HomeMy WebLinkAbout2013-05-13-Meeting Agenda
Public Service Committee Meeting Commission Chamber- 5/13/2013- 12:50 PM
PUBLIC SERVICES
1. Presentation by Ms. Deborah Burns-Robinson regarding a
business license.
Attachments
2. Discussion: consider probation, suspension or revocation of the
Business Tax Certificate for the businesses listed below, for
failure to pay the Richmond County Health Department fee for
services. (Referred from May 7 Commission meeting)
· Ms. Saundra Milton, d/b/a: The World of Sugie’s Kitchen
· Mr. Roan Miranda, d/b/a: Island Café
· Ms. Jennifer Tutt, d/b/a: Sit A Spell Coffee House
· Mr. Roderick Stokes, d/b/a: S-Bar
· Ms. Shavone Stokes, d/b/a: Cream
· Mr. Lawrence Harris, d/b/a: Frankie’s Restaurant
· Mr. Shannor Trotty, d/b/a: The Eatery – Base Operation
· Ms. Rukiya Faulk, d/b/a: Augusta Dawgs #1
· Mr. Shannor Trotty, d/b/a: Wholesome Convenience Store &
Eatery
Attachments
3. Motion to approve acceptance of a Federal Aviation
Administration (FAA) grant funded through the Georgia
Department of Transportation (GDOT) for the Airport Layout
Plan Update and Roof Replacement at Daniel Field Airport.
Attachments
4. Motion to approve Amendment #1 to Cooperative Agreement
FY2013 for nutrition programs for Senior Services with CSRA
Regional Commission.
Attachments
5. Motion to approve the Capital Improvement Program
Manager’s recommendation to select Modern Business to
supply and install the furniture for the Augusta, Georgia
Municipal Building Renovations Project.
Attachments
6. Motion to approve entering into a contract with CARDNO
ATC for Special Inspections and Construction Materials
Testing associated with construction of the Augusta, GA
Municipal Building Interior Renovations and Modernization
Project.
Attachments
7. Motion to provide authorization to Turner Construction
Company to award Bid Package #3, in the amount of
$1,968,792.00, which provides the Structural Steel and
Concrete for the Augusta Georgia Municipal Building
Renovations and Modernization.
Attachments
8. Approve award of the Agreement for Maintenance of the
Building Automation Systems, Video Monitoring Systems
and Life Safety Systems at the Charles B. Webster Detention
Center (CBWDC) to Southeast Automated Systems in the
amount of $53,470.00 as a sole source provider.
Attachments
9. Approve award of the Agreement for Maintenance of the
Building Automation Systems, Video Monitoring Systems and
Life Safety Systems at the Law Enforcement Center (LEC) to
Southeast Automated Systems in the amount of $37,840.00 as a
sole source provider.
Attachments
10. Motion to approve the minutes of the Public Services
Committee held on April 22, 2013.
Attachments
11. Motion to approve the reimbursement of design fees for Apple
Valley Park Community Center.
Attachments
12. Discuss implementing a requirement for heavy industries with
loud noise to install sound barriers if located within a block of
residential properties. (Requested by Mayor Pro Tem Corey
Johnson)
Attachments
13. Motion to approve the FTA 5303 Metropolitan Transportation
Planning Grant for 2014.
Attachments
14. Approve an amendment to the Code at 7-1-27 to correct
references to the Director/Building Official of the Planning and
Development Department.
