HomeMy WebLinkAbout2015-07-28-Meeting Agenda
Public Service Committee Meeting Commission Chamber- 7/28/2015- 1:00 PM
PUBLIC SERVICES
1. Motion to approve the 2016 Cooperative Agreement
with CSRA Regional Commission for Senior Nutrition Services
for Augusta-Richmond County.
Attachments
2. New Application: A. N. 15-32: A request by Jamyle Grant for
an on premise consumption Beer & Wine, and a retail package
Beer & Wine License to be used in connection with the
Residence Inn by Marriott Augusta located at 1116 Marks
Church Rd. District 3. Super District 10.
Attachments
3. New Ownership Application: A. N. 15-33: A request by Catya
Cornejo for an on premise Beer License to used in connection
with El Toro Bravo Sport Bar located at 2925 Peach Orchard
Rd. There will be Dance. District 6. Super District 10.
Attachments
4. New Ownership Application: A. N. 15-34: A request by
Qudratullah Durani for a retail package Beer & Wine License to
be used in connection with the East Boundary Chevron located
at 202 East Boundary. District 1. Super Dictrict 9.
Attachments
5. New Application: A. N. 15-35: A request by Venumadhav
Machha for a retail package Beer & Wine License to be used in
connection with Amex Mart located at 2579 Tobacco Road.
District 4. Super District 9.
Attachments
6. Approve award in the amount of $54,000 to RDS Construction
of Charlotte, NC to replace the roof and all related work
described in RFB 15-178 on the Augusta 911 Center.
Attachments
7. Motion to approve the minutes of the Public Services
Committee held on June 9, 2015.
Attachments
8. Approve Change Order #2 to SDI-SYS - Fiber Optic & Security
Camera Upgrade Project as approved by the Augusta Aviation
Attachments
www.augustaga.gov
Commission at their May 28, 2015 Meeting.
9. Motion to approve Bid Item 15-141, Valley Park Site
Improvement Project, to Contract Management Inc. of Augusta
for the amount of $264,090.
Attachments
Public Service Committee Meeting
7/28/2015 1:00 PM
2016 Cooperative Agreement for Senior Nutrition Program
Department:Recreation, Parks and Facilities
Caption:Motion to approve the 2016 Cooperative Agreement with CSRA
Regional Commission for Senior Nutrition Services for Augusta-
Richmond County.
Background:The Augusta Recreation, Parks and Facilities Department
operates seven senior nutrition sites throughout the county through
a partnership with the CSRA Regional Commission which
provides state and federal grant funds to provide 73,456 meals to
senior adults including the home delivery program.
Analysis:The Agreement provides the mechanism for Augusta, Georgia to
receive $315,158.79 in 2016.
Financial Impact:Augusta’s match for the 2016 agreement is $11,720.41
Alternatives:1. To approve the 2016 Cooperative Agreement with the CSRA
….Regional Commission for Senior Nutrition Services for
Augusta-Richmond County. 2. To deny, which would result in
forfeiting grant funds and possibly terminating the program.
Recommendation:1. To approve the 2016 Cooperative Agreement with CSRA
Regional Commission for Senior Nutrition Services for Augusta-
Richmond County.
Funds are Available
in the Following
Accounts:
220054322
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Cover Memo
Item # 1
Law.
Administrator.
Clerk of Commission
Cover Memo
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Public Service Committee Meeting
7/28/2015 1:00 PM
Alcohol Application
Department:Planning & Development
Caption:New Application: A. N. 15-32: A request by Jamyle Grant for an
on premise consumption Beer & Wine, and a retail package Beer
& Wine License to be used in connection with the Residence Inn
by Marriott Augusta located at 1116 Marks Church Rd. District 3.
Super District 10.
Background:This is a New Application.
Analysis:This application meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $1,330.00
Alternatives:
Recommendation:The Planning & Development Department recommends approval.
The R.C.S.O. recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 2
Item # 2
Attachment number 1 \nPage 2 of 2
Item # 2
Public Service Committee Meeting
7/28/2015 1:00 PM
Alcohol Application
Department:Planning & Development
Caption:New Ownership Application: A. N. 15-33: A request by Catya
Cornejo for an on premise Beer License to used in connection
with El Toro Bravo Sport Bar located at 2925 Peach Orchard Rd.
