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HomeMy WebLinkAbout2014-08-11-Meeting Agenda Public Service Committee Meeting Commission Chamber- 8/11/2014- 12:45 PM PUBLIC SERVICES 1. New Ownership Application: A. N. 14 - 26: A request by Claudia Levitas for an on premise consumption Liquor, Beer & Wine license to be used in connection with HOA Restaurant Holder, LLC DBA Hooters of Augusta located at 2834 Washington Rd. There will be Sunday Sales. District 7. Super District 10. Attachments 2. New Application: A. N 14 - 27: A request by Noureddine Dahhak for an on premise consumption Beer and Wine license to be used in connection with Whole Foods Market Group, Inc. DBA Whole Foods Market Restaurant located at 2909 Washington Rd - Suite B. There will be Sunday Sales. District 7. Super District 10. Attachments 3. New Application: A. N. 14 - 28: A request by Noureddine Duhhak for a retail package Beer & Wine license to be used in connection with Whole Foods Market Group. Inc. DBA Whole Foods Market located at 2909 Washington Rd. There will be Sunday Sales. District 7. Super District 10. Attachments 4. New Ownership application: A. N. 14 - 29: A request by Ranchhodbhai M. Patel for a retail package Beer and Wine license to be used in connection with One Stop & Shop located at 2382 Barton Chapel Rd. District 5. Super Distrct 9. Attachments 5. Discuss adoption of the Municipal Building as an "Annex Courthouse". Attachments 6. Motion to approve award of the contract for Design Build HVAC Replacement at the Warren Road Community Center to the low bidder, Copper Construction Company, Inc. of Vidalia, GA, in the amount of $125,069.00. Attachments 7. Motion to approve the minutes of the Public Services Attachments www.augustaga.gov Committee held on July 28, 2014. 8. Discuss and approve signage for the Municipal Building conference & training rooms. (Referred from July 28 Public Services Committee) Attachments 9. Motion to approve Bid Item 14-179, Newman Tennis Court Repair/Resurfacing Project, to Court Makers, Inc. for a total amount of $124,055. Attachments Public Service Committee Meeting 8/11/2014 12:45 PM Alcohol Application Department:Planning & Development Caption:New Ownership Application: A. N. 14 - 26: A request by Claudia Levitas for an on premise consumption Liquor, Beer & Wine license to be used in connection with HOA Restaurant Holder, LLC DBA Hooters of Augusta located at 2834 Washington Rd. There will be Sunday Sales. District 7. Super District 10. Background:This is a new ownership application. Formerly in the name of Hooters of Augusta II, LLC. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro - rated fee of $3597.50. Alternatives: Recommendation:Planning & Development recommends approval. The RCSO recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 1 Attachment number 1 \nPage 1 of 2 Item # 1 Attachment number 1 \nPage 2 of 2 Item # 1 Augusta - Richmond County Alcoholic Beverage License Application of HOA Restaurant Holder, LLC dlblaHooters of Augusta 2834 Washington Road Augusta, GA 30909 Exhibit "B" Hooters of America, LLC and its subsidiaries own and operate restaurants throughout the United States all of which are licensed to sell alcoholic beverages. The above list only contains Georgia violations. STORE :" ,' YIOTATION ISSUEDBY DATE NOTES Hooters of Augusta II Failure to Maintain Invoices GA Department of Revenue U22t2009 Hooters of Augusta II Did not file and remit GA State Taxes in a timely manner. GA Department of Revenue 7nlt2012 Order on Motion to Dismiss Granted 817172 Hooters of Augusta II Sale ofalcohol to a person under 2 I GA Deot ofRevenue n/2112013 S500 Fine and 12 months probation beginning t/22114 Hooters of Columbus II Sale ofalcohol to a person under 2 I GA Dept ofRevenue t/2512007 Hooters of Conyers Sale ofalcohol to a person under 2 I GA Deot ofRevenue