HomeMy WebLinkAbout2013-07-29-Meeting Agenda
Public Service Committee Meeting Commission Chamber- 7/29/2013- 12:50 PM
PUBLIC SERVICES
1. Motion to approve the 2014 Cooperative Agreement with
CSRA Regional Commission for Senior Nutrition Services for
Augusta-Richmond County.
Attachments
2. New Application: A. N. 13 - 20: A request by Pritankumar D.
Patel for a retail package Liquor, Beer & Wine license to be
used in connection with Prime Liquor Store located at 2574
Tobacco Rd. District 4. Super District 9.
Attachments
3. New Application: A. N. 13 - 21: A request by Mat Saxon for
an on premise consumption Beer license to be used in
connection with Mag Company, LLC DBA Moe's Southwest
Grill located at 3450 Wrightsboro Rd, Suite #225 D. There
will be Sunday Sales. District 3. Super District 10.
Attachments
4. New Application: A. N. 13 -22: A request by Jignasa V.
Engineer for an on premise consumption Liquor, Beer & Wine
license to be used in connection with Mohini, Inc. located at
1370 Gordon Hwy. There will be Dance. District 1. Super
District 9.
Attachments
5. New Application: A. N. 13 - 24: A request by Veronica
McGuire for an on premise consumption Liquor, Beer & Wine
license to be used in connection with Perseus located at 730
Broad St. There will be Dance. District 1. Super District 9.
Attachments
6. New Application: A. N. 13 - 23: A request by Jignasa V.
Engineer for a retail package Beer & Wine license to be used
in connection with Mohini, Inc. DBA Motel One located at
1370 Gordon Hwy. District 1. Super District 9.
Attachments
7. Motion to approve the reappointment of Mr. Larry Jones to the
Construction Advisory Board for a four-year term to serve as
the Master Plumber appointee.
Attachments
www.augustaga.gov
8. Motion to approve Mead & Hunt Work Authorization #5 -
Master Plan Update Project as approved by the Augusta
Aviation Commission at their June 20, 2013 Meeting.
Attachments
9. Motion to approve the minutes of the Public Services
Committee held on July 8, 2013.
Attachments
10. Provide authorization to Turner Construction Company to
award Bid Package #4 (Electrical and Fire Protection) and Bid
Package #5 (Exterior Skin, Drywall and Elevators) in the
amount of $7,088,986, which provides for ongoing
construction of the Augusta Georgia Municipal Building
Renovations and Modernization.
Attachments
11. Motion to approve Reeves Construction Contract Modification
#8 as approved by the Augusta Aviation Commission at their
June 20, 2013 meeting.
Attachments
12. Approve the expenditure of SPLOST funds dedicated to the
Webster Detention Center Phase II and Renovations for sole
source purchase of two inmate finger print machines in the
amount of $74,261.00 from MorphoTrust USA as requested by
the Sheriff’s Office.
Attachments
13. Discussion: A request by Sandy Black for a Therapeutic
Massage Operators license to be used in connection with
Sandy Black, LMT NCTMB located at 211 Pleasant Home Rd.
District 7. Super District 10.
Attachments
Public Service Committee Meeting
7/29/2013 12:50 PM
2014 Cooperative Agreement for Senior Nutrition Program
Department:Recreation, Parks and Facilities Department
Caption:Motion to approve the 2014 Cooperative Agreement with CSRA
Regional Commission for Senior Nutrition Services for Augusta-
Richmond County.
Background:Augusta Recreation, Parks and Facilities Department operates
seven senior nutrition sites throughout the city through a
partnership with CSRA Regional Commission which provides
state and federal grant funds to provide over 89,000 meals to
senior citizens including the home delivery program.
Analysis:The agreement provides the mechanism for Augusta to receive
$375,014.85 in 2014.
Financial Impact:Augusta's match for the 2014 agreement is $24,132.35.
Alternatives:1. To approve the 2014 Coperative Agreement with CSRA
Regional Commission for Senior Nutrition Services for Augusta-
Richmond County. 2. To deny, which would result in forfeiting
grant funds and possibly terminating the program.
Recommendation:1. To approve the 2014 Coperative Agreement with CSRA
Regional Commission for Senior Nutrition Services for Augusta-
Richmond County.
Funds are Available
in the Following
Accounts:
220054322
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 1
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1 \nPage 1 of 1
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Public Service Committee Meeting
7/29/2013 12:50 PM
Alcohol Application
Department:Planning & Development
Caption:New Application: A. N. 13 - 20: A request by Pritankumar D.
Patel for a retail package Liquor, Beer & Wine license to be used
in connection with Prime Liquor Store located at 2574 Tobacco
Rd. District 4. Super District 9.
