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Home My WebLink About2013-06-10-Meeting Agenda Public Service Committee Meeting Commission Chamber- 6/10/2013- 12:50 PM PUBLIC SERVICES 1. Motion to approve RFP 13-118, Architectural and Engineering Services for Fleming Tennis Center to Johnson Laschober & Associates in the amount of $47,500. Attachments 2. Motion to approve RFP 13-119, Architectural and Engineering Services, for Valley Park to Moreland Altobelli & Associates in the amount of $23,660. Attachments 3. Motion to approve the Sec. 5311 Rural Transit grant amendment between the Georgia Department of Transportation (GDOT) and Augusta, Georgia. Attachments 4. Motion to extend the contract with Heery International for Capital Improvement Program Management on SPLOST projects through April 30, 2015 for an extended contract price increase of $1,646,566 and a revised estimated not exceed contract amount of $11,615,082. (Referred from June 4 Commission meeting) Attachments 5. Discussion of golf course proposals. (Requested by the Administrator) (Referred from May 28 Public Services Committee) Attachments 6. Motion to approve the Selection of Augusta Lawn and Turf, Inc. to provide Augusta Regional Airport with grounds and landscaping services and approve the attached contract as approved by the Augusta Aviation Commission at their May 30, 2013 meeting. Attachments 7. Motion to approve the minutes of the Public Services Committee held May 28, 2013. Attachments 8. Provide authorization to Turner Construction Company to award Bid Package #6, in the amount of $2,021,703, which Attachments www.augustaga.gov provides the Demolition and Abatement for the Augusta Georgia Municipal Building Renovations and Modernization. 9. Presentation by Ms. Steffany Fallen-Elliott regarding the beating of her brother at the Club Pure Platinum. Attachments Public Service Committee Meeting 6/10/2013 12:50 PM Architectural and Engineering Services for Fleming Tennis Center Improvements Department:Recreation, Parks and Facilities Caption:Motion to approve RFP 13-118, Architectural and Engineering Services for Fleming Tennis Center to Johnson Laschober & Associates in the amount of $47,500. Background:Funds were appropriated through SPLOST VI for improvements to the Fleming Tennis Center, owned and maintained by Augusta Recreation, Parks and Facilities Department and managed through a partnership with MACH Academy. Among the improvements the consultant will be tasked with is the design and engineering to rehabilitate five (5) existing courts with new lighting, the construction of a minimum two (2) new lighted courts along with associated site improvements. Analysis:Request for Proposals were issued to a total of seven (7) pre- qualified consultants to provide professional services required for improvements at Fleming Tennis Center. A total of three (3) firms responded to the RFP. After evaluating the proposals based upon criteria established by the Recreation, Parks and Facilities Department and the Procurement Department, the evaluation committee recommends ward of RFP 13-118 to Johnson, Laschober & Associates in the amount of $47,500. Financial Impact:A total of $600,000 has been allocated and approved for improvements at Fleming Tennis Center from SPLOST VI which include costs for design, construction and contingency. Alternatives:1. To Approve and professional services agreement with Johnson Laschober & Associates in the amount of $47,500. 2. Move No Action thus delaying the intended improvements at this tennis complex. Recommendation:1. To Approve Funds are Available Cover Memo Item # 1 in the Following Accounts:328061110 - 213066204 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 1 At t a c h m e n t n u m b e r 1 \ n P a g e 1 o f 1 It e m # 1 Public Service Committee Meeting 6/10/2013 12:50 PM Architectural and Engineering Services for Valley Park Improvemnt Project Department:Recreation, Parks and Facilities Caption:Motion to approve RFP 13-119, Architectural and Engineering Services, for Valley Park to Moreland Altobelli & Associates in the amount of $23,660. Background:Funds were appropriated through SPLOST VI for improvements to the Valley Park, owned and maintained by Augusta Recreation, Parks and Facilities Department. Among the improvements the consultant will be tasked with is the design and engineering for new park development and master planning services for a walking track, playground area, and comfort station. Analysis:Request for Proposals were issued to a total of seven (7) pre- qualified consultants to provide professional services required for improvements at Valley Park. A total of three (3) firms responded to the RFP. After evaluating the proposals based upon criteria established by the Recreation, Parks and Facilities Department and the Procurement Department, the evaluation committee recommends ward of RFP 13-119 to Moreland Altobelli Associates in the amount of $23,600. Financial Impact:A total of $250,000 has been allocated and approved for improvements at Valley Park from SPLOST VI which include costs for design, construction and contingency. Alternatives:1. To Approve and professional services agreement with Moreland Altobelli Associates in the amount of $23,660. 2. Move No Action thus delaying the intended improvements at this neighborhood park. Recommendation:1. To Approve Funds are Available in the Following Accounts: 328061110 - 213066205 Cover Memo Item # 2 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 2 VALLEY PARK | CITY OF AUGUSTA TASK TOTALS RLA PE RA DES INSP KICK OFF MEETING/STAFF AND NEIGHBORHOOD 8 8 DRAFT CONCEPT 4 4 NEIGHBORHOOD MEETING 2 2 FINAL CONCEPT 0 PRELIMINARY PLANS 8 24 40 72 NEIGHBORHOOD MEETING 2 2 FINAL PLANS 4 24 80 108 PERMIT PHASE 4 4 BID PHASE 4 4 CONSTRUCTION PHASE 4 60 64 TOTAL HOURS 40 48 0 120 60 268 Hourly Rates 110 120 130 75 75 $4,400 $5,760 $0 $9,000 $4,500 $23,660 SURVEY LUMP SUM TOTAL FEE $23,660 Staff Key LA - Registered Landscape Architect PE - Professional Engineer RA - Registered Architect DES - CADD Designer INSP - Construction Inspector PROPOSED HOURS MA FEE PROPOSAL 3-25-13 Attachment number 1 \nPage 1 of 1 Item # 2 Public Service Committee Meeting 6/10/2013 12:50 PM Augusta Public Transit Rural Grant Amendment Department:Augusta Public Transit Caption:Motion to approve the Sec. 5311 Rural Transit grant amendment between the Georgia Department of Transportation (GDOT) and Augusta, Georgia. Background:The Augusta-Richmond County Commission annually approves Augusta Public Transit’s Sec. 5311 Rural Transit grant application for providing rural transportation service to the citizens of Augusta-Richmond County. The current grant needs to be amended to supplement the insurance cost (see attached) for the Rural vehicles. Analysis:The approval of this grant amendment will allow Augusta Public Transit and Richmond Transit to continue to provide transportation service to Citizens of Rural Augusta-Richmond County with the additional reimbursement of the insurance expense. Financial Impact:Augusta-Richmond County’s current budget for 2012 and ½ 2013 is $8,000 with a reimbursement of $4,000. The additional $29,628 will give Augusta a reimbursement of $14,814. Alternatives:None. By not approving this amendment, Augusta-Richmond County will lose the additional reimburseement of insurance expense. Recommendation:Approve the amendment. Funds are Available in the Following Accounts: no additional funds required REVIEWED AND APPROVED BY:Cover Memo Item # 3 Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 3 Attachment number 1 \nPage 1 of 1 Item # 3 Public Service Committee Meeting 6/10/2013 12:50 PM Contract Extension with Heery International for Program Management of Capital Improvements Plan Department:Recreation, Parks and Facilities Caption:Motion to extend the contract with Heery International for Capital Improvement Program Management on SPLOST projects through April 30, 2015 for an extended contract price increase of $1,646,566 and a revised estimated not exceed contract amount of $11,615,082. (Referred from June 4 Commission meeting) Background:Heery International has been the Capital Improvements Program Manager for Augusta since 2003. Projects they have managed have included the new Augusta Library, the Augusta Judicial Center and John H. Ruffin Courthouse, Charles B. Webster Detention Center Expansion Phase I, the TEE Center, the Reynolds Street Parking Deck and the Richmond County Sheriff's Administration Building. Analysis:Heery's current extended contract is due to end on July 30, 2013. Program Management services are currently being provided for Webster Dentention Center Phase II, the Municipal Building Renovations, the Transit Operations and Maintenance Facility and Daniel Field Hanger Door Replacement. All projects listed above have progressed to at least late planning stages with significant commitments made in terms of time and money to move these projects forward to completion. The benefits in extending Heery's Program Management Contract are further detailed in the attached correspondence dated May 20, 2013. Financial Impact:The total contract amount which began in 2003 will increase $1,646,566 for a revised estimated not to exceed contract amount of $11,615,082. Alternatives:1. Motion to Extend the contract with Heery International for Capital Improvement Program Management on SPLOST Projects through July 30, 2015 for an extended contract price increase of $1,646,566 and a revised estimated not exceed contract amount of $11,615,082. 2. Move No Action thus delaying these significant projects, potentially costing the City additional dollars to complete due to delays. Cover Memo Item # 4 Recommendation:1. To Approve and extend the contract with Heery International to complete the current projects in design and under construction until July 30, 2013, increasing the contract by $1,646,566. Funds are Available in the Following Accounts: Funds are available in SPLOST allocations for each project. REVIEWED AND APPROVED BY: Cover Memo Item # 4 Attachment number 1 \nPage 1 of 3 Item # 4 Attachment number 1 \nPage 2 of 3 Item # 4 Attachment number 1 \nPage 3 of 3 Item # 4 Public Service Committee Meeting 6/10/2013 12:50 PM Golf Course Proposals Department:Clerk of Commission Caption:Discussion of golf course proposals. (Requested by the Administrator) (Referred from May 28 Public Services Committee) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 5 Public Service Committee Meeting 6/10/2013 12:50 PM Grounds & Landscaping Contract Selection and Approval Department:Augusta Regional Airport Caption:Motion to approve the Selection of Augusta Lawn and Turf, Inc. to provide Augusta Regional Airport with grounds and landscaping services and approve the attached contract as approved by the Augusta Aviation Commission at their May 30, 2013 meeting. Background:Augusta Regional Airport currently has a contract with Augusta Lawn and Turf, Inc to provide airport grounds and landscaping services. This contract expires May 31, 2013. After following the Procurement Department’s Request for Proposal policies and procedures to obtain a new contract, we received seven bids. Augusta Lawn and Turf, Inc. offered the lowest bid. (Please see attached bid tallly sheet) Analysis:Term of new contract is one year, with an additional one-year option. Contractor's annual compensation is $61,581 ($5,131.75 per month). Financial Impact:$61,581.00 annually. Alternatives:Deny request. Recommendation:Approve the request to accept Augusta Lawn and Turf, Inc. as the selection for the airport's grounds and landscaping and have the Mayor execute the contract. Funds are Available in the Following Accounts: 551081113-5212999 REVIEWED AND APPROVED BY: Cover Memo Item # 6 Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 6 CONTRACT FOR GROUNDS AND LANDSCAPING MAINTENANCE AT THE AUGUSTA REGIONAL AIRPORT BETWEEN AUGUSTA GEORGIA AND AUGUSTA LAWN AND TURF, INC. Attachment number 1 \nPage 1 of 62 Item # 6 Grounds and Landscaping Maintenance Contract i Contents SECTION 1 GENERAL CONDITIONS.............................................................................1 1.1 DEFINITIONS ..................................................................................................................... 1 1.2 AUTHORIZED REPRESENTATIVES ...................................................................................... 4 1.3 CHANGES .......................................................................................................................... 4 1.4 TERM ................................................................................................................................ 4 1.5 CONTRACTOR’S PERFORMANCE ...................................................................................... 5 1.6 INDEPENDENT CONTRACTOR/SUBCONTRACTOR ............................................................ 5 1.7 TERMINATION .................................................................................................................. 6 1.8 FORCE MAJEURE ............................................................................................................... 7 1.9 AIRPORT SECURITY REQUIREMENTS ................................................................................ 8 1.10 COMMERCIAL ACTIVITIES ................................................................................................. 9 1.11 RECORDS AND AUDIT ..................................................................................................... 10 1.12 CONTINGENT FEES .......................................................................................................... 10 1.13 RIGHTS AND REMEDIES .................................................................................................. 10 1.14 NON-APPROPRIATIONS .................................................................................................. 10 1.15 REPRESENTATIONS AND WARRANTIES .......................................................................... 11 1.16 ASSIGNMENT .................................................................................................................. 11 1.17 NOTICES .......................................................................................................................... 12 1.18 WAIVER ........................................................................................................................... 13 1.19 COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS ......................................... 13 1.20 INSURANCE ..................................................................................................................... 13 1.21 PATENT INDEMNITY ....................................................................................................... 17 1.22 INDEMNIFICATION AND HOLD HARMLESS ..................................................................... 