HomeMy WebLinkAbout2013-09-09-Meeting Agendawww.augustaga.gov
Public Service Committee Meeting Commission Chamber- 9/9/2013- 12:50 PM
PUBLIC SERVICES
1. New Ownership Application: A. N. 13 - 27: A request by
Christopher Marks for an on premise consumption Liquor, Beer
& Wine license to be used in connection with Andrews located
at 231 Furys Ferry Rd Ste 200 & 202. There will be Dance.
There will be Sunday Sales. District 7. Super District 10.
Attachments
2. Motion to approve Bid Item 13-170, Park Site Furnishings, to
Swartz Associates in the amount of $54,860.00.
Attachments
3. Approve the Administrator’s request to create a centralized
Chiller Plant at the Augusta Conference/Convention
Center/Marriott Hotel.
Attachments
4. Motion to approve the Sec. 5307 Augusta Public Transit grant
application between the Federal Transit Administration (FTA)
and Augusta, Georgia.
Attachments
5. Motion to approve the minutes of the Public Services Committee
held on August 26, 2013.
Attachments
6. Approve an ordinance to amend Augusta-Richmond County
Code Section 2-1-3, Administrative and Regulatory Fee
Structure – Occupation Tax Structure, so as to provide an
administrative fee for failure to file required tax return; and to
waive the second reading.
Attachments
7. Motion to approve a component to the existing Purchase Order
P202090 to renovate 57 (fifty seven) existing showers as
requested by the Sheriff’s Office.
Attachments
Public Service Committee Meeting
9/9/2013 12:50 PM
Alcohol Application
Department:Planning & Development
Caption:New Ownership Application: A. N. 13 - 27: A request by
Christopher Marks for an on premise consumption Liquor, Beer &
Wine license to be used in connection with Andrews located at
231 Furys Ferry Rd Ste 200 & 202. There will be Dance. There
will be Sunday Sales. District 7. Super District 10.
Background:This is a new ownership application. Formerly Malibu Jacks
owned by Dennis & Sandra Goulds..
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $2857.50.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Public Service Committee Meeting
9/9/2013 12:50 PM
Approval of Bid Item 13-170, Park Site Furnishings and Equipment
Department:Recreation, Parks and Facilities
Caption:Motion to approve Bid Item 13-170, Park Site Furnishings, to
Swartz Associates in the amount of $54,860.00.
Background:Park site furnishings such as picnic tables, benches, grills, trash
receptacles, etc. have not been upgraded/replaced in a number of
years. This is a required purchase to satisfy safety, operational and
aesthetic needs in our park system.
Analysis:A total of nine (9) vendors submitted proposals for the requested
park site furnishings. Of the nine received, two (2) were deemed
non-compliant. The remaining seven (7) vendors’ proposals were
evaluated and based upon the lowest responsive bidder to meet
specifications; the Department of Recreation, Parks and Facilities
is forwarding this recommendation for approval. (See attached bid
tab sheet)
Financial Impact:The financial impact for this bid award is $54,860.00.
Alternatives:1. To Approve Bid Item 13-170, Parks Site Furnishings to Swartz
Associates in the amount of $54,860.00. 2. Move No Action thus
delaying the purchase of much needed park site furnishings for
our park system.
Recommendation:1. Move to Approve.
Funds are Available
in the Following
Accounts:
Recreation SPLOST – 325061110 - 212060990
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 2
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
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Invitation to Bid
Sealed bids will be received at this office on Tuesday, July 30, 2013 @ 11:00 a.m. for furnishing:
Bid Item 13-170 Park Site Furnishings & Equipment for Recreation, Parks & Facilities
Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing
by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the
Procurement Department by Tuesday, July 16, 2013 @ 5:00 P.M. No bid will be accepted by fax, all
must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference an eligible bidder must submit a completed and signed written application
to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible
local project. An eligible bidder who fails to submit an application for approval as a local bidder at
least thirty (30) days prior to the date bids are received on an eligible local project, and who
otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid
preference on such eligible local project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle June 20, 27, July 4, 11, 2013
Metro Courier June 26, 2013
Revised: 3/7/2013
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Public Service Committee Meeting
9/9/2013 12:50 PM
Approve the Administrator's request to create a Centralized Chiller Plant at the Augusta
Conference/Convention/Marriott Hotel
Department:Recreation, Parks and Facilities
Caption:Approve the Administrator’s request to create a centralized Chiller
Plant at the Augusta Conference/Convention Center/Marriott
Hotel.
Background:During the design of the TEE Center project, the chiller plant was
designed for future expansion. All piping stub outs and additional
space has been provided to add two additional chillers and cooling
towers. The future expansion included the Conference and
Convention Centers.
Analysis:Proposal is to convert the existing Conference Center and the
Marriott Hotel to operate off the central chiller plant. The addition
of a third chiller and cooling tower to the existing chiller plant will
provide approximately 1200 tons of cooling with back-up in the
system.
