HomeMy WebLinkAbout2013-03-25-Meeting Agenda
Public Service Committee Meeting Commission Chamber- 3/25/2013- 12:50 AM
PUBLIC SERVICES
1. New Ownership Application: A. N. 13 - 05: A request by Samir
Patel for a retail package Beer & Wine license to be used in
connection with Dalpin, LLC DBA Lucky Spot located at 1237
Gordon Hwy. District 1. Super District 9.
Attachments
2. New Application: A. N. 13 - 06: A request by Hemaliben Patel
for a retail package Beer & Wine license to be used in
connection with Jay Mahakali, Inc DBA First Stop located at
1901 Gordon Hwy. District 5. Super District 9.
Attachments
3. New Ownership Application: A. N. 13 - 07: A request by
Princess Hemingway for an on premise consumption Liquor,
Beer & Wine license to be used in connection with Deja Vu
located at 913 Broad St. There will be Dance. District 1. Super
District 9.
Attachments
4. New Ownership Application: A. N. 13 - 08: A request by
Young J. Chang for a retail package Beer & Wine license to be
used in connection with Pine Hill Food Store located at 1680
Brown Rd. District 8. Super District 10.
Attachments
5. New Ownership Application: A. N. 13 - 09: A request by
Suhashhai Patel for a retail package Beer & Wine license to be
used in connection with Need More Country Store located at
4212 Windsor Spring Rd. District 6. Super District 10.
Attachments
6. New Ownership Application: A. N. 13 - 10: A request by
Prakashbhai Patel for a retail package Beer & Wine license to
be used in connection with Jay Vihir, Inc. DBA Super Express
#9 located at 3696 Peach Orchard Rd. District 6. Super District
10.
Attachments
7. Motion to approve the Architectural and Engineering services
of Wendel for the Augusta Public Transit’s RFP-11-138
Attachments
Architectural and Engineering Design for a Transit Operation
and Maintenance Facility for Augusta, Georgia.
8. Motion to renew the Sec. 5311 Rural Transit grant application
between the Georgia Department of Transportation (GDOT)
and Augusta, Georgia from July 1, 2013 to June 30, 2014.
Attachments
9. Approve award of the contract for Roof Replacement on the
Department of Family and Children’s Services (DFCS) for the
Base Bid and Alternate 1 to the low bidder, Thomson Roofing
and Metal Company of Thomson, GA, in the amount of
$209,789.00.
Attachments
10. Motion to approve AXTELL'S Construction, Inc. Closeout -
Contract Modification #1 (Deductive Change) as approved by
the Augusta Aviation Commission at their February 28, 2013
meeting.
Attachments
11. Motion to approve bid award purchase of computers and
accessories for the HQ Library from United Technology,
the lowest most responsive bidder on bid # 12-217. (Referred
from March 11 Public Services Committee)
Attachments
12. Motion to approve bid award purchase of the telephone
system for the HQ Library from United Technology, the lowest
most responsive bidder on bid # 12-218.
Attachments
13. Motion to approve the minutes of the Public Services
Committee held on March 11, 2013.
Attachments
14. Motion to approve tasking the Administrator to present to the
committee proposals from Paul Simon and the other two
interested companies regarding the operation of the Augusta
Municipal Golf Course. (Referred from March 19 Commission
meeting)
Attachments
15. Discussion: A request by Thomas Jastrom for a Special Event
License Liquor, Beer & Wine to be used in connection with T
Bonz Banquet Hall located at 2860 Washington Rd. Masters
Week 4/11/13 thru 4/14/13. There will be Sunday Sales.
District 7. Super District 10.
Attachments
www.augustaga.gov
16. Discussion: A request by Jan Scholer for a Special Event
License Beer & Wine to be used in connection with Wild
Wings Cafe located at 3035 Washington Rd. Masters Week
4/8/13thru 4/13/13. District 7. Super District 10.
Attachments
17. Discussion: A request by Matthew Widener for a Special Event
License (Beer) to be used in connection with Surreal At Surrey
located 469 Highland Ave. Par Three Party to be held 4/10/13
Masters Week in the parking lot. District 7. Super District 10.
Attachments
18. Approve an ordinance to amend Augusta-Richmond County
Code Section 6-7 Vehicles for Hire – Taxicabs, so as to provide
current standards for the operation of taxicabs.
Attachments
Public Service Committee Meeting
3/25/2013 12:50 AM
Alcohol Application
Department:Planning & Development
Caption:New Ownership Application: A. N. 13 - 05: A request by Samir
Patel for a retail package Beer & Wine license to be used in
connection with Dalpin, LLC DBA Lucky Spot located at 1237
Gordon Hwy. District 1. Super District 9.
Background:This is a new ownership application. Formerly in the name of
Michael Everhart.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1,270.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1 \nPage 1 of 2
Item # 1
Attachment number 1 \nPage 2 of 2
Item # 1
Public Service Committee Meeting
3/25/2013 12:50 AM
Alcohol Application
Department:Planning & Development
Caption:New Application: A. N. 13 - 06: A request by Hemaliben Patel for
a retail package Beer & Wine license to be used in connection
with Jay Mahakali, Inc DBA First Stop located at 1901 Gordon
Hwy. District 5. Super District 9.
Background:This is a new application.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1,270.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 2
Item # 2
Attachment number 1 \nPage 2 of 2
Item # 2
Public Service Committee Meeting
3/25/2013 12:50 AM
Alcohol Application
Department:Planning & Development
Caption:New Ownership Application: A. N. 13 - 07: A request by Princess
Hemingway for an on premise consumption Liquor, Beer & Wine
license to be used in connection with Deja Vu located at 913
Broad St. There will be Dance. District 1. Super District 9.
Background:This is a new ownership application. Formerly in the name of Tim
Chance.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $4,506.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends appproval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 2
Item # 3
Attachment number 1 \nPage 2 of 2
Item # 3
Public Service Committee Meeting
3/25/2013 12:50 AM
Alcohol Application
Department:Planning & Development
Caption:New Ownership Application: A. N. 13 - 08: A request by Young
J. Chang for a retail package Beer & Wine license to be used in
connection with Pine Hill Food Store located at 1680 Brown Rd.
District 8. Super District 10.