17 1.23 PERMITS .......................................................................................................................... 17 1.24 WORK PERMITS REQUIRED ............................................................................................ 18 1.25 NON-DISCRIMINATION ................................................................................................... 18 1.26 HAZARDOUS MATERIALS ................................................................................................ 18 SECTION 2 CONTRACTOR SERVICES .......................................................................19 2.1 PERFORMANCE WORK STATEMENT ............................................................................... 19 2.2 SCOPE OF SERVICES ........................................................................................................ 19 2.3 SERVICE FREQUENCY ...................................................................................................... 21 2.4 SERVICE PERFORMANCE STANDARDS ............................................................................ 22 2.4.1 AERATING AND TOP DRESSING ............................................................................. 22 2.4.2 BED MAINTENANCE COMPREHENSIVE.................................................................. 22 2.4.3 EDGE LAWNS/BEDS/GROUND COVER ................................................................... 23 2.4.4 FERTILIZER/TREAT BEDS, LAWNS, PLANTS, AND TREES ........................................ 24 2.4.5 IRRIGATION ............................................................................................................ 24 2.4.6 LITTER CONTROL/POLICING................................................................................... 25 2.4.7 MOWING LAWN(S) ................................................................................................ 25 2.4.8 PARKING LOT AND PEDESTRIAN WALKWAY MAINTENANCE ................................ 26 2.4.9 PRE-RAPID GROWTH SEASON MAINTENANCE ...................................................... 26 2.4.10 SEASONAL PLANTING ............................................................................................ 27 2.4.11 TREE MAINTENANCE TRIMMING /REMOVAL ........................................................ 27 2.4.12 TURF MANAGEMENT ............................................................................................. 28 2.4.13 MISCELLANEOUS SERVICES ................................................................................... 28 2.5 SERVICE PERFORMANCE METHODS ............................................................................... 28 2.5.1 AERATION .............................................................................................................. 29 Attachment number 1 \nPage 2 of 62 Item # 6 Grounds and Landscaping Maintenance Contract ii 2.5.2 BED MAINTENANCE ............................................................................................... 29 2.5.3 BED MULCHING ..................................................................................................... 29 2.5.4 EDGING AND TRIMMING ....................................................................................... 30 2.5.5 FERTILIZING BEDS .................................................................................................. 30 2.5.6 FERTILIZATION LAWNS .......................................................................................... 30 2.5.7 FERTILIZING TREES, SHRUBS AND VINES ............................................................... 31 2.5.8 IRRIGATION/WATERING ........................................................................................ 32 2.5.9 LITTER CONTROL/POLICING AND TRASH REMOVAL ............................................. 32 2.5.10 TURF MANAGEMENT AND MOWING LAWN(S) ..................................................... 32 2.5.11 SHRUBS PRUNING & MAINTENANCE .................................................................... 34 2.5.12 TREES PRUNING & MAINTENANCE ........................................................................ 35 2.5.13 WEED CONTROL .................................................................................................... 35 2.5.14 WEED CONTROL PROGRAM .................................................................................. 36 2.6 SERVICE AREAS ............................................................................................................... 37 2.6.1 AREA 1: INTERIOR GARDENS AREA ....................................................................... 37 2.6.2 AREA 2: PASSENGER TERMINAL PERIMETER AREA .............................................. 37 2.6.3 AREA 3: MAIN ENTRANCE SIGN AREA .................................................................. 37 2.6.4 AREA 4: NORTH ENTRANCE SIGN AREA ................................................................ 38 2.6.5 AREA 5: FIXED BASE OPERATOR (FBO) AREA ........................................................ 38 2.6.6 AREA 6: WEATHER BUREAU AREA ........................................................................ 38 2.6.7 AREA 7: HANGAR ONE AREA ................................................................................ 38 2.6.8 AREA 8: HANGAR TWO AREA ............................................................................... 38 2.6.9 AREA 9: HANGAR THREE AREA ............................................................................. 39 2.6.10 AREA 10: COMMERCIAL PARKING LOTS AREA ..................................................... 39 2.6.11 AREA 11: GEORGIA STATE PATROL HANGAR AREA .............................................. 39 SECTION 3 AIRPORT’S ADMINISTRATOR DUTIES ................................................39 SECTION 4 CONTRACTOR’S EMPLOYEES ..............................................................40 SECTION 5 CONTRACTOR’S COMPENSATION .......................................................41 SECTION 6 NON-PERFORMANCE ..............................................................................42 6.1 ROUTINE WORK THAT IS NOT PERFORMED AND/OR IS PERFORMED IN AN UNACCEPTABLE MANNER .......................................................................................................... 42 6.2 PENALTY FOR WORK THAT IS NOT PERFORMED AND/OR IS PERFORMED IN AN UNACCEPTABLE MANNER .......................................................................................................... 43 SECTION 7 AGREEMENT .............................................................................................43 7.1 ENTIRE AGREEMENT ....................................................................................................... 43 7.2 GOVERNING LAW ........................................................................................................... 43 7.3 LEGAL CONSTRUCTION ................................................................................................... 44 7.4 PRIOR CONTRACTS SUPERSEDED ................................................................................... 44 7.5 COUNTERPARTS .............................................................................................................. 44 7.6 FURTHER ACTS ................................................................................................................ 44 7.7 INSPECTION .................................................................................................................... 44 7.8 AMENDMENTS ................................................................................................................ 44 7.9 TEMPORARY SUSPENSION OR DELAY OF PERFORMANCE OF CONTRACT ..................... 45 7.10 USE OF AUGUSTA, GEORGIA LANDFILL .......................................................................... 45 SECTION 8 SIGNATURE PAGE....................................................................................46 EXHIBIT ONE: AIRPORT SERVICE AREAS ..............................................................47 EXHIBIT TWO: AREA 1 INTERIOR GARDENS .........................................................48 EXHIBIT THREE: AREA 2 PASSENGER TERMINAL PERIMETER ........................49 Attachment number 1 \nPage 3 of 62 Item # 6 Grounds and Landscaping Maintenance Contract iii EXHIBIT FOUR: AREA 3 MAIN ENTRANCE SIGN...................................................50 EXHIBIT FIVE: AREA 4 NORTH ENTRANCE SIGN .................................................51 EXHIBIT SIX: AREA 5 FIXED BASE OPERATOR (FBO)..........................................52 EXHIBIT SEVEN: AREA6 WEATHER BUREAU ........................................................53 EXHIBIT EIGHT: AREA 7 HANGAR ONE ..................................................................54 EXHIBIT NINE: AREA 8 HANGAR TWO ....................................................................55 EXHIBIT TEN: AREA 9 HANGAR THREE ..................................................................56 EXHIBIT ELEVEN: AREA 10 COMMERCIAL PARKING LOTS ..............................57 EXHIBIT TWELVE: AREA 11 GEORGIA STATE PATROL HANGAR ....................58 Attachment number 1 \nPage 4 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 1 of 58 THIS CONTRACT made and entered into this _______ __, 2013 by and between, AUGUSTA GEORGIA, a political subdivision of the State of Georgia, acting through the AUGUSTA AVIATION COMMISSION, whose address is 1501 Aviation Way, Augusta Regional Airport at Bush Field, Augusta, Georgia 30906-9600, hereinafter called “Airport”, and Augusta Lawn & Turf, Inc. whose address is 3618 Phillips Dr. Martinez GA 30907 hereinafter called “Contractor”. WITESSETH: WHEREAS, Augusta, Georgia is the owner and operator of a full service commercial airport known as the Augusta Regional Airport; WHEREAS, Augusta, Georgia has solicited a bid for Contract Grounds and Landscaping Maintenance for the Airport; WHEREAS, the Contractor submitted a bid for said services; and WHEREAS, Augusta, Georgia, on behalf of the Airport, accepted the Contractor’s Bid for said services; OW THEREFORE, in consideration of the mutual covenants, promises, and agreements herein contained, Augusta, Georgia and the Contractor hereby agree as follows: Contractor Services shall be in accordance with the scope of services and all provisions provided herein. SECTION 1 GENERAL CONDITIONS 1.1 DEFINITIONS In addition to the terms that may be defined in the Bid document, which are incorporated herein by reference; the following terms have the following meanings whenever used in the Contract Documents (defined below), or in related documents, the terms or pronouns used in place of them shall be defined as follows: 1.1.1 Administrator. The Airport’s representative assigned to administer this Contract and is responsible for the performance of this Contract on behalf of Airport. 1.1.2 Airport. Augusta Regional Airport. Attachment number 1 \nPage 5 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 2 of 58 1.1.3 Airport Executive Director. The person tasked with the day-to-day operations of the Airport. 1.1.4 Aviation Commission. The Augusta Regional Airport Aviation Commission tasked with the overall administration of the Airport. 1.1.5 Augusta, Georgia or City. Augusta, Georgia Commission. 1.1.6 Change Order. A written order initiated by the Administrator or Airport Executive Director directing the Contractor to perform changes, additions, or deletions in the scope of work. 1.1.7 Contract. The written agreement between Augusta Richmond County and the Contractor for the performance of the work in accordance with the requirements of the Contract Documents. 1.1.8 Contract Documents. The Contract, General Conditions; Special Conditions, Performance Work Statement; Contractor’s Technical and Cost inclusive, together with all addenda, supplemental change orders, required exhibits, submittals and schedules. 1.1.9 Contractor. The individual, partnership, or corporation entering into this Contract with the City for the services as described herein. 1.1.10 Contractor’s Representative. Contractor’s representative in all dealings with Airport. 1.1.11 General Conditions. -The general term comprising all the directions, provisions, and requirements contained herein, entitled “General Conditions” and any Addenda, which may be issued for the Contract. 1.1.12 Hazardous Material. Hazardous material(s) means any hazardous or toxic substance, material, or waste, which is or becomes regulated by any local governmental authority or the United States Government. Hazardous Material(s) include, without limitation, any material or substance which is (i) defined as a “hazardous waste”, “extremely hazardous waste”, or “restricted hazardous waste” or similar term under any laws now or hereafter enacted by the United States or the State of Georgia or any political subdivision thereof, or Attachment number 1 \nPage 6 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 3 of 58 (ii) designated a “hazardous substance” pursuant to the Federal Water Pollution Control Act, 33 U.S.C. § 1317, or (iii) defined as a “hazardous waste” pursuant to the Federal Resource Conservation and Recovery Act, 42 U.S.C.§ 6901 et seq., or (iv) defined as a “hazardous substance” pursuant to the Comprehensive Environmental Response, Compensation and Liability Act, 42 U.S.C. § 9601 et seq. 1.1.13 Non-Performance and/or Unacceptable Work. When the Administrator determines that the Contractor has not perform routine work as described in the Performance Work Statement and/or Scope of Services in any service area, and/or that work has not been performed in accordance with Service Performance Standards and/or Service Performance Methods then appropriate penalties may be applied. 1.1.14 Performance Work Statement. Describes the manner of performing routine work, including detailed technical requirements as to labor, materials, equipment, and methods by which such work is to be performed. 1.1.15 Routine Work/Service. That work/service the Contractor normally performs as defined in the Performance Work Statement and Scope of Services for each service area and performed in accordance with Service Performance Standards or Service Performance Methods. To be acceptable, routine work must be completed in a manner that is approved by the Airport’s Administrator. 1.1.16 Scope of Services. Defines the routine work/services the Contractor shall perform under terms of contract. Contractor shall provide all necessary management, supervision, labor, tools, equipment, materials, vehicles, plants, mulch, and any other such items required to complete any or all of the following services identified herein at any and/or all of the designated Airport service areas. 