3 $ 1,300.00 $ 3,900.00 0 0 0 3 $ 3,900.00
X-110.1 ELECTRICAL DUCT BANK LS 0 $ 123,125.00 $ - 0 1 0 1 $ 123,125.00
P-152.3 FILL EXISTING PIPES WITH CLSM LS 0 $ 16,405.70 $ - 0 0 1 1 $ 16,405.70
TOTAL SCHEDULE 1 $ 4,536,300.00 $ 5,334,283.70
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
5
o
f
8
It
e
m
#
6
Page 2 of 4 11/19/2015
Change Order No. 3
Project: AGS - Rehabilitate Air Carrier and General Aviation Apron
Airport Engineer: Clarence Fennell
Project: GDOT PI #0011399
SCHEDULE 3 ORIGINAL CONTRACT CHANGE ORDER QUANTITY ADJUSTMENTS ADJUSTED CONTRACT
SPEC. NO. Bid Item Description Unit Quantity Unit Cost Contract Cost CO 1 CO 2 CO 3 Quantity Contract Cost
P-100.1 MOBILIZATION, CLEANUP, AND DEMOBILIZATION LS 1 $ 110,000.00 $ 110,000.00 0 -1 0 0 $ -
P-100.1.R1 MOBILIZATION, CLEANUP, AND DEMOBILIZATION LS 0 $ 128,000.00 $ - 0 1 0 1 $ 128,000.00
SP-10-1 AIRFIELD SAFETY AND TRAFFIC CONTROL LS 1 $ 427,500.00 $ 427,500.00 0 -1 0 0 $ -
SP-10-1.R1 AIRFIELD SAFETY AND TRAFFIC CONTROL LS 0 $ 485,900.00 $ - 0 1 0 1 $ 485,900.00
P-101.1 ASPHALT CONCRETE PAVEMENT REMOVAL, FULL DEPTH SY 5,000 $ 8.00 $ 40,000.00 0 0 0 5,000 $ 40,000.00
P-101.2 PCC PAVEMENT DEMOLITION AND REMOVAL SY 235 $ 20.00 $ 4,700.00 0 0 0 235 $ 4,700.00
P-101.3 MILLING AND SURFACE PREP FOR OVERLAY SY 0 $ 21.20 $ - 22 0 0 22 $ 466.40
X-105.5 REMOVE PAVEMENT MARKINGS SF 0 $ 7.50 $ - 350 0 -350 0 $ -
P-152.1 UNCLASSIFIED EXCAVATION-BELOW PAVEMENT SECTION CY 3,500 $ 14.25 $ 49,875.00 950 -3,475 0 975 $ 13,893.75
P-152.2 SELECT FILL CY 2,800 $ 14.75 $ 41,300.00 0 -2,800 0 0 $ -
P-156.6 EROSION CONTROL MOBILIZATION EA 1 $ 1,000.00 $ 1,000.00 0 0 0 1 $ 1,000.00
P-156.7 EMERGENCY EROSION CONTROL MOBILIZATION EA 1 $ 1,000.00 $ 1,000.00 0 0 0 1 $ 1,000.00
P-209.1 CRUSHED AGGREGATE BASE COURSE SY 4,000 $ 8.50 $ 34,000.00 0 -4,000 0 0 $ -
P-301.1 SOIL-CEMENT BASE COURSE SY 850 $ 45.00 $ 38,250.00 220 3,930 0 5,000 $ 225,000.00
P-310.1 GEOTEXTILE FABRIC SY 4,000 $ 1.25 $ 5,000.00 0 -4,000 0 0 $ -
P-310.2 GEOGRID SY 4,000 $ 3.00 $ 12,000.00 0 -4,000 0 0 $ -
P-401.1 ASPHATL CONCRETE SURFACE COURSE TON 230 $ 180.00 $ 41,400.00 45 0 0 275 $ 49,500.00
P-401.2 ASPHALT CONCRETE BASE COURSE TON 320 $ 140.00 $ 44,800.00 130 0 0 450 $ 63,000.00
P-501.3 PORTLAND CEMENT CONCRETE PAVEMENT (14" SY 4,000 $ 65.50 $ 262,000.00 0 0 50 4,050 $ 265,275.00
X-501.1 PORTLAND CMENET CONCRETE CURING FACILITY LS 1 $ 1,725.00 $ 1,725.00 0 0 0 1 $ 1,725.00
P-620.1 TEMPORARY RUNWAY AND TAXIWAY PAINTING (WHITE, YELLOW, BLACK) SF 0 $ 9.50 $ - 220 0 167 387 $ 3,676.50
D-705.1 6-INCH PERFORATED POLYEHTYLENE PIPE, SCHEDULE 80 LF 480 $ 48.50 $ 23,280.00 -30 -450 0 0 $ -
D-751.1 60-INCH MANHOLE EA 1 $ 4,450.00 $ 4,450.00 -1 0 0 0 $ -
D-751.4 CLEANOUT, TYPE I EA 1 $ 1,025.00 $ 1,025.00 0 -1 0 0 $ -
D-751.5 CLEANOUT, TYPE II EA 1 $ 1,125.00 $ 1,125.00 -1 0 0 0 $ -
TOTAL SCHEDULE 3 $ 1,144,430.00 $ 1,283,136.65
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
6
o
f
8
It
e
m
#
6
Page 3 of 4 11/19/2015
Change Order No.