Background:This is a new ownership application. Formerly in the name of
Mong Thul Chu.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1,270.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 2
Item # 4
Attachment number 1 \nPage 2 of 2
Item # 4
Public Service Committee Meeting
3/25/2013 12:50 AM
Alcohol Application
Department:Planning & Development
Caption:New Ownership Application: A. N. 13 - 09: A request by
Suhashhai Patel for a retail package Beer & Wine license to be
used in connection with Need More Country Store located at 4212
Windsor Spring Rd. District 6. Super District 10.
Background:This is a new ownership application. Formerly in the name of
Kum Y. Parker.
Analysis:The applicant meets the requirements of the City of augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1,270.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 2
Item # 5
Attachment number 1 \nPage 2 of 2
Item # 5
Public Service Committee Meeting
3/25/2013 12:50 AM
Alcohol Application
Department:Planning & Development
Caption:New Ownership Application: A. N. 13 - 10: A request by
Prakashbhai Patel for a retail package Beer & Wine license to be
used in connection with Jay Vihir, Inc. DBA Super Express #9
located at 3696 Peach Orchard Rd. District 6. Super District 10.
Background:This is a new ownership application. Formerly in the name of
Sandip Patel.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1,270.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Attachment number 1 \nPage 1 of 2
Item # 6
Attachment number 1 \nPage 2 of 2
Item # 6
Public Service Committee Meeting
3/25/2013 12:50 AM
Augusta Public Transit - Highway 56 Project - Wendel
Department:Augusta Public Transit
Caption:Motion to approve the Architectural and Engineering services of
Wendel for the Augusta Public Transit’s RFP-11-138
Architectural and Engineering Design for a Transit Operation and
Maintenance Facility for Augusta, Georgia.
Background:Augusta Public Transit will be moving to 2950 Mike Padgett
Highway. Qualifications for Architectural and Engineering
Design services were received on Friday, October 7, 2011 at 11:00
a.m., evaluated by Committee on Monday, November 14, 2011
and three firms were selected to give interviews. This completed
Phase I of the Selection Process. On July 3, 2012 Phase II
submittals were received and presentations were given by the
three companies. Due to the Federal Transit Administration
(FTA) requirements, Wendel was chosen for their expertise in
Federal Transit Administration policy, procedures and guidelines
as well as their Transit design experience.
Analysis:The approval of this request will allow Augusta Public Transit to
move forward with the necessary renovations to the Maintenance
facility.
Financial Impact:This item will be 80% federally funded and 20% locally funded.
Alternatives:If not approved, it will delay the progress of the project.
Recommendation:Approve the request for Wendel to move forward, so that Transit
can relocate.
Funds are Available
in the Following
Accounts:
54607-1207- 5212112 and 54607-1210-5413130.
REVIEWED AND APPROVED BY:
Cover Memo
Item # 7
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Scope of Architectural and Engineering Services for the Augusta Public Transit Operations and
Maintenance Facility
After an initial assessment of the existing pre-engineered metal building (PEMB) located at 2950 Mike
Padgett Highway in Augusta GA, it was determined it would be cost prohibitive to restore and retrofit this
building to adequately meet the needs of Augusta Public Transits. Alternatively a new building with a
layout to accommodate maintenance, operations as well as administration should be designed in the
general location of the existing building. The City of Augusta will undertake exploration and sampling of
the existing concrete slab to determine if it can be re-used for a foundation and floor of the new PEMB.
The following scope of work incorporates the architecture and engineering services necessary to design
and provide construction administration for a new PEMB facility. The facility will be designed to
accommodate the program spaces indentified in revised space program dated …, prepared in
cooperation with Augusta Public Transit. All maintenance services, operations and administration
functions will be housed in a contiguous building or connected buildings located on the general location
of the existing building as shown in the attached exhibit A.
All services will be performed in accordance with the Federal Transit Administration’s (FTA) Construction
Project Management Handbook.
The scope of services is proposed in the following Phases:
Design Narrative
Schematic Design
Design Development
Construction Documents
Permit/Bidding Negotiation
Construction Administration
Final Completion
1. Design Narrative Phase:
A. Wendel will examine and analyze available information provided by the Owner and advise and
recommend any additional information necessary to begin specific design work on the project.
Wendel will:
i. Visit the site to get an overview of the conditions present to provide a better scope of work
of necessary services.
ii. Familiarize themselves with building locations, utilities, access, and other infrastructure
required to support the new facilities
iii. Familiarize themselves with the owner’s requirement and develop a program of space needs
for the design of the new building(s).
iv. Understand the project schedule for move-in into the new facility
v. Review all engineering information available including geotechnical, hazardous materials,
structural and other reports or studies available.
vi. Understand zoning requirements of the site and how they apply to the new facilities.
Attachment number 1 \nPage 1 of 25
Item # 7
B. Wendel will organize a Pre-Design meeting to review all information gathered and produced from the
tasks above and create a tentative layout of the building(s) and adjacencies of the major elements of
the program including all; site, accesses, building(s), service and parking.
C. Upon conclusion of the Pre-Design meeting and efforts undertaken, Wendel will prepare a report to
the City of Augusta Transit along with a schedule to meet the requirements set forth. The Design
Narrative will include: program, site layout, general floor plan adjacencies, vehicle juxtaposition,
access, and recommended boundaries for survey required.
2. Schematic Design Phase:
For the Schematic design phase, the Architect will design the building and all improvements with the
ultimate program in mind including current requirement and growth. The schematic design will act as a
master plan of the entire site and building requirements including location of future equipment, rooms,
finishes and furnishing. Also, the site will be developed with eth full program in mind for bus and
employee parking, final surfaces, and any access improvements needed for ingress/egress into the site.
At the conclusion of the schematic plan, the architect and owner will determine based upon available
construction funds the parameters for continued design. This may include shelled building areas or areas
not fully design but accounted for future design and construction, site improvements including final
surfaces for bus and employee parking, access and other program requirements that cannot be
constructed with the current budget.
A. The Architect shall provide the Owner's Representative updates of the Schematic Design
Plans for the Owner's Representative's review during the Schematic Design Phase. At the
end of the Schematic Design Phase the Architect shall provide the Owner's
Representative with a complete set of the drawings and other documents for approval by
the Owner in an un-editable electronic media. The architect agrees to provide one (1)
concept for the owner with minor changes from review meeting.
