HomeMy WebLinkAbout2013-05-28-Meeting Agenda
Public Service Committee Meeting Commission Chamber- 5/28/2013- 12:50 PM
PUBLIC SERVICES
1. New Ownership Application: A. N. 13 - 11: A request by Wael
S. E. Ibrahim for a retail package Beer & Wine license to be
used in connection with Hop N Go, Inc. located at 3755
Wheeler R. District 3. Super District 10.
Attachments
2. New Ownership Application: A. N. 13 - 12: A request by
Kyoungo Kim for a retail package Beer & Wine license to be
used in connection with Smile Grocery located at 830 Stevens
Creek Rd. District 7. Super District 10.
Attachments
3. New Ownership Application: A. N. 13 - 13: A request by
Nellinesha Holland for an on premise consumption Liquor,
Beer & Wine license to be used in connection with Pandora's
Lounge located at 2623 Deans Bridge Rd. There will be Dance.
District 5. Super District 9.
Attachments
4. New Application: A. N. 13 - 14: A request by Matthew Klatt
for an on premise consumption Liquor, Beer and Wine license
to be used in connection with Makhanga, Inc. DBA Genghis
Grill located at 250 Robert C. Daniel Pkwy. There will be
Sunday Sales. District 3. Super District 10.
Attachments
5. Approve the Program Managers recommendation to select
Total Systems Commissioning, Inc. as the Commissioning
Agent for the Augusta, Georgia Municipal Building
Renovations and Modernization project for a lump sum price of
$97,850.
Attachments
6. Discussion: consider probation, suspension or revocation of the
Alcohol License and Business License for Mr. Timothy W.
Lowery, d/b/a: Skittlez Bar and Grill, 1855 Gordon Highway,
for failure to comply with the Augusta-Richmond County
Alcohol Ordinance, Adult Entertainment Ordinance, Dance
Hall Ordinance, and Occupation Tax Ordinance.
Attachments
www.augustaga.gov
7. Discuss the formation of a Citizens Advisory Committee for
Transit. (Referred from May 13 Public Services Committee
meeting)
Attachments
8. Motion to extend the contract with Heery International for
Capital Improvement Program Management on SPLOST
projects through April 30, 2015 for an extended contract price
increase of $1,646,566 and a revised estimated not exceed
contract amount of $11,615,082.
Attachments
9. Discussion: consider probation, suspension or revocation of the
Business Tax Certificate for the businesses listed below for
failure to pay the Richmond County Health Department fee for
services. (Referred from May 13 Public Services Committee
meeting)
· Ms. Saundra Milton, d/b/a: The World of Sugie’s Kitchen
· Ms. Rukiya Faulk, d/b/a: Augusta Dawgs #1
Attachments
10. Discussion of golf course proposals. (Requested by the
Administrator)
Attachments
11. Motion to approve the minutes of the Public Services
Committee held on May 13, 2013.
Attachments
12. Discussion: A request by William A. Melvin for a Therapeutic
Massage Operators license to be used in connection with Avant
Williams located at 2834 Washington Rd.. District 7. Super
District 10.
Attachments
13. Approve the Contract with Modern Business Systems, Inc. in
the amount of $202,400.18 for the purchase and installation of
the Furniture, Fixtures and Equipment for Webster Detention
Center.
Attachments
Public Service Committee Meeting
5/28/2013 12:50 PM
Alcohol Application
Department:Planning & Development
Caption:New Ownership Application: A. N. 13 - 11: A request by Wael S.
E. Ibrahim for a retail package Beer & Wine license to be used in
connection with Hop N Go, Inc. located at 3755 Wheeler R.
District 3. Super District 10.
Background:This is a new ownership application. Formerly a Circle K Store.
Analysis:The applicant meets the requirements of the City Of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1270.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1 \nPage 1 of 2
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Attachment number 1 \nPage 2 of 2
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Public Service Committee Meeting
5/28/2013 12:50 PM
Alcohol Application
Department:Planning & Development
Caption:New Ownership Application: A. N. 13 - 12: A request by
Kyoungo Kim for a retail package Beer & Wine license to be used
in connection with Smile Grocery located at 830 Stevens Creek
Rd. District 7. Super District 10.