Background:This is a new application.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro - rated fee of $2,147.50.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Public Service Committee Meeting
7/29/2013 12:50 PM
Alcohol Application
Department:Planning & Development
Caption:New Application: A. N. 13 - 21: A request by Mat Saxon for an
on premise consumption Beer license to be used in connection
with Mag Company, LLC DBA Moe's Southwest Grill located at
3450 Wrightsboro Rd, Suite #225 D. There will be Sunday
Sales. District 3. Super District 10.
Background:This is a new application.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro - rated fee of $312.50.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
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Public Service Committee Meeting
7/29/2013 12:50 PM
Alcohol Application
Department:Planning & Development
Caption:New Application: A. N. 13 -22: A request by Jignasa V. Engineer
for an on premise consumption Liquor, Beer & Wine license to be
used in connection with Mohini, Inc. located at 1370 Gordon
Hwy. There will be Dance. District 1. Super District 9.
Background:This is a new application.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro - rated fee of $2268.50.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
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Public Service Committee Meeting
7/29/2013 12:50 PM
Alcohol Application
Department:Planning & Development
Caption:New Application: A. N. 13 - 24: A request by Veronica McGuire
for an on premise consumption Liquor, Beer & Wine license to be
used in connection with Perseus located at 730 Broad St. There
will be Dance. District 1. Super District 9.
Background:This is a new application.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro - rated fee of $2268.50.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
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Public Service Committee Meeting
7/29/2013 12:50 PM
Alcohol Application
Department:Planning & Development
Caption:New Application: A. N. 13 - 23: A request by Jignasa V. Engineer
for a retail package Beer & Wine license to be used in connection
with Mohini, Inc. DBA Motel One located at 1370 Gordon Hwy.
District 1. Super District 9.
Background:This is a new application.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro - rated fee of $635.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
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Public Service Committee Meeting
7/29/2013 12:50 PM
Construction Advisory Board
Department:Planning & Development
Caption:Motion to approve the reappointment of Mr. Larry Jones to the
Construction Advisory Board for a four-year term to serve as the
Master Plumber appointee.
Background:The term for Mr. Jones on the Construction Advisory Board
expired February 2013. Mr. Jones is a resident of Augusta and
has volunteered to serve another term. The Construction Advisory
Board recommends that Mr. Jones be re-appointed.
Analysis:The Construction Advisory Board consists of eleven members and
serves in an advisory capacity on matters pertaining to
construction. It will conduct mediation hearings to resolve
differences of opinions in the interpretation of all construction
codes and inspection procedures. The Board will also serve as a
liaison between the City of Augusta and builders, developers,
design professionals and other disciplines involved in the building
industry… The Construction Advisory Board meets bimonthly
beginning in January at the Sand Hills Community Center.
Financial Impact:N/A
Alternatives:Do not appoint Larry Jones to the CAB as the Master Plumber
appointee.
Recommendation:Approval
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 7
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Public Service Committee Meeting
7/29/2013 12:50 PM
MEAD & HUNT WORK AUTHORIZATION #5 – MASTER PLAN UPDATE PROJECT
Department:Augusta Regional Airport
Caption:Motion to approve Mead & Hunt Work Authorization #5 - Master
Plan Update Project as approved by the Augusta Aviation
Commission at their June 20, 2013 Meeting.
Background:In an effort to establish a solid plan for development of the
Augusta Regional Airport (Airport) in the future, the Augusta
Regional Airport Commission, operators of the Airport, along
with the Federal Aviation Administration Atlanta Airport District
Office (FAA-ADO) have elected to undertake a study to update
the Master Plan for the Airport.
Analysis:This study will address changes in the Airport’s operational and
environment improvement since the completion of previous
planning process. These changes will include, but are not limited
to: changes in air services patterns; changes in development
priorities’ changes in natural environment and land use
compatibility considerations; and evolving factors related to
proper financial management to enable the airport to meet
operational and capital improvement fiscal needs.
Financial Impact:Mead & Hunt presented a negotiated proposal for a cost not to
exceed $627,557.00.
Alternatives:Deny request.
Recommendation:Recommend the Augusta Commission approve Mead & Hunt
Work Authorization #5 – Master Plan Update, at a cost not to
exceed $627,557.00.
Funds are Available
in the Following
Accounts:
551-08-1304/5412110
Cover Memo
Item # 8
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
AGS- Master Plan Update/TO #5. June 13, 2013
WORK AUTHORIZATION # 5
TO
PROFESSIONAL SERVICES AGREEMENT
BETWEEN: Augusta Regional Airport (AIRPORT)
Augusta, Georgia
AND: Mead & Hunt, Inc. (CONSULTANT)
A Wisconsin Corporation
EFFECTIVE DATE: June ___, 2013
RECITALS
This is the fifth Work Authorization to the Professional Services Agreement dated effective February 27, 2013,
between the Augusta Aviation Commission (OWNER) and Mead & Hunt, Inc. The Professional Services
Agreement effective February 27, 2013, is referred to herein as the Contract.