B. The Architect shall participate as requested in meetings with Owner's staff to review the
project, receive the Owner's input and provide responses to input. No more than two
meetings are anticipated during this phase of design, with one meeting via video
conferencing.
C. The Architect shall prepare documents and make a presentation to Augusta Georgia as
determined by the Owners Representative. Documents required for presentation shall
include but not limited to mounted and colored site plans, floor plans and Building
elevations.
D. Documents prepared by the Architect for final Schematic Design Phase submittal shall
include drawings and a narrative report. The drawings shall include, but not be limited to;
a proposed site utilization study of the property of the Project, schematic plans of all
floor plan conditions, and simplified elevations indicating the fundamentals of the
architectural concept. The report shall include the status of the work, a summary of
programmed versus actual square footage by room or area and net to gross comparisons
in a format defined by the Owner; such discussion of design factors, if any, as are
pertinent in the opinion of the Architect; and descriptions of proposed engineered
systems, construction concepts, materials and work to be included in the construction
contracts. Further, the report should include any pertinent minutes from meetings or
telephone conferences with, or letters from review agencies with responses, and
responses to all review comments from staff from previous reviews.
Attachment number 1 \nPage 2 of 25
Item # 7
E. The Architect shall include as part of his submittal a statement that to the best of his
knowledge and belief the documents incorporate the design standards conveyed by the
Owner during this phase of design.
F. The Architect shall submit a statement indicating that local governing authorities are
aware of the project, and the necessary requirements of such agency will be met to the
best of his knowledge and belief.
G. To be considered acceptable for final Schematic Design Phase submittal, the documents
shall contain all of the following unless otherwise agreed in writing:
i. Architectural
1. Overall plans (at 1/16" - min scale) showing complete building layout,
and identifying areas, room by room, showing square footage with
comparisons to program standards, and core areas and their
relationships.
2. Enlarged plans (at 1/8" scale) of select areas.
3. Preliminary building section and elevations indicating location and size of
fenestration.
4. Preliminary furnishings layouts of critical spaces.
5. Site plan with building located and overall grading plan with a minimum
of 2'- 0" contour lines. All major site development such as orientation,
access road paving, walls and outside support buildings, structured
parking facilities and paved parking lots should be shown.
6. Gross and net area calculations separated to show conformance with the
Program of Requirements.
7. Preliminary Building Code Summary.
ii. Structural
1. Narrative of structural system (concrete, precast, structural steel with
composite deck, structural steel with bar joists, PEMB, etc.).
2. Identification of foundation requirements (fill requirements, piles,
caissons, spread, footings, etc.).
iii. Mechanical
1. Block heating, ventilating and cooling loads estimates including skin
versus internal loading.
2. Singleline drawings of all mechanical equipment spaces, duct chases and
pipe chases.
3. Location of all major equipment in allocated spaces.
4. Location of all service entrances.
iv. Electrical
1. Lighting fixtures roughly scheduled showing types of fixtures to be used.
2. Major electrical equipment roughly scheduled indicating size and
capacity.
3. Complete preliminary one-line electrical distribution diagrams with
indications of final location of service entry, transformers and emergency
generator, if required.
4. Description of specialized electrical systems (fire alarm, intercom,
voice/data, etc.).
5. Legend showing all symbols used on drawings.
Attachment number 1 \nPage 3 of 25
Item # 7
h. Documents not complying with Subparagraph 2.g. shall be returned to the Architect for
correction at no additional charge to the Owner and with no change to the overall
Project design schedule. Should the owner wish to make substantial changes from the
agreed layout, the Architect will revise the plans based upon an approved change order
commiserate with an approved fee.
i. Upon Owner acceptance and approval of the Schematic Design, the structural bay sizes,
floor elevations and exterior wall locations (building "footprint") may not be changed
except by a Design Phase Change Order.
j. The Architect shall provide electronic images (in pdf format) at each phase of the design
for use by Augusta Georgia on their website.
k. The Architect shall provide in-progress sketches, at each phase of the design, mounted
on presentation boards for display in the Main Lobby of the existing Municipal Building.
l. The architect will provide an estimate of cost for construction based on the design
information made available to the cost estimator.
3. Design Development Phase:
The design development phase will kick off with a meeting between the owner and their representative
and the architect to determine the final phases and parameters of design described as a Value
Engineering (VE) and Project Phasing. The owner will provide the architect an estimated budget for
construction. The architect using the estimate of cost from the schematic phase will work with the owner
to determine the remaining design to meet within the budget. This will include leaving parts of the
building as shell space, reduced site and final surface design for parking areas, reduced furnishings, etc.
The architect will not revise the Schematic Plans, but rather use only that portion of the plans to develop
the Design Development phase for the project going forward.
A. The Architect shall prepare from the approved Schematic Design plans as determined in
the VE and Project Phasing exercise, for further approval by the Owner, the Design
Development Documents consisting of drawings and other documents to fix and describe
the size and character of the entire Project as to structural, mechanical and electrical
systems, materials and such other essentials as may be appropriate.
B. Design Development Documents prepared by the Architect shall include drawings and a
written report in more detail than the Schematic Design Documents and shall take into
account the Owner's comments on the previous submittal. The report shall include the
status of the work, a summary of programmed versus actual square footage by room or
area in a format defined by the Owner, such discussion of design factors, if any, as are
pertinent in the opinion of the Architect; and outline descriptions of proposed
engineered systems, construction concepts, materials and work to be included in the
construction contracts. Drawings shall include dimensioned site development plan, floors
plans, elevations, and typical sections indicating proposed construction. Drawings shall
also include information on major finishes as well as diagrammatic drawings illustrating
fundamentals of major engineered systems, i.e., structural, mechanical and electrical.
The report will also describe the project phasing and what areas will not be designed for
this current effort.
C. The Architect shall include as part of his submittal a statement that to the best of his
knowledge and belief the documents incorporate the design standards conveyed by the
Owner during this phase of design.
Attachment number 1 \nPage 4 of 25
Item # 7
D. The Architect shall submit the final Design Development package, pertinent meeting
minutes, etc. to show how review comments made in Schematic Design have been
addressed. It should be clear from the notes where the specific item was incorporated
into the Design Development submittal or an explanation if it was not incorporated.