Attachments
www.augustaga.gov
15. Discuss the formation of a Citizens Advisory Committee for
Transit. (Referred from May 7 Commission meeting)
Attachments
Public Service Committee Meeting
5/13/2013 12:50 PM
Deborah Burns-Robinson
Department:Clerk of Commission
Caption:Presentation by Ms. Deborah Burns-Robinson regarding a
business license.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Attachment number 1 \nPage 1 of 1
Item # 1
Public Service Committee Meeting
5/13/2013 12:50 PM
Delinquent Health Department Fees
Department:Planning & Development
Caption:Discussion: consider probation, suspension or revocation of the
Business Tax Certificate for the businesses listed below, for
failure to pay the Richmond County Health Department fee for
services. (Referred from May 7 Commission meeting)
· Ms. Saundra Milton, d/b/a: The World of Sugie’s Kitchen
· Mr. Roan Miranda, d/b/a: Island Café
· Ms. Jennifer Tutt, d/b/a: Sit A Spell Coffee House
· Mr. Roderick Stokes, d/b/a: S-Bar
· Ms. Shavone Stokes, d/b/a: Cream
· Mr. Lawrence Harris, d/b/a: Frankie’s Restaurant
· Mr. Shannor Trotty, d/b/a: The Eatery – Base Operation
· Ms. Rukiya Faulk, d/b/a: Augusta Dawgs #1
· Mr. Shannor Trotty, d/b/a: Wholesome Convenience Store &
Eatery
Background:The owners of the listed restaurants are delinquent in submitting
payment for Richmond County Health Department ‘fee for
services’, pursuant to the following Augusta-Richmond County
Codes:
CHAPTER 290-5-14 FOOD SERVICE
290-5-14-.02 Provisions. Amended.
(1) Permit.
(a) Valid Permit Required. It shall be unlawful for any person to
operate any type of food service operation: food service
establishment, mobile food service unit, extended food service
unit, or temporary food service establishment, without having first
obtained a valid food service permit from the Health Authority
pursuant to this Chapter.
(b) Invalidation. Permits are invalidated by change of permit
holder, location or change in type of operation.
(c) Satisfactory Compliance.
1. To qualify for a permit, an applicant shall:
(i) Be an owner of the food service establishment or
an officer of the legal ownership;
(ii) Agree to allow access to the food service
establishment; and (iii) Provide required information
Cover Memo
Item # 2
and pay all applicable fees at the time the application is
submitted.
RULES OF DEPARTMENT OF HUMAN RESOURCES
PUBLIC HEALTH O.C.G.A. § 31-3-4 (2009)
(6) Make contracts and establish fees for the provision of public
health services provided by county boards of health, including but
not limited to environmental health services, which fees may be
charged to persons or to establishments and premises within the
county for inspection of such establishments, premises, structures
and appurtenances thereto, or for other county board of health
services….
Analysis:The listed business owners are delinquent in making payment to
the Richmond County Health Department for ‘fee for services’.
The Health Department requested that the Licensing Division
submit an agenda item to the Commission for action to be taken
against the business owners in accordance with the following
Augusta-Richmond County Code: FINANCE AND TAXATION:
§2-1-38. Right to Deny, Suspend, or Revoke a Business Tax
Certificate; (a). A Business Tax Certificate under this Chapter
may be denied, suspended, or revoked if one or more of the
following exists: (3). The applicant or holder of the certificate
intends to violate or has violated any federal or state law, or local
ordinance or any ordinance or resolution regulating such business
or intends to violate any regulation made pursuant to authority
granted for the purpose of regulating such business.
Financial Impact:As of March 1, 2013, the total amount owed was $4,750.
Alternatives:N/A
Recommendation:Effective May 8, 2013, the business licenses will be suspended
until the Health Department fees are paid in full.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Public Service Committee Meeting
5/13/2013 12:50 PM
Airport Layout Plan Grant
Department:Daniel Field Airport
Caption:Motion to approve acceptance of a Federal Aviation
Administration (FAA) grant funded through the Georgia
Department of Transportation (GDOT) for the Airport Layout
Plan Update and Roof Replacement at Daniel Field Airport.
Background:The Federal Aviation Administration (FAA) is requiring an
updated Airport Layout Plan (ALP) for the Daniel Field Airport.
Also previously this year, the roof required replacement and the
grant also includes the reimbursement for those costs.