Background:This is a new ownership application. Formerly in the name of
Sunghee C. Yi.
Analysis:The applicant meets the requirements of the City Of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1270.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 2
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Attachment number 1 \nPage 2 of 2
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Public Service Committee Meeting
5/28/2013 12:50 PM
Alcohol Application
Department:Planning & Development
Caption:New Ownership Application: A. N. 13 - 13: A request by
Nellinesha Holland for an on premise consumption Liquor, Beer
& Wine license to be used in connection with Pandora's Lounge
located at 2623 Deans Bridge Rd. There will be Dance. District 5.
Super District 9.
Background:This is a new ownership application. Formerly in the name of
Vincent Clayton.
Analysis:The applicant meets the requirements of the City Of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $4656.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 2
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Attachment number 1 \nPage 2 of 2
Item # 3
Public Service Committee Meeting
5/28/2013 12:50 PM
Alcohol Application
Department:Planning & Development
Caption:New Application: A. N. 13 - 14: A request by Matthew Klatt for
an on premise consumption Liquor, Beer and Wine license to be
used in connection with Makhanga, Inc. DBA Genghis Grill
located at 250 Robert C. Daniel Pkwy. There will be Sunday
Sales. District 3. Super District 10.
Background:This is a new application.
Analysis:The applicant meets the requirements of the City Of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $5780.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 2
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Attachment number 1 \nPage 2 of 2
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Public Service Committee Meeting
5/28/2013 12:50 PM
Approve the Program Managers Recommendation to select Total Systems Commissioning, Inc. as the
Commissioning Agent for the Augusta Georgia Municipal Building Renovations and Modernization
Project
Department:Recreation, Parks and Facilities
Caption:Approve the Program Managers recommendation to select Total
Systems Commissioning, Inc. as the Commissioning Agent for the
Augusta, Georgia Municipal Building Renovations and
Modernization project for a lump sum price of $97,850.
Background:During the Procurement of the Design Services and Construction
Manager at Risk, a Request for Proposals was sent out for
Commissioning Services for the Augusta, Georgia Municipal
Building Renovations and Modernization project.
Analysis:Seven (7) proposals were received on Friday, March 23, 2012 for
the Commissioning Services. After careful review and analysis of
the received proposals it was determined that Total Systems
Commissioning, Inc. met all requirements set forth.
Financial Impact:The $97,850 from Total Systems Commissioning, Inc. is within
the budgeted amount for this scope of work.
Alternatives:1. Approve the recommendation from the Program Manager to
award the contract for Commissioning Services for the Municipal
Building project to Total Systems Commissioning, Inc. for an
amount of $97,850.00. 2. Reject all proposals received for
Commissioning Services for the Municipal Building project and
rebid the Commissioning Services
Recommendation:Approve the recommendation from the Program Manager to
award the contract for Commissioning Services for the Municipal
Building to Total Systems Commissioning, Inc. for an amount of
$97,850.00.
Funds are Available
in the Following GL 328-05-1120 JL 212-05-5101 OC: 52-12119 Cover Memo
Item # 5
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
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Item # 5
Request for Proposal
Request for Proposals will be received at this office until Friday, March 23, 2012 @ 11:00 a.m. for furnishing:
RFP Item #12-133 Commissioning Services for Municipal Building Renovations for Recreation,
Parks & Facilities
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to
706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement
Department by Friday, March 9, 2012 @ 5:00 P.M. No RFP will be accepted by fax, all must be received
by mail or hand delivered.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the invitation
to bid including, but not limited to, the number of copies needed, the timing of the submission, the
required financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. All requests to waive or modify any such material condition shall be submitted through the
Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the
Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope.