3
Project: AGS - Rehabilitate Air Carrier and General Aviation Apron
Airport Engineer: Clarence Fennell
Project: GDOT PI #0011399
SCHEDULE 5 ORIGINAL CONTRACT CHANGE ORDER QUANTITY ADJUSTMENTS ADJUSTED CONTRACT
SPEC. NO. Bid Item Description Unit Quantity Unit Cost Contract Cost CO 1 CO 2 CO 3 Quantity Contract Cost
P-100.1 MOBILIZATION, CLEANUP, AND DEMOBILIZATION LS 1 $ 90,000.00 $ 90,000.00 0 -1 0 0 $ -
SP-10-1 AIRFIELD SAFETY AND TRAFFIC CONTROL LS 1 $ 293,000.00 $ 293,000.00 0 -1 0 0 $ -
P-101.1 ASPHALT CONCRETE PAVEMENT REMOVAL, FULL DEPTH SY 3,200 $ 8.00 $ 25,600.00 0 -850 -852 1,498 $ 11,984.00
P-101.3 MILLING AND SURFACE PREP FOR OVERLAY SY 3,100 $ 11.00 $ 34,100.00 0 2,010 -1,200 3,910 $ 43,010.00
X-105.5 REMOVE PAVEMENT MARKINGS SF 550 $ 19.00 $ 10,450.00 0 0 2,250 2,800 $ 53,200.00
P-152.1 UNCLASSIFIED EXCAVATION-BELOW PAVEMENT SECTION CY 900 $ 18.00 $ 16,200.00 0 -550 0 350 $ 6,300.00
P-156.6 EROSION CONTROL MOBILIZATION EA 1 $ 1,000.00 $ 1,000.00 0 0 0 1 $ 1,000.00
P-156.7 EMERGENCY EROSION CONTROL MOBILIZATION EA 1 $ 1,000.00 $ 1,000.00 0 0 0 1 $ 1,000.00
P-301.1 SOIL-CEMENT BASE COURSE SY 3,050 $ 26.00 $ 79,300.00 0 -1,250 50 1,850 $ 48,100.00
P-401.1 ASPHALT CONCRETE SURFACE COURSE TON 1,500 $ 140.00 $ 210,000.00 0 0 -280 1,220 $ 170,800.00
P-401.2 ASPHALT CONCRETE BASE COURSE TON 1,100 $ 120.00 $ 132,000.00 0 -490 70 680 $ 81,600.00
X-107.1 PAVING FABRIC SY 2,900 $ 12.00 $ 34,800.00 0 -2,525 0 375 $ 4,500.00
P-620.1 TEMPORARY RUNWAY AND TAXIWAY PAINTING (WHITE, YELLOW, BLACK) SF 800 $ 17.00 $ 13,600.00 0 0 -800 0 $ -
P-620.2 PERMANENT PAVEMENT MARKINGS (WHITE, YELLOW, BALCK, RED) SF 800 $ 18.00 $ 14,400.00 0 3,050 -1,000 2,850 $ 51,300.00
D-751.6 WATER QUALITY MANHOLE EA 0 $ 86,300.00 $ - 0 1 0 1 $ 86,300.00
TOTAL SCHEDULE 5 $ 955,450.00 $ 559,094.00
SCHEDULE 7 ORIGINAL CONTRACT CHANGE ORDER QUANTITY ADJUSTMENTS ADJUSTED CONTRACT
SPEC. NO. Bid Item Description Unit Quantity Unit Cost Contract Cost CO 1 CO 2 CO 3 Quantity Contract Cost
P-100.1 MOBILIZATION, CLEANUP, AND DEMOBILIZATION LS 1 $ 28,000.00 $ 28,000.00 -1 0 0 0 $ -
SP-10-1 AIRFIELD SAFETY AND TRAFFIC CONTROL LS 1 $ 160,000.00 $ 160,000.00 -1 0 0 0 $ -
P-101.1 ASPHALT CONCRETE PAVEMENT REMOVAL, FULL DEPTH SY 550 $ 8.00 $ 4,400.00 -550 0 0 0 $ -
P-156.6 EROSION CONTROL MOBILIZATION EA 1 $ 1,000.00 $ 1,000.00 -1 0 0 0 $ -
P-156.7 EMERGENCY EROSION CONTROL MOBILIZATION EA 1 $ 1,000.00 $ 1,000.00 -1 0 0 0 $ -
P-209.1 CRUSHED AGGREGATE BASE COURSE SY 500 $ 10.00 $ 5,000.00 -500 0 0 0 $ -
P-501.1 PORTLAND CEMENT CONCRETE PAVEMENT (8") SY 500 $ 157.00 $ 78,500.00 -500 0 0 0 $ -