E. The Architect shall provide the Owner’s Representative periodically with copies of in-
progress Design Development Documents during the Design Development Phase. At the
end of the Design Development Phase the Architect shall provide the Owner's
Representative with a complete set of the drawings and other documents for approval by
the Owner in an uneditable electronic media. The documents for this final Design
Development Phase submittal shall contain all of the following unless otherwise agreed
in writing:
i. Architectural
1. Project phasing plan, for the areas identified in the VE Project Phasing
exercise.
2. Building Code Summary Sheet.
3. Life safety plans showing all fire walls and egress calculations.
4. Floor plans (at 1/8" scale) with final room locations including all
openings.
5. Roof plan (at 1/8" scale) indicating structural slope, drainage areas and
drain locations.
6. Wall sections showing final dimensional relationships, materials and
component relationships.
7. Plans shall show typical furnishing layouts associated with an exhibit type
facility.
8. Finish schedule identifying all finishes.
9. Preliminary door and hardware schedule showing final quantity plus type
and quality levels.
10. Virtually complete site plan including grading and drainage.
11 . Preliminary development of details, including millwork details and large
scale blow-ups.
12. Legend showing all symbols used on drawings.
13. Outline of materials to be specified in the CD phase.
14. Reflective ceiling development including ceiling grid and all devices that
penetrate the ceiling (i.e., light fixtures, sprinkler heads, ceiling register
or diffusers, etc.).
ii. Structural
1. Plan drawings with all structural members located and sized.
2. Final building elevations.
3. Outline of materials to be specified in the CD phase.
4. Foundation drawings.
5. In case it has been decided to use a PEMB, the structural engineer will
provide design parameters and performance specifications for a Pre-
Engineered Metal Building (PEMB) fabricator to complete the final
drawings.
iii. Plumbing
1. Piping, fixtures and equipment substantially located and sized.
Attachment number 1 \nPage 5 of 25
Item # 7
iv. Mechanical
1. Heating and cooling load calculations for each space and major duct or
pipe runs sized to interface structural.
2. Major mechanical equipment scheduled indicating size and capacity.
3. Ductwork and piping substantially located and sized (mains only).
4. Above ceiling and/or mechanical room layouts to verify all, structural,
mechanical, plumbing, electrical and fire protection systems fit in
available spaces.
5. Typical devices in ceiling located in public spaces.
6. Legend showing all symbols used on drawings.
7. Outline of materials to be specified in the CD phase.
8. Completed life cycle cost analysis.
v. Electrical
1. Power consuming equipment and load characteristics.
2. Electric load estimate.
3. Major electrical equipment (switchgear, distribution panels, emergency
generator, transfer switches, UPS system, etc.) dimensioned and drawn
to scale into the space allocated.
4. Preliminary site lighting design coordinated with Georgia Power.
5. Outline of materials to be specified in the CD phase.
6. Lighting, power, telecommunications and office automation devices and
receptacles shown in plan.
7. Preliminary light fixture schedule.
8. One line diagram of specialized electrical systems (fire alarm, intercom,
voice/data, etc.) showing location of control equipment/panels and
devices.
9. Interior electrical loads estimate for systems furniture, receptacles,
lighting, food service equipment, and any other special use areas, etc.
vi. Fire Protection
1. Provide flow test information
2. Provide narrative of proposed fire protection system.
F. Documents not complying with Subparagraph 3.g. shall be returned to the Architect for
correction at no additional charge to the Owner and with no change to the overall
Project design schedule. Should the owner wish to make substantial changes from the
agreed layout, the Architect will revise the plans based upon an approved change order
commiserate with an approved fee.
G. The Architect shall provide electronic images (in pdf format) at each phase of the design
for use by Augusta Georgia on their website.
H. The Architect shall provide in-progress design images, at each phase of the design,
mounted on presentation boards for presentation to Administrator and Commission.
I. The Architect will provide a construction cost estimate based upon the level of plans and
specifications including identified equipment for review and reconciliation.
4. Construction Documents Phase:
The Construction Documents phase will advance only the design development plans to 100% complete.
Attachment number 1 \nPage 6 of 25
Item # 7
A. Upon written authorization from the Owner to proceed, the Architect shall prepare from
the approved Design Development Documents, Working Drawings and Specifications
setting forth in detail the requirements for the construction of the Project indentified in
the design development within the budgetary constraints. The Owner will provide the
Conditions of the Contract (General and any Supplementary), Advertisement for Bids,
Instructions to Bidders, time control specification provisions, and Construction Proposal
Forms and Agreement(s) all in electronic format which the Architect shall incorporate
into the Construction Documents.
B. Construction Documents shall be packaged and be completed in accordance with its
schedule.
C. Detailed drawings shall cover all work included in the Project or designated portion
thereof. It is the responsibility of the Architect to assure that the Project Construction
Documents require that no asbestos containing materials are to be incorporated in the
Project.
D. The project delivery method selected for this project is to be Design-Bid-Build.
E. Specifications shall be prepared using the Construction Specifications Institute division
format. Specifications for products, materials and equipment shall be written in full
compliance with all relevant laws and building codes. Brand names may be used to
specify a particular product to be proposal as an equal only in accordance with State law.
F. The Architect shall provide a color board with exterior and interior color selection for
review, approval and use by the Owner. The approved color board shall be submitted for
use by the Owner with the 100% Construction Documents.