1.1.17 Airport’s Secured Area. Those Airport areas, which require badged personnel or badged Contractor personnel to escort unbadged Contractor personnel at all times while in secure area. See paragraph 1.9, Airport Security Requirements. Attachment number 1 \nPage 7 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 4 of 58 1.1.18 Subcontractor. Any individual, partnership, or corporation who is contractually bound to the Contractor to perform a specific portion of the total work package under this Contract which is limited to special projects approved by the Administrator. 1.2 AUTHORIZED REPRESENTATIVES 1.2.1 Augusta, Georgia/Airport’s Administrator. Airport’s Representative shall be the Airport’s Executive Director or designee. 1.2.2 Contractor’s Representative(s). The Contractor’s representative (“Contractor’s Representative”) for all dealings with Airport shall be Mr. Larry A. Price, Jr. Contractor’s Representative may be changed upon prior written notice delivered to Airport’s Administrator. 1.3 CHANGES 1.3.1 The City may, during the Contract period, make changes to the Scope of Work, which may result in changes to the general scope of the Contract and its provisions. 1.3.2 The Parties acknowledge that there may be additional need to perform additional grounds work in preparation for the special events, such as the Masters® Golf Tournament, and other special circumstances. 1.3.3 Written/verbal agreements, changes, or amendments to this Contract shall not be binding upon the City or the Airport unless approved and signed by the Aviation Commission in advance of performing work. 1.4 TERM The term of this Contract shall commence as first written above and shall continue for a period of one (1) year from that date, unless terminated earlier by Airport as provided in this paragraph. The Contract may be renewed for one additional year at the sole option of the City. The City shall notify the Contractor at least ninety-(90) days prior to the expiration date of its intent to renew this Contract. Attachment number 1 \nPage 8 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 5 of 58 1.5 CONTRACTOR’S PERFORMANCE 1.5.1 Contractor shall, at its own expense, furnish all necessary management, supervision, labor, technical support and other accessories and services for maintenance, and the performance of other services in the designated service areas as described in these Contract Documents. Such services shall be performed in strict accordance with the General Conditions, Scope of Services, and Performance Work Statement. 1.5.2 Contractor’s performance, as provided in said General Conditions, Scope of Services, and Performance Work Statement, shall be subject to inspection and approval by the Airport Executive Director or his designee. If the Contractor’s performance is, or becomes unsatisfactory, as determined by the Airport Executive Director, an appropriate reduction in payment due will be made from Contractor’s invoice and Contractor will be directed to correct the unsatisfactory performance. The correction of unsatisfactory work shall be at no additional cost to Airport. 1.5.3 No Partnership or Joint Venture. Nothing contained in this Contract will be deemed to create a partnership or joint venture between the City and Contractor or cause the City to be responsible for the debts or obligations of Contractor or any other party. Contractor must not represent to anyone that its relationship to the City is other than as the City’s Contractor. Contractor must act as an independent agent and not as the agent of the City in performing this Contract and shall maintain complete control over its employees and all of its lower-tier suppliers and subcontractors. Nothing contained in this Contract or any lower tier purchase order or subcontract awarded by Contractor will create any contractual relationship between any lower-tier supplier or subcontractor and the City. No act or direction of the City shall be deemed to be the exercise of supervision or control of the Contractor’s performance hereunder. 1.6 INDEPENDENT CONTRACTOR/SUBCONTRACTOR Contractor is acting, in performance of this Contract, as an independent contractor. Personnel supplied by the Contractor or its agents or subcontractors hereunder are not Attachment number 1 \nPage 9 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 6 of 58 the City’s or the Airport’s employees or agents and Contractor assumes full responsibility for their acts. Contractor shall be solely responsible for the payment of compensation to Contractor’s employees. The City shall not be responsible for payment of worker’s compensation, disability benefits, and unemployment insurance or for withholding and paying employment taxes for any Contractor employee, or Contractor’s subcontractors or agent’s employees, but such responsibility shall be solely that of Contractor. This clause of the contract does not prevent the Airport from requiring Contractor to have its employees follow normal rules and guidelines for work performance, redirecting the efforts of the employees to meet the needs of the facilities, performing safety or from requiring Contractor to perform the requirements of this Contract satisfactorily, according to the General Conditions, Scope of Services, Performance Work Statement, Service Performance Standards and Methods described herein. 1.7 TERMINATION 1.7.1 The City may, at its sole option, terminate the Contract with or without cause at any time upon thirty-(30) day’s written notice by certified mail to the Contractor without prejudice to any other right or remedy it may have. 1.7.2 This Contract shall terminate immediately upon written notice by the City upon the occurrence of any of the following circumstances: 1.7.2.1 If, with or without the Contractor’s consent, a receiver, liquidator, trustee or similar administrator is appointed to take charge of all, or substantially all, of its assets; 1.7.2.2 If either the Contractor is adjudged, or becomes bankrupt or insolvent, is unable to pay its debts as they become due, or makes an assignment for the benefit of its creditors; 1.7.2.3 Of any judicial proceedings are commenced by or on behalf of the Contractor pursuant to any bankruptcy, insolvency or debtor relief law; or 1.7.2.4 If the Contractor voluntarily or involuntarily undertakes to dissolve or Attachment number 1 \nPage 10 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 7 of 58 wind-up its affairs. 1.7.3 The City shall be the sole judge of non-performance, which shall include any failure on the part of Contractor to accept the award, to furnish required documents, and/or to fulfill any portion of this Contract within the time stipulated or within thirty (30) days, whichever is earlier. 1.7.4 Upon failure of Contractor to perform any of its obligations hereunder and its failure to cure the default within ten-(10) days after notice thereof, the City may, at its option, terminate this Agreement and or pursue any other remedy at law or in equity. All such remedies are cumulative and may be exercised concurrently or separately. Contractor shall pay the City’s costs and expenses, including attorney’s fees, incurred by the City in exercising any of its rights or remedies hereunder or enforcing any of the terms, conditions, or provisions hereof. 1.7.5 Notice of elective termination pursuant to this paragraph shall be deemed effective on the third business day after the postmark date of the certified mail notice. 1.7.6 This Contract shall terminate automatically and immediately upon the closing of the Airport facilities by The City, or if The City loses the funding necessary to maintain the Contract. Cancellation will be at no cost to The City, except for services already provided. 1.8 FORCE MAJEURE 1.8.1 Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of any such obligation, except the payment of money, is prevented or delayed by any cause, existing or future, which is beyond the reasonable control of the affected party, or by a strike, lockout or other labor difficulty, the settlement of which shall be within the sole discretion of the party involved. 1.8.2 Each party hereto shall give notice promptly to the other of the nature and extent of any Force Majeure claimed to delay, hinder or prevent performance of the services under this Contract. In the event either party is prevented or delayed in Attachment number 1 \nPage 11 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 8 of 58 the performance of this obligation because of such Force Majeure, there shall be an equitable adjustment of the schedule. 1.8.3 Contractor will not be liable for failure to perform or for delay in performance because of Force Majeure, including the following: 1.8.3.1 any cause beyond its reasonable control; 1.8.3.2 any act of God; 1.8.3.3 inclement weather; 1.8.3.4 earthquake; 1.8.3.5 fire; 1.8.3.6 explosion; 1.8.3.7 flood; 1.8.3.8 strike or other labor dispute; 1.8.3.9 any shortage or disruption of or inability to obtain labor, material, manufacturing facilities, power, fuel or transportation from unusual sources, or any other transportation facility; 1.8.3.10 delay or failure to act of any governmental or military authority; 1.8.3.11 any war, hostility or invasion; 1.8.3.12 any embargo, sabotage, civil disturbance, riot or insurrection; 1.8.3.13 any legal proceedings; or 1.8.3.14 failure to act by Contractor’s suppliers due to any cause which Contractor is not responsible, in whole or in part. 1.9 AIRPORT SECURITY REQUIREMENTS Contractor’s employees may be required to operate in Airport’s secure areas. Contractor shall be required to obtain the Airport’s Security Identification Display Area (SIDA) badges for any employee working in the secured area. Contractor shall comply, at its own expense, with the Transportation Security Administration (TSA) and the Airport’s Attachment number 1 \nPage 12 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 9 of 58 security requirements for the Airport including, but not limited to employee training and badges. Contractor shall cooperate with the TSA and the Airport on all security matters and shall promptly comply with any project security arrangements established by the Airport. Compliance with such security requirements shall not relieve Contractor of its responsibility for maintaining proper security for the above-noted items, nor shall it be construed as limiting in any manner Contractor’s obligation with respect to all applicable federal, state and local laws and regulations and its duty to undertake reasonable action to establish and maintain secure conditions at and around the Premises and throughout the Airport. All employees shall be properly badged and comply with all Airport safety and security rules. 1.9.1 The required grounds/landscaping work is described, by area. Any Contractor employees assigned to work in a secured area are required to be “badged” or a “badged” Contractor employee must escort them the entire time they are in these secured areas. 1.9.2 To qualify for the badge, individual must be fingerprinted and have a background investigation completed. In addition, the Airport will conduct a background inquiry and require finger printing of all individuals who will be working on the secured side of the Airport screening point. This may also include collection of appropriate criminal history information, contractual and business associations and practices, employment histories, reputation in the business community and credit reports for the Contractor, as well as, its employees. 1.9.3 Contractor consents to such an inquiry and agrees to make available to the Airport such books and records the Airport deems necessary to conduct the review. 1.9.4 Contractor shall pay all costs associated with providing SIDA badges. 1.9.5 Contractor shall be responsible for any fines assessed by the Federal Aviation Administration (FAA) or Transportation Security Administration (TSA) as a result of the actions of its employees or subcontractors. 1.10 COMMERCIAL ACTIVITIES Neither Contractor nor its employees may establish any commercial activity or issue Attachment number 1 \nPage 13 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 10 of 58 concessions or permits of any kind to third parties for establishing activities at the Airport. 1.11 RECORDS AND AUDIT Contractor and its subcontractors shall maintain records and accounts in connection with all aspects in the performance of this Contract, including those, which will accurately document incurred costs, both direct and indirect, of whatever nature, during and for a period of three (3) years from the expiration or other termination of this Contract, unless otherwise specified by applicable law. The City may examine and copy, at all reasonable times, with advance notification, those records and accounts. Contractor shall maintain all records in a central location in Augusta, Georgia. 1.12 CONTINGENT FEES Contractor warrants that it has not employed or retained any company or person, other than a bona fide employee working for Contractor, to solicit or secure this Contract; and that Contractor has not paid or agreed to pay any company, association, corporation, firm or person, other than a bona fide employee working for Contractor, any fee, commission, percentage, gift or any other consideration contingent upon or resulting from the award or making of this Contract. For the breach or violation of this warranty and upon a finding after notice and hearing, The City may terminate the Contract and, at its discretion, may deduct from the Contract sum, or otherwise recover the full amount of any such fee, commission, percentage, gift or consideration. 1.13 RIGHTS AND REMEDIES The rights and remedies of the City provided in this paragraph are not exclusive and are in addition to any other rights and remedies provided by law or under this Contract. 1.14 NON-APPROPRIATIONS Notwithstanding anything contained in this Contract, if sufficient funds have not been appropriated to support continuation of this Contract for an additional calendar year or an additional term of the Contract, this Contract shall terminate absolutely and without further obligation on the part of the City at the close of the calendar year of its execution or if the City suspends performance pending the appropriation of funds. Attachment number 1 \nPage 14 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 11 of 58 1.15 REPRESENTATIONS AND WARRANTIES In order to induce the City to enter into this Contract, Contractor hereby represents and warrants that as of the date above written that: 1.15.1 Contractor is duly organized and validly existing in good standing under the laws of the state of Georgia in which it is organized, is qualified to do business in all jurisdictions in which it is operating, and has the power and authority to execute and deliver and to perform its obligations under this Contract and the documents to which it is signatory; and 1.15.2 The execution, delivery and performance by Contractor and its undersigned representative(s) of this Contract and other documents to which Contractor is a signatory do not require the approval or consent of any other person, entity or government agency and do not result in any breach of any agreement to which Contractor is a party or by which it is bound; and 1.15.3 The execution, delivery and performance by Contractor of this Contract and other documents to which it is a signatory have been du1y authorized by all necessary action, and constitute legal, valid and binding obligations of Contractor, enforceable against Contractor in accordance with its terms; and 1.15.4 No action, suit or proceeding to which Contractor is a party is pending or threatened that may restrain or question this Contract, or any other document to which it is a signatory, or the enjoyment of rights or benefits contemplated herein; and 1.15.5 Contractor has all State of Georgia Licenses and permits required for the performance of Landscaping and Grounds Maintenance services and shall only use properly licensed and trained persons to perform such services. 