Analysis:This grant will be funded throught GDOT. The grant amount will
include all of the roof reimbursement and 90% of the ALP from
the FAA, 5% of the ALP from the GDOT, and 5% match from
local monies. Grant $221,661.00 - ALP & Roof ALP ONLY FAA
Share 90,386.00 90% GDOT 5,021.00 5% Local Match 5,022.00
5%
Financial Impact:Total grant monies is $226,682.00, which include both the FAA
and GDOT.
Alternatives:Deny request.
Recommendation:Aprove the request.
Funds are Available
in the Following
Accounts:
552-08-1101/5223110.
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 3
Administrator.
Clerk of Commission
Cover Memo
Item # 3
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Public Service Committee Meeting
5/13/2013 12:50 PM
Amendment #1 to Cooperative Agreement FY2013
Department:Augusta Recreation Parks and Facilities
Caption:Motion to approve Amendment #1 to Cooperative Agreement
FY2013 for nutrition programs for Senior Services with CSRA
Regional Commission.
Background:The Recreation, Parks and Facilities Department operates the senior
nutrition meal program in Richmond County through grants provided
through a Cooperative Agreement with the CSRA Regional
Commission.
Analysis:The amendment reflects a decrease in allocated funds from Title III
C1 due to over projection for this fiscal year.
Financial Impact:Decrease in grant funding in the amount of $16,000 and a decrease in
the local match funds of $1,778.
Alternatives:1. Motion to approve Amendment #1 to Cooperative Agreement
FY2013 for Senior Services with CSRA Regional Commission. 2.
None
Recommendation:1. Motion to approve Amendment #1 to Cooperative Agreement
FY2013 for Senior Services with CSRA Regional Commission.
Funds are Available
in the Following
Accounts:
Account # 220-05-4322
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 1
Item # 4
Public Service Committee Meeting
5/13/2013 12:50 PM
Approve the Capital Improvements Program Manager’s recommendation to select Modern Business as
the furniture vendor for the Augusta, Georgia Municipal Building Renovations Project
Department:Recreation, Parks and Facilities
Caption:Motion to approve the Capital Improvement Program Manager’s
recommendation to select Modern Business to supply and install
the furniture for the Augusta, Georgia Municipal Building
Renovations Project.
Background:On Tuesday, April 23, 2013, two (2) compliant responses for Bid
Item #13-129, Furniture for Augusta, GA Municipal Building
Renovations were reviewed by Procurement with assistance from
the Capital Improvement Program Manager’s Office. Bids were
submitted for the 6th floor of the Municipal Building at this time.
After selection of the successful bidder for the 6th floor
furnishings, the remaining furniture will be purchased on State
Contract by the successful bidder.
Analysis:After review of the responses and the scope of services, the bid
from Modern Business is the lowest responsible and responsive
bid.
Financial Impact:The Modern Business bid of $108,293.20 is within the Total
FF&E budget of $1.8M.
Alternatives:1) Approve the Capital Improvements Program Manager’s
recommendation to select Modern Business as the furniture
vendor for the Augusta, Georgia Municipal Building Renovations
Project. 2) Reject the bids and rebid the Furniture which would
have a negative impact on the project schedule and total project
costs.
Recommendation:Approve the Capital Improvements Program Manager’s
recommendation to select Modern Business as the furniture
vendor for the Augusta, GA Municipal Building Renovations
Project.
Cover Memo
Item # 5
Funds are Available
in the Following
Accounts:
GL 328-05-1120, JL 212-05-5101, OC 52-119
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
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Item # 5
Public Service Committee Meeting
5/13/2013 12:50 PM
Construction Materials Testing and NPDES Services for the Augusta GA Municipal Building Interior
Renovations and Modernization Project
Department:Recreation, Parks and Facilities
Caption:Motion to approve entering into a contract with CARDNO ATC
for Special Inspections and Construction Materials
Testing associated with construction of the Augusta, GA
Municipal Building Interior Renovations and Modernization
Project.