AGREEMENT
Services to be Provided. The Scope of Services for Work Authorization #5 includes preparation of a Master
Plan Update. The full Scope of Services is defined in Exhibit A.
The services shall be provided on a lump sum basis billed on a percentage complete basis by task. Progress
payments shall be made in accordance with the Contract.
Consideration for
Professional Services
Contract
Length
Master Plan Update $627,557.00 18 months
Attachment number 1 \nPage 1 of 2
Item # 8
AGS- Master Plan Update/TO #5. June 13, 2013
APPROVAL AND ACCEPTANCE: Approval and acceptance of the WORK AUTHORIZATION including any
attachments shall incorporate this document as part of the CONTRACT between the OWNER and the
CONSULTANT date February 27, 2013. All work and services defined in this WORK AUTHORIZATION shall
be performed in accordance with the terms and conditions of the aforementioned CONTRACT between the
OWNER and CONSULTANT.”
AUGUSTA AVIATION COMMISSION
By:
Name: Douglas Lively
Title: Chairman, Augusta Aviation Commission
Date:
By:
Name: Gary LeTellier
Title: Executive Director, Augusta Regional
Airport
Date:
By:
Name: Julie Orwen
Title: Administrative Manager, Augusta Regional
Airport
Date:
MEAD & HUNT, INC.
By:
Name: Gary Siegfried
Title: Manager, Aviation Engineering
Date: June 13, 2013
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Public Service Committee Meeting
7/29/2013 12:50 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Public Services Committee
held on July 8, 2013.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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Public Service Committee Meeting
7/29/2013 12:50 PM
Motion to Authorize Turner Construction Company (Construction Manager) to Proceed with Contract
Award of Early Release Bid Packages #4 and #5 for the Augusta Georgia Municipal Building
Renovations and Modernization.
Department:Recreation, Parks and Facilities
Caption:Provide authorization to Turner Construction Company to award
Bid Package #4 (Electrical and Fire Protection) and Bid Package
#5 (Exterior Skin, Drywall and Elevators) in the amount of
$7,088,986, which provides for ongoing construction of the
Augusta Georgia Municipal Building Renovations and
Modernization.
Background:Turner Construction Company was selected under RFQ 10-195 as
the Construction Manager at Risk for the Augusta Georgia
Municipal Building Renovations and Modernization. This is the
4th and 5th bid package completed by the Design team, led by
Virgo Gambill Architects. Bids were accepted and reviewed by
Turner Construction Company, Virgo Gambill Architects, and the
CIPM.
Analysis:The following is the lowest responsive, responsible bidder, as
determined by Turner Construction Company to perform the
work. The Subcontractor pursuant to Exhibit G is as follows: Bid
Package Company Trade Location 4 R.L. Wiley Electrical
Augusta, GA 4 Key Fire Protection Fire Protection Augusta, GA 5
Glass Service Center Exterior Glazing Augusta, GA 5 Dixie
Membrane Roofing Lawrenceville, GA 5 Miller-Clapperton Metal
Panels Atlanta, GA 5 Premier Elevator Elevators Covington, GA
5 Georgia Drywall Drywall/ACT Augusta, GA The Scope of
Work includes all of the scope identified in each Bid Package for
the project and is within the budgeted amount that was estimated
for this work. Turner Construction Company has included the bid
summary and bid proposals as back-up to support this.
Financial Impact:The amount for Bid Package #4 and #5 is a component of the
Guaranteed Maximum Price (GMP), which is scheduled to be
established and approved in October of 2013. The total GMP is
currently budgeted to not exceed $23,415,885.Cover Memo
Item # 10
Alternatives:1. To Approve motion. 2. Wait until the Guaranteed Maximum
Price is established, which will delay the completion of the
facility.
Recommendation:1. Provide authorization to Turner Construction Company to
award Bid Packages #4 and #5, thus facilitating the start of
purchasing and installation of scope associated with the Bid
Packages for the Municipal Building Renovations and
Modernization project.
Funds are Available
in the Following
Accounts:
Augusta Georgia Municipal Building Renovations and
Modernization: GL –328-05-1120; JL – 212055101
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
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Public Service Committee Meeting
7/29/2013 12:50 PM
REEVES CONSTRUCTION CONTRACT MODIFICATION #8 – CLOSEOUT OF FRONT DOOR
IMPROVEMENT PROJECT
Department:Augusta Regional Airport
Caption:Motion to approve Reeves Construction Contract Modification #8
as approved by the Augusta Aviation Commission at their June
20, 2013 meeting.