There will be Dance. District 6. Super District 10.
Background:This is a New Ownership Application. Formerly in the name of
Olegario Orozco.
Analysis:This applicant meets all of the requirements of the City of
Augusta's Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $438.50
Alternatives:
Recommendation:The Planning & Development Department recommends approval.
The R.C.S.O. recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 2
Item # 3
Attachment number 1 \nPage 2 of 2
Item # 3
Public Service Committee Meeting
7/28/2015 1:00 PM
Alcohol Application
Department:Planning & Development
Caption:New Ownership Application: A. N. 15-34: A request by
Qudratullah Durani for a retail package Beer & Wine License to
be used in connection with the East Boundary Chevron located at
202 East Boundary. District 1. Super Dictrict 9.
Background:This is a New Ownership Application. Formerly in the name of
Barjesh Kumar.
Analysis:This applicant meets all of the requirements of the City of
Augusta'a Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $665.00.
Alternatives:
Recommendation:The Planning & Development Department recommends approval.
The R.C.S.O. recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 2
Item # 4
Attachment number 1 \nPage 2 of 2
Item # 4
Public Service Committee Meeting
7/28/2015 1:00 PM
Alcohol Application
Department:Planning & Development
Caption:New Application: A. N. 15-35: A request by Venumadhav
Machha for a retail package Beer & Wine License to be used in
connection with Amex Mart located at 2579 Tobacco Road.
District 4. Super District 9.
Background:This is a New Application.
Analysis:This applicant meets all of the requirements of the City of
Augusta's ALcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $665.00.
Alternatives:
Recommendation:The Planning & Development Department recommends approval.
The R.C.S.O. recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 2
Item # 5
Attachment number 1 \nPage 2 of 2
Item # 5
Public Service Committee Meeting
7/28/2015 1:00 PM
Award Contract – Replace 911 Roof
Department:Recreation, Parks and Facilities - Facilities Management
Caption:Approve award in the amount of $54,000 to RDS Construction of
Charlotte, NC to replace the roof and all related work described in
RFB 15-178 on the Augusta 911 Center.
Background:The roof on the 911 facility is leaking. The roof membrane is the
original installed when the building was constructed roughly 20
years ago. This roof has reached the end of its useful life and
continued repair is no longer a viable option. Request for Bids
15-178 was issued to solicit pricing to replace the existing roof
with a new membrane to extend the life of the facility and
minimize the potential for environmental concerns
Analysis:We received three compliant bids for the scope of work. The low
bid was submitted by RDS Construction out of Charlotte, NC.
There were no local bidders that would have been considered
under our Local Preference Ordinance.
Financial Impact:The contract amount is $54,000.00
Alternatives:1. Approve award in the amount of $54,000 to RDS Construction
of Charlotte, NC to replace the roof and all related work described
in RFB 15-178 on the Augusta 911 Center. 2. Do not approve and
pursue other options
Recommendation:Approve award in the amount of $54,000 to RDS Construction of
Charlotte, NC to replace the roof and all related work described in
RFB 15-178 on the Augusta 911 Center.
Funds are Available
in the Following
Accounts:
Capital funds have been designated for this project.
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Attachment number 1 \nPage 1 of 1
Item # 6
Invitation To Bid
Sealed bids will be received at this office until Wednesday, June 17, 2015 at 3:00 p.m. for furnishing:
Bid Item 15-178 Roof Replacement for Augusta 911 for Recreation, Parks and
Facilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid.
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street
– Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices
of Augusta, GA Procurement Department.
A Mandatory Pre Bid Conference will be held on Friday, May 29, 2015 @ 10:00 a.m. in the Procurement
Department 535 Telfair Street, Room 605, Augusta, GA 30901.