Background:It is recommended that Construction Materials Testing services,
along with Special Inspections services, be performed in
accordance with Chapter 17 of the jurisdictional International
Building Code. Proposals to perform Special Inspections and
Construction Materials Testing and NPDES services were
received from six (6) firms. Review and analysis of the five
compliant proposals were performed by the Procurement Office,
assisted by Capital Improvements Program Management (CIPM).
The proposal from CARDNO ATC was judged to be in the best
interest of the project and Augusta.
Analysis:The referenced project is a complex project with an aggressive
schedule. The project will benefit from the quality control
enhancements that these “on call” services will provide to the
project. The proposed materials testing and special inspections
work will include the following: • Cast-in-place concrete (mix
design review, plant inspections, reinforcing placement,
compression tests, pile load testing, etc.). • Reinforcing steel
(materials, placement, strength testing) • Structural Steel
(materials verification, connections, etc.) • Mortar & grout
strength tests • Concrete masonry (reinforcing, grout, etc.) •
Engineered fill (material and compaction) • Anchor pull tests •
Asphalt paving The services will be performed on an “on call” or
“as needed” basis. Proposals were required to include a schedule
of services, with uniform assumptions as far as quantities of each
service. Thus the cost component of the proposals were fairly
compared and scored. The contract will be established with the
stated assumptions serving as a “Not to exceed” budget, with
actual fees determined by actual quantities of tests/inspections, as
determined by field conditions.
Cover Memo
Item # 6
Financial Impact:The services will be performed on an “as needed” basis. A “Not to
Exceed” contract amount of $34,000.00.
Alternatives:1. Approve execution of a contract with CARDNO ATC for
SPECIAL INSPECTIONS AND MATERIAL TESTING services
on the referenced project. 2. Eliminate Special Inspections and
rely solely on Design Team and Project Management to perform
quality control oversight.
Recommendation:Motion to approve entering into a contract with CARDNO ATC
services associated with construction of the AUGUSTA GA
Municipal Building Interior Renovations and Modernization
Project.
Funds are Available
in the Following
Accounts:
Municipal Building Renovations: JL: 212 05 5101 Ob Code: 52-
12119 GL: 328 05 1120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Public Service Committee Meeting
5/13/2013 12:50 PM
Contract Award of Bid Package #3 (Structural Steel and Concrete) for the Augusta Georgia Municipal
Building Renovations and Modernization.
Department:Recreation, Parks and Facilities
Caption:Motion to provide authorization to Turner Construction Company
to award Bid Package #3, in the amount of $1,968,792.00, which
provides the Structural Steel and Concrete for the Augusta
Georgia Municipal Building Renovations and Modernization.
Background:Turner Construction Company was selected under RFQ 10-195 as
the Construction Manager at Risk for the Augusta Georgia
Municipal Building Renovations and Modernization. This is the
third bid package completed by the Design team, led by Virgo
Gambill Architects. Bids were accepted and reviewed by Turner
Construction Company, Virgo Gambill Architects, and the
CIPM.
Analysis:The following are the lowest responsive, responsible bidders, as
determined by Turner Construction Company to perform the
work. The Subcontractors pursuant to Exhibit G-1 are as follows:
Structural Steel:Macuch Steel Augusta, GA Concrete:Atlantic
Concrete, Evans, GA The Scope of Work includes all work
associated with the Structural Steel and Concrete and is within the
budgeted amount that was estimated for this scope of the work.
Turner Construction Company has included the bid summary and
bid proposals as back-up to support this.
Financial Impact:The amount for Bid Package #3 is a component of the Guaranteed
Maximum Price (GMP), which is scheduled to be established and
approved in March of 2013. The total GMP is currently budgeted
to not exceed $23,415,885.
Alternatives:Wait until the Guaranteed Maximum Price is established, which
will delay the completion of the facility.
