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HomeMy WebLinkAbout2013-07-29-Meeting Agenda Public Service Committee Meeting Commission Chamber- 7/29/2013- 12:50 PM PUBLIC SERVICES 1. Motion to approve the 2014 Cooperative Agreement with CSRA Regional Commission for Senior Nutrition Services for Augusta-Richmond County. Attachments 2. New Application: A. N. 13 - 20: A request by Pritankumar D. Patel for a retail package Liquor, Beer & Wine license to be used in connection with Prime Liquor Store located at 2574 Tobacco Rd. District 4. Super District 9. Attachments 3. New Application: A. N. 13 - 21: A request by Mat Saxon for an on premise consumption Beer license to be used in connection with Mag Company, LLC DBA Moe's Southwest Grill located at 3450 Wrightsboro Rd, Suite #225 D. There will be Sunday Sales. District 3. Super District 10. Attachments 4. New Application: A. N. 13 -22: A request by Jignasa V. Engineer for an on premise consumption Liquor, Beer & Wine license to be used in connection with Mohini, Inc. located at 1370 Gordon Hwy. There will be Dance. District 1. Super District 9. Attachments 5. New Application: A. N. 13 - 24: A request by Veronica McGuire for an on premise consumption Liquor, Beer & Wine license to be used in connection with Perseus located at 730 Broad St. There will be Dance. District 1. Super District 9. Attachments 6. New Application: A. N. 13 - 23: A request by Jignasa V. Engineer for a retail package Beer & Wine license to be used in connection with Mohini, Inc. DBA Motel One located at 1370 Gordon Hwy. District 1. Super District 9. Attachments 7. Motion to approve the reappointment of Mr. Larry Jones to the Construction Advisory Board for a four-year term to serve as the Master Plumber appointee. Attachments www.augustaga.gov 8. Motion to approve Mead & Hunt Work Authorization #5 - Master Plan Update Project as approved by the Augusta Aviation Commission at their June 20, 2013 Meeting. Attachments 9. Motion to approve the minutes of the Public Services Committee held on July 8, 2013. Attachments 10. Provide authorization to Turner Construction Company to award Bid Package #4 (Electrical and Fire Protection) and Bid Package #5 (Exterior Skin, Drywall and Elevators) in the amount of $7,088,986, which provides for ongoing construction of the Augusta Georgia Municipal Building Renovations and Modernization. Attachments 11. Motion to approve Reeves Construction Contract Modification #8 as approved by the Augusta Aviation Commission at their June 20, 2013 meeting. Attachments 12. Approve the expenditure of SPLOST funds dedicated to the Webster Detention Center Phase II and Renovations for sole source purchase of two inmate finger print machines in the amount of $74,261.00 from MorphoTrust USA as requested by the Sheriff’s Office. Attachments 13. Discussion: A request by Sandy Black for a Therapeutic Massage Operators license to be used in connection with Sandy Black, LMT NCTMB located at 211 Pleasant Home Rd. District 7. Super District 10. Attachments Public Service Committee Meeting 7/29/2013 12:50 PM 2014 Cooperative Agreement for Senior Nutrition Program Department:Recreation, Parks and Facilities Department Caption:Motion to approve the 2014 Cooperative Agreement with CSRA Regional Commission for Senior Nutrition Services for Augusta- Richmond County. Background:Augusta Recreation, Parks and Facilities Department operates seven senior nutrition sites throughout the city through a partnership with CSRA Regional Commission which provides state and federal grant funds to provide over 89,000 meals to senior citizens including the home delivery program. Analysis:The agreement provides the mechanism for Augusta to receive $375,014.85 in 2014. Financial Impact:Augusta's match for the 2014 agreement is $24,132.35. Alternatives:1. To approve the 2014 Coperative Agreement with CSRA Regional Commission for Senior Nutrition Services for Augusta- Richmond County. 