Financial Impact:There will be no financial impact to Augusta, Georgia. The cost of
the third chiller/cooling tower, pumps and all piping to be covered
by the Marriott
Alternatives:1. Approve the recommendation from the Administrator to create
a Centralized Chiller Plant 2. Maintain the current cooling load in
the Marriott Hotel (260 tons) and the Conference Center (320
tons). All existing equipment will be totally replaced within 5
years with a portion of the replacement being a cost to Augusta,
Georgia.
Recommendation:Approve the recommendation from the Administrator’s request to
create a Centralized Chiller Plant at the Augusta
Conference/Convention Center/Marriott Hotel.
Funds are Available
in the Following N/A Cover Memo
Item # 3
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
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Item # 3
Public Service Committee Meeting
9/9/2013 12:50 PM
Augusta Public Transit Grant Application - GA-90-X-330
Department:Augusta Public Transit
Caption:Motion to approve the Sec. 5307 Augusta Public Transit grant
application between the Federal Transit Administration (FTA) and
Augusta, Georgia.
Background:APT has been awarded $6,595,734 (FTA increased the amount
from the original $6,051,064) t o be utilized for the following
items: Engineering and Designing Administrative/Maintenance
Facility; Construct Administrative/Maintenance Facility, and to
purchase Hardware and Software. The State portion is not
available at this time; monies may be made available at a later
date.
Analysis:The approval of this grant application will allow Augusta Public
Transit to continue to provide transportation service to Citizens of
Augusta-Richmond County in a more efficient manner.
Financial Impact:The funding for this application is 80% federal $5,276,800 and
20% Local $1,318,934.
Alternatives:If the grant is not approved, Transit will lose monies designated to
help fund Transit's capital projects.
Recommendation:Approve the submission of this grant application.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 4
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Form A
This form will also be used to provide the external auditors with information on all
grants for compliance and certification requirements as required by the State and
Federal Government.
Augusta Richmond County, Georgia
ew Grant Proposal/Application
Before a Department/agency may apply for the grant/award on behalf of Augusta
Richmond County, they must first obtain approval signature from the Administrator
and the Finance Director. The Administrator will obtain information on the grant
program and requirements from the funding agency and review these for feasibility to
determine if this grant/award will benefit Augusta Richmond County. The Finance
Director will review the funding requirement to determine if the grant will fit within
our budget structure and financial goals.
Date of Grant Request: March 18, 2013
Department Requesting Grant: Augusta Public Transit
Grant Description: Transit Capital Grant – Please see attached grant application
Grant Amount: $6,051,064.00 (Matching Funding Required Yes No
Fiscal Year of Grant: 2013
________________________________ ______________________________
Department/Elected Official Signature Date
1.) I have reviewed the grant application and enclosed materials and:
o Find the grant/award to be feasible to the needs of Augusta Richmond
County
o Deny the Request:
_______________________________________ ________________________
Finance Director Date
2.) I have reviewed the grant application and enclosed materials and:
o Approve, the Department/Agency to move forward with the application
o Deny the Request: __________________________________________
_______________________________________ _______________________
Administrator Date
Attachment number 1 \nPage 1 of 1
Item # 4
Public Service Committee Meeting
9/9/2013 12:50 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Public Services Committee
held on August 26, 2013.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 2
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Item # 5
Public Service Committee Meeting
9/9/2013 12:50 PM
Occupation Tax
Department:Planning & Development
Caption:Approve an ordinance to amend Augusta-Richmond County Code
Section 2-1-3, Administrative and Regulatory Fee Structure –
Occupation Tax Structure, so as to provide an administrative fee
for failure to file required tax return; and to waive the second
reading.
Background:The Occupation Tax (business license) fee is based on the
business’s gross revenue and profit class, and for Professionals the
tax is a flat amount. In order to calculate the tax the business is
required to submit to Planning & Development by November 15th
a tax return indicating the prior twelve months gross revenue or
for Professionals the number of professionals in the business.
Once we receive that information the tax amount is calculated and
the tax bill is mailed to the business in late December for payment
by January 31st…. The tax forms are mailed to businesses in mid-
September and are to be returned by November 15th. If this
amendment is approved we will include in the mail package a
notice of the fee for failing to return the gross receipts tax
document.
Analysis:We have determined that a large number of businesses are not
submitting the tax return. When this occurs, the last reported gross
revenue is increased by ten percent and the tax is calculated on
that amount. This is not an accurate reflection of the business’s
gross revenue and we believe it is resulting in uncollected revenue
for the City….The attached fee schedule for failing to submit the
tax return is based on gross revenue brackets. The fee is to cover
the time consuming efforts of staff to identify the business that did
not report, contact the business to submit the tax return, receive
the tax return and calculate the tax, mail the tax bill, collect
payment, and mail the tax receipt. This amendment is intended to
be an incentive for gaining compliance with the existing code.
Provided the tax return is receive on time the fee will not be
charged.
