HomeMy WebLinkAbout2014-01-13-Meeting Agendawww.augustaga.gov
Public Service Committee Meeting Commission Chamber- 1/13/2014- 12:45 PM
PUBLIC SERVICES
1. Motion to approve Augusta Public Transit’s purchase of
maintenance equipment.
Attachments
2. Motion to approve the Christman Company as the Construction
Manager at Risk for the Augusta, Georgia Transit Operation and
Maintenance Facility on Highway 56.
Attachments
3. Receive a report from the Administrator regarding a plan of
action concerning the establishment of a bus route to Fort
Gordon. (Referred from November 25 Public Services
Committee)
Attachments
4. Motion to approve the minutes of the Public Services Committee
held on November 25, 2013.
Attachments
5. Provide an update on the status of the 56 Project (Transit) to
include, but not limited to, the following: (a) Current status of
project, (b) Construction completion date, (c) Renovation or new
construction, (d) Project cost, (e) Funding source(s), (f) Detailed
information on contamination at site, (g) Annual projected cost
for dead head miles, (h) Additional relevant information not
specified. (Requested by Commissioner Bill Lockett)
Attachments
6. Receive an update from staff on the progress of repairs
on Riverwalk. (Requested by Mayor Pro Tem Corey
Johnson) (Referred from December 17 Commission
meeting)
Attachments
Public Service Committee Meeting
1/13/2014 12:45 PM
Augusta Public Transit Maintenance Lifts
Department:Augusta Public Transit
Caption:Motion to approve Augusta Public Transit’s purchase of
maintenance equipment.
Background:The Capital Assistance Grant is being used to purchase t he
Mobile Column Lift System, 4 Columns consist of, Mobile
Support Stands, 16,000 lbs, Small Wheel Adapter – 6” for R,
Light Vehicle Adapter, 16000 lbs, Cart for LVA-8-W, Extension
Kit – 2”, 4”, 6”, 8”, and Cross-Beam – 32k lbs capacity. The lift
system will be utilized by Maintenance for vehicle repairs of the
Rural Vehicles.
Analysis:The maintenance equipment will be purchased from Reliable
Hydraulics, Inc.
Financial Impact:The Lifts are $39,246. FTA pays 80% of the cost, $31,396.80 and
Augusta-Richmond County the remaining 20%, $7,849.20. The
impact of approving this purchase will be an upgrade to the safety
and repair of Transit vehicles.
Alternatives:Non-approval.
Recommendation:Approve the purchase of the Mobile Column Lift System, 4
Columns.
Funds are Available
in the Following
Accounts:
54709-1209-5316110 and 54709-1210-5316210.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Cover Memo
Item # 1
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Invitation to Bid
Sealed bids will be received at this office on Friday, July 26, 2013 @ 11:00 a.m. for furnishing:
Bid Item 13-162 Maintenance Equipment for Augusta Public Transit
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing
by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the
Procurement Department by Friday, July 12, 2013 @ 5:00 p.m. No bid will be accepted by fax, all
must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle June 20, 27, July 4, 11, 2013
Metro Courier June 26, 2013
Revised: 8/15/2011
Attachment number 1 \nPage 1 of 1
Item # 1
VENDORS
Description
Est
Quan Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price
Mobile Column Lift
System, 4 Columns, 1
$30,400.00 $30,400.00
Non-
Compliant
Non-
Compliant
Mobile Support
Stands, 16,000 lbs 4
$624.00 $2,496.00
Non-
Compliant
Non-
Compliant
Small Wheel
Adapter – 6” for R 4
Included Included
Non-
Compliant
Non-
Compliant
Light vehicle
adapter, 16,000 lbs 1
$1,740.00 $1,740.00
Non-
Compliant
Non-
Compliant
Cart for LVA-8-W 1 Included Included
Non-
Compliant
Non-
Compliant
Extension Kit – 2”,
4”, 6”, 8”1
$1,630.00 $1,630.00
Non-
Compliant
Non-
Compliant
Main Control Box –
to allow 1
N/A N/A
Non-
Compliant
Non-
Compliant
Dummy Plug – to
allow separating 1 N/A N/A
Non-
Compliant
Non-
Compliant
Cross-Beam – 32 k
lbs capacity 1 $2,980.00 $2,980.00
Non-
Compliant
Non-
Compliant
ATTACHMENT B
E-VERIFY NUMBER
SAVE FORM Yes
Yes
Creative Bus Sales
8600 Atlantic Blvd
Jacksonville, FL 32211
Yes No Bid
No
Bid Item #13-162
Maintenance Equipment
For Augusta, Georgia - Transit Department
Bid Opening: Friday, July 26, 2013 @ 11:00 a.m.