All questions must be submitted in writing by fax to 706-821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesday,
June 3, 2015 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand
delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference an eligible bidder must submit a completed and signed written application
to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local
project. An eligible bidder who fails to submit an application for approval as a local bidder at least
thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise
meets the requirements for approval as a local bidder, will not be qualified for a bid preference on
such eligible local project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms
and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director
to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle May 7, 14, 21, 28, 2015
Metro Courier May 13, 2015
Revised: 1/8/2015
Attachment number 2 \nPage 1 of 1
Item # 6
VENDORS
Porter Roofing
Contractors Inc
421 Ash Street
Murfreesboro, TN
37130
Thomson Roofing &
Metal Co.
2292 Washington Rd.
P. O. Box 185
Thomson, GA 30824
RPI
505 CDP Industrial Blvd
Grovetown, GA 30813
RDS Construction
2744 Lytham Drive
Charlotte, NC 28210
Attachment "B"Yes Yes Yes Yes
Addendum
#1 Yes Yes Yes Yes
E-Verify #213560 698747 63141 507569
SAVE Form Yes Yes Yes Yes
Original Yes Yes Yes Yes
4 Copies Yes Yes Yes Yes
PRICING:Non-Compliant $56,659.00 $54,950.00 $54,000.00
Bid Opening
Bid Item #15-178 Roof Replacement for Augusta 911
for Augusta, Georgia - Recreation, Parks and Facilities Department
Bid Due: Wednesday, June 17, 2015 at 3:00 p.m.
The followng vendor did not respond:
Youngs Roofing / 311 Patrick St / Martinez, GA 30907
I & E Specialties, Inc. / 141 Riverchase Way / Lexington, SC 29072
Total Number Specifications Mailed Out: 10
Total Number Specifications Download (Demandstar): 6
Total Electronic Notifications (Demandstar): 69
Mandatory Pre-Bid/Telephone Conference: 6
Total packages submitted: 4
Total Noncompliant: 1
Page 1 of 1
Attachment number 3 \nPage 1 of 1
Item # 6
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Item # 6
Public Service Committee Meeting
7/28/2015 1:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Public Services Committee
held on June 9, 2015.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 7
Attachment number 1 \nPage 1 of 3
Item # 7
Attachment number 1 \nPage 2 of 3
Item # 7
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Item # 7
Public Service Committee Meeting
7/28/2015 1:00 PM
SDI-SYS - Fiber Optic & Secutiry Camera Upgrade Project Change Order #2
Department:Augusta Regional Airport
Caption:Approve Change Order #2 to SDI-SYS - Fiber Optic & Security
Camera Upgrade Project as approved by the Augusta Aviation
Commission at their May 28, 2015 Meeting.
Background:The original scope of work provided for the replacement and
addition of security surveillance equipment at the Augusta
Regional Airport, to be performed by SDI-I-SYS for a contract
amount of $674,480.00. Fiber optic cable is also being installed on
the facility in order to provide enhanced fire monitoring services.
Change Order #1 modified the original construction costs in order
to add more cameras in the TSA screening area and also extend
fiber optic cable to the Standard Aero facilities which provided
connectivity to the Airport’s fire monitoring system. As a result of
Change Order #1, the contract amount was increased by
$25,750.00 to $700,230.00.
Analysis:Due to coverage deficiencies and installation difficulties, Change
Order #2 deletes cameras in the parking lots but instead mounts
cameras on the roof of the Terminal Building. As a result, a credit
of $980.00 will be deducted from the contract costs. Therefore, the
new Contract Amount will be $699,250.00. The contract time will
increase by 30 days to 180 days. The work will be funded by an
amendment to the original FAA Grant and local cost sharing.
Financial Impact:a credit of $980.00.
Alternatives:Deny request.
Recommendation:Approve request.