Bidders are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle February 16, 23, March 1, 8, 2012
Metro Courier February 22, 2012
cc: Tameka Allen Deputy Administrator
Forrest White Heery International
Tom Beck Recreation, Parks & Facilities
Revised: 8/15/2011
Attachment number 2 \nPage 1 of 1
Item # 5
VENDORS Attachment B E-Verify # Addendum Original 6 Copies
Fee
Proposal
Eaton Energy Solutions
4550 North Point Pkwy Ste 300
Alpharetta, GA 30022
YES 291963 YES YES YES YES
Energy Ace
160 Clairemont Avenue, Ste 600
Decatur, GA 30030
YES 407864 YES YES YES YES
H2Engineering Inc
114 East 5th Avenue
Tallahassee, FL 32303
YES 467765 YES YES YES YES
HEA Engineers LLP
5600 77 Center Drive Ste 105
Charlotte, NC 28217
YES 36912 YES YES YES YES
HESM&A
1255 Collier Road
Atlanta, GA 30318
YES 132066 YES YES YES YES
Total Systems Commissioning
2020 Howell Mill Road, Ste C, Box 309
Atlanta, GA 30318
YES 108530 YES YES YES YES
Working Building
4501 Circle 75 Parkway, Ste B 2200
Atlanta, GA 30339
YES 222082 YES YES YES YES
RFP Item #12-133
Commissioning Services for Municipal Building Renovations
for Augusta, Georgia – Recreation, Parks & Facilities Department
RFP Due: Friday, March 23, 2012 @ 11:00 a.m.
Page 1 of 1
Attachment number 3 \nPage 1 of 1
Item # 5
Evaluation Criteria PTS
Eaton Energy
Solutions
4550 North Point
Pkwy Ste 300
Alpharetta, GA
30022
Energy Ace
160 Clairemont
Avenue, Ste 600
Decatur, GA 30030
H2Engineering Inc
114 East 5th Avenue
Tallahassee, FL
32303
HEA Engineers LLP
5600 77 Center Drive
Ste 105
Charlotte, NC 28217
HESM&A
1255 Collier Road
Atlanta, GA 30318
Total Systems
Commissioning
2020 Howell Mill
Road, Ste C, Box 309
Atlanta, GA 30318
Working Building
4501 Circle 75
Parkway, Ste B 2200
Atlanta, GA 30339
1. Work plan, fidelity to RFP and
organization structure.30 25.0 27.0 24.8 24.8 24.5 28.3 27.0
2. Qualifications and experience of
key professionals, particularly
related to building commissioning
services of similar facilities.
50 40.0 45.3 36.8 43.3 46.3 48.3 45.8
3. References 20 18.8 17.3 19.3 19.0 17.8 19.3 17.8
Total 100 83.8 89.5 80.8 87.0 88.5 95.8 90.5
Cumulative Evaluation Sheet - RFP Item #12-133
Commissioning Services for Municipal Building Renovations
for Augusta, Georgia – Recreation, Parks & Facilities Department
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Public Service Committee Meeting
5/28/2013 12:50 PM
Business License, Alcohol License, Adult Entertainment Code Violations
Department:Planning & Development
Caption:Discussion: consider probation, suspension or revocation of the
Alcohol License and Business License for Mr. Timothy W.
Lowery, d/b/a: Skittlez Bar and Grill, 1855 Gordon Highway, for
failure to comply with the Augusta-Richmond County Alcohol
Ordinance, Adult Entertainment Ordinance, Dance Hall
Ordinance, and Occupation Tax Ordinance.
Background:The owner of Skittlez Bar and Grill has a business license to
operate a bar to include dancing, and an alcohol license to serve
liquor and beer…The Richmond County Sheriff’s Office received
a complaint that on April 27, 2013, Timothy W. Lowery, d/b/a
Skittlez Bar and Grill located at 1855 Gordon Highway allowed
underage person(s) in the bar; underage person was served
alcohol; and there was an adult entertainment show being
performed without a One-Day Adult Entertainment license. The
Sheriff’s Office was able to substantiate the complaint (see
attached letter).