Cover Memo
Item # 6
Financial Impact:Based on a 2013 report of businesses with ‘system generated’
gross revenue, an estimated $299,625 could have been generated
in fees for failing to submit the tax document. The report is dated
and businesses that did not submit on time have subsequently
provided the tax return.
Alternatives:Do not approve the proposed code amendment.
Recommendation:Approval and waive second reading
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
ORDIACE O. ___________
AN ORDINANCE TO AMEND AUGUSTA-RICHMOND COUNTY CODE SECTION 2-1-3:
ADMINISTRATIVE AND REGULATORY FEE STRUCTURE - OCCUPATION TAX
STRUCTURE, SO AS TO ESTABLISH AN ADMINISTRATIVE FEE FOR FAILURE TO
FILE REQUIED TAX RETURN; TO PROVIDE AND EFFECTIVE DATE; AND FOR
OTHER PURPOSES.
BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSIONERS AND
IT IS HEREBY ORDAINED BY THE AUTHORITY OF SAME AS FOLLOWS:
SECTION 1. AUGUSTA, GA. CODE Section 2-1-3 as set forth in the Augusta, Ga. Code, is
hereby amended by adding a new Code Section 2-1-3 (d), as set forth in “Exhibit A” hereto.
SECTION 2. This ordinance shall become effective upon adoption.
.
SECTION 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed.
Adopted this _____ day of __________________, 2013.
__________________________
David S. Copenhaver
As its Mayor
Attest:
______________________________
Lena J. Bonner, Clerk of Commission
Seal:
Attachment number 1 \nPage 1 of 3
Item # 6
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing
Ordinance was duly adopted by the Augusta, Georgia Commission on_________________, 2013
and that such Ordinance has not been modified or rescinded as of the date hereof and the
undersigned further certifies that attached hereto is a true copy of the Ordinance which was
approved and adopted in the foregoing meeting(s).
______________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: ______________________
First Reading ______________________
Second Reading ______________________ (Waive Second Reading Requested)
Attachment number 1 \nPage 2 of 3
Item # 6
EXHIBIT A
Sec. 2-1-3. Administrative and regulatory fee structure; occupation tax structure.
(d) Failure to file tax return: a non-prorated, nonrefundable administrative fee shall be charged
on all businesses and occupation tax accounts that fail to file with the Planning & Development
(formerly License & Inspection) Department the tax return as provided for in § 2-1-21 (a) (b) of
the Augusta-Richmond County Code. The fee shall be as follows:
Previously Reported Gross Revenue Administrative Fee
$1 - $30,000 $25.00
$30,001 - $100,000 $50.00
$100,001 - $300,000 $100.00
$300,001 - $750,000 $150.00
$750,001 - $2,000,000 $200.00
$2,000,001 - $6,000,000 $250.00
$6,000,001 - $10,000,000 $300.00
$10,000,001 - $15,000,000 $350.00
$15,000,001 – AD OVER $500.00
Professionals
$400 Flat Fee $100.00
Attachment number 1 \nPage 3 of 3
Item # 6
Attachment number 2 \nPage 1 of 1
Item # 6
Public Service Committee Meeting
9/9/2013 12:50 PM
The Webster Detention Center Phase II – An Inmate Processing Center and Interior Renovations
Department:Recreation, Parks and Facilities
Caption:Motion to approve a component to the existing Purchase Order
P202090 to renovate 57 (fifty seven) existing showers as
requested by the Sheriff’s Office.
Background:R.W. Allen, LLC was selected under RFQ 11-124 as the Webster
Detention Center Phase II Construction Manager at Risk and was
approved for this project by the Augusta Commission on October
4, 2011. A purchase order was issued to R.W. Allen, LLC on
November 9, 2011, for the amount of their pre-construction
services fee. Following this R. W. Allen submitted their
Guaranteed Maximum Price (GMP) and this was approved by the
Augusta Commission on September 18, 2012, and their initial
purchase order was amended on October 17, 2012, to add this
GMP.
Analysis:The proposed monetary modification is requested by the Sheriff’s
Office to renovate 57 (fifty seven) existing showers that are in
deplorable condition with mildew on the existing stalls and rusted
door and frames. This renovation includes resurfacing the existing
shower stalls (prep, patch and apply Rhino liner), patching the
concrete floors, replacing and/or repairing hollow metal doors and
frames, access door repairs, replace pipe protection soffits and
water control valves and replacing the detention grade robe hooks.
Also, included is supervision for 7 ½ months (140 -10 hour work
days). Funds are available in the overall project budget.
Financial Impact:Total Add: $395,465.00
Alternatives:1. Approve the Purchase Order increase to allow RWA to issue
subcontractors/purchase orders necessary to renovate the 57
existing showers. 2. Disapprove the Purchase Order increase.
Recommendation:1. Approve the amount of $395,465.00 for a revised GMP of
$12,543,094.00 It is recommended that approval be given to this
request from the Sheriff’s Office. Cover Memo
Item # 7
Funds are Available
in the Following
Accounts:
GL –328-03-1130; JL – 210356004
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
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