P-501.3 PORTLAND CEMENT CONCRETE PAVEMENT (14" SY 18 $ 317.00 $ 5,706.00 -18 0 0 0 $ -
X-109 FUEL CONTAINMENT PIPING EA 1 $ 15,000.00 $ 15,000.00 -1 0 0 0 $ -
TOTAL SCHEDULE 7 $ 298,606.00 $
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
7
o
f
8
It
e
m
#
6
Change Order No. 3
Project:
Airport Engineer:
Project:
Page 4 of 4 11/19/2015
AGS - Rehabilitate Air Carrier and General Aviation Apron
Clarence Fennell
GDOT PI #0011399
SCHEDULE 8 ORIGINAL CONTRACT CHANGE ORDER QUANTITY ADJUSTMENTS ADJUSTED CONTRACT
SPEC. NO. Bid Item Description Unit Quantity Unit Cost Contract Cost CO 1 CO 2 CO 3 Quantity Contract Cost
P-100.1 MOBILIZATION, CLEANUP, AND DEMOBILIZATION LS 1 $ 6,000.00 $ 6,000.00 0 -1 0 $ -
SP-10-1 AIRFIELD SAFETY AND TRAFFIC CONTROL LS 1 $ 41,000.00 $ 41,000.00 0 -1 0 $ -
X-105.3 REMOVE CHAIN-LINK FENCE LF 40 $ 10.00 $ 400.00 0 -40 0 $ -
X-105.4 REMOVE SWING ARM GATE AND CONTROLLER EA 2 $ 5,000.00 $ 10,000.00 -1 -1 0 $ -
P-156.6 EROSION CONTROL MOBILIZATION EA 1 $ 1,000.00 $ 1,000.00 0 -1 0 $ -
P-156.7 EMERGENCY EROSION CONTROL MOBILIZATION EA 1 $ 1,000.00 $ 1,000.00 0 -1 0 $ -
F-162.1 CHAIN LINK FENCE LF 40 $ 50.00 $ 2,000.00 0 -40 0 $ -
F-162.2 14' CANTILEVER GATE EA 1 $ 18,000.00 $ 18,000.00 0 -1 0 $ -
F-162.3 18' CANTILEVER GATE EA 1 $ 20,000.00 $ 20,000.00 -1 0 0 $ -
TOTAL SCHEDULE 8 $ 99,400.00 $
PROJECT SUMMARY TABLE
ORIGINAL CONTRACT CHANGE ORDER QUANTITY ADJUSTMENTS
SUMMAR1
ADJUSTED CONTRACT
$ 7,034,186.00 CO 1 CO 2 CO 3 $ 7,176,514.35
Cos t I ncr eas e %
I ncr eas e Cummul ati ve
Change Or der Costs
Cummul ati ve Change
$ 32,562.90 $ 38,673.75 $ 71,091.70
0.46% 0.55% 1.01%
$ 32,562.90 $ 71,236.65 $ 142,328.35
0.46% 1.01% 2.02%
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
8
o
f
8
It
e
m
#
6
Public Service Committee Meeting
1/12/2016 1:00 PM
Daniel Field Consultant Selection Approval
Department:Daniel Field
Presenter:Becky Shealy
Caption:Approve selection of Daniel Field airport consultant. (RFQ 15-
203A)
Background:The airport employs an airport consulting firm to provide
architectural and engineering services. The FAA requires the
airport to conduct the Consultant Selection Process at least every 5
years. The Daniel Field General Aviation Commission will review
the work of the awarded consultant on a yearly basis. If the Daniel
Field General Aviation Commission determines that the consultant
of record has not provided the necessary support for Daniel Field
within that year, it will recommend that the Consultant Selection
Process be conducted prior to the required 5 year time line, as set
forth by the FAA guidelines.