Recommendation:Provide authorization to Turner Construction Company to award
Bid Package #3, thus facilitating the start of construction for the
Municipal Building Renovations and Modernization.Cover Memo
Item # 7
Funds are Available
in the Following
Accounts:
Augusta Georgia Municipal Building Renovations and
Modernization: GL –328-05-1120; JL – 52-12119
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Public Service Committee Meeting
5/13/2013 12:50 PM
CBWDC Automation 2013
Department:
Caption:Approve award of the Agreement for Maintenance of the Building
Automation Systems, Video Monitoring Systems and Life Safety
Systems at the Charles B. Webster Detention Center (CBWDC) to
Southeast Automated Systems in the amount of $53,470.00 as a
sole source provider.
Background:In 2010, we issued an RFP for maintenance of our building
automation systems. The successful vendor was Southeast
Automated Systems. Since that time, we have made substantial
investments in converting the automation systems at the
Municipal Building and LEC. All recent new construction
including the Judicial Center, Webster Expansions (recently
completed and the phase currently under construction), Sheriff’s
Administration Building and the upcoming renovations to the
Municipal Building incorporates building automation utilizing the
system provided by Southeast in order to standardize for
operational efficiency.
Analysis:The automation system is web-based and allows significant
flexibility in monitoring and diagnostics as we can do much of
this from remote locations. Our long range plans include adding
automation capabilities at additional locations for energy
conservation and is much simpler and more cost effective if we
standardize. The system in place will allow for open source
bidding in the future. However, we do not recommend changing
until the system installations currently under way are in place,
operational and fully integrated. Considering the funds already
invested in conversion to this system, the ongoing Commission
activities at recently completed projects, and the new installations
in progress, staff recommends engaging Southeast Automated
Systems to perform maintenance on automation and fire/security
alarm systems at the CBWDC in accordance with the attached
proposal. The annual cost for this agreement is $20,095.00 for
building automation and $33,375.00 for fire and security life
safety alarms and closed circuit video. The total is $53,470.00 and
is funded in 101-01-6213.Cover Memo
Item # 8
Financial Impact:Total cost for systems maintenance at CBWDC is $53,470.00
Alternatives:1. Approve award of the Agreement for Maintenance of the
Building Automation Systems, video monitoring systems and life
safety systems at the Charles B. Webster Detention Center
(CBWDC) to Southeast Automated Systems in the amount of
$53,470.00 as a sole source provider. 2. Do not approve
Recommendation:Approve award of the Agreement for Maintenance of the Building
Automation Systems, video monitoring systems and life safety
systems at the Charles B. Webster Detention Center (CBWDC) to
Southeast Automated Systems in the amount of $53,470.00 as a
sole source provider.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN ACCOUNT: 101-016213-
52.23112
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
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Item # 8
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Item # 8
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Item # 8
Attachment number 2 \nPage 2 of 5
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Item # 8
Public Service Committee Meeting
5/13/2013 12:50 PM
LEC Automation 2013
Department:Recreation Parks and Facilities - Facilities Manager
Caption:Approve award of the Agreement for Maintenance of the Building
Automation Systems, Video Monitoring Systems and Life Safety
Systems at the Law Enforcement Center (LEC) to Southeast
Automated Systems in the amount of $37,840.00 as a sole source
provider.
Background:In 2010, we issued an RFP for maintenance of our building
automation systems. The successful vendor was Southeast
Automated Systems. Since that time, we have made substantial
investments in converting the automation systems at the
Municipal Building and LEC. All recent new construction
including the Judicial Center, Webster Expansions (recently
completed and the phase currently under construction), Sheriff’s
Administration Building and the upcoming renovations to the
Municipal Building incorporates building automation utilizing the
system provided by Southeast in order to standardize for
operational efficiency.
Analysis:The automation system is web-based and allows significant
flexibility in monitoring and diagnostics as we can do much of
this from remote locations. Our long range plans include adding
automation capabilities at additional locations for energy
conservation and is much simpler and more cost effective if we
standardize. The system in place will allow for open source
bidding in the future. However, we do not recommend changing
until the system installations currently under way are in place,
operational and fully integrated. Considering the funds already
invested in conversion to this system, the ongoing Commission
activities at recently completed projects, pending changes in
occupancy at the LEC and the new installations in progress, staff
recommends engaging Southeast Automated Systems to perform
maintenance on automation and fire/security alarm systems at the
LEC in accordance with the attached proposal. The annual cost for
this agreement is $3,760.00 for building automation and
$34,080.00 for fire and security life safety alarms and closed
circuit video. The total is $37,840.00 and is funded in 101-01-
6212.