449557
Yes
Reliable Hydraulics Inc
2600 South Cobb Drive
Symyrna, GA 30080
Napa Auto Parts
1337 Reynolds St.
Augusta, GA 30901
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AUGUSTAPUBLIC TRANSIT
SHARON DOTTERY, TRANSIT CONTRACT MANAGER
November 14,2013
Ms. Geri Sams
Director of Procurement
Augusta Richmond County
530 Greene Street, Room 605
Augusta, GA 30901
RiE: RFP Bid #13-162 -Maintenance Equipment
Dear Ms. Sams:
We received one (l) compliant response for RFP 13-162 Maintenance Equipment.
After review and discussions with Maintenance, I am requesting that we move forward with the award to
Reliable Hydraulics lnc.
Thank you for your assistance in this selection process. If you have any questions or require any
additional information, please don't hesitate to contact me.
Sincerely,
qill'L
Sharon Dottery
Transit Contract Manager
cc: Tameka Allen, Deputy Administrator
Augusta Public Transit
1535 Fenwick Street - Augusta GA 30904
(706) 821-1818 -Fax (706) 821-1752
www.augustaga.gov
Attachment number 3 \nPage 1 of 1
Item # 1
Attachment number 4 \nPage 1 of 3
Item # 1
Attachment number 4 \nPage 2 of 3
Item # 1
Attachment number 4 \nPage 3 of 3
Item # 1
Public Service Committee Meeting
1/13/2014 12:45 PM
Augusta Public Transit CM at Risk
Department:Augusta Public Transit
Caption:Motion to approve the Christman Company as the Construction
Manager at Risk for the Augusta, Georgia Transit Operation and
Maintenance Facility on Highway 56.
Background:During the Programming Phase of the project, a Request for
Qualifications (RFQ) was prepared to solicit qualification
statements and proposals for Construction Management at Risk
Services for the Transit Operation and Maintenance Facility.
Analysis:We received five (5) compliant responses for the Phase I
qualifications submittals, after there were evaluated by the
selection committee, a short list of four (4) firms was selected,
based on scoring according to the scoring matrix included in the
Phase II submittals requirements.
Financial Impact:This item will be 80% federally funded and 20% locally funded.
The total amount of $744,084 for the General Conditions,
Preconstruction Services and Management Fees is included in the
overall total project budget of $9,480,660 million.
Alternatives:1. Approve the selection committee’s recommendation to select
The Christman Company as the Construction Manager at Risk for
the Augusta, Georgia Transit Operation and Maintenance Facility.
2. Select a different method of procuring the Construction
Management at Risk services and award the total contract to a
lump sum bidder, which will delay the completion date of the
project and increase the total project costs.
Recommendation:Approve the selection committee’s recommendation to select the
Christman Company as the Construction Manager at Risk for the
Augusta, Georgia Transit Operations and Maintenance Facility.
Funds are Available
in the Following 54709-1210-54-13130 and 54709-1213-52-12115 Cover Memo
Item # 2
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Exhibit G
Authorization for Pre - Construction
Pursuant to this agreement, the Owner and The Christman Company the Construction Manager
hereby execute this Exhibit G and further agree as follows:
1. The Construction Manager’s Guaranteed Maximum Price (“GMP”) proposal dated
_______________, attached hereto and incorporated herein, is accepted by the
Owner.
2. The General Conditions Guaranteed Maximum Cost for
the Project, including this Bid Package, is:
$ 524,084.00
3. Preconstruction Services is:
$ 35,000.00
4. The Subcontracts Cost is:
Bid Package #1
Bid Package #2
Bid Package #3
Bid Package #4
$ TBD
$ TBD
$ TBD
$ TBD
5.
6.
The Lump Sum Fixed Management Fee is:
The Guaranteed Maximum Price is:
$ 185,000.00
$ TBD
7. The Date of Substantial Completion shall be 12 months after
Notice-to-Proceed
Owner: Construction Manager:
Augusta, Georgia
By:
(Signature) (Seal) (Signature) (Seal)
Deke Copenhaver
(Name) (Name)
Mayor
(Title) (Title)
530 Greene Street, Suite 806
(Street Address – No PO Box) (Street Address – No PO Box)
Augusta, Georgia 30901
(City, State, Zip) (City, State, Zip)
Date of Signature Date of Signature
Attachment number 1 \nPage 1 of 2
Item # 2
Attachment number 1 \nPage 2 of 2
Item # 2
Request for Qualifications
Request for Qualifications will be received at this office until Wednesday, July 31, 2013 @ 3:00 p.m. for
furnishing:
RFQ Item #13-165 Construction Manager @ Risk Transit Operations and Maintenance Facility for
Augusta Transit Department
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901.