Analysis:The airport has conducted this process as per federal, state and
city guidelines, and selected the firm of W.K. Dickson to provide
these services.
Financial Impact:The consultant submits a work authorization for each project. The
FAA pays 90% for work on federally funded airport projects. The
remaining 10% is paid for by Daniel Field's enterprise fund.
Alternatives:Deny request
Recommendation:Approve the selection of W.K. Dickson as airport consultant.
Funds are Available
in the Following
Accounts:
Federal Funds at 90% Daniel Field Enterprise Funds at 10%
Cover Memo
Item # 7
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Request for Qualification
Request for Qualifications will be received at this office until Tuesday, November 10, 2015 @ 11:00 a.m. for
furnishing:
RFQ Item #15-203A Airport Consultant Planning and Engineering Services for the Daniel Field
Airport
Qualifications will be received by: The Augusta Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Request for Qualification (RFQ) documents may be viewed on the Augusta Georgia web site under the
Procurement Department ARCbid. RFQ documents may be obtained at the office of the Augusta, GA
Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesday,
October 28, 2015 @ 5:00 P.M. No RFQ will be accepted by fax, all must be received by mail or hand
delivered.
No qualifications may be withdrawn for a period of 90 days after time has been called on the date of opening.
Request for qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the RFQ
including, but not limited to, the number of copies needed, the timing of the submission, the required financial
data, and any other requirements designated by the Procurement Department are considered material
conditions of the RFQ which are not waiveable or modifiable by the Procurement Director. All requests to
waive or modify any such material condition shall be submitted through the Procurement Director to the
appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark RFQ number on the outside of the envelope.
Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places
the Proponent at the risk of receiving incomplete or inaccurate information upon which to base its
qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 6, 8, 15, 22, 27, 2015
Metro Courier October 14, 2015
Revised: 1/8/2015
Attachment number 1 \nPage 1 of 1
Item # 7
VENDORS Attachment
"B"E-Verify # Addendum
SAVE
Form Original 7 Copies
POND & COMPANY
3500 PARKWAY LANE SUITE 600
NORCROSS, GA 30092
YES 175046 YES YES YES YES
GOODWYN MILLS & CAWOOD
2660 EASTCHASE LANE SUITE 200
MONTGOMERY AL 36117
YES 425070 YES YES YES YES
MEAD AND HUNT, INC
307 WEST MAIN STREET
LEXINGTON, SC 29072
YES 244747 YES YES YES YES
CROY ENGINEERING, LLC
200 COBB PARKWAY NORTH,
BUILDING 400, SUITE 413,
MARIETTA, GA 30062
YES 150917 YES YES YES YES
HOLT CONSULTING COMPANY, LLC
1332 MAIN STREET SUITE 55
COLUMBIA SC 29201
YES 718470 YES YES YES YES
W.K. DICKSON & COMPANY, INC
1450 GREENE STREET,
SUITE 225
ATLANTA, GA 30901
YES 110665 YES YES YES YES
Total Number Specifications Mailed Out: 33
Total Number Specifications Download (Demandstar): 15
Total Electronic Notifications (Demandstar): 737
Pre-Proposal/Telephone Conference Attendees: not applicable
Total packages submitted: 6
Total Noncompliant: 0
Qualification Opening
RFQ Item #15-203A
Airport Consultant Planning and Engineering Services
for Augusta, Georgia - Daniel Field Airport
RFQ Due: Tuesday, November 10, 2015 @ 11:00 a.m.