Cover Memo
Item # 9
Financial Impact:Total cost for automation system maintenance at LEC is
$37,840.00
Alternatives:1. Approve award of the Agreement for Maintenance of the
Building Automation Systems, video monitoring systems and life
safety systems at the Law Enforcement Center (LEC) to Southeast
Automated Systems in the amount of $37,840.00 as a sole source
provider. 2. Do not approve
Recommendation:Approve award of the Agreement for Maintenance of the Building
Automation Systems, video monitoring systems and life safety
systems at the Law Enforcement Center (LEC) to Southeast
Automated Systems in the amount of $37,840.00 as a sole source
provider.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN ACCOUNT: 101-01-6212-
52.23112
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
Attachment number 1 \nPage 1 of 2
Item # 9
Attachment number 1 \nPage 2 of 2
Item # 9
Attachment number 2 \nPage 1 of 5
Item # 9
Attachment number 2 \nPage 2 of 5
Item # 9
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Item # 9
Public Service Committee Meeting
5/13/2013 12:50 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Public Services Committee
held on April 22, 2013.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 10
Attachment number 1 \nPage 1 of 5
Item # 10
Attachment number 1 \nPage 2 of 5
Item # 10
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Item # 10
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Item # 10
Public Service Committee Meeting
5/13/2013 12:50 PM
Reimbursement of design fees for Apple Valley Park Community Center
Department:Recreation, Parks and Facilities
Caption:Motion to approve the reimbursement of design fees for Apple
Valley Park Community Center.
Background:CDBG funds were allocated and approved by the Augusta
Commission in 2007 for Apple Valley Community Center design
fees. The amount of the CDBG funds allocated was $60,000. The
design documents were completed in 2008. Since 2007 when the
initial phase of park development was dedicated, there have been
no funds secured or appropriated for any additional development.
Additional CDBG grants have been applied for and denied as well
as funding requests for SPLOST VI, which no funds were
allocated to Apple Valley Park.
Analysis:Augusta Housing and Development Department has indicated that
the CDBG program has implemented changes, in preventing
activities from remaining open with no action for long time
periods. Consequence, the City would have to start construction
within six months and complete the project by the end of the year
(2013), or, repay HUD the fees for design. The cost of
construction for the facility designed to include all site work,
contract administration, ffe, etc. is @ $2,000,000.
Financial Impact:The amount of recapture required is $60,000.
Alternatives:1. To approve the reimbursement of design fees to HUD in the
amount of $60,000. 2. Move no action.
Recommendation:1. To approve.
Funds are Available
in the Following
Accounts:
272061474 - 6011110
Cover Memo
Item # 11
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 11
Attachment number 1 \nPage 1 of 4
Item # 11
Attachment number 1 \nPage 2 of 4
Item # 11
Attachment number 1 \nPage 3 of 4
Item # 11
Attachment number 1 \nPage 4 of 4
Item # 11
Public Service Committee Meeting
5/13/2013 12:50 PM
Sound barriers
Department:
Caption:Discuss implementing a requirement for heavy industries with
loud noise to install sound barriers if located within a block of
residential properties. (Requested by Mayor Pro Tem Corey
Johnson)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 12
Public Service Committee Meeting
5/13/2013 12:50 PM
FTA 5303 Metroplitan Transportation Planning Grant FY 2014
Department:Planning and Development Dept.
Caption:Motion to approve the FTA 5303 Metropolitan Transportation
Planning Grant for 2014.
Background:The Secretary of Transportation and the Commissioner of the
Georgia Department of Transportation are authorized to make
grants for mass transportation projects.