G. The Architect shall provide the Owner's Representative periodically with copies of in-
progress Construction Documents during this phase. Additionally, the Architect shall
submit for approval by the Owner a set of preliminary Construction Documents at the
stage of 60% completeness along-with a written report in an uneditable electronic
media. The report shall incorporate the status of the work and a summary of
programmed versus actual square footage in a format defined by the Owner by room or
area. The documents for this 60% Construction Document submittal shall, at a minimum,
satisfy all of the requirements of the Design Development Phase, plus all of the following
unless otherwise agreed in writing:
i. General
1. Complete index of drawings
2. Vicinity plan
3. Building Code Summary
4. Life safety plans
5. Energy data
6. Accessibility summary
7. U.L. details
ii. Civil/Landscaping
1. Copy of the Site Survey
2. Site plan satisfactory for site plan approval
3. Site demolition plan
4. Erosion control plan
5. Grading plan
6. Site utility plan
7. Storm drainage plan, details and schedule
8. Paving plans and details
Attachment number 1 \nPage 7 of 25
Item # 7
9. Landscaping plans and details, plant schedule
iii. Architectural
1. Demolition plans (if required)
2. Key plans with final room numbers as approved by Augusta Georgia
3. Critical sections and details identified and drawn
4. Roof plan with all penetrations
5. Kitchen layout and equipment schedule
6. Exterior elevations with control joints located
7. Enlarged toilet room layout with all fixtures and dimensions
8. Toilet room elevations
9. Reflected ceiling plan with all fixtures located and ceiling height
identified
10. Bulkhead and lintel details
11. Finish plan and schedule
12. Door and hardware schedule, elevations, and head and jamb details
13. Masonry details
14. Roof details
15. Stair details
16. Elevator sections and details if applicable
17. Furnishings layout
18. Casework elevations
iv. Structural
1. Demolition plans (if required)
2. Footing plans and details
3. Reinforcing steel plans
4. Structural steel plans
5. In case it has been decided to use a PEMB, the structural engineer will
provide final design parameters and performance specifications for a
Pre-Engineered Metal Building fabricator to complete the final drawings.
v. Plumbing
1. Demolition plan (if required)
2. Fixture schedule
3. Plumbing plans
4. Enlarged toilet room plans
5. Riser diagrams for waste and vent, water, storm drainage, and gas
6. Plumbing site plan
7. Plumbing details
vi. Mechanical
1. Demolition plan (if required)
2. Ductwork and piping completely located and sized
3. Complete equipment schedules
4. Mechanical room enlarged plans and sections
5. Schematic control diagrams
6. Mechanical details
vii. Electrical
1. Demolition plan (if required)
2. Fixture schedule
Attachment number 1 \nPage 8 of 25
Item # 7
3. Electrical site plan
4. Power plan with panels located and identified
5. Lighting plan
6. Complete plans for auxiliary systems including but not limited to, fire
alarm, voice/data, intercom, Audio/Video, radio amplifiers and security
7. Riser diagrams for all systems
8. Panel schedule
9. Emergency generator and all appurtenances necessary for application
viii. Fire Protection
1. Demolition plan (if required)
2. Fire protection plan with location of all hose and valve cabinets identified
3. Preliminary fire protection performance based design.
H. Documents not complying with Subparagraph 4.g. shall be returned to the Architect for
correction at no additional charge to the Owner and with no change to the overall
Project design schedule. Should the owner wish to make substantial changes from the
agreed layout, the Architect will revise the plans based upon an approved change order
commiserate with an approved fee.
I. After review and approval of the 60% Construction Documents by the Owner, the
Architect shall continue with preparation of final Construction Documents and Proposal
Documents, including final Specifications for all authorized work on the Project and shall
incorporate in those final documents the comments and any modifications and changes
desired by the Owner and any modifications required for compliance with all applicable
codes, regulations, standards, the approved program, and prior written approvals and
instructions of the Owner. The resulting final Construction Document submittal is to be a
coordinated package, suitable for bidding distribution.
J. The Architect shall participate in such reviews and meetings as are necessary for the
project to conform to applicable codes and applicable requirements of responsible
agencies and will make any changes to the Construction Documents which are required
for issuance of all permits and legal authorizations needed to construct the Project.
K. At the completion of the construction documents phase, the Architect shall submit to the
Owner a set of 100% complete documents prepared by the Architect for final
Construction Documents Phase submittal which shall include the final working drawings
and specifications in an uneditable electronic media.
L. The Architect shall include as part of his submittal a statement that to the best of his
knowledge and belief the documents incorporate the design standards conveyed by the
Owner during this phase of design.
M. The Architect shall submit with the final Construction Document package, meeting
minutes, etc. to show how review comments made in Design Development have been
addressed. It should be clear from the notes if the specific item was incorporated into the
Construction Document submittal or not (with an explanation).
N. The Architect shall provide electronic images (in pdf format) at each phase of the design
for use by Augusta Georgia on their website.
O. The Architect shall provide in-progress design images, at each phase of the design,
mounted on presentation boards for display in the Main Lobby of the existing Municipal
Building.
Attachment number 1 \nPage 9 of 25
Item # 7
5. Permitting and Bidding/Negotiation Phase:
A. After receiving written authorization from the Owner, the Architect shall proceed with
the Permitting and Bidding/Negotiation Phase.
B. The Owner's Representative shall coordinate the bidding documents distribution.
C. The Architect shall prepare such clarifications and addenda to the bidding documents as
may be required. The Architect will provide these to the Owner for review prior to
issuance to all holders of proposal documents.
D. The Owner's Representative will schedule and conduct a Pre-Proposal Conference with
prospective bidders to review the Project requirements. The Architect shall provide
knowledgeable representatives, including representatives of its consultants, to
participate in these conferences to explain and clarify Bidding Documents. Within five (5)
days after the Pre-Proposal Conference the Architect shall deliver to the Owner, if
needed, a final Addendum.
E. The Architect shall assist the Owner's Representative and the Owner in obtaining bids.
F. Should first bidding or negotiation produce prices in excess of the approved CCAP minus
any and all alternates utilized for the bidding, the Architect shall participate with the
Owner's Representative in such re-bidding, re-negotiation, and re-design, at no
additional expense to the Owner pursuant to Article 7.3, as may be necessary to obtain
price(s) within the approved CCAP or price(s) acceptable to the Owner. The Owner will
make decisions to assist in redesign. All re-design must be approved by the Owner.
G. Should the Architect re-design or conduct re-bidding under its responsibilities set out in
the preceding paragraph, its Construction Phase and Post Construction Phase services
shall be extended to take redesign/ re-proposal delays into account at no additional
expense to the Owner.
H. The Architect shall assist the Owner's Representative in the preparation of the
Agreement(s) between Owner and Contractor(s) for the Owner's execution. The Owner's
Representative will coordinate award(s) and Notice(s) to Proceed for the Owner.
6. Construction Administration Phase:
A. The Construction Phase for each portion of the Project will commence with the award of
the Construction Contract and will terminate when the Owner makes the Final
Completion payment to the Contractor or at 3 months from the date of substantial
completion, whichever comes first.