1.16 ASSIGNMENT Without the prior written consent of the City, Contractor may not assign, transfer or convey any of its interests under this Contract, nor delegate any of its obligations or duties under this Contract except as provided herein. 1.16.1 Consent of the City Required. Any assignment of this Contract or rights under Attachment number 1 \nPage 15 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 12 of 58 this Contract, in whole or part, without the prior written consent of the City will be void, except that, upon ten-(10) calendar days prior written notice to the City, Contractor may assign monies due or to become due under this Contract. Any assignment of monies will be subject to proper setoffs in favor of the City and to any deductions provided for in this Contract. 1.16.2 No Relief of Responsibilities. No assignment will be approved which would relieve Contractor of its responsibilities under this Contract. 1.16.3 Parties Bound. This Contract will be binding upon and inure to the benefit of the City and Contractor and their respective successors and assigns. 1.17 NOTICES 1.17.1 Delivery. All notices given by either party to the other under this Contract must be in writing and delivered by: (i) regular mail, postage prepaid; (ii) certified or registered mail; (iii) facsimile; or (iv) hand- delivery, to the parties at the addresses and facsimile numbers set forth in the Clause titled “Addresses”. 1.17.2 Receipt. Notices sent by mail will be deemed to be received upon deposit in the mail, properly addressed. Notices sent by certified or registered mail will be deemed to be received upon the date of the acknowledgment. Notices sent by facsimile will be deemed to be received upon successful transmission to the proper facsimile number. Notices delivered by hand- delivery will be deemed to be received upon acceptance by the respective party or its agent. 1.17.3 Change of Address or Facsimile Number. Either party may, at any time, change its respective address or facsimile number by sending written notice to the other party of the change. 1.17.4 Addresses. To AUGUSTA, GEORGIA: To CONTRACTOR: Augusta Regional Airport Augusta Lawn & Turf, Inc. Attn Executive Director Attn: Mr Larry A. Price, Jr. 1501 Aviation Way 3618 Phillips Dr. Augusta, Georgia 30906 Martinez, GA 30907 Telephone: (706) 7898-3236 Telephone: (706) 868-8696 Attachment number 1 \nPage 16 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 13 of 58 With a copy to: Augusta General Counsel Augusta Richmond County Department of Law 501 Greene St. Augusta, Georgia 30901 1.18 WAIVER The failure of the City to seek redress for any violation of or to insist upon the strict performance of, any term of this Contract will not prevent a subsequent violation of this Contract from being actionable by the City. The provision in this Contract of any particular remedy will not preclude the City from any other remedy. 1.19 COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS Contractor covenants and agrees that it, its agents and employees shall comply with all Georgia, county, state, and federal laws, Airport Rules and Regulations, and City ordinances applicable to the work to be performed under this Contract, and that it shall obtain all necessary permits, pay all license fees and taxes to comply therewith. Further, Contractor agrees that it, its agents, and employees will abide by all rules, regulations, and policies of Airport during the term of this Contract, including any renewal periods. 1.20 INSURANCE 1.20. During the term of this Contract, Contractor shall provide, pay for, and maintain with companies reasonably satisfactory to the City and the Aviation Commission, the types of insurance as set forth in the City Code, and Georgia law as the same may be amended from time to time, and as described herein. All insurance shall be issued by insurance companies eligible to do business in the State of Georgia and Best Rated A- or equivalent. In the event of a conflict between the provisions of the City Code and this Contract, the more stringent requirement shall govern. In no event shall Contractor maintain any insurance less than the requirements set forth in the City Code, as amended. 1.20.2 All liability policies of Contractor and its subcontractors shall provide coverage that includes, or has the same substantive effect as the following: Attachment number 1 \nPage 17 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 14 of 58 1.20.2.1 The City the Aviation Commission, and each of its Commissioners, officers, agents, elected representatives, volunteers, and employees, in their respective capacities as such, shall be additional insured hereunder with respect to the products, premises, and operations of the named insured. 1.20.2.2 It is agreed that this insurance policy shall apply as primary, and any insurance and/or self-insurance as may be maintained by the City, the Aviation Commission, or its Commissioners, officers, agents, elected representatives, volunteers, and employees shall apply in excess of, and shall not contribute with insurance provided by this policy.” 1.20.2.3 This insurance shall not be materially changed, altered, canceled, or non-renewed until after thirty-(30) days advanced written notice has been given to Augusta, Georgia except that only ten-(10) days notice shall be required in the event of cancellation due to non- payment of premium.” 1.20.3 All such evidence of insurance shall be in the form of certificates of insurance satisfactory to the City and its Risk Manager, accompanied by a certified true copy of an endorsement to each policy containing the above language. Properly executed certificates of insurance shall evidence the insurance coverage and limits required. The authorized representative of the insurance company shown on the certificate shall sign these certificates. The required policies of insurance shall comply with the laws of the State of Georgia. 1.20.4 If at any time the Executive Director requests a written statement from the insurance company as to any impairment to the aggregate limit, Contractor shall promptly authorize and have delivered such statement to the Aviation Commission. Contractor authorizes the Aviation Commission and/or the City’s Risk Manager to confirm with Contractor’s insurance agents, brokers, and insurance companies all information furnished. 1.20.5 The acceptance of delivery to the City and the Aviation Commission of any Attachment number 1 \nPage 18 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 15 of 58 certificate of insurance evidencing the insurance coverage and limits required under this Contract does not constitute approval or acceptance by the City or the Aviation Commission that the insurance requirements in this Contract have been met. No operations shall commence at the Airport unless and until the required certificates of insurance are in effect and approved by the City’s Risk Manager. 1.20.6 The Contractor and the City understand and agree that the minimum limits of the insurance herein required may, from time to time, become inadequate, and Contractor agrees that it will increase such minimum limits upon receipt of written notice defining the basis of the increase. The Contractor shall furnish the City, within sixty-(60) days of the effective date thereof, a certificate of insurance evidencing that such insurance is in force. 1.20.7 Contractor’s insurance companies or its authorized representative shall give the City and the Aviation Commission thirty (30) days prior written notice of any cancellation, intent not to renew, or material reduction in any policy’s coverage, except in the application of the Aggregate Limit Provisions. In the event of a reduction to the Aggregate Limit, it is agreed that immediate steps will be taken to have the prior Aggregate Limit reinstated. 1.20.8 If at any time, the Airport Executive Director requests a written statement from the insurance companies as to any impairment(s) to the Aggregate Limit, prompt authorization and delivery of all requested information will be given to the Aviation Commission. Renewal Certificates of Insurance must be provided to the City and Aviation Commission as soon as practical but in every instance prior to expiration of current coverage. 1.20.9 The amounts and types of insurance shall conform to the following minimum requirements with the use of Insurance Service Office policies, forms, and endorsements or broader, where applicable. Notwithstanding the foregoing, the wording of all policies, forms, and endorsements must be reasonably acceptable to the City and Aviation Commission. 1.20.10 Workers’ Compensation and Employer’s Liability Insurance shall be Attachment number 1 \nPage 19 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 16 of 58 maintained in force by Contractor during the term of this Contract for all employees engaged in the operations under this Contract. The limits of coverage shall not be less than: Workers’ Compensation Georgia Statutory Employer’s Liability $1,000,000 Limit Each Accident 1,000,000, Limit Disease Aggregate $1,000,000, Limit Disease Each Employee 1.20.11 Property Damage. Property damage liability insurance including coverage of motor vehicle, business auto liability insurance, including Hired and Non- Owned Automobile Liability with limits not less than five million dollars ($5,000,000), naming Augusta, Georgia and the Aviation Commission as an additional insured. 1.20.12 Contractor shall maintain in force throughout the term of this Agreement, One million dollars ($1,000,000) in Broad Form Comprehensive General Liability insurance. 1.20.13 Automobile Liability Insurance. Covering all owned, non-owned and hired vehicles, used in connection with the work as set forth in section above. These policies must be endorsed to indicate that any premium, whether deposit or final, will be the sole obligation of the Contractor. 1.20.14 Contractual Liability Insurance. Covering all liability arising out of the terms of the Contract Documents, in amount as indicated above. 1.20.15 The Commercial General Liability Insurance coverage as required in the paragraph above shall include those classifications, as listed in Standard Liability Insurance Manuals, which are applicable to the operations of the Contractor in the performance of this Contract. 1.20.16 Herbicide and pesticide environmental liability coverage with limits no less than five million dollars ($5,000,000). 1.20.17 Within sixty (60) days of the effective date thereof or any subsequent term, Contractor shall provide Airport with certificate(s) of insurance evidencing that Attachment number 1 \nPage 20 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 17 of 58 such insurance as described herein be in force. Insurance binder letter(s) or a Certificate(s) of Insurance as described above must be sent to the address below with a copy to the City address in paragraph 1.17.4 above: Augusta, Georgia of Augusta Risk Manager 530 Greene Street Room 217 Augusta, Ga. 30901 (706) 821-2502 (Fax) 1.21 PATENT INDEMNITY Except as otherwise provided, the Contractor agrees to indemnify the City and its Board of Commissioners, officers, agents and employees against liability, including costs and expenses for infringement upon any letters or patent of the United States arising out of the performance of this Contract or out of the use or disposal by or for the account of the City of supplies furnished or construction work performed hereunder. 1.22 INDEMNIFICATION AND HOLD HARMLESS Except where, and to the extent caused by the gross negligence of Augusta- Richmond County, the Aviation Commission, their agents, employees, contractors, officers or, Contractor shall protect, defend, reimburse, indemnify, and hold Augusta, Georgia, the Aviation Commission, its members, agents, employees, and elected officers and each of them, free and harmless at all times as set forth in Augusta, Georgia Code, and particularly Article 1, Chapter 3, Division 1, Section 1-3-8.5, Indemnity and Insurance, as the same may be amended from time to time, and described herein. In the event of a conflict between the provisions of Augusta- Richmond County Code and this Contract, the broader requirement shall govern. 1.23 PERMITS Contractor shall obtain and maintain at all times all necessary licenses, permits and certifications to perform the work described in the Contract. Contractor shall furnish copies of all licenses, permits, and certifications to the Administrator. Attachment number 1 \nPage 21 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 18 of 58 1.24 WORK PERMITS REQUIRED Contractor agrees and acknowledges that its employees and agent’s employees, as well as any subcontractors or subcontractors’ personnel, working on the Contract must be United States citizens, or must be lawfully admitted for residence and be permitted to work in the United States under the Immigration and Naturalization Act, 8 U.S.C. 1101, et seq. 1.25 NON-DISCRIMINATION The Contractor shall not discriminate against any employee, or applicant for employment, because of race, creed, religion, color, sex or national origin, marital status, physical handicap or sexual orientation. Further, Contractor agrees, for itself, its personal representatives, successors in interest, and assigns, as a part of the consideration hereof, that (1) no person on the grounds of race, color, or national origin shall be excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination in the use Airport, (2) in the furnishing of services at Airport, no person on the grounds of race, color, or national origin shall be excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination, and (3) Contractor shall use Airport facilities in compliance with all other requirements imposed by or pursuant to 14 CFR Part 152 and Title VI of the Civil Rights Act of 1964 and 49 CFR, Subtitle A, Part 21, Nondiscrimination in Federally Assisted Programs of the Department of Transportation, and as such Title and Regulations may be amended. 