2. To deny, which would result in forfeiting grant funds and possibly terminating the program. Recommendation:1. To approve the 2014 Coperative Agreement with CSRA Regional Commission for Senior Nutrition Services for Augusta- Richmond County. Funds are Available in the Following Accounts: 220054322 REVIEWED AND APPROVED BY: Finance. Law. Cover Memo Item # 1 Administrator. Clerk of Commission Cover Memo Item # 1 Attachment number 1 \nPage 1 of 1 Item # 1 Public Service Committee Meeting 7/29/2013 12:50 PM Alcohol Application Department:Planning & Development Caption:New Application: A. N. 13 - 20: A request by Pritankumar D. Patel for a retail package Liquor, Beer & Wine license to be used in connection with Prime Liquor Store located at 2574 Tobacco Rd. District 4. Super District 9. Background:This is a new application. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro - rated fee of $2,147.50. Alternatives: Recommendation:Planning & Development recommends approval. The RCSO recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 2 Attachment number 1 \nPage 1 of 2 Item # 2 Attachment number 1 \nPage 2 of 2 Item # 2 Public Service Committee Meeting 7/29/2013 12:50 PM Alcohol Application Department:Planning & Development Caption:New Application: A. N. 13 - 21: A request by Mat Saxon for an on premise consumption Beer license to be used in connection with Mag Company, LLC DBA Moe's Southwest Grill located at 3450 Wrightsboro Rd, Suite #225 D. There will be Sunday Sales. District 3. Super District 10. Background:This is a new application. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro - rated fee of $312.50. Alternatives: Recommendation:Planning & Development recommends approval. The RCSO recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 3 Attachment number 1 \nPage 1 of 2 Item # 3 Attachment number 1 \nPage 2 of 2 Item # 3 Public Service Committee Meeting 7/29/2013 12:50 PM Alcohol Application Department:Planning & Development Caption:New Application: A. N. 13 -22: A request by Jignasa V. Engineer for an on premise consumption Liquor, Beer & Wine license to be used in connection with Mohini, Inc. located at 1370 Gordon Hwy. There will be Dance. District 1. Super District 9. Background:This is a new application. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro - rated fee of $2268.50. Alternatives: Recommendation:Planning & Development recommends approval. The RCSO recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 4 Attachment number 1 \nPage 1 of 2 Item # 4 Attachment number 1 \nPage 2 of 2 Item # 4 Public Service Committee Meeting 7/29/2013 12:50 PM Alcohol Application Department:Planning & Development Caption:New Application: A. N. 13 - 24: A request by Veronica McGuire for an on premise consumption Liquor, Beer & Wine license to be used in connection with Perseus located at 730 Broad St. There will be Dance. District 1. Super District 9. Background:This is a new application. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro - rated fee of $2268.50. Alternatives: Recommendation:Planning & Development recommends approval. The RCSO recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 5 Attachment number 1 \nPage 1 of 2 Item # 5 Attachment number 1 \nPage 2 of 2 Item # 5 Public Service Committee Meeting 7/29/2013 12:50 PM Alcohol Application Department:Planning & Development Caption:New Application: A. N. 13 - 23: A request by Jignasa V. Engineer for a retail package Beer & Wine license to be used in connection with Mohini, Inc. DBA Motel One located at 1370 Gordon Hwy. District 1. Super District 9. Background:This is a new application. Analysis:The applicant meets the requirements of the City of Augusta's Alcohol Ordinance. Financial Impact:The applicant will pay a pro - rated fee of $635.00. Alternatives: Recommendation:Planning & Development recommends approval. The RCSO recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 6 Attachment