Funds are Available
in the Following
Accounts:
551081302-5421110
Cover Memo
Item # 8
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
CHANGE ORDER NUMBER 2
OWNER: Augusta Regional Airport CONTRACTOR: SDI-ISYS, LLC
1501 Aviation Way 2460 Remount Rd, Ste. 106
Augusta, GA 30906 N. Charleston, SC 29406
PROJECT NAME: AGS – Security Upgrades CONTRACT DATE: September 25th, 2014
PROJECT NUMBER: FAA AIP 3-13-0011-037 CHANGE ORDER DATE: April 28, 2015
NO WORK COVERED BY THIS CHANGE ORDER MAY PROCEED UNTIL CONTRACTOR IS IN RECEIPT OF A COPY FULLY
EXECUTED BY THE CONTRACTOR, THE OWNER AND THE ENGINEER. IF CONTRACTOR IS IN AGREEMENT WITH THIS
CHANGE, CONTRACTOR SHOULD EXECUTE ALL COPIES AND RETURN ALL COPIES TO THE CONSTRUCTION PROJECT
MANAGER WITHIN SEVEN (7) CALENDAR DAYS. THIS CHANGE WILL INCREASE OR DECREASE THE CONTRACT AMOUNT
AND TIME TO COMPLETE BY THE AMOUNT SHOWN BELOW. THE GENERAL, SUPPLEMENTARY AND OTHER CONDITIONS
OF THE CONTRACT SHALL APPLY TO THIS CHANGE ORDER UNLESS EXPRESSLY MODIFIED BY THIS CHANGE.
DESCRIPTION OF CHANGE: Changes generally consist of Owner’s requested modifications to add seven (7) cameras in the
TSA Security Screening Area and 6-strand fiber from Standard Aero to the Commercial Service Terminal. Changes are described in
attachments to this Contract Change Order form.
ORIGINAL TOTAL CONTRACT PRICE $674,480.00
APPROVED COST ADDITIONS (DELETIONS) TO DATE $25,750.00
AMOUNT OF THIS CHANGE ORDER ($980.00)
REVISED TOTAL CONTRACT PRICE $699,250.00
PERCENTAGE FOR THIS CHANGE ORDER OF ORIGINAL CONTRACT PRICE (0.14%)
TOTAL CHANGE ORDER PERCENTAGE OF ORIGINAL CONTRACT PRICE 3.68%
ORIGINAL TOTAL CONTRACT CALENDAR DAYS 150
CALENDAR DAY ADDITIONS (DELETIONS) PREVIOUS CHANGE ORDERS 0
CALENDAR DAY ADDITIONS (DELETIONS) THIS CHANGE ORDER 30
REVISED TOTAL CONTRACT CALENDAR DAYS 180
CONTRACTOR ACKNOWLEDGES, BY ITS EXECUTION AND ACCEPTANCE OF THIS CHANGE ORDER, THAT THE
ADJUSTMENTS IN CONTRACT PRICE AND TIME SHOWN HEREON CONSTITUTES FULL AND COMPLETE COMPENSATION
AND SATISFACTION FOR ALL COSTS AND MODIFICATIONS OF PERFORMANCE TIME INCURRED BY THE CONTRACTOR AS
A RESULT OF THIS CHANGE ORDER. NO OTHER CLAIM FOR INCREASED COST OF PERFORMANCE OR MODIFICATIONS OF
TIME WILL BE GRANTED BY THE OWNER FOR THIS WORK COVERED BY THIS CHANGE. THE CONTRACTOR HEREBY
WAIVES AND RELEASE ANY FURTHER CLAMS FOR COST OR TIME AGAINST THE OWNER ARISING FROM OR RELATING TO
THE MATTERS OF WORK SET FORTH OR CONTEMPLATED BY THIS CHANGE ORDER.
CONTRACTOR’S ACCEPTANCE
Contractor: SDI-ISYS, LLC
Signature Date
Typed Name Title
A/E RECOMMENDED FOR APPROVAL
Engineer: Mead & Hunt, Inc.