1.26 HAZARDOUS MATERIALS Contractor shall not cause or permit any Hazardous Material to be brought, kept or used in or about the Airport by Contractor, its agents, employees, subcontractors, or invitees. Without limiting the foregoing, if the presence of any Hazardous Material in the Airport caused or permitted by Contractor results in any contamination of the Airport, Contractor shall promptly take all actions at its sole expense as are necessary to return the Airport to the conditions existing prior to the introduction of such Hazardous Material to the Airport; provided that Airport ‘s approval of such actions, and the corrective actions to be used by Contractor in connection therewith, shall first be obtained. Attachment number 1 \nPage 22 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 19 of 58 1.26.1 Contractor shall use only pesticides that are in compliance with 7 U.S.C. §136 et seq. The Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA) provides for federal regulation of pesticide distribution, sale, and use. All pesticides distributed or sold in the United States must be registered (licensed) by EPA. Before EPA may register a pesticide under FIFRA, the applicant must show, among other things, that using the pesticide according to specifications “will not generally cause unreasonable adverse effects on the environment.’’ FIFRA defines the term ‘‘unreasonable adverse effects on the environment’’ to mean: ‘‘(1) any unreasonable risk to man or the environment, taking into account the economic, social, and environmental costs and benefits of the use of any pesticide, or (2) a human dietary risk from residues that result from a use of a pesticide in or on any food inconsistent with the standard under section 408 of the Federal Food, Drug, and Cosmetic Act.’’ Contractor shall comply with the Georgia Pesticide and Use Application Act. 1.26.2 All solid waste and yard trimmings shall be disposed of in accordance with Georgia law. SECTION 2 CONTRACTOR SERVICES 2.1 PERFORMANCE WORK STATEMENT The Contractor shall provide comprehensive maintenance and upkeep of the grounds and landscaping on the Airport service areas as described herein. This shall include, but not be limited to, the operation and maintenance of irrigation systems, fencing, sidewalks, parking lots, driveways, patios, plazas, benches, lawns, ground covers, steps, plantings, beds, shrubs, flowers, trees, signage, preparation for special events, policing, litter removal, emptying and maintenance of exterior trash containers, leaf collection and removal, turf management and related activities. 2.2 SCOPE OF SERVICES The Contractor shall provide all necessary management, supervision, labor, tools, equipment, materials, vehicles, plants, mulch and any other such items required to complete any or all of the following service task(s) at any or all of the designated Airport Attachment number 1 \nPage 23 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 20 of 58 service areas. Frequency of service will not be less than specified herein. 2.2.1 Aerating and topdressing, 2.2.2 Bed Maintenance, 2.2.3 Edge lawns/beds/ground cover, 2.2.4 Fertilizing/treating beds, lawns, shrubs, and trees including application of fertilizer, pre-emergent, pesticides, herbicides and other necessary treatment(s), 2.2.5 Irrigation system maintenance/watering, 2.2.6 Litter control/policing including leaf collection and removal, 2.2.7 Mowing lawns, 2.2.8 Parking lot and pedestrian walkway maintenance apply soil sterilants, 2.2.9 Pre-rapid growth season maintenance, 2.2.10 Seasonal Planting, 2.2.11 Tree Maintenance Trimming/Removal, 2.2.12 Turf management; and 2.2.13 Miscellaneous landscaping and grounds maintenance services such as preparation for Masters© Golf Tournament support and special events as requested and approved by the Aviation Commission. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK Attachment number 1 \nPage 24 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 21 of 58 2.3 SERVICE FREQUENCY Contractor shall perform service tasks at least as frequently and identified in table below. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK Service/Task Service Frequency Aerating and Top Dressing As required, at least annually Beds Maintenance Comprehensive 4/yr Police Beds Daily Beds Prune Shrubs/hedges Annually Beds Replenish mulch and turn Spring replenish. As required/Bi-weekly routine maintenance. Beds Trim Shrubs/hedges 6/yr Beds Weed Control Bi-weekly or as weeds appear Pre-emergent in Spring and as required routine Edge Lawns/beds/ground cover Following mowing and after edging or trimming vegetation Fertilize/treat beds ongoing Fertilize/treat lawns 3/yr, March, July, & November Fertilize/treat plants & trees Bi-annually in March and November Irrigation/Watering A/R for effective and efficient plant health Leaf collection and removal Seasonal as required Litter Control/Policing Daily Mowing Lawns 4 to 7 day cycle during rapid growth 10 to 14 day cycle during slow growth. Parking lot and pedestrian walkway apply soil sterilants Daily and Ongoing as required Power blow parking lots Daily and following mowing & bed maintenance Power blow roadways Daily and following mowing & bed maintenance Power blow walkways Daily and following mowing & bed maintenance Pre-Rapid Growth Season Maintenance Annually between February and mid-March Seasonal Planting Ongoing as required Grass over seeding in Fall with perennial rye Tree Maintenance Routine A/R ongoing Turf Management Ongoing program in which the service areas are continually evaluated and appropriate action taken to present a consistent appearance. Miscellaneous Services As required for special events and general neat appearance of property, etc Attachment number 1 \nPage 25 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 22 of 58 2.4 SERVICE PERFORMANCE STANDARDS Service tasks and functions must be performed routinely, and completed in a professional manner in order to achieve the highest level of quality necessary to maintain the appearance of Airport service areas. See Section 2.5, for Service Performance Methods. 2.4.1 AERATING AND TOP DRESSING Grass and turf areas shall be aerated as necessary. When poor soil conditions become evident, the Contractor shall aerate and use a top dressing material such as silica sand on these turf areas to improve the soil structure. Frequency: Aerate and top dress as necessary, at least annually. 2.4.2 BED MAINTENANCE COMPREHENSIVE 2.4.2.1 Comprehensive bed maintenance including shrubs, hedges, and planted and unplanted beds includes: 2.4.2.1.1 fertilization of the plantings; 2.4.2.1.2 turning, refreshing, and replacement of mulch and ground cover; 2.4.2.1.3 trimming along the edges of the beds; and 2.4.2.1.4 replacement of any protective barriers. 2.4.2.2 All shrubbery and other plantings within the described service areas are the responsibility of the Contractor. The maintenance of the shrubbery/hedges also includes the maintenance of beds around the shrubbery, and other adjacent ground cover and beds within the area. 2.4.2.3 Weed control in most areas may be in the form of a pre-emergent spring application. In addition, a combination of contact sprays and minimal manual cultivation shall be required on a bi- weekly or monthly schedule. Attachment number 1 \nPage 26 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 23 of 58 Frequency: · At least four (4) times per year comprehensive bed maintenance shall be performed for combined shrub and flowerbeds. · On a daily basis, all beds shall be policed for litter and other foreign debris. · At least one (1) time per year or as needed in order to maintain an attractive appearance, all shrubs and other plantings, should be pruned. · Shrubs and other plantings should be pruned as frequently as required so that they never obstruct signage. · The mulch should be replenished each spring, or as needed due to decay or material dispersal. · As the mulch or ground cover becomes matted, it is to be turned and freshened as necessary. · At least six (6) times per year or as needed, all shrubs and other plantings, which require trimming, should be to maintain an attractive appearance. · On a bi-weekly basis, or as they appear, weeds shall be removed from the beds. · Pre- emergent in spring and bi- weekly or monthly continuous minimal manual cultivation for weed control. 2.4.3 EDGE LAWNS/BEDS/GROUND COVER Contractor should edge lawns, beds and ground covers to be neat and presentable in appearance and not overhang into public areas/walkways. Frequency: · As required, to control vegetation within defined areas. · Prior to or immediately after mowing and after edging and trimming vegetation. Attachment number 1 \nPage 27 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 24 of 58 2.4.4 FERTILIZER/TREAT BEDS, LAWNS, PLANTS, AND TREES This includes the application of fertilizer, pesticides, herbicides, and other necessary treatments to all service areas. The application of various chemicals shall be limited to those chemicals that are deemed acceptable by the state of Georgia and federal Environmental Protection Agency and have been approved for use at Airport. Contractor shall provide MDS sheets to Administrator. The application of these chemicals shall be as follows: Frequency: · As determined by the Contractor or as needed, apply insecticide and fungicide to plant life. · Three (3) times per year in March, July, and November, apply dry fertilizer applied to lawn areas. · Two (2) times per year, in March and November apply dry fertilizer applied to plants, trees, and other plantings. · Pre-emergent in spring and bi- weekly or monthly continuous minimal manual cultivation for weed control. · On an ongoing basis during the year, apply foliage spray fertilizer. 2.4.5 IRRIGATION 2.4.5.1 The Contractor shall be responsible for the irrigation of the lawns, shrubs, and other landscaped areas. Irrigation shall be accomplished by irrigation system, and/or manually when irrigation system is not available. Contractor is responsible for effective and efficient use of irrigation system. 2.4.5.2 Irrigation systems shall be adjusted to not water roadways, sidewalks, i.e., those areas that do not require water. 2.4.5.3 Contractor shall be responsible for troubleshooting irrigation system problems and notifying the Airport’s Administrator of any items required to return system to full operation. Frequency: The Contractor shall continuously evaluate the need to Attachment number 1 \nPage 28 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 25 of 58 modify the irrigation system, and shall so schedule the irrigation work on an as-needed basis for effective and efficient plant health. 2.4.6 LITTER CONTROL/POLICING 2.4.6.1 Contractor personnel shall be responsible for the pickup and disposal of litter, trash, fallen leaves, and other debris from the designated service areas. Emphasis is to be placed on the policing and cleaning of areas such as parking lots, walkways, and roadways. The site shall be completely free from litter, debris, trash, leaves, and any other unwanted substances or items on the ground, in shrubs, flowerbeds, paved areas, or trees. Frequency: Litter control/policing shall be performed daily at the beginning of the day on a priority basis and prior to any other grounds functions. 2.4.6.2 Fallen leaves should be collected as necessary and removed from the Airport property. Frequency: Daily, as required during season. 2.4.7 MOWING LAWN(S) Mowing lawns includes the uniform mowing of all lawns, weed eating around obstacles, edging of all sidewalks and surface areas which abut the grass areas, and blowing off and/or removing mowing grass clippings and debris from roadways, walkways, and parking lots. Contractor shall ensure that all assigned personnel wear proper and appropriate personal protective gear, eye and hearing protection, and boots. Frequency: The frequency for grass cutting and edging will vary depending on the season. The grass should be maintained on a four (4) to seven (7) day cycle during the rapid growing season and a ten (10) to fourteen (14) day cycle in the slow growing season. The grass mowing and edging shall be on a scheduled, continuous basis to present a consistent appearance. All clippings shall be disposed of in compliance with Georgia law. Attachment number 1 \nPage 29 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 26 of 58 2.4.8 PARKING LOT AND PEDESTRIAN WALKWAY MAINTENANCE 2.4.8.1 Contractor shall power blow parking lots, roadways, and pedestrian walkways to present a clean and neat appearance and to prevent tripping hazards. Debris should be collected and removed from Airport property. Frequency: Daily and following mowing and bed maintenance. 2.4.8.2 To control unwanted grass and weeds growing in the roadway cracks, walkway cracks, etc. Contractor shall apply soil sterilants to cracks in walks, islands and other paved surface areas. The application of various chemicals shall be limited to those chemicals that are deemed acceptable by the state of Georgia or federal Environmental Protection Agency and have been approved for use at an airport. Contractor shall provide MDS sheets to Administrator for all chemical used. Frequency: Daily, as needed. The Contractor shall apply soil sterilants on an ongoing basis during the year 2.4.9 PRE-RAPID GROWTH SEASON MAINTENANCE Activities should include: 2.4.9.1 All outlying grounds shall be checked for accumulation of debris, including branches, leaves and miscellaneous trash. Cleanup should include all service areas. 2.4.9.2 All mulch beds should be refurbished. Turn over the top layer of mulch and add material as needed, maintaining two to three inches of cover. 2.4.9.3 Conduct soil testing, on a 2 to 3 year cycle, including turf areas and shrub and planting beds. 2.4.9.4 A one-time application of dormant oil spray should be applied during this period. Attachment number 1 \nPage 30 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 27 of 58 2.4.9.5 Apply soil sterilants to walks, islands and other paved surface areas as needed. 2.4.9.6 Edging of all curbs, walks and mulch areas. 2.4.9.7 In some areas, an initial mowing of all turf areas to remove dormant or dead accumulation of grass. 2.4.9.8 Complete seasonal planting in all prescribed areas, islands, and planters. Frequency: Depending upon conditions, seasonal commencement of activities usually begins between February and mid-March. 2.4.10 SEASONAL PLANTING This function shall take place as required to maintain seasonal flowers, winter grass (with perennial rye) etc in all prescribed service areas, islands, planters, main entrance sign area, and north entrance sign area. Contractor shall coordinate seasonal plantings with the Airport’s Administrator. Frequency: · Ongoing as required. · Grass over seeding with League Master 50 lbs 3-way blend PRG OR 14657 perennial rye grass in fall and as required when over seeding does not provide desired results. 