Analysis:It is required by the U. S. Department of Transportation in accord
with the provisions of Title VI of the Civil Rights Act of 1964,
that in connection with the filing of an application for assistance
under Title 49 USC the applicant gives an assurance that it will
comply with Title VI of the Civil Rights Act of 1964 and other
pertinent directives and the U. S. Department of Transportation
requirements.
Financial Impact:The contract for financial assistance will impose certain
obligations upon the applicant, including the provision by it of the
local project costs.
Alternatives:Approve or Deny
Recommendation:Approve, if denied there will be no planning funds for
transportation projects.
Funds are Available
in the Following
Accounts:
220-01-6309 Salaries/benefits & supplies.
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 13
Administrator.
Clerk of Commission
Cover Memo
Item # 13
RESOLUTION
Resolution authorizing the filing of an application with the
Department of Transportation, United States of America, and the Georgia
Department of Transportation for a grant under Title 49 U.S.C., Section
5303.
WHEREAS, the Secretary of Transportation and the Commissioner of the
Georgia Department of Transportation are authorized to make grants for
mass transportation projects;
WHEREAS, the contract for financial assistance will impose certain
obligations upon the applicant, including the provision by it of the local
project costs;
WHEREAS, it is required by the U. S. Department of Transportation in
accord with the provisions of Title VI of the Civil Rights Act of 1964,
that in connection with the filing of an application for assistance under
Title 49 USC the applicant gives an assurance that it will comply with
Title VI of the Civil Rights Act of 1964 and other pertinent
directives and the U. S. Department of Transportation requirements
thereunder; and
WHEREAS, it is the goal of the applicant that Minority
Business Enterprise (Disadvantaged Business Enterprise and Woman Business
Enterprise) be utilized to the fullest extent possible in connection
with this project, and that the definitive procedures shall be
established and administered to ensure that minority business shall have
the maximum feasible opportunity to compete for contracts and
purchase orders when procuring construction contracts, supplies, equipment
contracts, or consultants and other services.
NOW, THEREFORE, BE IT RESOLVED BY THE AUGUSTA COMMISSION
(1) That Deke Copenhaver, Mayor, is authorized to execute and file
the application on behalf of the Augusta Planning & Development
Department with the Georgia Department of Transportation to aid
in the financing of a technical study grant to implement
specific items of the FY 2014 Augusta Regional Transportation
Study Unified Planning Work Program.
(2) That Deke Copenhaver, Mayor, is authorized to execute and file
with such application an assurance or any other documentation
required by the U. S. Department of Transportation and Georgia
Department of Transportation effectuating the purpose of this
grant.
(3) That Deke Copenhaver, Mayor, is authorized to furnish such
additional information as the U. S. Department of Transportation
and the Georgia Department of Transportation may require in
connection with the application or the project.
(4) That Deke Copenhaver, Mayor, is authorized to set forth and
execute Minority Business Enterprise, DBE (Disadvantaged
Business Enterprise) and WBE (Women Business Enterprise)
policies and procedures in connection with the project's
procurement needs.
Attachment number 1 \nPage 1 of 2
Item # 13
5303 RESOLUTION FY 14
Page 2 of 2
RESOLUTION
Adopted this ______ day of _____________, 2013
_____________________________________
David S. Copenhaver
As its Mayor
ATTEST:
_____________________________________
Lena J. Bonner, Clerk of Commission
Seal:
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies
that the foregoing Resolution was duly adopted by the Augusta, Georgia
Commission on _______________________, 2013 and that such Resolution has
not been modified or rescinded as of the date hereof and the undersigned
further certifies that attached hereto is a true copy of the Resolution
which was approved and adopted in the foregoing meeting(s).
_________________________________
Lena J. Bonner Clerk of Commission
Attachment number 1 \nPage 2 of 2
Item # 13
Public Service Committee Meeting
5/13/2013 12:50 PM
Approve an amendment to the code at 7-1-27 referencing Director/Building Official of the Planning and
Development Depa
Department:Planning and Development
Caption:Approve an amendment to the Code at 7-1-27 to correct
references to the Director/Building Official of the Planning and
Development Department.