B. The Owner's Representative shall require the Contractor to prepare a submittal schedule
stating when the contractor proposes to provide submittals to the Architect. The
Architect will review and together with the contractor agree upon a final submittal
schedule. The Architect shall review and approve all shop drawings, samples, and other
submissions of contractor as well as the Work performed by the contractor for
conformance with the design concept of the Project and for compliance with the
Contract Documents. The Architect shall prepare one final color form item 4.F for the use
of the Owner and one to be kept on the jobsite containing the Owner approved submittal
samples. The review and return of submittals shall be based upon the above submittal
schedule, and accomplished by the Architect within fourteen (14) calendar days from
date of receipt except when otherwise authorized by the Owner's Representative.
C. The Architect shall provide necessary Project drawings, in electronic format, to the
electrical or data contractor for creation of data "as built" submittal and approval
drawings, and to the Contractor for site layout/staking.
Attachment number 1 \nPage 10 of 25
Item # 7
D. The Owner's Representative will establish with the Architect procedures to be followed
for review and processing of all shop drawings, catalogue submissions, project reports,
test reports, maintenance manuals, and other necessary documentation, as well as
requests for changes and applications for extensions of time.
E. The Architect, without the Owners prior approval, may authorize or direct minor changes
in the Work which are consistent with the intent of the Construction Documents and
which do not involve a change in Project cost, time for construction, Project scope,
aesthetics, visual concepts or approved design elements. Any such minor changes shall
be implemented by written field order. Except as provided in this subparagraph, the
Architect shall not have authority to direct or authorize changes in the Work without the
Owner's prior written approval; however, the Architect shall provide a copy of any
written field order to the Owner or Owner's Representative.
F. The Architect shall promptly consult with and advise the Owner concerning, and review,
process, and recommend, all change order requests and change orders.
G. The Architect shall promptly prepare required drawings, specifications and other
supporting data as necessary in connection with minor changes, change order requests
and change orders. The architect will be compensated for changes by the Owner or
changes not due to errors or omissions.
H. The Architect shall promptly prepare and submit change order proposal requests for the
Owner's approval and acceptance. The Architect shall include the following in any such
requests:
i. Provide a Description of the Change.
ii. Provide an explanation as to why the change is necessary.
iii. Provide an explanation as to who requested the change.
iv. Provide any and all alternatives that could be done in lieu of the
requested change.
v. Provide an explanation about what will happen if the change order
proposal is not approved.
vi. Provide an explanation about the impact of the change on the Project
Schedule.
vii. Provide a Reason for the Change (i.e. Unforeseen Conditions, Owner
Requested, Life Safety, Code Requirement, Errors and/or Omissions, or
Other (please specify).
viii. Each Change Order Request should include the following statement:
"We have reviewed the Contractor's proposal and we have determined
that the cost is fair and reasonable compensation for the scope of work
described."
I. The Architect shall promptly administer and manage all minor changes, change order
requests, and change orders on behalf of the Owner.
J. Upon request by the Owner, the Architect shall prepare Change Orders in accordance
with the Construction Contract Agreement. No change in the Construction Contract,
including the price, the work, or the time for completion, may be made without the
written consent of the Owner.
K. The Architect shall render to the Owner's Representative, in a timely manner so as to not
delay the progress of the work, interpretations of requirements of the Contract
Documents. The Architect shall make all interpretations consistent with the intent of and
reasonably inferable from the Contract Documents. The Architect's decision in matters
Attachment number 1 \nPage 11 of 25
Item # 7
relating to artistic effect shall be final if consistent with the intent of the Contract
Documents.
I. Should errors, omissions or conflicts in the drawings, specifications or other Contract
Documents by the Architect be discovered, the Architect will prepare and submit to the
Owner's Representative, in a timely manner so as to not delay the progress of the work,
such amendments or supplementary documents and provide consultation as may be
required.
M. The Owner's Representative shall be the point of contact for the Owner, except when
the Owner shall direct otherwise. All instructions to the Contractor(s) shall be issued by
the Architect except when it is directed otherwise by the Owner's Representative.
N. The Architect will have access to the Work at all times. All site visits, observations and
other activities by the Architect shall be coordinated with the Owner's Representative
and written report of such visits made promptly to the Owner's Representative.
O. The Architect and its consultants (including, but not limited to, the civil, structural,
mechanical and electrical disciplines) shall make such periodic visits to the Project site as
may be necessary to familiarize themselves generally with the progress and quality of the
Work and to determine in general if the Work is proceeding in accordance with the
Contract Documents. If the Architect observes any work that does not conform to the
Contract Documents, the Architect shall immediately make an oral and written report of
all such observations to the Owner's Representative. The Architect and its consultants
shall not be required to make exhaustive or full-time on-site observations to check the
quality or quantity of the Work, but shall make as many observations as may be
reasonably required to fulfill their obligations to the Owner. The Architect shall not be
responsible for construction means, methods, techniques, sequences or procedures, or
safety precautions and programs in connection with the Work.
P. Periodic visits of the Architect or their designated representative i.e., engineer shall be
not less than bi-monthly, for an estimated construction time of 12 months. Each
applicable engineering discipline, as required by the Owner's Representative, shall make
periodic visits, during the course of work applicable to its discipline. During critical work
phases, each engineering discipline may be required to make periodic visits as necessary
to ensure quality workmanship and conformance to plans and specifications. The
engineering disciplines shall prepare and submit a report on each visit, submitted via the
Architect to the Owner's Representative within five (5) working days of the visit.
Q. The Architect shall render written field reports relating to the periodic visits and
observations of the Project within five (5) working days to the Owner's Representative in
the form required by the Owner's Representative.
R. The Architect or their designated representative shall attend Bi-Monthly construction
progress meetings and no more than a total of twenty four (24) construction meetings as
stated in section 6.P for a twelve (12) month construction schedule in attended by the
Owner's Representative and representatives of the Contractor. The Architect shall render
written field reports during the construction administration phase, within five (5) working
days to all participants in a format acceptable to the Owner's Representative.