Analysis:The Sheriff’s Office is requesting that the Commission take action
against the license holder. The Alcohol License, Dance Hall
License, and Business License can be suspended, revoked or
placed on probation pursuant to the following Codes: Section 2-1-
38 (a) (3): Right to Deny, Suspend, or Revoke A Business Tax
Certificate; Section 6-2-74 (a): Probation, Suspension &
Revocation (Alcohol License); Section 6-2-19 (f): Furnishing to
Minors; Section 6-6-42 Live adult entertainment (d) Regulatory
Fee; Sec. 6-6-43. Dance halls, (g) Right of suspension by License
& Inspection Department. Sec. 2-1-38. Right to deny, suspend, or
revoke a business tax certificate. (a) A Business Tax Certificate
under this Chapter may be denied, suspended, or revoked if one or
more of the following exists: (3) The applicant or holder of the
certificate intends to violate or has violated any federal or state
law, or local ordinance or any ordinance or resolution regulating
such business or intends to violate any regulation made pursuant
to authority granted for the purpose of regulating such business.
Sec. 6-2-74. Probation, Suspension & Revocation (Alcohol
License). Any license issued under this Ordinance may be put on
Cover Memo
Item # 6
probation, suspended and/or revoked by the Augusta-Richmond
County Commission after a finding of due cause. Due cause for
the probation, suspension or revocation of a license shall include
but shall not be limited to, the following: (a) A violation of this
Ordinance or any State or federal law governing the manufacture,
transport, or sale of alcoholic beverages by the licensee or any
person in his employ or in the employ of the establishment for
which the license was issued. Sec. 6-2-19 (f). Furnishing to
minors—Prohibited. (f) No person who holds a license or is
responsible for the day-to-day operation of an establishment
holding a license permitting the sale of alcoholic beverages for on-
premises consumption shall allow any individual under the age of
21 to be in, frequent or loiter about the licensed premises unless
such individual is accompanied by a parent or legal guardian
except as provided herein. This prohibition shall apply regardless
of whether or not said establishment on said date or time is
operating for the purpose of the sale of alcoholic beverages for on-
premises consumption, and regardless of what other type of
license or business tax certificate said establishment may have.
This section shall not prohibit individuals under the age of 21
from being in a qualified eating establishment or entertainment
venue as defined in this Ordinance or attending a special event for
which a license for a single event is issued pursuant to this
Ordinance, and does not apply to such individuals who are
employees of the licensee with assigned duties in the licensed
premises. Sec. 6-2-20. Same—Penalty for violation. (a) Any
licensee hereunder, or any person in the employ of the licensee or
any person in the employ of the retail business establishment for
which the license was granted, who violates the provisions of
section 6-2-19 herein, shall subject the license of the licensee to
suspension or revocation, and shall be guilty of an offense and,
upon trial and conviction of a misdemeanor, shall be punished by
a fine in an amount not to exceed five hundred dollars ($500.00)
and/or imprisonment in jail for a period not to exceed sixty (60)
days. (b) Whenever an Alcoholic Beverage License(s), under
section 6-2-20(a) is suspended, or suspended and made subject to
probation by the Augusta-Richmond County Commission for all
or a part of said period of suspension, said license shall not be
reinstated unless the licensee pays to the County a reinstatement
fee of $500.00. Said reinstatement fee shall be due and payable
and remitted to Augusta-Richmond County not less than five (5)
business days prior to the end of any period of suspension or
probated suspension imposed by the Augusta-Richmond County
Commission. Only one such fee shall be paid by any one license
holder on any one occasion irrespective of the number of licenses
to be reinstated. Any fee paid pursuant to this Code section shall
be paid into the General Fund. Sec. 6-6-42. Live adult
entertainment. (d) Regulatory fee. Any person, firm or corporation
who operates or does business in Augusta-Richmond County
providing live adult entertainment shall, before engaging in such
business, pay such regulatory fee as is provided in section 2-1-3
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Item # 6
(c). Sec. 6-6-43. Dance halls. (g) Right of suspension by License
& Inspection Department. The License & Inspection Department
shall have the right to suspend any business tax certificate issued
under this chapter whenever a person, firm or corporation doing
business shall deviate from the normal operation for which the
business tax certificate was obtained or fails in performance to
meet the required regulations and code as set forth by the License
& Inspection Department, Augusta-Richmond County Sheriff’s
Department or Augusta-Richmond County Health Department, or
violates any law or ordinance of the United States, or the State or
Augusta-Richmond County, in pursuance of such business
conducted under such business tax certificate…..