A Mandatory Pre-Qualification Conference will be held on Tuesday, July 9, 2013 @ 10:00 a.m. A
mandatory site visit will follow. All questions must be submitted in writing by fax to 706 821-2811 or
by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by
Thursday, July 11, 2013 @ 5:00 P.M. No RFQ will be accepted by fax, all must be received by mail or
hand delivered.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the invitation
to bid including, but not limited to, the number of copies needed, the timing of the submission, the
required financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. All requests to waive or modify any such material condition shall be submitted through the
Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the
Augusta, Georgia Commission. Please mark RFQ number on the outside of the envelope.
Bidders are cautioned that acquisition of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle June 13, 20, 27, July 4, 2013
Metro Courier June 19, 2013
Revised: 8/15/2011
Attachment number 2 \nPage 1 of 1
Item # 2
VENDORS Attachment B E-Verify # Addendum 1 SAVE Form Original 6 Copies
RW Allen
1015 Broad Street
Augusta, GA 30901
Yes 46611 Yes Yes Yes Yes
Dabbs Williams
319 S Walnut Street
Statesboro, GA 30459
Yes 222733 Yes Yes Yes Yes
The Christman Company
2812-B Hillcreek Drive
Augusta, GA 30909
Yes KGAF1622/
142894 Yes Yes Yes Yes
Allen-Batchelor
1063 Franke Industial Drive
Augusta, GA 30909
Yes 210879 Yes Yes Yes Yes
ACC Construction
635 NW Frontage Road
Augusta, GA 30907
Yes 261774 Yes Yes Yes Yes
Contract Management
1827 Killingsworth Rd
Augusta, GA 30904
J & B Construction
3550 Gordon Highway
Grovetown, GA 30813
AJAX Building Corp
1004 Sterling Court
Roswell, GA
Yes No/Non-
Compliant Yes Yes Yes Yes
Manhattan Construction
5871 Glenridge Drive
Atlanta, GA 30328
Brasfield & Gorrie
1990 Vaughn, Suite 100
Kennesaw, GA 30144
No
Response
RFQ Opening
RFQ Item #13-165
Construction Manager @ Risk Transit Operations and Maintenace Facility
for Augusta, Georgia - Transit Department
RFQ Due: Wednesday, July 31, 2013 @ 10:00 a.m.
Page 1 of 1
Attachment number 3 \nPage 1 of 1
Item # 2
AUGUSTAPUBLIC TRANSIT
SHARON DOTTERY, TRANSIT CONTRACT MANAGER
November 14,2013
Ms. Geri Sams
Director of Procurement
Augusta Richmond County
530 Greene Street, Room 605
Augusta, GA 30901
RE: Bid #13-165 -CM@ Risk Transit Operations & Maintenance Facility
Dear Ms. Sams:
We received five (5) compliant responses for Phase I qualifications submittals, after these were evaluated
by the selection committee, a short list of Four (4) firms was selected, based on the scoring for Phase I, to
participate in the Phase II Interviews.
The selection committee completed the evaluations of Phase I and Phase II submittals.
Allen-Batchelor's DBE submittals did not acknowledge the DBE goals which were established in the
RFP package and were therefore non-compliant. Each of the three remaining proposals were reviewed
and discussed.
The selection committee recommends that Augusta-Richmond County begin contract negotiations with
The Christman Company.
Thank you for your assistance in this selection process. If you have any questions or require any
additional information, please don't hesitate to contact me.
Sincerely,
/r/o'trtW
Sharon Dottery
Transit Contract Manager
cc: Tameka Allen, Deputy Administrator
Augusta Public Transit
1535 Fenwick Street - Augustq GA 30904
(706) 82 1 -l 81 8 - Fax (706) 821-17 s2
www.augustaga.gov
Attachment number 4 \nPage 1 of 1
Item # 2
Transit Phase II CM Summary
Phase II Scoring Cumulative including Phase I
ACC Construction Co., Inc.Allen + Batcher Construction RW Allen The Christman Company
Dabbs Williams General
Contractors, LLC
Category and Description Pts.635 NW Frontage Road
Augusta, GA 30907
1063 Franke Industial Drive
Augusta, GA 30909
1015 Broad Street
Augusta, GA 30901
2812-B Hillcreek Drive
Augusta, GA 30909
319 S Walnut Street
Statesboro, GA 30459
Technical Approach 15 12.75 13.50 14.25 14.63 10.10
Firm Organizational Overview 10 8.75 9.00 9.50 9.75 7.30
Company Experience and
Performance 15 12.00 11.60 12.00 15.00 9.80
Experience, Competence and
Commitment of Key Personnel 10 6.75 7.80 8.25 9.50 6.30
Project Management and Controls 10 8.75 8.50 9.50 9.75 6.50
Peer References 10 8.00 10.00 9.25 9.75 6.00
Augusta Metropolitan Area
Experience 5 3.63 4.40 4.63 3.88 3.90
Financial Strength 5 4.75 1.10 2.38 5.00 2.00
Backlog 5 4.25 3.30 4.63 4.63 4.10
Legal Matters 5 3.00 3.10 4.88 4.88 4.10
Pre-Construction Services 10 8.25 9.00 9.50 9.75 6.00
Total Points 100 80.9 81.3 88.8 96.5 66.1
Category and Description Pts.