tU212006 Hooters of Conyers Sale ofalcohol to a person under 2 I GA Dept ofRevenue nlzt/2013 $500 Fine and 12 months probation beginning U22/14 Hooters of Hiram License required for resident caterers-Warning Only City of Hiram Police Department 7 /15/2009 Hooters of Kennesaw Sign Ordinance Violation- Banner hanging offroof overhans Gwinnett Co Code Compliance 7t8/200s Hooters of Lawrenceville, LLC Banners/Signage without permit Gwinnett County Police Deoartment 2/26/2008 Hooters of Macon, LLC Sale ofalcohol to a person under 21 GA Dept ofRevenue t013/2002 $500 Fine and 12 months probation beginning 12104/02 Hooters of Macon, LLC Credit extended to customers for purchase of alcohol GA Dept ofRevenue 3/29t2006 Hooters of Macon, LLC Sale ofalcohol to a person under 2 I GA Deot ofRevenue 4/812009 Hooters of Tara, LLC DUI Warning Signs not displayed on doors Clayton County Police Denartment 6t28t2010 Attachment number 2 \nPage 1 of 2 Item # 1 Augusta - Richmond County Alcoholic Beverage License Application of HOA Restaurant Holder, LLC dlblaHooters of Augusta 2834 Washington Road Augusta, GA 30909 Exhibit "B" Hooters of America, LLC and its subsidiaries own and operate restaurants thoughout the United States all of which are licensed to sell alcoholic beverages. The above list only contains Georgia violations. STORE VIOLATION ISSUED BY DATE NOTES Hooters of Augusta Il Failure to Maintain Invorces GA Department of Revenue v2212009 Hooters of Augusta II Did not file and remit GA State Taxes in a timely manner. GA Department of Revenue 7111/2012 Order on Motion to Dismiss GrantedSlT/12 Hooters of Augusta II Sale ofalcohol to a person under 2 I GA Dept ofRevenue ll21/2013 $500 Fine and 12 months probation beginning U22/14 Hooters of Columbus II Sale ofalcohol to a person under 2 I GA Dept ofRevenue t/2s/2007 Hooters of Conyers Sale ofalcohol to a person under 2 I GA Deot ofRevenue 1U2t2006 Hooters of Conyers Sale ofalcohol to a person under 2 I GA Deot ofRevenue t 1121/2013 $500 Fine and 12 months probation beginning 1122/14 Hooters of Hiram License required for resident caterers-Warning Only City of Hiram Police Denartment 7 /1s/2009 Hooters of Kennesaw Sign Ordinance Violation- Banner hanging offroof overhans Gwinnett Co Code Comoliance 71812005 Hooters of Lawrenceville, LLC Banners/Signage without permit Gwinnett County Police Deoartment 2t26t2008 Hooters of Macon, LLC Sale ofalcohol to a person under 2 I GA Dept of Revenue t0l3/2002 $500 Fine and 12 months probation beginning 12104102 Hooters of Macon, LLC Credit extended to customers for purchase of alcohol GA Dept ofRevenue 312912006 Hooters of Macon, LLC Sale ofalcohol to a person under 2 1 GA Dept ofRevenue 4t8t2009 Hooters of Tara, LLC DUI Warning Signs not displayed on doors Clay.ton County Police Department 612812010 Attachment number 2 \nPage 2 of 2 Item # 1 Public Service Committee Meeting 8/11/2014 12:45 PM Alcohol Application Department:Planning & Development Caption:New Application: A. N 14 - 27: A request by Noureddine Dahhak for an on premise consumption Beer and Wine license to be used in connection with Whole Foods Market Group, Inc. DBA Whole Foods Market Restaurant located at 2909 Washington Rd - Suite B. There will be Sunday Sales. District 7. Super District 10. Background:This is a new application. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro - rated fee of $1995.00. Alternatives: Recommendation:Planning & Development recommends approval. The RCSO recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 2 Attachment number 1 \nPage 1 of 2 Item # 2 Attachment number 1 \nPage 2 of 2 Item # 2 Public Service Committee Meeting 8/11/2014 12:45 PM Alcohol Application Department:Planning & Development Caption:New Application: A. N. 14 - 28: A request by Noureddine Duhhak for a retail package Beer & Wine license to be used in connection with Whole Foods Market Group. Inc. DBA Whole Foods Market located at 2909 Washington Rd. There will be Sunday Sales. District 7. Super District 10. Background:This is a new application. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro - rated fee of $1995.00. Alternatives: Recommendation:Planning & Development recommends approval. The RCSO recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 3 Attachment number 1 \nPage 1 of 2 Item # 3 Attachment number 1 \nPage 2 of 2 Item # 3 Public Service Committee Meeting 8/11/2014 12:45 PM Alcohol Application Department:Planning & Development Caption:New Ownership application: A. N. 14 - 29: A request by Ranchhodbhai M. Patel for a retail package Beer and Wine license to be used in connection with One Stop & Shop located at 2382 Barton Chapel Rd. District 5. Super Distrct 9. Background:This is a new ownership application. Formerly in the name of Pardeep Kumar. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro - rated fee of $665.00. Alternatives: Recommendation:Planning & Development reconmmends approval. The RCSO recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 4 Attachment number 1 \nPage 1 of 2 Item # 4 Attachment number 1 \nPage 2 of 2 Item # 4 Public Service Committee Meeting 8/11/2014 12:45 PM Annex Courthouse Department:Administrator's Office Caption:Discuss adoption of the Municipal Building as an "Annex Courthouse". Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 5 Attachment number 1 \nPage 1 of 2 Item # 5 Attachment number 1 \nPage 2 of 2 Item # 5 Public Service Committee Meeting 8/11/2014 12:45 PM HVAC Replacement at Warren Road Community Center Department:Recreation, Parks and Facilities Caption:Motion to approve award of the contract for Design Build HVAC Replacement at the Warren Road Community Center to the low bidder, Copper Construction Company, Inc. of Vidalia, GA, in the amount of $125,069.00. Background:When initially constructed in the mid-1970s, the gymnasium at Warren Road Community Center was not air conditioned. At some point, air conditioning was added by placing an exposed unit in each of the four corners of the gym. While this may well have been the least expensive method to add cooling, it has been problematic over the years. The exposed units are subject to damage and the condensate pans often leak onto the gym floor. The water not only is damaging to the floor, it creates a slip hazard. At present two of the units are still operational, but all have been in service longer than the usual life span for comparable units. Rather than replace the units as they are, it was determined that the community would be better served by installing the system in a manner that would provide proper cooling and eliminate the problems with the previous installation. Analysis:Request for Bids (RFB), Bid Item 14-150 was issued for design and installation of a replacement system that would make use of existing side wall vents to improve air distribution and move the air handling units to attic space on the sides of the gym. Four compliant bids were received. The low bid came in substantially higher than the funding available. We would have only been able to replace half of the units employing that approach. Since this was issued as a Design-Build project, Procurement allowed us to discuss alternatives to the original concept that would accomplish the stated goal at a lower cost. We were able to come up with an alternative that will replace all four units by installing two new larger package units within an existing exhaust fan frame. We have had the structure checked and it will hold the weight of the proposed system. The low bid was submitted by Copper Construction, Inc. of Vidalia, GA. Cover Memo Item # 6 Financial Impact:Funds are available to cover the cost of the base bid and alternate. Alternatives:1. Approve award of the contract for Design Build HVAC Replacement at the Warren Road Community Center to the low bidder, Copper Construction Company, Inc. of Vidalia, GA, in the amount of $125,069.00. 