2.4.11 TREE MAINTENANCE TRIMMING /REMOVAL Tree maintenance trimming/removal maintenance includes the trimming and removal of debris. Low tree branches should be shaped (consistent to a height of 6’0” or high enough to allow vehicle drivers unobstructed view of signage). Dead wood should be removed and dead tree removal shall be routine. The trimming of large hedges, shrubs, bushes, trees and other plants shall be an ongoing process, which will be determined on a priority basis for trees, and as needed for other plants. 2.4.11.1 The appearance of the trees will be consistent throughout the site. Attachment number 1 \nPage 31 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 28 of 58 The final shape of hedges and trees will be consistent with the guidelines provided by the Administrator. 2.4.11.2 Contractor shall not remove any tree except as provided by Augusta- Richmond County’s Tree Ordinances, unless directed to do so by the Administrator. 2.4.11.3 Trees should be trimmed so as not to obstruct signage. Frequency: This function shall take place on a routine basis and as needed depending upon needs caused by severe weather, wind, or other occurrences to maintain desired tree standards. 2.4.12 TURF MANAGEMENT Turf management shall include the uniform mowing of all lawns, weed eating around obstacles, edging of all sidewalks and surface areas, which abut the grass areas, blowing off and/or removing mowing grass clippings and debris from roadways, walkways, and parking lots and planting of seasonal grass. Frequency: Turf management is an ongoing program in which the service areas are continually evaluated and appropriate action taken to present a consistent appearance. 2.4.13 MISCELLANEOUS SERVICES 2.4.13.1 Baggage carts should be returned to the front of the main terminal when found within other service areas. 2.4.13.2 Additional landscaping services Masters Golf Tournament and other events 2.4.13.3 Other related grounds and landscaping maintenance activities as requested and approved by Aviation Commission. Frequency: Timely and as required for special events. 2.5 SERVICE PERFORMANCE METHODS The following service task methods shall be followed to ensure proper grounds Attachment number 1 \nPage 32 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 29 of 58 maintenance. 2.5.1 AERATION 2.5.1.1 Aeration should be a standard practice in association with fertilizing, liming, and over-seeding. Care should be taken in any spring aeration so as not to interfere with a barrier layer of pre- emergent chemicals. In heavy and compacted soils, it may be necessary to utilize slit aeration as the means of penetration. All turf areas shall be aerated a minimum of once per year by means of removing soil material from the ground, which includes a cylindrical core or spoon. Areas susceptible to excessive foot traffic and compaction, should be aerated a minimum of two times per year. 2.5.1.2 Prior to operation, the aeration equipment should be inspected for fluid levels, belts, drives and other operating deficiencies. A checkerboard pattern is recommended with a 3-6 inch overlap for walk behind machines and 12-18 inch overlap for towed units, to assure aeration of all turf areas. 2.5.2 BED MAINTENANCE Routine maintenance of shrubbery and landscape beds should include a continuing program of trash collection and removal, mulch restoration, the removal and replacement of individual plantings (seasonal planting), fertilization and weed control. 2.5.3 BED MULCHING Mulching shall be used as a practical means to reduce evaporation, prevent excessive soil temperatures and provide an acid condition of surface soil for acid- loving plants. Peat, wood chips, decomposed sawdust, pine straw, hay and similar materials are suitable for mulching. These shall be applied in surface layers to 2 to 3 inch depths around the base of plants, extending as far from central stems as the leaf canopy. Planting beds shall be mulched Attachment number 1 \nPage 33 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 30 of 58 completely within the defined borders of the bed. 2.5.4 EDGING AND TRIMMING 2.5.4.1 Edging should be completed at approximately every two to four mowings and should produce a 1/2 “by 2” trench at the transition edge. Edging should be performed around all buildings, walkways, trees, shrubs, beddings, fences, walls, curbs or other fixed or permanent structures. 2.5.4.2 Prior to commencing edging or trimming, the equipment operator should check gasoline levels and other fluid levels, and inspect the trimmer for safety and performance, including trimming string spool supply, loose fittings, bolts or screws. For trimmers/edgers with rigid blades, the blade shall be kept sharp and it shall be replaced when it becomes shorter than manufacturers’ recommendations. 2.5.4.3 The equipment operators shall wear safety glasses at all times when operating a trimmer/edger. The operator shall be aware of pedestrians near the work area and shall cease edging/trimming if a pedestrian is close enough to be struck by loose material thrown by the equipment. 2.5.4.4 At no time should a rigid blade edger be used along walks with brick pavers, quarry tile, ceramic tile or other such surfaces. String trimmers shall be used in those areas. 2.5.5 FERTILIZING BEDS Fertilization may be accomplished in the spring using a balanced controlled release fertilizer in a granular liquid form. 2.5.6 FERTILIZATION LAWNS Fertilizers shall be applied to soil to establish and maintain healthy and vigorous growth. The Contractor shall utilize commercial fertilizers, which generally contain nitrogen, phosphate, and potash. Contractor acknowledges Attachment number 1 \nPage 34 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 31 of 58 that the amount of each element required depends upon the type of soil, the vegetation desired, and the climate and shall perform an analysis of the soil to determine the type of fertilizer necessary. 2.5.6.1 Fertilizers containing one or more of the three main elements are available commercially and the percentage of each element is indicated on the tag or label of the bag. 2.5.6.2 The principal plant food elements are to be properly balanced when growing grasses and that this balance be maintained after the vegetation is established. The rate of application, therefore, should vary and should be governed by the results of soil tests and the amount of rainfall. 2.5.6.3 Improved areas require two to three pounds of nitrogen per one thousand square feet. Divide the annual amount into two applications per year when fertilizing cool season grasses on improved areas. With two applications, apply one in early spring and the other in early fall. 2.5.6.4 Contractor shall insure that fertilizing occurs prior to the foliage of trees, shrubs and ground covers takes on a yellow-tinge and the leaves become sparse and small. 2.5.7 FERTILIZING TREES, SHRUBS AND VINES 2.5.7.1 Trees: Apply recommended fertilizer (depending upon the type of tree, condition of soil, etc.) per inch of trunk diameter at the drip line of the tree. Punch holes with a crowbar type tool about 18 inches deep at a three-foot spacing along the drip line, so the fertilizer can get to the roots. For large trees, punch holes every three feet along a circular path three feet inside the drip line, in addition to those along the drip line. Stagger holes in the two circles. 2.5.7.2 Shrubs: Apply recommended amounts of fertilizer to the shrubs, the Attachment number 1 \nPage 35 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 32 of 58 amount depending on the size. Scatter the fertilizer at the base of the shrub, work it into the soil and then water to carry it into the soil (except in seasons of heavy rainfall). 2.5.7.3 Vines/foliage: While the foliage is dry, scatter fe1tilizer by hand or with a broadcast spreader in quantities and types depending upon the type of vines. 2.5.8 IRRIGATION/WATERING Turf and bedding areas should be watered at such frequencies as weather conditions require to replenish soil moisture. Watering should be done usually in early mornings, except in periods of high winds. Watering should be of such duration as to prevent excessive moisture run-off. 2.5.9 LITTER CONTROL/POLICING AND TRASH REMOVAL 2.5.9.1 Groundskeepers shall collect and properly dispose of wind-blown paper, beverage cans and bottles, broken glass and other trash and debris. Trash should be collected in disposable plastic bags, which, when full, shall be sealed using ties or closures or by tying knots in the bags, to prevent spillage of debris. Groundskeepers shall wear gloves to protect themselves from cuts, scratches, or punctures. 2.5.9.2 At no time should mowing begin prior to completion of trash removal. 2.5.9.3 All collected trash and debris should be placed in the nearest available container, or at the appropriate pick-up point. 2.5.10 TURF MANAGEMENT AND MOWING LAWN(S) Prior to commencing any mowing, equipment operators should, on a daily basis, check all fluid levels, gasoline supply, and lubrication needs. Additional inspection of belts, hoses and blades should be conducted as needed. Equipment operators shall wear safety glasses and steel-toed shoes at all times. Operators shall not leave the machine while it is running. Operators or mechanics shall not perform any adjustments or maintenance while the Attachment number 1 \nPage 36 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 33 of 58 equipment is operating or in view of the public. 2.5.10.1 While the grass mowing is being performed, the worker shall be especially cognizant and aware of pedestrians and other traffic in the area and shall act in a courteous manner when interrupted, and shall always keep the safety of the pedestrians foremost in their minds. 2.5.10.2 For maximum efficiency and to prevent damage to grasses, mower blades should be kept sharp. Avoid mower damage by keeping area free of wire, sticks, bottles, cans, rocks, branches, stumps or other harmful objects. Paper and litter should be collected prior to mowing. Operating speeds for walk behind mowers should not exceed a moderately fast walking pace, allowing the operator to continuously scan all adjacent areas. 2.5.10.3 Mowing patterns are determined by desired results and by the site layout. In each case, every corresponding cutting path should overlap the preceding lap by 3 to 6 inches for walk behind mowers, up to 12 to 18 inches for larger mowers. 2.5.10.4 Contractor shall not perform any close mowing that starves the grass roots because of inadequate top growth, permits soil moisture to evaporate more rapidly, or aids the growth of crab grass. Contractor acknowledges that shallow, weak-rooted turf provides poor cover and permits invasion of weeds. 2.5.10.5 The grass mowing shall be done to provide a uniform and consistently appearing 2 1/2 inch level of grass by removing no more than 1/3 of the length of the grass at each mowing. The grass shall not be allowed to grow to more than 3 1/2 inches. 2.5.10.6 Grass clippings may be redistributed so long as they are kept short. Operations should cut no more than 1/3 of the grass blade at each mowing. Clippings shall then be short enough to deteriorate quickly Attachment number 1 \nPage 37 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 34 of 58 and return nutrients to the soil. A season’s worth of clippings equates to one application of commercial fertilizer. The reuse of clippings can be used as a form of recycling and a component of good solid waste management practices and shall be disposed of in accordance with Georgia law. 2.5.10.7 The Contractor shall ensure cutting blades on the mowing equipment is sharp at all times. All safety devices provided with this machine and all other types of equipment will be maintained in good working condition. Equipment shall not be used and will be removed from work site when unserviceable. 2.5.10.8 During the edging procedures, no steel blade edges shall be used along sidewalks with brick pavers or other masonry-like materials. These areas shall be trimmed using weed-eaters with synthetic string, to avoid damage to the adjacent area. 2.5.11 SHRUBS PRUNING & MAINTENANCE 2.5.11.1 Evergreen Shrubs and Vines. Remove undesirable growth periodically. Cut dead branches back to live wood. Remove exceptionally long branches to well inside the main body of the shrub. Shrubs shall be made to remain constantly fresh, neat, and limited to relatively new wood by selection and thinning. Most shrubs should be encouraged to grow in sprays, either somewhat stiffly, or arching outward (depending on the type of shrub), covered with flowers and berries and thus obtaining the greatest natural beauty. Plants of prostrate habit, planed as ground coverage, should be forced to remain prostrate by cultivating their lateral growth and by pruning away all erect branches. 2.5.11.2 Deciduous Shrubs. Prune these immediately after the flowering stage. Old wood, easily recognizable by rougher, darker colored bark, should be pruned back or taken out entirely. These shrubs bloom on the new growth and this growth should be encouraged to Attachment number 1 \nPage 38 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 35 of 58 reach its greatest strength and fullness before a new spring arrives. 2.5.11.3 Vines. Shall not be pruned except to remove loose ends and branches that encroach upon windows and doors and threaten to work their way under roofing tile or into trees. Vines should be lead and fastened on trellises or fences. 2.5.11.4 Shrubs and vines should be maintained to permit a clear unobstructed view of all signage. 2.5.12 TREES PRUNING & MAINTENANCE Existing trees (except conifers) shall be pruned as needed by a qualified worker to thin out any overly dense crowns, to shorten long or weak limbs, and to remove dead, dying, diseased, or injured wood. Young trees should be pruned at planting time to compensate for loss suffered in transplanting. Shrubs and vines should be pruned to remove undesirable growth, dead branches to develop a desirable shape. 2.5.12.1 Prune trees at the time of planting to improve structure and to reduce top growth to compensate for roots lost in moving. Do not prune trees that have been pruned at the nursery. 2.5.12.2 When removing a branch, make the cut flush with the main branch. Do not leave a short stub, because the healing callus cannot close over the stub, which will decay and may prematurely injure the tree. When cutting back a branch, cut to a bud so as not to leave a stub. 2.5.12.3 Hold back the spread of the limbs by pruning as the young transplant grows until the trunk develops and becomes able to support a large crown. 2.5.11.4 Trees should be maintained to permit a clear unobstructed view of all signage. 