HomeMy WebLinkAbout2014-12-08-Meeting Agendawww.augustaga.gov
Public Service Committee Meeting Commission Chamber- 12/8/2014- 1:00 PM
PUBLIC SERVICES
1. Presentation from Cypress Golf Management on The Patch Golf
Course.
Attachments
2. Motion to approve Bid Item 14-212, Diamond Lakes Park
Campground Project, Phase I to C & H Paving in the amount of
$627,120.50.
Attachments
3. Presentation by Mr. Johnny Lattimore regarding code
violations.
Attachments
4. Motion to approve the minutes of the Public Services
Committee held on November 24, 2014.
Attachments
5. Motion to approve RFQ 14-172, engineering and master plan
services for Recreation, Parks and Facilities, to Cranston
Engineering Group for $225,230.
Attachments
6. Discuss the immediate termination of the current public transit
contract. The vendor has been in breach of contract on multiple
occasions. Some of these breaches could have subjected this
government to multiple lawsuits and the possible loss of federal
funding. Consider an in house operation that would provide
better service at a significant cost savings. (Requested by
Commissioner Lockett)
Attachments
Public Service Committee Meeting
12/8/2014 1:00 PM
Cypress Golf Management
Department:Clerk of Commission
Caption:Presentation from Cypress Golf Management on The Patch Golf
Course.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Attachment number 1 \nPage 1 of 2
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Item # 1
Public Service Committee Meeting
12/8/2014 1:00 PM
Diamond Lakes Regional Park Campground, Phase I
Department:Recreation, Parks and Facilities
Caption:Motion to approve Bid Item 14-212, Diamond Lakes Park
Campground Project, Phase I to C & H Paving in the amount of
$627,120.50.
Background:Funds were appropriated through SPLOST VI for improvements
to Diamond Lakes Regional Park. A recreational vehicle
campground is part of the original master plan for park
development. In 2008 a feasibility study concluded a new RV
campground at Diamond Lakes would be well positioned to
compete for the non-Lake Thurmond seeking user.
Analysis:Eight (8) firms attended a mandatory pre-bid conference. Three 3)
bid packages were received. The firm of C & H Paving of
Thomson, Georgia was the low, responsive bidder on this project.
Their bid included all and extensions of unit prices that are
accurate. (See attached)
Financial Impact:The construction amount of $627,120.50 is within the funds
allocated for this project.
Alternatives:1. To Approve Bid Item 14-212, Diamond Lakes Park
Campground Project to C & H Paving in the amount of
$627,120.50. 2. Move No Action thus delaying the intended
improvements at this regional park.
Recommendation:1. To Approve
Funds are Available
in the Following
Accounts:
328061110 - 211066401
REVIEWED AND APPROVED BY:Cover Memo
Item # 2
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
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Invitation to Bid
Sealed bids will be received at this office on Wednesday, November 5, 2014 @ 3:00 p.m. for furnishing:
Bid Item 14-212 Diamond Lakes Campground, Phase I for Recreation, Parks & Facilities
Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street –
Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime,
subcontractors and suppliers exclusively from ARC Southern. The fees for the plans and specifications
which are non-refundable is $75.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this
policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC
Southern (706 821-0405) beginning Thursday, September 25, 2014. Bidders are cautioned that submitting a
package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of
goods or services, or coordination with other work that is material to the successful completion of the project.
Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of
documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate
information upon which to base his qualifications.
A Mandatory Pre Bid Conference will be held on Friday, October 17, 2014 @ 10:00 a.m. in the Procurement
Department, 530 Greene Street, Room 200 West.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, October 21,
2014 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid
bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond
and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director to
the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle September 25, October 2, 9, 16, 2014
Metro Courier October 8, 2014
Revised: 8/15/2011
Attachment number 2 \nPage 1 of 1
Item # 2
UNOFFICIAL
Beam's Contracting
15030 Atomic Road
Beech Island, SC
29842
Blair Construction
P. O. Box 770
Evans, GA
30809
C & H Paving Inc
167 Knox Rivers Rd.
Thomson, GA
30824
YES YES YES
YES YES YES
167300 224004 190714
YES YES YES
YES YES YES
$940,921.00 $838,019.39 $627,120.50
Bid Item #14-212
Diamond Lakes Campground, Phase I
for Augusta, Georgia - Recreation, Parks &
Facilities Department
Bid Due: Wednesday, November 5, 2014
@ 3:00 p.m
SAVE FORM
TOTAL
Bid Bond
Addendum 1
Total Number Specifications Mailed Out: 5
Total Number Specifications Download (Demandstar):8
Total Electronic Notifications (Demandstar): 214
Mandatory Pre-Bid Conference:8
Total packages submitted:3
Total Noncompliant:
Vendors
Attachment B
E-Verify #
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Public Service Committee Meeting
12/8/2014 1:00 PM
Johnny Lattimore
Department:Clerk of Commission
Caption:Presentation by Mr. Johnny Lattimore regarding code violations.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 1
Item # 3
Public Service Committee Meeting
12/8/2014 1:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Public Services Committee
held on November 24, 2014.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
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Public Service Committee Meeting
12/8/2014 1:00 PM
Professional Engineering & Planning Service for Comprehensive Master Plan for Recreation, Parks and
Facilities
Department:Recreation, Parks and Facilities
Caption:Motion to approve RFQ 14-172, engineering and master plan
services for Recreation, Parks and Facilities, to Cranston
Engineering Group for $225,230.