S. Based upon observations at the site and upon the Contractor's applications for payment,
the Architect shall determine the amount owing to the Contractor(s), pursuant to the
terms of the Owner/Contractor Agreement, and shall issue Certificates for Payment to
the Owner in such amounts. The Architect's signing of a Certificate of Payment shall
constitute a representation by the Architect to the Owner, based upon the Architect's
observations at the site and the data comprising the Application for Payment, that the
Attachment number 1 \nPage 12 of 25
Item # 7
Work has progressed to the point indicated, that to the best of the Architect's
knowledge, information and belief, the quality of the Work appears to be in accordance
with the Contract Documents (subject to: an evaluation of the Work for conformance
with the Contract Documents upon Substantial Completion; the results of any
subsequent tests required by the Contract Documents; minor deviations from the
Contract Documents correctable prior to completion; and to any specific qualifications
stated in the Certificate for Payment), and that the Contractor is entitled to payment in
the amount certified. By signing a Certificate for Payment to the Owner, the Architect
shall not be deemed to represent that it has made any examination to ascertain how and
for what purpose the Contractor has used the monies paid on account of the
Construction Contract Sum.
T. If, in accordance with its duty, the Architect advises the Owner's Representative of non-
conforming work as stated in subparagraph 6.p., the Architect shall confirm the non-
conformance in writing to the Owner’s Representative in a timely manner so as to not
delay the progress of the work.
U. The Architect and the Owner's Representative jointly shall have authority but not the
duty to condemn or reject Work on behalf of the Owner when in the Owner's
Representative's or the Architect's opinion the Work does not generally conform to the
Contract Documents. Whenever in the Owner's Representative's or the Architect's
reasonable opinion it is considered necessary or advisable to insure the proper
implementation of the intent of the Contract Documents, the Owner's Representative
shall have the authority to require special inspection or testing of any Work in
accordance with the provisions of the Contract Documents whether or not such Work is
fabricated, installed or completed. Neither this authority, nor the decision to exercise or
not exercise such authority shall give rise to a duty or responsibility of the Architect for
site safety, construction means, methods or techniques, create an express or implied
duty or responsibility to the Contractor, Subcontractor's, or material and equipment
suppliers.
V. The Contractor shall obtain governing agency occupancy approval if any exceptions arise
related to the design or specified materials.
7. Final Completion of Design Services Phase:
A. When the Contractor notifies the Architect that the Work is substantially complete and
provides the Architect with the Contractor's punch-list, the Architect and its consultants
shall review the Work and prepare and submit to the Owners Representative punch lists
of the Work of the Contractor(s) which is not in conformance with the Contract
Documents. The Architect shall transmit such punch lists to the Contractor(s). The Owner
may request that the Architect review and prepare a punch list on any portion of the
Work.
B. The Architect shall be available to address Contractor questions in the original operation
of any equipment or system such as initial start-up, testing, adjusting and balancing.
C. The Architect and/or its consultants shall observe, review test data, and certify the
original operation of any equipment or system such as initial start-up testing, adjusting
and balancing to make sure that all equipment and systems are properly installed and
functioning in accordance with the design and specifications.
D. The Architect shall review and approve the Contractor-furnished maintenance and
operating instructions, schedules, guarantees/warranties, bonds, and certificates of
Attachment number 1 \nPage 13 of 25
Item # 7
inspection as required by the Construction Documents and forward all approved copies
to the Owner's Representative for use by the Owner.
E. The Architect and its consultants shall conduct at least one (1) comprehensive Final
Completion inspections per construction contract at the request of the Owner. If more
than one (1) Final Completion inspection is required, through no fault of the Architect,
the additional inspection may be deemed additional services.
F. The Contractor shall provide the Architect drawings, prints, and other data necessary for
the accurate preparation of the record drawings.
G. Upon correction of the deficiency reports (punch lists), and acceptance of all other close-
cut submittals and certificates of the Contractor, the Owner's Representative and the
Architect shall review and approve the Application for Final Payment and forward it to
the Owner for execution.
h. The Architect shall prepare a set of reproducible sealed record drawings and digital files,
in DWG format on CD ROM or format acceptable to the owner, showing significant
changes in the Work made during the construction process, based on marked-up
contract drawings, prints, and other data furnished by the Contractor(s) and the
applicable Addenda, Clarifications, and Change Orders which occurred during the Project.
Architect's Professional Responsibility and Standard of Care.
A. By execution of this Agreement, the Architect represents that (a) it is an experienced and
duly licensed firm or individual having the ability and skill necessary to perform the
Services required of it under this Agreement in connection with the design and
construction of a project having the scope and complexity of the Project contemplated
herein: (b) it has the capabilities and resources necessary to perform its obligations
hereunder: and (c) will become familiar with current laws, rules and regulations which
are applicable to the design and construction of the Project (such laws, rules and
regulations including, but not limited to, local ordinances, requirements of building codes
of city, county, state and federal authorities which are applicable to the Project, local
sanitary laws and rules and regulations, and orders and interpretations by goveming
public authorities of such ordinances, requirements, codes, laws, rules and regulations in
effect at the time of commencement of services on the Project), and that drawings,
specifications and other documents prepared by the Architect shall be prepared to meet,
reflect and incorporate such laws, rules and regulations.
B. The Architect hereby represents and agrees that the drawings, specifications and other
documents prepared by it pursuant to this Agreement shall be adequate for their
intended use, except as to any deficiencies which are due to causes beyond the control
of the Architect, and that the Project, if constructed in accordance with the drawings,
specifications and other documents, shall be structurally sound and a complete and
properly functioning facility in accordance with the terms of this Agreement. Any
suggestions, recommendations or review comments by the Owner shall not reduce or
diminish the Architect's responsibilities pursuant to this Agreement.
C. The Architect shall be responsible for any errors, inconsistencies or omissions in the
drawings, specifications, and other documents. The Architect will correct at no additional
cost to the Owner any and all errors and omissions in the drawings, specifications and
other documents prepared by the Architect. The Architect further agrees at no additional
cost, to take the lead and render assistance to the Owner in resolving problems relating
Attachment number 1 \nPage 14 of 25
Item # 7
to the design or specified materials should inconsistencies arise related to the Architect’s
design or specified materials.