Page 1 of 1
Attachment number 2 \nPage 1 of 1
Item # 7
Evaluation Criteria Points
POND & COMPANY
3500 PARKWAY LANE
SUITE 600
NORCROSS, GA 30092
GOODWYN MILLS &
CAWOOD
2660 EASTCHASE LANE
MONTGOMERY AL 36117
MEAD AND HUNT, INC
307 WEST MAIN ST.
LEXINGTON, SC 29072
CROY ENG. LLC
200 COBB PARKWAY
N,
BUILDING 400, SUITE
413,
MARIETTA, GA 30062
W.K. DICKSON &
COMPANY, INC
1450 GREENE STREET,
SUITE 225
ATLANTA, GA 30901
HOLT CONSULTING
COMPANY, LLC
1332 MAIN STREET SUITE
55
COLUMBIA SC 29201
(1) Firm Qualifications and
Experience 25 17.3 18.7 9.0 18.0 21.3 13.7
(2) Key Personnel Qualifications
and Experience 20 10.7 13.7 16.3 15.3 16.3 14.0
(3) Relevant Project Experience
and Performance on Past Similar
Projects
20 7.3 16.3 13.7 17.0 16.0 12.7
(4) References and Workload 20 10.0 16.3 15.3 16.0 14.0 11.3
(5) Familiarity with the FAA and
GDOT Aviation Programs 10 7.0 4.3 12.7 9.0 9.0 7.0
(6) Proximity to Area
• Within Richmond County 5 pts
• Within CSRA 4
pts
• Within Georgia 3
pts
• Within SE United States 2 pts.
(includes AL, TN, NC, SC, FL)
• All Others 1
pt
5 3.0 2.0 6.7 3.0 5.0 2.0
Total Points 100 55.3 71.3 73.7 78.3 81.7 60.7
Cumulative Evaluation Sheet - RFQ Item #15-203A
Airport Consultant Planning and Engineering Services
for Augusta, Georgia - Daniel Field Airport
Tuesday, November 10, 2015 @ 11:00 a.m.
Attachment number 3 \nPage 1 of 1
Item # 7
Attachment number 4 \nPage 1 of 1
Item # 7
Attachment number 5 \nPage 1 of 4
Item # 7
Attachment number 5 \nPage 2 of 4
Item # 7
Attachment number 5 \nPage 3 of 4
Item # 7
Attachment number 5 \nPage 4 of 4
Item # 7
Attachment number 6 \nPage 1 of 5
Item # 7
Attachment number 6 \nPage 2 of 5
Item # 7
Attachment number 6 \nPage 3 of 5
Item # 7
Attachment number 6 \nPage 4 of 5
Item # 7
Attachment number 6 \nPage 5 of 5
Item # 7
Public Service Committee Meeting
1/12/2016 1:00 PM
Golf Cart Utility Terrain Vehicle Bid/Purchase
Department:Augusta Regional Airport
Presenter:
Caption:Request approval of the Golf Cart/Utility Vehicle Bid/Purchase
Request as approved by the Augusta Aviation Commission at their
October 29, 2015 Meeting. Bid Item 15-219.
Background:Currently the airport has three golf carts that are designated to
provide operational support for air crews and their passengers. As
the units age, they are becoming less reliable and more dependent
on maintenance repairs. As a result the Aviation Services
department is requesting three new replacement golf carts to
support the operation.
Analysis:The last golf cart purchase was made in the 1996-1998 timeframe.
Our golf carts serve as a customer service essential and
operational necessity for transporting aircrews, passengers, and
their luggage. Due to the golf cart ages and reliability concerns it
has now become necessary to procure new units. Airport worked
with the Augusta Procurement Department to bid for the
procurement of the new units. Seven (7) companies were invited
to bid but only two bids were received in which Augusta Turf and
Tractor was the only compliant bidder to meet our operational
requirements.