Financial Impact:N/A
Alternatives:N/A
Recommendation:Revocation of the Business Tax Certificate, Revocation of the
Dance Hall License, and Revocation of the Alcohol Licenses
(Liquor and Beer)
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Attachment number 1 \nPage 1 of 1
Item # 6
Public Service Committee Meeting
5/28/2013 12:50 PM
Citizens Advisory Committee
Department:Clerk of Commission
Caption:Discuss the formation of a Citizens Advisory Committee for
Transit. (Referred from May 13 Public Services Committee
meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 7
Public Service Committee Meeting
5/28/2013 12:50 PM
Contract Extension with Heery International for Program Management of Capital Improvements Plan
Department:Recreation, Parks and Facilities
Caption:Motion to extend the contract with Heery International for Capital
Improvement Program Management on SPLOST projects through
April 30, 2015 for an extended contract price increase of
$1,646,566 and a revised estimated not exceed contract amount of
$11,615,082.
Background:Heery International has been the Capital Improvements Program
Manager for Augusta since 2003. Projects they have managed
have included the new Augusta Library, the Augusta Judicial
Center and John H. Ruffin Courthouse, Charles B. Webster
Detention Center Expansion Phase I, the TEE Center, the
Reynolds Street Parking Deck and the Richmond County Sheriff's
Administration Building.
Analysis:Heery's current extended contract is due to end on July 30, 2013.
Program Management services are currently being provided for
Webster Dentention Center Phase II, the Municipal Building
Renovations, the Transit Operations and Maintenance Facility and
Daniel Field Hanger Door Replacement. All projects listed above
have progressed to at least late planning stages with significant
commitments made in terms of time and money to move these
projects forward to completion. The benefits in extending Heery's
Program Management Contract are further detailed in the attached
correspondence dated May 20, 2013.
Financial Impact:The total contract amount which began in 2003 will increase
$1,646,566 for a revised estimated not to exceed contract amount
of $11,615,082.
Alternatives:1. Motion to Extend the contract with Heery International for
Capital Improvement Program Management on SPLOST Projects
through July 30, 2015 for an extended contract price increase of
$1,646,566 and a revised estimated not exceed contract amount of
$11,615,082. 2. Move No Action thus delaying these significant
projects, potentially costing the City additional dollars to complete
due to delays.
Cover Memo
Item # 8
Recommendation:1. To Approve and extend the contract with Heery International to
complete the current projects in design and under construction
until July 30, 2013, increasing the contract by $1,646,566.
Funds are Available
in the Following
Accounts:
Funds are available in SPLOST allocations for each project.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Public Service Committee Meeting
5/28/2013 12:50 PM
Delinquent Health Department Fees
Department:Planning & Development
Caption:Discussion: consider probation, suspension or revocation of the
Business Tax Certificate for the businesses listed below for failure
to pay the Richmond County Health Department fee for services.
(Referred from May 13 Public Services Committee meeting)
· Ms. Saundra Milton, d/b/a: The World of Sugie’s Kitchen
· Ms. Rukiya Faulk, d/b/a: Augusta Dawgs #1
Background:The owners of the listed restaurants are delinquent in submitting
payment for Richmond County Health Department ‘fee for
services’, pursuant to the following Augusta-Richmond County
Codes:
CHAPTER 290-5-14 FOOD SERVICE
290-5-14-.02 Provisions. Amended.
(1) Permit.
(a) Valid Permit Required. It shall be unlawful for any person to
operate any type of food service operation: food service
establishment, mobile food service unit, extended food service
unit, or temporary food service establishment, without having first
obtained a valid food service permit from the Health Authority
pursuant to this Chapter.
(b) Invalidation. Permits are invalidated by change of permit
holder, location or change in type of operation.
(c) Satisfactory Compliance.
1. To qualify for a permit, an applicant shall:
(i) Be an owner of the food service establishment or
an officer of the legal ownership;
(ii) Agree to allow access to the food service
establishment; and (iii) Provide required information
and pay all applicable fees at the time the application is
submitted.