number 1 \nPage 1 of 2 Item # 6 Attachment number 1 \nPage 2 of 2 Item # 6 Public Service Committee Meeting 7/29/2013 12:50 PM Construction Advisory Board Department:Planning & Development Caption:Motion to approve the reappointment of Mr. Larry Jones to the Construction Advisory Board for a four-year term to serve as the Master Plumber appointee. Background:The term for Mr. Jones on the Construction Advisory Board expired February 2013. Mr. Jones is a resident of Augusta and has volunteered to serve another term. The Construction Advisory Board recommends that Mr. Jones be re-appointed. Analysis:The Construction Advisory Board consists of eleven members and serves in an advisory capacity on matters pertaining to construction. It will conduct mediation hearings to resolve differences of opinions in the interpretation of all construction codes and inspection procedures. The Board will also serve as a liaison between the City of Augusta and builders, developers, design professionals and other disciplines involved in the building industry… The Construction Advisory Board meets bimonthly beginning in January at the Sand Hills Community Center. Financial Impact:N/A Alternatives:Do not appoint Larry Jones to the CAB as the Master Plumber appointee. Recommendation:Approval Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 7 Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 7 Public Service Committee Meeting 7/29/2013 12:50 PM MEAD & HUNT WORK AUTHORIZATION #5 – MASTER PLAN UPDATE PROJECT Department:Augusta Regional Airport Caption:Motion to approve Mead & Hunt Work Authorization #5 - Master Plan Update Project as approved by the Augusta Aviation Commission at their June 20, 2013 Meeting. Background:In an effort to establish a solid plan for development of the Augusta Regional Airport (Airport) in the future, the Augusta Regional Airport Commission, operators of the Airport, along with the Federal Aviation Administration Atlanta Airport District Office (FAA-ADO) have elected to undertake a study to update the Master Plan for the Airport. Analysis:This study will address changes in the Airport’s operational and environment improvement since the completion of previous planning process. These changes will include, but are not limited to: changes in air services patterns; changes in development priorities’ changes in natural environment and land use compatibility considerations; and evolving factors related to proper financial management to enable the airport to meet operational and capital improvement fiscal needs. Financial Impact:Mead & Hunt presented a negotiated proposal for a cost not to exceed $627,557.00. Alternatives:Deny request. Recommendation:Recommend the Augusta Commission approve Mead & Hunt Work Authorization #5 – Master Plan Update, at a cost not to exceed $627,557.00. Funds are Available in the Following Accounts: 551-08-1304/5412110 Cover Memo Item # 8 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 8 AGS- Master Plan Update/TO #5. June 13, 2013 WORK AUTHORIZATION # 5 TO PROFESSIONAL SERVICES AGREEMENT BETWEEN: Augusta Regional Airport (AIRPORT) Augusta, Georgia AND: Mead & Hunt, Inc. (CONSULTANT) A Wisconsin Corporation EFFECTIVE DATE: June ___, 2013 RECITALS This is the fifth Work Authorization to the Professional Services Agreement dated effective February 27, 2013, between the Augusta Aviation Commission (OWNER) and Mead & Hunt, Inc. The Professional Services Agreement effective February 27, 2013, is referred to herein as the Contract. AGREEMENT Services to be Provided. The Scope of Services for Work Authorization #5 includes preparation of a Master Plan Update. The full Scope of Services is defined in Exhibit A. The services shall be provided on a lump sum basis billed on a percentage complete basis by task. Progress payments shall be made in accordance with the Contract. Consideration for Professional Services Contract Length Master Plan Update $627,557.00 18 