Background:The Augusta Recreation, Parks and Facilities Master Plan is
intended to help meet the needs of current and future residents by
positioning Augusta to sustain and improve the community’s vast
and unique parks and recreation assets. The citizen-driven plan
will establish a clear direction to guide city staff, city partners, and
elected officials in their efforts to enhance the community’s parks
and recreation services and facilities.
Analysis:A total of five (5) firms submitted proposals to RFQ 14-172.
Presentations were given by the three top ranked firms from Phase
I. This evaluation ranked the three vendors with the number one
choice being Cranston Engineering Group.
Financial Impact:Negotiations were conducted by the department and a fee proposal
of $225,230 is being forwarded to the Augusta Commission for
approval.
Alternatives:1. To Approve RFQ 14-172 to Cranston Engineering Group for
professional services 2. Move No Action thus delaying work on
this guiding policy document Recommendation
Recommendation:1. To Approve
Funds are Available
in the Following
Accounts:
328061110 - 211066902 $200,000 328061110 – 211066901 $
25,230
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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REQUEST FOR QUALIFICATION
Request for Qualifications will be received at this office until Wednesday, July 23, 2014 @ 11:00 a.m. for
furnishing:
RFQ Item #14-172 Professional Engineering & Planning Services for Comprehensive Master Plan for
Recreation, Parks & Facilities Department
Qualifications will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices
of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
Request for Qualification (RFQ) documents may be viewed on the Augusta Georgia web site under the
Procurement Department ARCbid. RFQ documents may be obtained at the office of the Augusta, GA
Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday July 8,
2014 @ 5:00 P.M. No Proposal will be accepted by fax, all must be received by mail or hand delivered.
No qualifications may be withdrawn for a period of 90 days after time has been called on the date of opening.
Request for qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the RFQ
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the RFQ which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director to
the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark RFQ number on the outside of the envelope.
Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places
the Proponent at the risk of receiving incomplete or inaccurate information upon which to base its qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle June 12, 19, 26, July 3, 2014
Metro Courier June 18, 2014
Revised: 6/27/2013
Attachment number 4 \nPage 1 of 1
Item # 5
VENDORS Attachment
B
E-Verify
#
SAVE
Form Original 7
Copies
AMEC
1075 Big Shanty Road NW, STE 100
Kennesaw, GA 30144
YES 44372 YES YES YES
Sand County Studio
1272 W Spring Street,
Smyrna, GA 30080
YES 617170 YES YES YES
Robert and Company
229 Peachtree Street, NE, STE 2000
Atlanta, GA 30303
YES 131272 YES YES YES
Cranston Engineering Group, P.C.
452 Ellis Street
Augusta, GA 30901
YES 64684 YES YES YES
Lose & Associates, Inc.
220 West Crogan Street, STE 100,
Lawrenceville, GA 30046
YES 66062 YES YES YES
RFQ Opening
RFQ Item #14-172
Professional Engineering & Planning Service for
Comprehensive Master Plan
for Augusta, Georgia - Recreation, Parks & Facilities
Page 1 of 1
Attachment number 5 \nPage 1 of 1
Item # 5
Evaluation Criteria
PTS
AMEC
1075 Big Shanty Road NW,
STE 100
Kennesaw, GA 30144
Sand County Studio
1272 W Spring Street,
Smyrna, GA 30080
Robert and Company
229 Peachtree Street, NE, STE
2000
Atlanta, GA 30303
Cranston Engineering Group,
P.C.
452 Ellis Street
Augusta, GA 30901
Lose & Associates, Inc.
220 West Crogan Street,
STE 100,
Lawrenceville, GA 30046
1. Proposer Qualifications 30 26.7 25.0 23.3 27.7 26.3
2. Experience in Comprehensive
Recreation, Parks & Facilities
Master Planning
30 27.3 25.0 23.0 28.3 27.0
3. Approach & Methodologies 20 19.3 16.0 16.3 19.0 19.7
4. Understanding of the Project
and its Objectives 20 17.7 16.7 16.7 19.0 18.3
Total 100 91.0 82.7 79.3 94.0 91.3
1.7 1.3 3
Cumulative Phase II Evaluation Sheet - RFQ Item #14-172
Professional Engineering & Planning Service for Comprehensive Master Plan
for Augusta, Georgia - Recreation, Parks & Facilities Department
Presentations were presented by the 3 top ranked firms from Phase I. The evaluation ranked the 3 vendors with the number one choice receiving a 1. Cranston received the best ranking for
Phase II with a score of 1.3. The second ranked firm was AMEC with a score of 1.7. Lose Associates was the 3rd ranked firm with a score of 3.
Cumulative lPhase II - Presentations
(Ranking in order of preference - 1 being the number one choice)
Presentations
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Public Service Committee Meeting
12/8/2014 1:00 PM
Public Transit Contract
Department:Clerk of Commission
Caption:Discuss the immediate termination of the current public transit
contract. The vendor has been in breach of contract on multiple
occasions. Some of these breaches could have subjected this
government to multiple lawsuits and the possible loss of federal
funding. Consider an in house operation that would provide better
service at a significant cost savings. (Requested by Commissioner
Lockett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6
Attachment number 1 \nPage 1 of 1
Item # 6