RULES OF DEPARTMENT OF HUMAN RESOURCES
PUBLIC HEALTH O.C.G.A. § 31-3-4 (2009)
(6) Make contracts and establish fees for the provision of public
health services provided by county boards of health, including but
not limited to environmental health services, which fees may be
charged to persons or to establishments and premises within the
Cover Memo
Item # 9
county for inspection of such establishments, premises, structures
and appurtenances thereto, or for other county board of health
services….
Analysis:The listed business owners are delinquent in making payment to
the Richmond County Health Department for ‘fee for services’.
The Health Department requested that the Licensing Division
submit an agenda item to the Commission for action to be taken
against the business owners in accordance with the following
Augusta-Richmond County Code: FINANCE AND TAXATION:
§2-1-38. Right to Deny, Suspend, or Revoke a Business Tax
Certificate; (a). A Business Tax Certificate under this Chapter
may be denied, suspended, or revoked if one or more of the
following exists: (3). The applicant or holder of the certificate
intends to violate or has violated any federal or state law, or local
ordinance or any ordinance or resolution regulating such business
or intends to violate any regulation made pursuant to authority
granted for the purpose of regulating such business.
Financial Impact:As of March 1, 2013, the total amount owed was $4,750.
Alternatives:N/A
Recommendation:Effective May 8, 2013, the business licenses will be suspended
until the Health Department fees are paid in full.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
Item # 9
Public Service Committee Meeting
5/28/2013 12:50 PM
Golf Course Proposals
Department:Clerk of Commission
Caption:Discussion of golf course proposals. (Requested by the
Administrator)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 10
Public Service Committee Meeting
5/28/2013 12:50 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Public Services Committee
held on May 13, 2013.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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Public Service Committee Meeting
5/28/2013 12:50 PM
Therapeutic Massage Operators Application
Department:Planning & Development
Caption:Discussion: A request by William A. Melvin for a Therapeutic
Massage Operators license to be used in connection with Avant
Williams located at 2834 Washington Rd.. District 7. Super
District 10.
Background:This a new application. This will be and Gentlemans Grooming
Salon.
Analysis:The applicant meets the requirements of the City Of Augusta's
Ordinance regulating Therapeutic Massage.
Financial Impact:The applicant will pay a regultory fee of $121.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 12
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Item # 12
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Item # 12
Public Service Committee Meeting
5/28/2013 12:50 PM
Webster Detention Center, Phase II Inmate Processing Center Furniture, Fixtures & Equipment, Bid
Item #13-133
Department:Recreation, Parks and Facilities
Caption:Approve the Contract with Modern Business Systems, Inc. in the
amount of $202,400.18 for the purchase and installation of the
Furniture, Fixtures and Equipment for Webster Detention Center.
Background:This contract will provide the Furniture, Fixtures and Equipment
for the Webster Detention Center Phase II, the Admin Area
Renovations and the Inmate Processing Center for the staff and
operation of the facility. The Inmate Processing Center GMP was
approved by the Commission at their meeting on September 18,
2012.
Analysis:This Contract will provide all of the furniture, fixtures and
equipment for: 1. The Admin Area offices, conference room, court
room and waiting areas, etc. 2. The Inmate Processing Center
offices, booking area, release area, finger print area, transportation
area, break room, etc. TOTAL OF CONTRACT IS $ 202,400.18
Financial Impact:This Contract amount will be funded by the project’s FF & E
budget. The budget is adequate to cover the cost of this contract.
Alternatives:1. Approve the Contract with Modern Business Systems, Inc. in
the amount of $202,400.18 for the purchase and installation of the
Furniture, Fixtures and Equipment. 2. Not approve the Contact;
however the jail facility operations would be severely
compromised.