months Attachment number 1 \nPage 1 of 2 Item # 8 AGS- Master Plan Update/TO #5. June 13, 2013 APPROVAL AND ACCEPTANCE: Approval and acceptance of the WORK AUTHORIZATION including any attachments shall incorporate this document as part of the CONTRACT between the OWNER and the CONSULTANT date February 27, 2013. All work and services defined in this WORK AUTHORIZATION shall be performed in accordance with the terms and conditions of the aforementioned CONTRACT between the OWNER and CONSULTANT.” AUGUSTA AVIATION COMMISSION By: Name: Douglas Lively Title: Chairman, Augusta Aviation Commission Date: By: Name: Gary LeTellier Title: Executive Director, Augusta Regional Airport Date: By: Name: Julie Orwen Title: Administrative Manager, Augusta Regional Airport Date: MEAD & HUNT, INC. By: Name: Gary Siegfried Title: Manager, Aviation Engineering Date: June 13, 2013 Attachment number 1 \nPage 2 of 2 Item # 8 Attachment number 2 \nPage 1 of 27 Item # 8 Attachment number 2 \nPage 2 of 27 Item # 8 Attachment number 2 \nPage 3 of 27 Item # 8 Attachment number 2 \nPage 4 of 27 Item # 8 Attachment number 2 \nPage 5 of 27 Item # 8 Attachment number 2 \nPage 6 of 27 Item # 8 Attachment number 2 \nPage 7 of 27 Item # 8 Attachment number 2 \nPage 8 of 27 Item # 8 Attachment number 2 \nPage 9 of 27 Item # 8 Attachment number 2 \nPage 10 of 27 Item # 8 Attachment number 2 \nPage 11 of 27 Item # 8 Attachment number 2 \nPage 12 of 27 Item # 8 Attachment number 2 \nPage 13 of 27 Item # 8 Attachment number 2 \nPage 14 of 27 Item # 8 Attachment number 2 \nPage 15 of 27 Item # 8 Attachment number 2 \nPage 16 of 27 Item # 8 Attachment number 2 \nPage 17 of 27 Item # 8 Attachment number 2 \nPage 18 of 27 Item # 8 Attachment number 2 \nPage 19 of 27 Item # 8 Attachment number 2 \nPage 20 of 27 Item # 8 Attachment number 2 \nPage 21 of 27 Item # 8 Attachment number 2 \nPage 22 of 27 Item # 8 Attachment number 2 \nPage 23 of 27 Item # 8 Attachment number 2 \nPage 24 of 27 Item # 8 Attachment number 2 \nPage 25 of 27 Item # 8 Attachment number 2 \nPage 26 of 27 Item # 8 Attachment number 2 \nPage 27 of 27 Item # 8 Public Service Committee Meeting 7/29/2013 12:50 PM Minutes Department:Clerk of Commission Caption:Motion to approve the minutes of the Public Services Committee held on July 8, 2013. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 9 Attachment number 1 \nPage 1 of 5 Item # 9 Attachment number 1 \nPage 2 of 5 Item # 9 Attachment number 1 \nPage 3 of 5 Item # 9 Attachment number 1 \nPage 4 of 5 Item # 9 Attachment number 1 \nPage 5 of 5 Item # 9 Public Service Committee Meeting 7/29/2013 12:50 PM Motion to Authorize Turner Construction Company (Construction Manager) to Proceed with Contract Award of Early Release Bid Packages #4 and #5 for the Augusta Georgia Municipal Building Renovations and Modernization. Department:Recreation, Parks and Facilities Caption:Provide authorization to Turner Construction Company to award Bid Package #4 (Electrical and Fire Protection) and Bid Package #5 (Exterior Skin, Drywall and Elevators) in the amount of $7,088,986, which provides for ongoing construction of the Augusta Georgia Municipal Building Renovations and Modernization. Background:Turner Construction Company was selected under RFQ 10-195 as the Construction Manager at Risk for the Augusta Georgia Municipal Building Renovations and Modernization. This is the 4th and 5th bid package completed by the Design team, led by Virgo Gambill Architects. Bids were accepted and reviewed by Turner Construction Company, Virgo Gambill Architects, and the CIPM. Analysis:The following is the lowest responsive, responsible bidder, as determined by Turner Construction Company to perform the work. The Subcontractor pursuant to Exhibit G is as follows: Bid Package Company Trade Location 4 R.L. Wiley Electrical Augusta, GA 4 Key Fire Protection Fire Protection Augusta, GA 5 Glass Service Center Exterior Glazing Augusta, GA 5 Dixie