2.5.13 WEED CONTROL Weeds and brush must be controlled to permit the vigorous growth of desired Attachment number 1 \nPage 39 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 36 of 58 plantings, to prevent erosion of drainage ways and reservoirs, to eliminate objectionable plants, and reduce fire hazard. Where it is necessary to control weeds for protection of desirable covers, complete eradication is seldom justified. Contractor may employ various techniques to control weeds. Weeds may be controlled by: 2.5.13.1 use of chemicals (herbicides); 2.5.13.2 mowing and chopping; 2.5.13.3 tilling the soil; 2.5.13.4 planting the area with other types of vegetation that have superior competitive characteristics; 2.5.13.5 changing the soil’s fertility or acidity so that problem weeds will be less able to compete with the desired vegetation; and 2.5.13.6 manipulation of water level at critical times to destroy some waterweeds. 2.5.14 WEED CONTROL PROGRAM Although it is usually a relatively simple matter to kill most weeds, it is often difficult to prevent their return from seed or still living portions of plants. A complete program should be developed in cooperation with specialists before weed control projects are undertaken at the Airport. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK Attachment number 1 \nPage 40 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 37 of 58 2.6 SERVICE AREAS The Contractor will provide the services described in Performance Work Statement and Scope of Services to the following areas. Airport’s areas are estimates that should be verified by Contractor. See Exhibits. 2.6.1 AREA 1: INTERIOR GARDENS AREA Interior gardens, 16,699 sq. ft., are in the airport’s secured area between the holding room and main terminal. Area includes irrigation system, lawns, water feature, beds, trees, and shrubbery. 2.6.2 AREA 2: PASSENGER TERMINAL PERIMETER AREA Passenger Terminal perimeter, 243,586 sq. ft., is defined as those areas north, south, and west of main terminal. Area includes VIP parking lot, taxi staging area, rental car staging area/overflow parking lot/credit card lot, trees, irrigation system, lawns, planted beds, shrubbery, pedestrian walkways, and main road in front of terminal. Service area does not include shrubbery and planted beds located immediately west of Aviation Way. 2.6.3 AREA 3: MAIN ENTRANCE SIGN AREA Main entrance sign area, 4,259 sq. ft., is defined as the area around the Airport’s main entrance sign located at the intersection of Aviation Way where the road circles around and intersects Aviation Way. Area includes irrigation Service/Task Approximate Area Area 1: Interior Gardens Area 16,699 sq ft Area 2: Passenger Terminal Perimeter Area 243,586 sq ft Area 3: Main Entrance Sign Area 4,259 sq ft Area 4: North Entrance Sign Area 5,504 sq ft Area 5: Fixed Base Operator (FBO) Area 167,278 sq ft Area 6: Weather Bureau Area 55,026 sq ft Area 7: Hangar One Area 21,317 sq ft Area 8: Hangar Two Area 29,270 sq ft Area 9: Hangar Three Area 20,845 sq ft Area 10: Commercial Parking Lots Area 967,383 sq ft Area 11: Georgia State Patrol Hangar 43,560 sq. ft Total 1,574,727 sq. ft. Attachment number 1 \nPage 41 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 38 of 58 system, shrubbery, and planted bed (seasonal) surrounding main entrance sign. 2.6.4 AREA 4: NORTH ENTRANCE SIGN AREA North entrance sign area, 5,504 sq. ft., is defined as the area around the Airport’s north entrance sign located at the intersection of Doug Barnard and Aviation Way. Area includes irrigation system, lawns, shrubbery, roadway, and planted bed (seasonal) surrounding north entrance sign. 2.6.5 AREA 5: FIXED BASE OPERATOR (FBO) AREA FBO, 167,278 sq. ft., is located immediately south of main terminal. Area includes mulch beds, planted beds, shrubbery, trees, irrigation system, lawns, parking lot, roadway, and pedestrian walkway. Area also includes an interior garden with planted beds, shrubbery, trees, and pedestrian walkway. Area also includes lawn inside airport’s secured area. 2.6.6 AREA 6: WEATHER BUREAU AREA Weather bureau, 55,026 sq. ft., is located at the eastern corner of the intersection of Aviation Way and Hangar Road. Area includes irrigation system, shrubbery, lawns, planted beds, trees, roadway and parking lots on both sides of Hangar Road. 2.6.7 AREA 7: HANGAR ONE AREA Hangar One area, 21,317 sq. ft., is located on Hangar Road south of Weather Bureau facility. Area includes irrigation system, lawns, shrubbery, parking lots on both sides of Hangar Road, unplanted beds, and planted beds. Area also includes lawn area immediately north of Hangar One, Gate L. 2.6.8 AREA 8: HANGAR TWO AREA Hangar Two area, 29,270 sq. ft., is located immediately south of Hangar One. Area includes irrigation system, lawns, planted beds, unplanted beds, shrubbery, parking lot at Hangar Two, parking lot across Hangar Road, pedestrian walkway, and roadway. Attachment number 1 \nPage 42 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 39 of 58 2.6.9 AREA 9: HANGAR THREE AREA Hangar Three area, 20,845 sq. ft., is located immediately south of Hangar Two. Area includes irrigation system, lawns, planted beds, shrubbery, pedestrian walkway, and parking lot. Area also includes shrubbery and lawn inside airport’s secured area. 2.6.10 AREA 10: COMMERCIAL PARKING LOTS AREA Commercial parking area, 967,383 sq. ft., is defined as commercial parking lot located west of Aviation Way and main terminal. Except as defined in Passenger Terminal Perimeter, area includes area on both sides of Aviation Way surrounding parking area, irrigation system, lawn, trees, unplanted beds, planted beds, shrubbery, pedestrian walkways, rental car ready return parking lot, and parking lot. Aviation Way surrounds area. 2.6.11 AREA 11: GEORGIA STATE PATROL HANGAR AREA Georgia State Patrol Hangar, 43,560 sq. ft., is defined as the private hangar north of air cargo building. Area includes irrigation system, lawn, trees, unplanted beds, planted beds, shrubbery, roadway, pedestrian walkways, and parking lot. SECTION 3 AIRPORT’S ADMINISTRATOR DUTIES 3.1 The Airport Administrator is the person responsible for the performance of this Contract on behalf of the Airport. The Contractor will strictly and promptly follow the Administrator’s instructions in every case. The Administrator shall have free access to the materials and the work at all times for measuring and inspecting the work. The Contractor is to afford the Administrator all necessary facilities and assistance for so doing. 3.2 The Administrator will decide all questions that may arise as to the quality and acceptability of work performed, and as to the manner of performance and rate of progress of the work. The Administrator will decide all questions that may arise as to the interpretation of the Performance Work Statement, and plans relating to the work and to Attachment number 1 \nPage 43 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 40 of 58 the fulfillment of the Contract on part of the Contractor. The Administrator will determine the amount and quality of the various kinds of work performed and materials furnished which are to be paid for under the Contract. However, such instructions shall not change the status of the Contractor from independent contractor to that of an employee or agent of the City. The Administrator or designee’s decisions upon all claims, questions, and disputes will be final and conclusive upon the parties to this Contract. 3.3 The Administrator or his designee may make temporary changes in the routine tasks or task frequencies if such changes do not increase or decrease the Contractor’s costs. Such changes shall not be considered modifications of the Contract and shall not affect the amount or method of payment to the Contractor. 3.4 The Administrator and Contractor’s Representative shall meet daily, before the start of work, to review tasked the Contractor is to perform during the day. The Administrator and Contractor’s Representative shall meet daily at the end of the workday to discuss work performed. SECTION 4 CONTRACTOR’S EMPLOYEES 4.1 Contractor shall provide trained, qualified personnel to perform the duties required in accordance with the Performance Work Statement. Any Contractor employee assigned to work in the gardens located in Airport’s secure areas shall undergo a background check to receive the clearance necessary for the employee to work in “Secure Areas” without an escort. The Contractor will bear the cost for any background checks. 4. 2 Subject to controlling law, the Administrator will refuse to permit the Contractor to use any employee on this job if the Administrator reasonably deems that individual unfit to work at the Airport facilities in any respect. 4.3 Contractor shall instruct its employees that no gratuities shall be solicited for any reason whatsoever from occupants or other persons using the Airport facilities or any other person. 4.4 All Contractor employees shall strictly adhere to Airport regulations while on the Airport premises, including but not limited to Augusta, Georgia, County, and TSA and FAA regulations governing access to buildings, personal conduct, and possession of prescribed Attachment number 1 \nPage 44 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 41 of 58 substances, parking, and traffic. The Airport reserves the right to require the removal of Contractor employees from assignment to its site. SECTION 5 CONTRACTOR’S COMPENSATION 5.1 Contractor’s annual bid amount for completion of the work as defined in the Performance Work Statement and Scope of Services, and performed in accordance with Service Performance Standards and Service Performance Methods is Sixty-one thousand five hundred eighty one and no/100 dollars ($61,581.00). Contractor shall be compensated on a monthly basis, $5,131.50, for the completion of services performed in each service area. The monthly amount per service area is itemized below. Any penalties for nonperformance will be deducted as described below. 5.2 Contractor shall submit a monthly invoice to Administrator for service performed under contract. Invoice shall be itemized by service area. Contractor’s compensation for satisfactorily completed work is itemized as follows: 5.3 The Parties acknowledge that there may be additional need to perform additional grounds work in preparation for the special events, such as the Masters® Golf Tournament, and other special circumstances. When approved by the Aviation Commission, Contractor shall submit an invoice itemizing approved work. Service Area Approximate Area Monthly Compensation Area 1: Interior Gardens Area 16,699 sq ft $900.00 Area 2: Passenger Terminal Perimeter Area 243,586 sq ft $750.00 Area 3: Main Entrance Sign Area 4,259 sq ft $175.00 Area 4: North Entrance Sign Area 5,504 sq ft $150.00 Area 5: Fixed Base Operator (FBO) Area 167,278 sq ft $650.00 Area 6: Weather Bureau Area 55,026 sq ft $382.00 Area 7: Hangar One Area 21,317 sq ft $250.00 Area 8: Hangar Two Area 29,270 sq ft $250.00 Area 9: Hangar Three Area 20,845 sq ft $250.00 Area 10: Commercial Parking Lots Area 967,383 sq ft $1,200.00 Area 11: Georgia State Patrol Hangar Area 43,560 sq. ft. $174.50 Total 1,574,727 sq. ft $5,131.50 Attachment number 1 \nPage 45 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 42 of 58 5.4 Payment Term. The Airport will make every effort to insure the Contractor’s invoice is paid within thirty (30) working days after receipt of the invoice. 5.5 Contractor shall submit invoices to: Augusta Regional Airport Attn: Bill Thompson Director Facilities Maintenance 1501 Aviation Way Augusta, Georgia 30906 SECTION 6 NON-PERFORMANCE 6.1 ROUTINE WORK THAT IS NOT PERFORMED AND/OR IS PERFORMED IN AN UNACCEPTABLE MANNER Administrator will designate routine work as non-performance or unacceptable when any one of the following conditions exists: 6.1.1 When the Administrator determines that the Contractor has not performed routine work as described in the Performance Work Statement and/or Scope of Services in any service area, and/or that work has not been performed in accordance with Service Performance Standards and/or Service Performance Methods then the entire area’s routine work will be considered unacceptable for the month. 6.1.2 Work was not completed in a manner acceptable to the Administrator. 6.1.3 Work has not been completed in a timely manner. 6.1.4 The appearance of the service area does not meet standards as described in Performance Work Statement and Scope of Services in any service area, and/or that work has not been performed in accordance with Service Performance Standards and/or Service Performance Methods. 6.1.5 The correct frequency of routine work was not applied to service area. 6.1.6 The proper materials, tools, and/or equipment were not used. 6.1.7 The above list of conditions which determine non-performance of work is not exhaustive. Attachment number 1 \nPage 46 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 43 of 58 6.2 PENALTY FOR WORK THAT IS NOT PERFORMED AND/OR IS PERFORMED IN AN UNACCEPTABLE MANNER When the Administrator determines that routine work in unacceptable and the Contractor has not remedied the discrepancy to the Administrator’s acceptance, the Contractor will be penalized for non-performance. Contractor’s failure to perform routine work, as set forth herein shall subject it to deductions as set forth below. Deductions shall be made from the Contractor’s itemized monthly invoice. SECTION 7 AGREEMENT 7.1 ENTIRE AGREEMENT This Contract, together with all of the attachments shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Contract shall not be binding upon either party except to the extent incorporated in this Contract. The Contractor’s bid is incorporated by reference into this Contract as if fully set forth herein. 7.2 GOVERNING LAW This Contract will be construed under Georgia law, including the Georgia Uniform Commercial Code; all remedies available under that code are applicable to this Contract. Contractor and the City fix jurisdiction and venue for any action brought with respect to this Contract in Augusta, Georgia. Service/Task Penalty Area 1: Interior Gardens Area 25% of monthly fee Area 2: Passenger Terminal Perimeter Area 25% of monthly fee Area 3: Main Entrance Sign Area 25% of monthly fee Area 4: North Entrance Sign Area 25% of monthly fee Area 5: Fixed Base Operator (FBO) Area 25% of monthly fee Area 6: Weather Bureau Area 25% of monthly fee Area 7: Hangar One Area 25% of monthly fee Area 8: Hangar Two Area 25% of monthly fee Area 9: Hangar Three Area 25% of monthly fee Area 10: Commercial Parking Lots Area 25% of monthly fee Area 11: Georgia State Patrol Hangar Area 25% of monthly fee Attachment number 1 \nPage 47 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 44 of 58 7.3 LEGAL CONSTRUCTION If any provision contained in this Contract is held to be invalid, illegal or unenforceable, that invalidity, illegality or unenforceability will not affect any other provision of this Contract and this Contract will be construed as if the invalid, illegal or unenforceable provision had never been contained in this Contract. 