Recommendation:1. Approve the Contract with Modern Business Systems, Inc. in
the amount of $202,400.18 for the purchase and installation of the
Furniture, Fixtures and Equipment
Funds are Available
in the Following
Accounts:
GL – 328-03-1130; JL – 210356004
Cover Memo
Item # 13
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 13
Invitation to Bid
Sealed bids will be received at this office on Thursday, April 25, 2013 @ 3:00 p.m. for furnishing:
Bid Item 13-133 Furniture, Fixtures & Equipment for Webster Detention Center Phase II for
Recreation, Parks & Facilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the Augusta, Georgia Procurement Department, 530 Greene Street –
Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime,
subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and
specifications which are non-refundable is $20.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate
this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge
through Augusta Blue Print (706 722-6488) beginning Thursday, March 21, 2013. Bidders are cautioned that
submitting a package without Procurement of a complete set are likely to overlook issues of construction
phasing, delivery of goods or services, or coordination with other work that is material to the successful
completion of the project. Bidders are cautioned that acquisition of documents through any other source is
not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving
incomplete or inaccurate information upon which to base his qualifications.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Monday, April
15, 2013 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle March 21, 28, April 4, 11, 2013
Metro Courier March 27, 2013
Revised: 8/15/2011
Attachment number 1 \nPage 1 of 1
Item # 13
AUGUSTA GEORGIA CAPITAL IMPROVEMETS
HEERY ITERATIOAL, IC., PROGRAM MAAGER
530 Greene Street Suite 312 Augusta, GA 30901
706-842-5543
May 14, 2013
Ms. Geri Sams
Director of Procurement
Augusta Richmond County
530 Greene Street, Room 605
Augusta, GA 30901
RE: Bid Item #13-133 Furniture, Fixtures & Equipment for
Webster Detention Center Phase II
Dear Ms. Sams:
We have concluded our review of the bids submitted for the above subject bid.
We received three (3) responses for the above subject Bid Item; after these were evaluated one
was found to be non-compliant, one was found to be incomplete and did not include all furniture
items as required by the bid documents. The remaining bid from Modern Business Systems was
found to the lowest, responsive, responsible bid.
It is our recommendation that the Contract award be made to Modern Business Systems.
Thank you for your assistance in this bid process. If you have any questions or require any
additional information, please do not hesitate to contact me.
Sincerely,
Richard Ingram
Project Manager
Webster Detention Center PH I & II
Augusta, Georgia
Capital Improvements Program Management
CC: Darrell White, Phyllis Mills, Nancy Williams
Attachment number 2 \nPage 1 of 1
Item # 13
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Item # 13
Attachment number 3 \nPage 2 of 2
Item # 13
VENDORS Attachment B E-Verify # Addendums 1-3 SAVE Form Total Bid Price
Modern Business Sys
1445 Greene Street
Augusta, GA 30901
Yes 139296 Yes Yes $202,400.18
Weinberger's Bus Int
3021A Riverwatch Pk
Augusta, GA 30907
McWaters
3708 Benchmark Dr
Augusta, GA 30909
Affirmative Solutions
1201 George Wilson
Augusta, GA 30909
Total Office Solutions
4301 Emerson Street
Jacksonville, FL 32207
Augusta Business Int
3127 Damascus Rd
Augusta, GA 30909
Yes 275741 Yes Yes
$92,037.00/
Incomplete Bid
CPI
3921 Angora Place
Duluth, GA 30096
Business Int by Staple
300 Arbor Lake Dr
Columbia, SC 29223
Flood Brothers
610 Waterfront Dr
Atlanta, GA 30336
Shiffler Equipment
17931 GA Hwy 67
Statesboro, GA 30458
GA Correctional Ind
2984 Clifton Springs
Decatur, GA 30034
No Bid
Response
Diversified Resource
6410 Atlantic Blvd, 140
Norcross, GA 30071
Yes Yes No Yes Non-Compliant
Bid Opening
Bid Item #13-133
Furniture, Fixtures & Equipment for Webster Detention Center Phase II
for Augusta, Georgia - Recreation, Parks & Facilities Department
Bid Due: Thursday, May 9, 2013 @ 3:00 p.m.
*Note: Augusta Business Interiors bid is lower due to an incomplete bid. The specifications
clearly stated, " All vendors had to bid on all furniture, fixtures and equipment to be
considered for award." Augusta Business Interiors did not honor the specifications request to
bid all items.
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Item # 13