Signature Date
Gary Siegfried, P.E. Project Manager
Typed Name Title
OWNER RECOMMENDED FOR APPROVAL
Owner: Augusta Regional Airport
Signature Date
Cedric Johnson Aviation Commission Chairman
Typed Name Title
Attachment number 1 \nPage 1 of 3
Item # 8
CHANGE ORDER NUMBER 2
OWNER: Augusta Regional Airport CONTRACTOR: SDI-ISYS, LLC
1501 Aviation Way 2460 Remount Rd, Ste. 106
Augusta, GA 30906 N. Charleston, SC 29406
PROJECT NAME: AGS – Security Upgrades CONTRACT DATE: September 25th, 2014
PROJECT NUMBER: FAA AIP 3-13-0011-037
DESCRIPTION OF QUANTITY CHANGES, COST CHANGES AND JUSTIFICATION
NEW ITEMS
1. Delete six (6) 5 MP cameras from long and short term parking lots and replace with two (2) 20 MP 180° cameras
installed on the roof of the terminal. Installation includes:
a. Credit for:
i. Six (6) Arecont 5 MP cameras
ii. Camera mounts
iii. Camera licenses
iv. Pole mount adapter
v. Cat6 jumper cable
vi. 1 PoE Surge Protector
vii. 12 Media Convertors
viii. Labor and programming for parking lot cameras
b. New items:
i. Two (2) new Arecont 180° 20 MP cameras
ii. Two (2) Arecont pendant caps
iii. Two (2) parapet camera mounts
iv. Two (2) 12x10 NEMA 4 enclosures
v. Two (2) roof penetrations
vi. Three (3) Omnitron media convertors - camera end
vii. Two (2) Exacq camera licenses
viii. Three (3) Omnitron media convertors – head end
ix. Labor and programming for two (2) roof-top cameras
x. Labor to install fiber optics to cameras 57 and 58 at curbside.
ADD / (DELETE): 1 LS at $(980.00)
COST ADDITION / (DELETION): ($980.00)
Justification: The original intent for camera coverage in the parking lots was to install new cameras on existing emergency call
boxes. Because the Project approach was switched from full design to performance specification, the suitability of the original
intent was not investigated.
After the Project was underway, Airport staff determined that call box locations did not provide the desired viewing angles
because of height and location. Also, the call boxes have polycarbonate construction at the top which is not suitable for
mounting the cameras.
Airport staff requested that, instead of mounting cameras on the call boxes, cameras be mounted on the Terminal Building’s
roof. The camera supplier traveled to AGS and tested the parking lot views from the Terminal Building’s roof using 20MP, 180°
view cameras. Airport staff found the coverage provided by this approach to be acceptable.
This Change Order also includes thirty (30) additional days added to the contract’s duration to allow for lead time required to
order cameras and mounting hardware; and also to process the change order through the Airport and County procurement
system.
Cost Analysis: The credit to delete six (6) 5MP cameras, mounting hardware, appurtenances, labor, and licensing, is
$20,480.00. The cost of new work to install two (2) - 180°, 20MP cameras, mounting hardware, appurtenances, labor,
licensing and aiming is $19,500, resulting in a credit to the Project of $980.00. This price is considered fair and reasonable for
the materials (camera, mounting hardware/accessories, license and Category 6 cabling) and labor (cable and camera
installation) required to complete the work. The line by line breakdown of costs is found on the following page.
Approval of this item is recommended.
Attachment number 1 \nPage 2 of 3
Item # 8
Delete Cameras in Parking Lot
Parking Lot Camera System Quantity Cost
5MP dome camera 6.00 -$5,494.29
Camera mount 6.00 -$601.20
Camera license 6.00 -$740.57
Pole mount adapter 1.00 -$71.09
15' CAT 6 jumper 1.00 -$10.71
1' Cat 6 jumper 1.00 -$3.57
DITEK 1.00 -$52.84
Labor to install 1.00 -$6,465.71
10/100/1000 Media Converter with Power over
Ethernet (PoE) (MDF) 12.00 -$5,384.02
Bond Credit 1.00 -$828.00
Warranty Credit 1.00 -$828.00
Total Credit
-$20,480.00
Add Cameras on Terminal Roof
Roof Top 180 Degree Camera System QTY Cost
Arecont Vision 180° panoramic camera 20MP 2.00 $3,338.86
Pendant Cap 2.00 $134.26
Pelco Parapet wall mount 2.00 $871.40
12X10 NEMA 4X ENCLOSURE W/PERF 2.00 $335.49
Installation labor 1.00 $4,564.29
Roof Penetration 1.00 $1,638.57
OmniTron (camera end) 3.00 $2,013.26
Camera license 2.00 $246.86
HDMI cables 1.00 $557.14
OmniTron (head end) 3.00 $2,558.57
Installation for fiber to cameras 57/58 1.00 $1,882.86
Bond 1.00 $679.22
Warranty 1.00 $679.22
Total Cost
$19,500.00
Attachment number 1 \nPage 3 of 3
Item # 8
Public Service Committee Meeting
7/28/2015 1:00 PM
Valley Park Site Improvement Project
Department:Recreation, Parks and Facilities
Caption:Motion to approve Bid Item 15-141, Valley Park Site
Improvement Project, to Contract Management Inc. of Augusta
for the amount of $264,090.