Background:The current language in the Code requires the Director of the
Planning and Development Department to also serve as the
Building Official, and have qualifications as an architect,
engineer, contractor, inspector, or superintendent of construction.
This is not consistent with the job description for the position nor
is it practical given the multiple disciplinary responsibilities of the
Director of the Department. (zoning, comprehensive planning,
code enforcement, business licensing, economic development
etc….). It is also not consistent with previous or current practice.
The position of Building Official, a term taken from Section 104
of the International Building Code, should be consistent with the
position currently known as the Development Manager. This is the
position for which the stringent background and experience
requirements should apply. The current Construction Manager
meets these requirements. The current language in the Code
requires the Director of the Planning and Development
Department to also serve as the Building Official, and have
qualifications as an architect, engineer, contractor, inspector, or
superintendent of construction. This is not consistent with the job
description for the position nor is it practical given the multiple
disciplinary responsibilities of the Director of the Department.
(zoning, comprehensive planning, code enforcement, business
licensing, economic development etc….). It is also not consistent
with previous or current practice. The position of Building
Official, a term taken from Section 104 of the International
Building Code, should be consistent with the position currently
known as the Development Manager. This is the position for
which the stringent background and experience requirements
should apply. The current Construction Manager meets these
requirements. rent language in the Code requires the Director of
the Planning and Development Department to also serve as the
Building Official, and have qualifications as an architect,
Cover Memo
Item # 14
engineer, contractor, inspector, or superintendent of construction.
This is not consistent with the job description for the position nor
is it practical given the multiple disciplinary responsibilities of the
Director of the Department. (zoning, comprehensive planning,
code enforcement, business licensing, economic development
etc….). It is also not consistent with previous or current practice.
The position of Building Official, a term taken from Section 104
of the International Building Code, should be consistent with the
position currently known as the Development Manager. This is the
position for which the stringent background and experience
requirements should apply. The current Construction Manager
meets these requirements.
Analysis:To continue to allow this language to exist could complicate any
litigation that the Building (construction) Division faces in the
future. The proposal brings the code into conformance with
current and past practice.
Financial Impact:None
Alternatives:Approve, modify or deny
Recommendation:Approve
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 14
DATE: May 6, 2013
COMMITTEE: Public Services
FROM: George Patty
SUBJECT: Amend the Augusta Code Section 7-1-27
CAPTIO:
Approve an amendment to the code at 7-1-27 to correct references to the
Director/Building Official of the Planning and Development Department.
BACKGROUD :
The current language in the Code requires the Director of the Planning and
Development Department to also serve as the Building Official, and have
qualifications as an architect, engineer, contractor, inspector, or superintendent of
construction. This is not consistent with the job description for the position nor is it
practical given the multiple disciplinary responsibilities of the Director of the
Department. (zoning, comprehensive planning, code enforcement, business licensing,
economic development etc….). It is also not consistent with previous or current practice.
The position of Building Official, a term taken from Section 104 of the International
Building Code, should be consistent with the position currently known as the
Development Manager. This is the position for which the stringent background and
experience requirements should apply. The current Construction Manager meets these
requirements.
AALYSIS:
To continue to allow this language to exist could complicate any litigation that the
Building (construction) Division faces in the future. The proposal brings the code into
conformance with current and past practice.
FIACIAL IMPACT:
None
ALTERATIVES:
Approve, modify or deny
Attachment number 1 \nPage 1 of 2
Item # 14
RECOMMEDATIO:
Approved
REQUESTED AGEDA DATE:
May 13, 2013
Attachment number 1 \nPage 2 of 2
Item # 14
Public Service Committee Meeting
5/13/2013 12:50 PM
Citizens Advisory Committee
Department:Clerk of Commission
Caption:Discuss the formation of a Citizens Advisory Committee for
Transit. (Referred from May 7 Commission meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 15