2. Move no action and delaying the required HVAC work. Recommendation:Approve award of the contract for Design Build HVAC Replacement at the Warren Road Community Center to the low bidder, Copper Construction Company, Inc. of Vidalia, GA, in the amount of $125,069.00. Funds are Available in the Following Accounts: 272061110 Recreation Capital $3,069 328061110-212066702 Warren Road SPLOST $122,000 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 6 Invitation to Bid Sealed bids will be received at this office on Tuesday, May 13, 2014 @ 3:00 p.m. for furnishing: Bid Item 14-150 Replace HVAC System at Warren Road Community Center for Recreation, Parks & Facilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. A Mandatory Pre Bid Conference will be held on Friday, April 25, 2014 @ 10:00 a.m. in the Procurement Department, 530 Greene Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, April 29, 2014 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Augusta Chronicle April 3, 10, 17, 24, 2014 Metro Courier April 9, 2014 Revised: 3/7/2013 Attachment number 1 \nPage 1 of 1 Item # 6 UNOFFICIAL VENDORS Gold Mechanical Services 1559 Broad Street Augusta, Ga. 30901 Waters Mechanical 1014 S. Main Street Glenville, GA 30427 Columbia Mechanical 4096 Business Park Ct Evans, GA 30809 Copper Construction 410 McIntosh Street Vidalia, GA 30474 Attachment B Yes Yes Yes Yes E-Verify Number 181543 363018 372031 585318 SAVE Form Yes Yes Yes Yes Addendum 1 Yes Yes Yes Yes Bid Bond Yes Yes Yes Yes Original Yes Yes Yes Yes Four Copies Yes Yes Yes Yes Pricing Bid Amount Bid Amount Bid Amount Bid Amount Base Bid $94,087.00 $125,000.00 $135,239.00 $80,454.00 Add Alternate 1 $82,692.00 $115,000.00 $102,981.00 $73,646.00 Add Alternate 2 $18,004.00 $25,000.00 $12,254.00 $26,900.00 Total $194,783.00 $265,000.00 $250,474.00 $181,000.00 Bid Item #14-150 Replace HVAC System at Warren Road Community Center for the Augusta, Georgia - Recreation, Parks & Facilities Department Bid Due: Tueday, May 13, 2014 @ 3:00 p.m. The following vendors did not respond: Jackson HVAC / 102 West Five Notch Rd / North Augusta, SC 29841 Page 1 of 1 Attachment number 2 \nPage 1 of 1 Item # 6 Attachment number 3 \nPage 1 of 2 Item # 6 Attachment number 3 \nPage 2 of 2 Item # 6 Attachment number 4 \nPage 1 of 1 Item # 6 Attachment number 5 \nPage 1 of 3 Item # 6 Attachment number 5 \nPage 2 of 3 Item # 6 Attachment number 5 \nPage 3 of 3 Item # 6 Public Service Committee Meeting 8/11/2014 12:45 PM Minutes Department:Clerk of Commission Caption:Motion to approve the minutes of the Public Services Committee held on July 28, 2014. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 7 Attachment number 1 \nPage 1 of 4 Item # 7 Attachment number 1 \nPage 2 of 4 Item # 7 Attachment number 1 \nPage 3 of 4 Item # 7 Attachment number 1 \nPage 4 of 4 Item # 7 Public Service Committee Meeting 8/11/2014 12:45 PM Municipal Building Conference / Training Rooms Signage Department:Administrator's Office Caption:Discuss and approve signage for the Municipal Building conference & training rooms. (Referred from July 28 Public Services Committee) Background: Analysis: Financial Impact: Alternatives: Recommendation:Approve Option A. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 8 Option A Proposed Tree Name Option B Proposed Flower Name Floor Room Number Description Seating Elm Iris 1 198 Training Room 85 Magnolia Rose 2 255 Large Conference Room 34 Dogwood Daisy 2 257 Small Conference Room 8 Maple Daffodil 4 439 Training Room 18 Hickory Orchid 5 535 Conference Room 12 Pine Begonia 7 739 Conference Room 10 Birch Violet 7 742 Conference Room 14 Sycamore Lily 9 926 Conference Room 14 Oak Zinnia 9 927 Conference Room 14 Willow Gardenia 2 262 Commission / Committee Room 33 Other Rooms Room Name Floor Room Number Description Seating Lee Beard 2 281 Commission Chamber 208 Augusta, GA Municipal Building Signage Conference / Training Rooms Rooms currently available for use July 10, 2014sh Attachment number 1 \nPage 1 of 1 Item # 8 Public Service Committee Meeting 8/11/2014 12:45 PM Newman Tennis Court Repair/Resurfacing Department:Recreation, Parks and Facilities Caption:Motion to approve Bid Item 14-179, Newman Tennis Court Repair/Resurfacing Project, to Court Makers, Inc. for a total amount of $124,055. Background:Funds were appropriated through SPLOST VI for improvements to City-wide tennis courts, owned and maintained by Augusta Recreation, Parks and Facilities Department. In order to maintain the integrity and playability at the Newman Tennis Center, structural cracking at all eighteen courts, corrective actions have to take place. This award winning facility was built with federal Land and Water Conservation funds along with City matching funds and opened in 1981. Analysis:Due to the natural aging and shrinking of the asphalt pavement, Request for Bids were issued to a total of six (6) firms attending the mandatory pre-bid required on this project. A total of six (6) firms responded to the RFB. The results included one no bid, two non-compliant bids and three compliant bids. (See attached) After evaluating the bids received, the Department is recommending award of bid to Court Makers, Inc. as the low, responsive bidder for the amount of $124,055. Financial Impact:Funds are available to cover the expenses of this project with includes the acceptance of the base bid of $122,955 and add alternate one for $1,100.00 for a total of $124,055. Alternatives:1. To Approve award of bid to Court Makers, Inc., for $124,055. 2. Move No Action thus delaying the intended improvements at this tennis complex. Recommendation:1. To Approve Funds are Available in the Following 328061110 - 214066906 Cover Memo Item # 9 Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 9 Invitation to Bid Sealed bids will be received at this office on Wednesday, July 2, 2014 @ 3:00 p.m. for furnishing: Bid Item 14-179 Newman Tennis Center Court Repair/Resurfacing for Newman Tennis Center - Recreation, Parks & Facilities Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, June 20, 2014 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. A 10% Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Augusta Chronicle June 5, 10, 12, 19, 2014 Metro Courier June 11, 2014 Revised: 3/7/2013 Attachment number 1 \nPage 1 of 1 Item # 9 UNOFFICIAL Vendors Court Makers, Inc. 1011 Marblemill Circle Marietta, GA 30060 Southeastern Tennis Courts 4260-A Wayside Court Lilburn, GA 30047 Advanced Athletic Surfaces, LLC 3024 Hillcreek Drive Augusta, GA 30901 Sunbelt Asphalt Surface Inc 1410 Sunbelt Way Auburn, GA 30011 Sports Venue Solutions 1533 W. Sandtown Rd. Marietta, GA 30064 Attachment B YES YES YES YES YES E-Verify Number 211639 318037 732358 NON-COMPLIANT 654815 Addendum 1 YES NON-COMPLIANT YES YES SAVE Form YES YES YES YES Bid Bond YES YES YES Time To Complete 60 DAYS 60 DAYS 60 DAYS Add Alternate One $1,100.00 $2,850.00 $1,000.00 Bid Item #14-179 Newman Tennis Center Court Repair/Resurfacing for Augusta, GA - Recreation Park & Facilities Department Bid Opening Date: Wednesday July 2, 2014 @ 3:00 p.m. The following vendor submitted a statement of "No Bid": Hasley Recreation / P.O. Box 489 / Flowery Branch, GA 30064 $124,900.00 $130,577.00$122,955.00Base Bid Page 1 of 1 Attachment number 2 \nPage 1 of 1 Item # 9 Attachment number 3 \nPage 1 of 2 Item # 9 Attachment number 3 \nPage 2 of 2 Item # 9 Attachment number 4 \nPage 1 of 3 Item # 9 Attachment number 4 \nPage 2 of 3 Item # 9 Attachment number 4 \nPage 3 of 3 Item # 9