7.4 PRIOR CONTRACTS SUPERSEDED This Contract and the attachments constitute the sole and only agreement between Contractor and the City with respect to the subject matter of this Contract and supersede any prior understandings or written or oral contracts respecting the subject matter of this Contract. 7.5 COUNTERPARTS This Contract may be executed concurrently in one or more counterparts, each of which will be deemed an original, but all of which will together constitute one Contract. 7.6 FURTHER ACTS Airport and Contractor each agrees to perform any additional acts and execute and deliver any additional documents as may reasonably be necessary in order to carry out the provisions and affect the intent of this Contract. 7.7 INSPECTION The City may, at reasonable times, inspect the part of the plant, place of business, or work site of a contractor, subcontractor, or subunit thereof, which is pertinent to the performance of any contract awarded or to be awarded by Augusta, Georgia. 7.8 AMENDMENTS Contractor acknowledges that this Contract and any changes to it by amendment, modification, change order or other similar document may have required or may require the legislative authorization of the Board of Commissioners and approval of the Mayor. Under Georgia law, Contractor is deemed to possess knowledge concerning the City’s ability to assume contractual obligations and the consequences of Contractor’s provision of goods or services to Augusta, Georgia under an unauthorized contract, Attachment number 1 \nPage 48 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 45 of 58 amendment, modification, change order or other similar document, including the possibility that the Contractor may be precluded from recovering payment for such unauthorized goods or services. Accordingly, Contractor agrees that if it provides goods or services to the City under a contract that has not received proper legislative authorization or if the Contractor provides goods or services to Augusta, Georgia in excess of the any contractually authorized goods or services, as required by Augusta, Georgia’s Charter and Code, Augusta, Georgia may withhold payment for any unauthorized goods or services provided by Contractor. Contractor assumes all risk of non-payment for the provision of any unauthorized goods or services to Augusta, Georgia, and it waives all claims to payment or to other remedies for the provision of any unauthorized goods or services to Augusta, Georgia, however characterized, including, without limitation, all remedies at law or equity.” 7.9 TEMPORARY SUSPENSION OR DELAY OF PERFORMANCE OF CONTRACT To the extent that it does not alter the scope of this Contract the City may unilaterally order a temporary stopping of the work, or delaying of the work to be performed by the Contractor under this Contact. 7.10 USE OF AUGUSTA, GEORGIA LANDFILL Contractor shall dispose of all debris, trash, trimmings and limbs from the Airport will be transported to and disposed of at the Augusta, Georgia Solid Waste Landfill in accordance with local and state regulations. The Contractor shall provide evidence of proper disposal through manifests, which shall include the types of material disposed of, the name and location of the disposal facility, date of disposal and all related fees. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK Attachment number 1 \nPage 49 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 46 of 58 SECTION 8 SIGNATURE PAGE I WITESS WHEREOF , the parties hereto have caused this Contract to be executed by their appropriate officials, as of the date first written above. COTRACTOR: AUGUSTA LAWN AND TURF, INC. BY: Title: Printed Name: AIRPORT APPROVED: AUGUSTA AVIATIO COMMISSIO BY: ______________________________ Title: Chairman Printed Name: ______________________ APPROVED AS TO FORM: ___________________________________ County Attorney COUTY AUGUSTA, GEORGIA BY: Title: Mayor Printed Name: David Copenhaver Attest: _________________________ Clerk: __________________________ (Seal) Attachment number 1 \nPage 50 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 47 of 58 EXHIBIT ONE: AIRPORT SERVICE AREAS Attachment number 1 \nPage 51 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 48 of 58 EXHIBIT TWO: AREA 1 INTERIOR GARDENS Attachment number 1 \nPage 52 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 49 of 58 EXHIBIT THREE: AREA 2 PASSENGER TERMINAL PERIMETER Attachment number 1 \nPage 53 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 50 of 58 EXHIBIT FOUR: AREA 3 MAIN ENTRANCE SIGN Attachment number 1 \nPage 54 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 51 of 58 EXHIBIT FIVE: AREA 4 NORTH ENTRANCE SIGN Attachment number 1 \nPage 55 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 52 of 58 EXHIBIT SIX: AREA 5 FIXED BASE OPERATOR (FBO) Attachment number 1 \nPage 56 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 53 of 58 EXHIBIT SEVEN: AREA6 WEATHER BUREAU Attachment number 1 \nPage 57 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 54 of 58 EXHIBIT EIGHT: AREA 7 HANGAR ONE Attachment number 1 \nPage 58 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 55 of 58 EXHIBIT NINE: AREA 8 HANGAR TWO Attachment number 1 \nPage 59 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 56 of 58 EXHIBIT TEN: AREA 9 HANGAR THREE Attachment number 1 \nPage 60 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 57 of 58 EXHIBIT ELEVEN: AREA 10 COMMERCIAL PARKING LOTS Attachment number 1 \nPage 61 of 62 Item # 6 Grounds and Landscaping Maintenance Contract Page 58 of 58 EXHIBIT TWELVE: AREA 11 GEORGIA STATE PATROL HANGAR Attachment number 1 \nPage 62 of 62 Item # 6 Attachment number 2 \nPage 1 of 1 Item # 6 Attachment number 3 \nPage 1 of 4 Item # 6 Attachment number 3 \nPage 2 of 4 Item # 6 Attachment number 3 \nPage 3 of 4 Item # 6 Attachment number 3 \nPage 4 of 4 Item # 6 Attachment number 4 \nPage 1 of 1 Item # 6 Attachment number 5 \nPage 1 of 4 Item # 6 Attachment number 5 \nPage 2 of 4 Item # 6 Attachment number 5 \nPage 3 of 4 Item # 6 Attachment number 5 \nPage 4 of 4 Item # 6 VENDORS Attachment B E-Verify #Addendum1 SAVE Form Bid Item 1.0 Annual Cost Bid Item 2.0 Annual Cost AUGUSTA LAWN & TURF P. O. BOX 212162 AUGUSTA, GA 30917 Yes 202665 Yes Yes $61,581.00 $97,800.00 GREEN KEEPER LANDSCAPING 342 BOY SCOUT ROAD AUGUSTA, GA 30909 Yes 355051 Yes Yes $94,320.00 $94,320.00 HUDSON LANDSCAPE P. O. BOX 212477 AUGUSTA, GA 30909 Yes 386413 Yes Yes $79,386.00 $79,386.00 PERIMETER LANDSCAPE 4310 BELAIR FRONTAGE RD AUGUSTA, GA 30909 Yes 622166 Yes Yes $91,944.00 $91,944.00 JACOBS LAND MANAGEMENT 118 WOODLAND ROAD MARTINEZ, GA 30907 Yes 417873 Yes Yes $78,300.00 $78,300.00 NORTH GEORGIA LANDSCAPE 1962 RAILROAD STREET STATHAM, GA 30666 Yes 191018 Yes Yes $77,768.00 $77,768.00 DALZELL LANDSCAPE 925 CURRYTOWNE BLVD NORTH AUGUSTA, SC 29860 Yes 594253 Yes Yes $142,560.00 $142,560.00 CURBAPPEAL SERVICES 1103 HGHMOOR PLACE EVANS, GA 30809 Yes No Yes Yes The following vendors did not respond: CSRA LANDSCAPING / 2232A PEACH ORCHARD RD / AUGUSTA, GA 30906 LAWNS UNLIMITED / P. O. BOX 204069 / AUGUSTA, GA 30917 C & S MECHANICAL TRADES / 2242B HEPHZIBAH MCBEAN / HEPHZIBAH, GA 30815 TRISCAPES INC / 380 MULLINAX ROAD / ALPHARETTA, GA 30009 EARTH CARE / P. O. BOX 2284 / KENNESAW, GA 30156 GA MAINTENANCE SERVICE GROUP / 50 HUNT PLAZA PALCE / ATLANTA, GA 30303 Bid Opening Bid Item #13-092 Grounds & Landscaping Maintenance Services for Augusta, Georgia - Augusta Regional Airport Bid Due: Wedneday, May 1, 2013 @ 3:00 p.m. Non-Compliant Page 1 of 1 Attachment number 6 \nPage 1 of 1 Item # 6 Public Service Committee Meeting 6/10/2013 12:50 PM Minutes Department:Clerk of Commission Caption:Motion to approve the minutes of the Public Services Committee held May 28, 2013. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 7 Attachment number 1 \nPage 1 of 6 Item # 7 Attachment number 1 \nPage 2 of 6 Item # 7 Attachment number 1 \nPage 3 of 6 Item # 7 Attachment number 1 \nPage 4 of 6 Item # 7 Attachment number 1 \nPage 5 of 6 Item # 7 Attachment number 1 \nPage 6 of 6 Item # 7 Public Service Committee Meeting 6/10/2013 12:50 PM Motion to Authorize Construction Manager to Proceed with Contract Award of Bid Package #6 (Demolition and Abatement) for the Augusta Georgia Municipal Building Renovations and Modernization. Department:Recreation, Parks and Facilities Caption:Provide authorization to Turner Construction Company to award Bid Package #6, in the amount of $2,021,703, which provides the Demolition and Abatement for the Augusta Georgia Municipal Building Renovations and Modernization. Background:Turner Construction Company was selected under RFQ 10-195 as the Construction Manager at Risk for the Augusta Georgia Municipal Building Renovations and Modernization. This is the fourth bid package completed by the Design team, led by Virgo Gambill Architects. Bids were accepted and reviewed by Turner Construction Company, Virgo Gambill Architects, and the CIPM. Analysis:The following is the lowest responsive, responsible bidder, as determined by Turner Construction Company to perform the work. The Subcontractor pursuant to Exhibit G is as follows: Thompson Wrecking Augusta, GA The Scope of Work includes all work associated with the Demolition and Abatement and is within the budgeted amount that was estimated for this scope of the work. Turner Construction Company has included the bid summary and bid proposals as back-up to support this. Financial Impact:The amount for Bid Package #6 is a component of the Guaranteed Maximum Price (GMP), which is scheduled to be established and approved in October of 2013. The total GMP is currently budgeted to not exceed $23,415,885. Alternatives:1. Motion to Approve. 2. Wait until the Guaranteed Maximum Price is established, which will delay the completion of the facility. Recommendation:1. Motion to Approve and provide authorization to Turner Construction Company to award Bid Package #6, thus facilitating Cover Memo Item # 8 the start of Demolition and Abatement for the Municipal Building Renovations and Modernization project Funds are Available in the Following Accounts: Augusta Georgia Municipal Building Renovations and Modernization: GL –328-05-1120; JL – 52-12119 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 8 Augusta Georgia Municipal Building Renovations and Modernization Early Release Bid Package Deliverables Schedule Early Release Bid Package 3 (BP03) – 100% Concrete and Steel · Agenda Item Due – 05/08/13 · Committee Meeting – 05/13/13 · Commission Meeting – 05/21/13 Early Release Bid Package 4 (BP04) – MEP Vertical Riser, Addition, Floors 1-2 & 6-% Floors 3-9 · Agenda Item Due – 06/05/13 · Committee Meeting – 06/10/13 · Commission Meeting – 06/18/13 Early Release Bid Package 5 (BP05) – 100% Precast, Curtainwall, Metal Panels, Roof & Elevators · Agenda Item Due – 06/19/13 · Committee Meeting – 06/24/13 · Commission Meeting 07/02/13 Early Release Bid Package 6 (BP06) – 100%Demo & Abatement Floors 1-2 & 60% Floors 3-9 · Agenda Item Due – 06/05/13 · Committee Meeting – 06/10/13 · Commission Meeting – 06/18/13 Early Release Bid Package 7 (BP07) – 100% Finishes Addition, Floors 1-2 & 60% Floors 3-9 · Agenda Item Due 07/24/13 · Committee Meeting – 07/29/13 · Commission Meeting – 08/05/13 Early Release Bid Package 8 (BP08) – IT Building · To Be Determined Pending A/E Services Commission Approval Early Release Package 9 (BP09) – Engineering Buildings Renovations · To Be Determined Pending A/E Services Commission Approval Attachment number 1 \nPage 1 of 1 Item # 8 Attachment number 2 \nPage 1 of 9 Item # 8 Attachment number 2 \nPage 2 of 9 Item # 8 Attachment number 2 \nPage 3 of 9 Item # 8 Attachment number 2 \nPage 4 of 9 Item # 8 Attachment number 2 \nPage 5 of 9 Item # 8 Attachment number 2 \nPage 6 of 9 Item # 8 Attachment number 2 \nPage 7 of 9 Item # 8 Attachment number 2 \nPage 8 of 9 Item # 8 Attachment number 2 \nPage 9 of 9 Item # 8 Attachment number 3 \nPage 1 of 16 Item # 8 Attachment number 3 \nPage 2 of 16 Item # 8 Attachment number 3 \nPage 3 of 16 Item # 8 Attachment number 3 \nPage 4 of 16 Item # 8 Attachment number 3 \nPage 5 of 16 Item # 8 Attachment number 3 \nPage 6 of 16 Item # 8 Attachment number 3 \nPage 7 of 16 Item # 8 Attachment number 3 \nPage 8 of 16 Item # 8 Attachment number 3 \nPage 9 of 16 Item # 8 Attachment number 3 \nPage 10 of 16 Item # 8 Attachment number 3 \nPage 11 of 16 Item # 8 Attachment number 3 \nPage 12 of 16 Item # 8 Attachment number 3 \nPage 13 of 16 Item # 8 Attachment number 3 \nPage 14 of 16 Item # 8 Attachment number 3 \nPage 15 of 16 Item # 8 Attachment number 3 \nPage 16 of 16 Item # 8 Attachment number 4 \nPage 1 of 1 Item # 8 Attachment number 5 \nPage 1 of 2 Item # 8 Attachment number 5 \nPage 2 of 2 Item # 8 Attachment number 6 \nPage 1 of 1 Item # 8 Attachment number 7 \nPage 1 of 1 Item # 8 Attachment number 8 \nPage 1 of 7 Item # 8 Attachment number 8 \nPage 2 of 7 Item # 8 Attachment number 8 \nPage 3 of 7 Item # 8 Attachment number 8 \nPage 4 of 7 Item # 8 Attachment number 8 \nPage 5 of 7 Item # 8 Attachment number 8 \nPage 6 of 7 Item # 8 Attachment number 8 \nPage 7 of 7 Item # 8 Attachment number 9 \nPage 1 of 13 Item # 8 Attachment number 9 \nPage 2 of 13 Item # 8 Attachment number 9 \nPage 3 of 13 Item # 8 Attachment number 9 \nPage 4 of 13 Item # 8 Attachment number 9 \nPage 5 of 13 Item # 8 Attachment number 9 \nPage 6 of 13 Item # 8 Attachment number 9 \nPage 7 of 13 Item # 8 Attachment number 9 \nPage 8 of 13 Item # 8 Attachment number 9 \nPage 9 of 13 Item # 8 Attachment number 9 \nPage 10 of 13 Item # 8 Attachment number 9 \nPage 11 of 13 Item # 8 Attachment number 9 \nPage 12 of 13 Item # 8 Attachment number 9 \nPage 13 of 13 Item # 8 Attachment number 10 \nPage 1 of 10 Item # 8 Attachment number 10 \nPage 2 of 10 Item # 8 Attachment number 10 \nPage 3 of 10 Item # 8 Attachment number 10 \nPage 4 of 10 Item # 8 Attachment number 10 \nPage 5 of 10 Item # 8 Attachment number 10 \nPage 6 of 10 Item # 8 Attachment number 10 \nPage 7 of 10 Item # 8 Attachment number 10 \nPage 8 of 10 Item # 8 Attachment number 10 \nPage 9 of 10 Item # 8 Attachment number 10 \nPage 10 of 10 Item # 8 Attachment number 11 \nPage 1 of 1 Item # 8 Attachment number 12 \nPage 1 of 1 Item # 8 Attachment number 13 \nPage 1 of 7 Item # 8 Attachment number 13 \nPage 2 of 7 Item # 8 Attachment number 13 \nPage 3 of 7 Item # 8 Attachment number 13 \nPage 4 of 7 Item # 8 Attachment number 13 \nPage 5 of 7 Item # 8 Attachment number 13 \nPage 6 of 7 Item # 8 Attachment number 13 \nPage 7 of 7 Item # 8 Public Service Committee Meeting 6/10/2013 12:50 PM Steffany Fallen-Elliott Department:Clerk of Commission Caption:Presentation by Ms. Steffany Fallen-Elliott regarding the beating of her brother at the Club Pure Platinum. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 9 Attachment number 1 \nPage 1 of 1 Item # 9