Membrane Roofing Lawrenceville, GA 5 Miller-Clapperton Metal Panels Atlanta, GA 5 Premier Elevator Elevators Covington, GA 5 Georgia Drywall Drywall/ACT Augusta, GA The Scope of Work includes all of the scope identified in each Bid Package for the project and is within the budgeted amount that was estimated for this work. Turner Construction Company has included the bid summary and bid proposals as back-up to support this. Financial Impact:The amount for Bid Package #4 and #5 is a component of the Guaranteed Maximum Price (GMP), which is scheduled to be established and approved in October of 2013. The total GMP is currently budgeted to not exceed $23,415,885.Cover Memo Item # 10 Alternatives:1. To Approve motion. 2. Wait until the Guaranteed Maximum Price is established, which will delay the completion of the facility. Recommendation:1. Provide authorization to Turner Construction Company to award Bid Packages #4 and #5, thus facilitating the start of purchasing and installation of scope associated with the Bid Packages for the Municipal Building Renovations and Modernization project. Funds are Available in the Following Accounts: Augusta Georgia Municipal Building Renovations and Modernization: GL –328-05-1120; JL – 212055101 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 10 Attachment number 1 \nPage 1 of 6 Item # 10 Attachment number 1 \nPage 2 of 6 Item # 10 Attachment number 1 \nPage 3 of 6 Item # 10 Attachment number 1 \nPage 4 of 6 Item # 10 Attachment number 1 \nPage 5 of 6 Item # 10 Attachment number 1 \nPage 6 of 6 Item # 10 Public Service Committee Meeting 7/29/2013 12:50 PM REEVES CONSTRUCTION CONTRACT MODIFICATION #8 – CLOSEOUT OF FRONT DOOR IMPROVEMENT PROJECT Department:Augusta Regional Airport Caption:Motion to approve Reeves Construction Contract Modification #8 as approved by the Augusta Aviation Commission at their June 20, 2013 meeting. Background:The original scope of work provided for the construction of the Front Door Parking Lot Improvements at the Augusta Regional Airport with a contract amount of $4,310,823.10. Subsequent contract modifications increased the contract amount to $4,777,880.96. Analysis:This modification provides a credit of $632.50 to resolve issues discovered during the project’s final inspection. This will bring the total cost of the project to $4,777,248.46. Financial Impact:Original Contract $4,310,823.10 Previous Contract Modifications $ 467,057.86 This Contract Modification(credit)$ 632.50 Revised Contract Total $4,777,248.46 Alternatives:Deny request. Recommendation:Recommend the Augusta Commission approve Reeves Construction Contract Modification #8 – Closeout of Front Door Improvement Project, and accept a credit of $632.50. Funds are Available in the Following Accounts: 551 08 1201-5412110 REVIEWED AND APPROVED BY: Finance. Cover Memo Item # 11 Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 11 Attachment number 1 \nPage 1 of 10 Item # 11 Attachment number 1 \nPage 2 of 10 Item # 11 Attachment number 1 \nPage 3 of 10 Item # 11 Attachment number 1 \nPage 4 of 10 Item # 11 Attachment number 1 \nPage 5 of 10 Item # 11 Attachment number 1 \nPage 6 of 10 Item # 11 Attachment number 1 \nPage 7 of 10 Item # 11 Attachment number 1 \nPage 8 of 10 Item # 11 Attachment number 1 \nPage 9 of 10 Item # 11 Attachment number 1 \nPage 10 of 10 Item # 11 Public Service Committee Meeting 7/29/2013 12:50 PM Sole Sourcing for Two Fingerprint Machines for the Webster Detention Center Phase II and Renovations Department:Recreation, Parks and Facilities Caption:Approve the expenditure of SPLOST funds dedicated to the Webster Detention Center Phase II and Renovations for sole source purchase of two inmate finger print machines in the amount of $74,261.00 from MorphoTrust USA as requested by the Sheriff’s Office. Background:Sole sourcing of the above equipment has been requested by the Sheriff’s Office to maintain standardization with existing equipment