Background:Funds were appropriated through SPLOST VI for improvements
to Valley Park. A total of 7 firms participated in a mandatory pre-
bid conference. Four total packages were received with the local
firm of Contract Management Inc. being the low responsive
bidder to meet all required specifications for this improvement
project.
Analysis:Working in conjunction with the Valley Park Neighborhood
Association and our consultants, Moreland Altobelli Associates,
Inc., the recommended improvement project consists of tennis and
perimeter fence demolition, perimeter fence repair, light pole
demo, asphalt demo and disposal, selective pruning/ clearing, fine
grading, concrete paths, shelter, water fountain, wood car stop
railing, pine removable bollards, signage allowance, pedestrian
lights, grassing, infiltration drainage and new dog park.
Financial Impact:Total base bid on this project recommended forward is $264,090.
Alternatives:1. To Approve Bid Item 15-141 Valley Park Site Improvement
Project 2. Move No Action thus delaying the intended
improvements
Recommendation:1. To Approve
Funds are Available
in the Following
Accounts:
SPLOST VI Funds 328061110 - 213066205 328061110 -
211066902
REVIEWED AND APPROVED BY:
Cover Memo
Item # 9
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
Invitation to Bid
Sealed bids will be received at this office on Tuesday, March 31, 2015 @ 3:00 p.m. for furnishing:
Bid Item 15-141 Valley Park Site Improvement Project for Recreation, Parks & Facilities
Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 535 Telfair Street –
Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime,
subcontractors and suppliers exclusively from ARC Southern. The fees for the plans and specifications
which are non-refundable is $75.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this
policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC
Southern (706 821-0405) beginning Thursday February 19, 2015. Bidders are cautioned that submitting a
package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of
goods or services, or coordination with other work that is material to the successful completion of the project.
Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of
documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate
information upon which to base his qualifications.
A Mandatory Pre Bid Conference will be held on Friday, March 13, 2015 @ 10:00 a.m. in the Procurement
Department, 535 Telfair Street, Room 605.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, March 17,
2015 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid
bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond
and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director to
the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle February 19, 26, March 5, 12, 2015
Metro Courier February 25, 2015
Revised: 1/12/2015
Attachment number 1 \nPage 1 of 1
Item # 9
Vendors
CONTRACT MANAGEMENT INC
1827 KILLINGSWORTH
AUGUSTA GA 30904
JHC-CORPORATION
1029 N PEACHTREE PKWY # 359,
PEACHTREE CITY,
GA 30269
BEAM SITE PREP
1456 EDGEFIELD RD.
NORTH AUGUSTA,
SC 29860
DABBS-WILLIAMS
319 S WALNUT ST,
STATESBORO,
GA 30458
Attachment B YES YES YES YES
E-Verify # 225306 413897 198924 222733
Addendum
#1, #2 and #3
YES YES YES YES
SAVE Form YES YES YES YES
Bid Bond YES YES YES YES
BASE BID $264,090.00 $544,878.00 $465,357.76 $526,754.00
BASE BID +
ALTERNATES $338,036.40 $612,648.00 $563,661.16 $618,744.00
Total Number Specifications Mailed Out: 19
Total Number Specifications Download (Demandstar): 8
Total Electronic Notifications (Demandstar): 277
Mandatory Pre-Bid Conference/Telephone Conference Attendees: 7
Total packages submitted: 4
Total Noncompliant: 0
VALLEY PARK SITE IMPROVEMENT PROJECT
Bid Opening
Bid Item #15-141
Valley Park Site Improvement Project
for Augusta, Georgia - Recreation, Parks & Facilities Department
Bid Due: Thursday, April 23, 2015 @ 3:00 p.m.
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Attachment number 4 \nPage 1 of 1
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