Financial Impact:$27,093.00
Alternatives:
Recommendation:Approve
Funds are Available
in the Following
Accounts:
551081206-5421110.
Cover Memo
Item # 8
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Attachment number 1 \nPage 1 of 19
Item # 8
Attachment number 1 \nPage 2 of 19
Item # 8
Attachment number 1 \nPage 3 of 19
Item # 8
Attachment number 1 \nPage 4 of 19
Item # 8
Attachment number 1 \nPage 5 of 19
Item # 8
Attachment number 1 \nPage 6 of 19
Item # 8
Attachment number 1 \nPage 7 of 19
Item # 8
Attachment number 1 \nPage 8 of 19
Item # 8
Attachment number 1 \nPage 9 of 19
Item # 8
Attachment number 1 \nPage 10 of 19
Item # 8
Attachment number 1 \nPage 11 of 19
Item # 8
Attachment number 1 \nPage 12 of 19
Item # 8
Attachment number 1 \nPage 13 of 19
Item # 8
Attachment number 1 \nPage 14 of 19
Item # 8
Attachment number 1 \nPage 15 of 19
Item # 8
Attachment number 1 \nPage 16 of 19
Item # 8
Attachment number 1 \nPage 17 of 19
Item # 8
Attachment number 1 \nPage 18 of 19
Item # 8
Attachment number 1 \nPage 19 of 19
Item # 8
Public Service Committee Meeting
1/12/2016 1:00 PM
Minutes
Department:Clerk of Commission
Presenter:
Caption:Motion to approve the minutes of the Public Services Committee
held on December 8, 2015.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 9
Attachment number 1 \nPage 1 of 4
Item # 9
Attachment number 1 \nPage 2 of 4
Item # 9
Attachment number 1 \nPage 3 of 4
Item # 9
Attachment number 1 \nPage 4 of 4
Item # 9
Public Service Committee Meeting
1/12/2016 1:00 PM
Mutual Aid Agreement with Columbia County
Department:Augusta Regional Airport
Presenter:
Caption:Approve a request for the Augusta Richmond County Commission
to accept the Mutual Aid between Columbia County and the
Augusta Regional Airport as approved by the Augusta Aviation
Commission on October 29, 2015.
Background:The Mutual Aid Agreement between the City of Augusta, Augusta
Regional Airport and Columbia County has been established for
quite some time. The current Mutual Aid Agreement between both
parties has expired. The City of Augusta, Augusta Regional
Airport and Columbia County have both agreed to renew the
Mutual Aid Agreement in the event either the Airport Fire
Department or Columbia County Fire Department needs
emergency assistance.
Analysis:
Financial Impact:
Alternatives:Deny
Recommendation:Accept the Mutual Aid Agreement with Columbia County.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 10
Administrator.
Clerk of Commission
Cover Memo
Item # 10
Page 1 of 4
AUGUSTA RICHMOND COUNTY AND COLUMBIA COUNTY
MUTUAL AID AGREEMENT
This AGREEMENT, made as of _____ day of _______ ___, 2015, by and between Augusta Richmond
County GEORGIA a political subdivision of the State of Georgia, acting by and through its duly elected
Board of Commissioners (hereinafter " Augusta") and COLUMBIA COUNTY, GEORGIA, a political
subdivision of the State of Georgia, acting by and through its duly elected Board of Commissioners
(hereinafter "Columbia County").
WITNESSETH:
WHEREAS, Augusta owns the Augusta Regional Airport (the "Airport") which serves, among
others, the residents of the County with many flights arriving and departing from the Airport flying
over the County;
WHEREAS, Augusta has established and maintains at the Airport, a fire department (the "Airport Fire
Department") that has the equipment, supplies and training to fight fires occurring from a plane crash or
conflagration;
WHEREAS, the purpose of this agreement is to have the parties hereto establish, through their mutual
cooperation, a pre-determined plan for dealing with an airplane crash or conflagration in the County,
which may demand special fire services, equipment, supplies and trained personnel that the County's
Fire Department does not have;
WHEREAS, it is deemed to be in the public interest for the parties hereto to enter into an agreement for
mutual assistance in fire protection and support during an airplane crash or conflagration in the County,
in order to increase fire defenses and to assure proper fire control;
NOW THEREFORE, in consideration of the mutual covenants contained herein by and between the
Parties hereto, it is hereby agreed as follows:
1. MUTUAL AID.
(a) Should it become necessary to activate the terms of this Agreement as herein set forth, due to a
plane crash or conflagration in the County, Augusta shall give the Chief of the Airport's Fire
Department or his designees, the authority, upon notification by the County to Augusta or the
Airport Fire Department that a plane crash or conflagration emergency in the County does, in fact,
exist and that aid is needed, to order available apparatus, equipment supplies and manpower of the
Airport Fire Department into action to assist the County as may be needed.
2. SUPERVISION.
(a) It shall be the responsibility of the Chief of the Airport's Fire Department to see that all personnel
responding to the County's request for assistance are responsible persons and that the conduct and
actions of said personnel shall be the responsibility of Augusta. Such employees shall have the
same powers, duties, rights, privileges, and immunities as if they were performing their duties in
Augusta.
Attachment number 1 \nPage 1 of 4
Item # 10
(b) The Chief of the County Fire Department shall in all instances be in command of the emergency as
to the aspects of strategy, fire control tactics and over-all direction of the operations. All orders or
directions regarding the operations of the Airport Fire Department shall be relayed to the Chief
firefighting officer in command of the Airport Fire Department.
3. LIABILITY.
(a) Each party to this Agreement shall assume all liability and responsibility for the death of or injury
to any personnel of their own command responding to the request for aid from the County.
(b) Augusta while responding under the terms of this Agreement through its Airport Fire Department
shall assume no responsibility or liability for property damaged or destroyed at the actual scene of
any airplane crash or conflagration in the County due to firefighting and rescue operations, fire
control tactics, and strategy or other operations as may be required or ordered; said liability and
responsibility shall rest solely with the party requesting such aid and within whose boundaries the
property shall exist, or the incident occur.
(c) The County when requesting aid shall in no way be deemed liable or responsible for the personal
property of the members of the Augusta Fire Department or Airport Fire Department, which may be
lost, stolen, or damaged while performing their duties under the response terms herein. Augusta
when responding and furnishing any equipment shall bear the loss or damage to such equipment and
shall pay any expense incurred in the operation and maintenance thereof
(d) To the extent permitted by law or by contract, all of the privileges and immunities from liability;
exemption from laws, ordinances, and rules; and all pension, insurance, relief, disability, workers
compensation, salary, death, and other benefits which apply to the activity of such officers, agents,
or employees of Augusta when performing their respective functions within the territorial limits of
the County (?) shall apply to such officers, agents or employees to the same degree, manner, and
extent while engaged in the performance of any of their functions and duties in the County. Neither
party shall be liable for any actions or omissions of the employees of others rendering assistance
extraterritorially. This provision shall apply with equal effect to paid, volunteer and auxiliary
employees.
(e) The provisions of this Agreement shall not be construed as creating a duty or any liability on the
part of either Party to this Agreement to respond to an emergency within the other jurisdiction. The
Fire Chief furnishing aid shall have the sole discretion to determine if such aid shall be furnished to
the other jurisdiction.
(f) There shall be no liability imposed on any party or its personnel for failure to respond to fire or
rescue calls pursuant to this Agreement.
(g) No employee of a party shall be deemed to be an employee or agent of the other party because of
any action or incident arising pursuant to this Agreement.
(h) All damages or repairs to any equipment or apparatus shall be the responsibility of the owner of
such equipment or apparatus.
(i) Any damage or other compensation which is required to be paid to any employee by reason of an
injury occurring while providing services pursuant to this Agreement shall be the sole
Attachment number 1 \nPage 2 of 4
Item # 10
responsibility of the employee's jurisdiction.
4. CONSIDERATION AND COMPENSATION.
(a) Each party to this Agreement shall assume all costs of salaries, wages and bonuses or other
compensation for its own personnel that respond for duty under the terms of this Agreement; shall
compensate its employees during the time of fighting the fire from the airplane crash or
conflagration; and shall defray the actual travel and maintenance expenses of such employees while
they are engaged in such activities. Such compensation shall include any amounts paid or due for
compensation due to personal injury or death while such employees are engaged in rendering such
aid.