Project Director 4 3.4 3.6 2.8 0.0
Preconstruction Manager 5 3.9 4.5 3.3 0.0
Senior Project Manager 6 4.8 5.4 4.2 0.0
Project Manager 20 15.5 18.0 13.5 0.0
Superintendent 25 20.0 22.5 18.1 0.0
Presentation 10 8.3 8.8 6.8 0.0
Q & A 10 8.8 9.0 6.8 0.0
Fee Proposal 20 20.0 16.0 18.0 0.0
Total Points 100 84.6 87.8 73.4 0.0
Evaluation Committee Comments: During Phase I - RW Allen, The Christman Company, ACC Construction, and Allen-Batchelor Corporation were shortlisted. During
Phase II, the shortlisted firms were required to submit an RFP Package and were also requested to make a presentation to the committee. Allen-Batchelor was deemed
as non-compliant and was therefore not allowed to make a presentation to the committee. All other firms were evaluated per the RFP criteria which was listed in the RFP
package. Per the cumulative evaluation scores, The Christman Company received the highest score and was therefore recommended for the award of RFP 13-165.
Phase 1 - Cumulative Evaluation Sheet
RFQ 13-165 Construction Mananger @ Risk Transit Operations and Maintenance Facility
For Augusta, Georgia - Tranist Department
The Christman Company
2812 Hillcreek Drive
Suite B
Augusta, Georgia 30909
ACC Const. Co, Inc.
635 NW Frontage Road
Augusta, Georgia 30907
Allen-Batchelor Construction
1063 Franke Industrial Drive
Augusta, Georgia 30909
RW Allen, LLC
1015 Broad Street
Augusta, Georgia 30901
Phase II Cumulative Evaluation Sheet
Transit Operations and Maintenance Facility
Construction Manager at Risk Evaluation
Attachment number 5 \nPage 1 of 1
Item # 2
Attachment number 6 \nPage 1 of 4
Item # 2
Attachment number 6 \nPage 2 of 4
Item # 2
Attachment number 6 \nPage 3 of 4
Item # 2
Attachment number 6 \nPage 4 of 4
Item # 2
Attachment number 7 \nPage 1 of 4
Item # 2
Attachment number 7 \nPage 2 of 4
Item # 2
Attachment number 7 \nPage 3 of 4
Item # 2
Attachment number 7 \nPage 4 of 4
Item # 2
Public Service Committee Meeting
1/13/2014 12:45 PM
Fort Gordon Bus Route
Department:Clerk of Commission
Caption:Receive a report from the Administrator regarding a plan of action
concerning the establishment of a bus route to Fort Gordon.
(Referred from November 25 Public Services Committee)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Public Service Committee Meeting
1/13/2014 12:45 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Public Services Committee
held on November 25, 2013.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 4
Item # 4
Attachment number 1 \nPage 2 of 4
Item # 4
Attachment number 1 \nPage 3 of 4
Item # 4
Attachment number 1 \nPage 4 of 4
Item # 4
Public Service Committee Meeting
1/13/2014 12:45 PM
New Transit Project Hwy.56
Department:
Caption:Provide an update on the status of the 56 Project (Transit) to
include, but not limited to, the following: (a) Current status of
project, (b) Construction completion date, (c) Renovation or new
construction, (d) Project cost, (e) Funding source(s), (f) Detailed
information on contamination at site, (g) Annual projected cost for
dead head miles, (h) Additional relevant information not specified.
(Requested by Commissioner Bill Lockett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
Public Service Committee Meeting
1/13/2014 12:45 PM
Update Riverwalk Repairs
Department:
Caption:Receive an update from staff on the progress of repairs
on Riverwalk. (Requested by Mayor Pro Tem Corey
Johnson) (Referred from December 17 Commission meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6