Background:The original scope of work provided for the construction of the
Front Door Parking Lot Improvements at the Augusta Regional
Airport with a contract amount of $4,310,823.10. Subsequent
contract modifications increased the contract amount to
$4,777,880.96.
Analysis:This modification provides a credit of $632.50 to resolve issues
discovered during the project’s final inspection. This will bring
the total cost of the project to $4,777,248.46.
Financial Impact:Original Contract $4,310,823.10 Previous Contract Modifications
$ 467,057.86 This Contract Modification(credit)$ 632.50 Revised
Contract Total $4,777,248.46
Alternatives:Deny request.
Recommendation:Recommend the Augusta Commission approve Reeves
Construction Contract Modification #8 – Closeout of Front Door
Improvement Project, and accept a credit of $632.50.
Funds are Available
in the Following
Accounts:
551 08 1201-5412110
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 11
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 11
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Public Service Committee Meeting
7/29/2013 12:50 PM
Sole Sourcing for Two Fingerprint Machines for the Webster Detention Center Phase II and Renovations
Department:Recreation, Parks and Facilities
Caption:Approve the expenditure of SPLOST funds dedicated to the
Webster Detention Center Phase II and Renovations for sole
source purchase of two inmate finger print machines in the
amount of $74,261.00 from MorphoTrust USA as requested by
the Sheriff’s Office.
Background:Sole sourcing of the above equipment has been requested by the
Sheriff’s Office to maintain standardization with existing
equipment and systems; and has been approved by Chief Pat
Clayton, on behalf of the sheriff, and by Geri Sams of the
Procurement Department.
Analysis:Approving the sole sourcing expenditures will move the process
along with no delays and provide the equipment requested by the
Sheriff’s Office.
Financial Impact:This purchase amount will be funded by the project’s FF & E
budget. The budget is adequate to cover the cost of this purchase.
TOTAL OF PURCHASE IS $ 74,261.00
Alternatives:1. Approve the sole source purchase in the amount of $74,261.00
of two finger print machines as requested by the Sheriff’s Office.
2. Not approve the purchase; however the jail facility operations
and inmate processing would be severely compromised.
Recommendation:1. To Approve the sole source purchase of two inmate finger print
machines in the amount of $74,261.00 from MorphoTrust USA as
requested by the Sheriff’s Office.
Funds are Available
in the Following
Accounts:
GL – 328-03-1130; JL – 210356004
Cover Memo
Item # 12
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 12
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Approve Sole Sourcing for Two Fingerprint Machines
for the Webster Detention Center Phase II and Renovations
CAPTION:
Approve the expenditure of SPLOST funds dedicated to the Webster Detention
Center Phase II and Renovations, for sole source purchase of two inmate finger
print machines in the amount of $74,261.00 from MorphoTrust USA as requested
by the Sheriff’s Office
BACKGROUND:
Sole sourcing of the above equipment has been requested by the Sheriff’s Office
to maintain standardization with existing equipment and systems; and has been
approved by Chief Pat Clayton, on behalf of the sheriff, and by Geri Sams of the
Procurement Department.
ANALYSIS:
Approving the sole sourcing expenditures will move the process along with no
delays and provide the equipment requested by the Sheriff’s Office.
FINANCIAL IMPACT:
This purchase amount will be funded by the project’s FF & E budget. The budget
is adequate to cover the cost of this purchase.
TOTAL OF PURCHASE IS $ 74,261.00
ALTERNATIVES:
Approve the sole source purchase in the amount of $74,261.00 of two finger print
machines as requested by the Sheriff’s Office.
Not approve the purchase; however the jail facility operations and inmate
processing would be severely compromised.
RECOMMENDATION:
Approve the sole source purchase of two inmate finger print machines in the
amount of $74,261.00 from MorphoTrust USA as requested by the Sheriff’s
Office.
FUNDS ARE AVAILABLE IN ACCOUNT:
GL – 328-03-1130; JL – 210356004
Attachments:
Sole Source Forms (5)
Request and Justification Letters
Attachment number 2 \nPage 1 of 1
Item # 12
Public Service Committee Meeting
7/29/2013 12:50 PM
Therapeutic Massage Application
Department:Planning & Development
Caption:Discussion: A request by Sandy Black for a Therapeutic Massage
Operators license to be used in connection with Sandy Black,
LMT NCTMB located at 211 Pleasant Home Rd. District 7. Super
District 10.
Background:This is a Therapeutic Massage Operators application. Ms Black is
a state licensed massage therapist.
Analysis:Tha applicant meets the requirements of the City of Augusta's
Ordinance regulating Massage.
Financial Impact:The applicant will pay a fee of $210.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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