and systems; and has been approved by Chief Pat Clayton, on behalf of the sheriff, and by Geri Sams of the Procurement Department. Analysis:Approving the sole sourcing expenditures will move the process along with no delays and provide the equipment requested by the Sheriff’s Office. Financial Impact:This purchase amount will be funded by the project’s FF & E budget. The budget is adequate to cover the cost of this purchase. TOTAL OF PURCHASE IS $ 74,261.00 Alternatives:1. Approve the sole source purchase in the amount of $74,261.00 of two finger print machines as requested by the Sheriff’s Office. 2. Not approve the purchase; however the jail facility operations and inmate processing would be severely compromised. Recommendation:1. To Approve the sole source purchase of two inmate finger print machines in the amount of $74,261.00 from MorphoTrust USA as requested by the Sheriff’s Office. Funds are Available in the Following Accounts: GL – 328-03-1130; JL – 210356004 Cover Memo Item # 12 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 12 Attachment number 1 \nPage 1 of 9 Item # 12 Attachment number 1 \nPage 2 of 9 Item # 12 Attachment number 1 \nPage 3 of 9 Item # 12 Attachment number 1 \nPage 4 of 9 Item # 12 Attachment number 1 \nPage 5 of 9 Item # 12 Attachment number 1 \nPage 6 of 9 Item # 12 Attachment number 1 \nPage 7 of 9 Item # 12 Attachment number 1 \nPage 8 of 9 Item # 12 Attachment number 1 \nPage 9 of 9 Item # 12 Approve Sole Sourcing for Two Fingerprint Machines for the Webster Detention Center Phase II and Renovations CAPTION: Approve the expenditure of SPLOST funds dedicated to the Webster Detention Center Phase II and Renovations, for sole source purchase of two inmate finger print machines in the amount of $74,261.00 from MorphoTrust USA as requested by the Sheriff’s Office BACKGROUND: Sole sourcing of the above equipment has been requested by the Sheriff’s Office to maintain standardization with existing equipment and systems; and has been approved by Chief Pat Clayton, on behalf of the sheriff, and by Geri Sams of the Procurement Department. ANALYSIS: Approving the sole sourcing expenditures will move the process along with no delays and provide the equipment requested by the Sheriff’s Office. FINANCIAL IMPACT: This purchase amount will be funded by the project’s FF & E budget. The budget is adequate to cover the cost of this purchase. TOTAL OF PURCHASE IS $ 74,261.00 ALTERNATIVES: Approve the sole source purchase in the amount of $74,261.00 of two finger print machines as requested by the Sheriff’s Office. Not approve the purchase; however the jail facility operations and inmate processing would be severely compromised. RECOMMENDATION: Approve the sole source purchase of two inmate finger print machines in the amount of $74,261.00 from MorphoTrust USA as requested by the Sheriff’s Office. FUNDS ARE AVAILABLE IN ACCOUNT: GL – 328-03-1130; JL – 210356004 Attachments: Sole Source Forms (5) Request and Justification Letters Attachment number 2 \nPage 1 of 1 Item # 12 Public Service Committee Meeting 7/29/2013 12:50 PM Therapeutic Massage Application Department:Planning & Development Caption:Discussion: A request by Sandy Black for a Therapeutic Massage Operators license to be used in connection with Sandy Black, LMT NCTMB located at 211 Pleasant Home Rd. District 7. Super District 10. Background:This is a Therapeutic Massage Operators application. Ms Black is a state licensed massage therapist. Analysis:Tha applicant meets the requirements of the City of Augusta's Ordinance regulating Massage. Financial Impact:The applicant will pay a fee of $210.00. Alternatives: Recommendation:Planning & Development recommends approval. The RCSO recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 13 Attachment number 1 \nPage 1 of 4 Item # 13 Attachment number 1 \nPage 2 of 4 Item # 13 Attachment number 1 \nPage 3 of 4 Item # 13 Attachment number 1 \nPage 4 of 4 Item # 13