5. RELEASE OF CLAIMS.
(a) Each party agrees to release the other party from any and all liability, claims, judgments, costs, or
demands for damage to its own property or for personal injury to any personnel, whether directly
arising or indirectly arising out of the use of any vehicle, equipment, or apparatus by the other party
during the provision of service pursuant to this Agreement.
6. THIRD PARTY BENEFICIARIES.
(a) This Agreement shall not create any rights for any non-signatory third party.
7. TERM OF AGREEMENT.
(a) Unless otherwise extended or shortened in writing by all parties, this Agreement shall expire five
(5) years from the effective date. In no event shall this agreement extend for more than (50) fifty
years from the effective date of this Agreement. This agreement may be unilaterally terminated by
either party upon (60) sixty days written notice to all parties.
8. STANDBY OF EQUIPMENT — MUTUAL AID.
(a) Upon receipt of a request for assistance by the County and upon a determination by the Chief of
the Airport Fire Department that the request may be honored without unreasonably impairing the
capacity to provide fire protection at the Airport, the Chief of the Airport Fire Department may take
such steps as necessary to furnish apparatus, equipment, supplies, manpower and assistance to the
County as he deems appropriate. Such response shall remain solely the decision of the Chief of the
Airport Fire Department.
(b) Augusta shall not be bound to dispatch apparatus, equipment, supplies or personnel to the
assistance of the County but every effort should be made by the Airport Fire Department to furnish
such assistance if, in the judgment of the Chief of the Airport Fire Department to furnish such
assistance if, in the judgement of the Chief of the Airport Fire Department, such dispatch would not
impose upon the Airport a serious impairment to its fire defenses and fire protection.
(c) Each party shall also assume all costs involving the use of its apparatus, equipment and tools used
specifically fighting the plane crash fire or conflagration and shall make no charge for such use to
the other party; however, any special extinguishing agents used by Augusta or the Airport from its
own supply shall be paid for by the County upon receipt of an itemized statement of costs for
extinguishing agents.
Attachment number 1 \nPage 3 of 4
Item # 10
Page 4 of 4
(d) Upon notice from the Airport tower of a plane crash in Columbia County, the Airport Fire
Department will respond by contacting the County Fire Department personnel to determine if
they are aware of the crash and confirm that County is requesting the aid of the Airport Fire
Department.
9. ENTIRE AGREEMENT.
(a) This Agreement shall constitute the entire Agreement between the Parties and no modification
thereof shall be binding unless evidenced by a subsequent signed written Agreement.
(b) This Agreement shall be the sole instrument for the provision of emergency fire and rescue service
mutual aid between the Parties.
10. TERMINATION.
(a) Breach of this Agreement by the County or by Augusta shall terminate the entire Agreement.
(b) Either party to this Agreement may terminate the Agreement by giving not less than sixty (60) days
written notice to the other party.
11.SEVERABILITY OF TERMS.
(a) In the event any part or provision of this Agreement is held to be invalid, the remainder of this
Agreement shall not be affected thereby and shall continue in full force and effect.
12. GOVERNING LAW.
(a) This Agreement shall be governed in all respects by the laws of the State of Georgia.
13. CONSTRUCTION.
(a) Nothing in this Agreement is intended to or shall be construed as modifying the respective right
and obligations of the Parties under a mutual aid agreement as specifically provided by the
Georgia Mutual Aid Act.
WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in three
counterparts, each to be considered as an original by their authorized representative.
COLUMBIA COUNTY, GEORGIA
AUGUSTA, GEORGIA
By: By: Cedric Johnson, Chairman
Of Its Board of Commissioners
Augusta Aviation Commission
ATTEST
ATTEST
By:
By:
Ms. Lena J. Bonner
Ms. Patrice Crawley
County Clerk
County Clerk
Ron C. Cross, Chairman
By:_______________________________
Julie Orwen
Administrative Manager, Augusta Regional Airport
ATTEST
By:________________________________
Mayor Hardie Davis, Jr.
Attachment number 1 \nPage 4 of 4
Item # 10