D. It is the responsibility of the Architect to make certain that, at the time the project is bid,
all drawings, specifications and other documents are in accordance with applicable laws,
statutes, building codes and regulations and that appropriate reviews and approvals are
requested and obtained from federal, state and local governments.
E. It shall be the responsibility of the Architect throughout the period of performance under
this Agreement to exercise the abilities, skills and care customarily used by Architects of
the training and background needed to perform the services required under this
Agreement who practice in the Augusta, Georgia area or similar communities.
Project Requirements.
A. The Architect shall review the Owner provided cost estimates and provide input to the
Owner with regards to the design and estimate as to his belief to the best of his
knowledge and belief that the project cost is within the CCAP.
B. With each Design Phase submittal and each interim, revisionary or subsequent design
submittal of the Architect to the Owner, the Architect shall make the following statement
in writing: "The drawings, specifications, and other documents submitted herewith, to
the best of our knowledge, information and belief, fulfill the Program of Requirements
and the work indicated by them may be purchased by the Owner in a construction
contract or contracts, and may be constructed, and the above mentioned documents
submitted herewith have been prepared in accordance with the Professional
Architectural Services Agreement."
C. With each Design Phase submittal and each interim, revisionary or subsequent design
submittal of the Architect to the Owner and with his certification of the Final Payment to
the contractor, the Architect shall make the following statement in writing: "No asbestos-
containing building materials have been specified and to the best of my/our knowledge
and belief none have been incorporated into this Project."
D. Incorporated herein and made a part of this Agreement by reference as Exhibit B is the
Program of Requirements which defines the physical and environmental parameters for
the Project and establishes the design objectives and criteria. No deviations from the
Program of Requirements shall be allowed without written approval for change, in the
form of a Design Phase Change Order executed by the Owner and Architect.
E. Incorporated herein and made a part of this Agreement by reference as Exhibit C the
Schedule for the Project which defines the sequence and timing of the design and
construction activities. No deviation from the Schedule shall be allowed without written
approval for a change in the Schedule, in the form of a Design Phase Change Order
executed by the Owner and Architect. Should the Owner determine that the Architect is
behind schedule; the Architect shall expedite and accelerate its efforts, including
additional manpower and/or overtime, to maintain the approved design schedule at no
additional cost to the Owner.
Project Conferences.
A. Throughout all phases of the Project, the Architect and its consultants shall meet
periodically with the Owner when reasonably requested. Participants shall be as agreed
with the Owner. Such meetings shall include:
Attachment number 1 \nPage 15 of 25
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i. Architect Orientation.
1. One (1) Pre-design Kick off conference.
2. One (1) Meeting at the conclusion of the Schematic Design
3. Two (2) meetings during design development. One meeting to conduct
VE/ Project Phasing Exercise, one meeting to deliver and review Design
Development drawings.
4. One (1) meeting to deliver 100% Construction drawings and review
4. Public Presentations - The Architect shall prepare for and participate in
up to two (2) public presentations to the County Commission, at public
information meetings, and/or the Owners designated liaison team. Public
meetings should be closely arranged with design meeting so as to
maximize travel time.
5. One (1) Pre-proposal conference for the proposal package.
6. One (1) Preconstruction conference for the proposal package.
7. Construction progress meetings total not to exceed twenty four (24).
8. Substantial Completion, Final Completion and completion of warranty
period inspections for the construction contract total not to exceed 3
meetings.
B. The Architect shall be responsible for scheduling and attending any meetings necessary
to properly coordinate the design effort including, without limitation, meetings with
governing agencies, code officials and applicable utilities.
C. The Architect shall be responsible for preparing accurate and complete minutes of
Project Design conferences and distributing same to all participants. The Architect shall
prepare and distribute meeting minutes within five (5) working days after each meeting.
11. Not Used.
12. Construction Warranty.
A. The Architect and its consultants shall assist the Owner in resolution of warranty issues
as may be required to determine responsibility for deficiencies.
B. The Architect and its consultants shall conduct an inspection of the project one (1) month
prior to any warranty expiration and provide to the Owner a written report specifying
any warranty deficiencies which may exist.
13. General Requirements
A. The Owner will review the Architect's Consultants being considered for this project prior
to their assignment. Interior Design, Traffic/Parking, Civil Engineer/Landscape,
Acoustical/Audio Visual, Food Service, Exterior and Public Lighting, Telecommunications,
Graphics/Signage, Security, Structural, Electrical, Plumbing, Fire Protection, and
Mechanical costs are included in the Architect's fee. The results of the Conceptual Study
Period may alter this listing of consultants.
B. The Architect is to provide the Owner with all final drawings on computer disk. AutoCAD
version 2005 or later is preferred, or scanned onto magnetic media that can be accessed
by AutoCAD 2005.
C. The Architect is to provide the Owner with II" X 17" prints of the final site plan/grading
plan, staking plan, and overall floor plan.
D. The Architect is to file and review all plans with the applicable Building Department,
Development Department, Augusta, Georgia Inspections Divisions, and Fire Marshal, and
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Item # 7
incorporate all review comments on the plans prior to sending the plans out for bid. The
owner’s representative will assist in coordinating these meetings.
F. Periodic field visitations are to be made by all of the Architect's Consultants retained for
this project during construction to observe the implementation of their specific
discipline. The Architect shall prepare and distribute written reports from these visits
within three (3) working days after each visit.
G. Final punch lists are to be made by each of the Architect's Consultants, as well as the
Architect. The Architect shall prepare and distribute written reports within five (5)
working days after each inspection.
H. The maximum drawing sheet size is to be 36" X 42".
Furniture:
a. The architect will provide interior design for furniture selection/specification services.
The furniture selected will be documented in such as way to be utilized as a standard and
basis for reordering.
b. The following is a breakdown of typical tasks for furniture:
1. Design Development:
The architect will review the program for the new facility and then prepare
preliminary furniture layouts for different room types and workstation isometric
standards based on the program needs. Based on the information obtained from
the program, the architect will recommend basic furniture options. The architect
will use the room layout standards to indicate overall costs for comparison to the
Owner's furniture budget. These options will be organized and presented to the
Owner. The architect will meet with Department Heads for sign-off on furniture.
2. Construction Documentation:
During this phase the architect will make final revisions to the furniture and
materials, prepare presentation boards and finalize workstation standards to the
owner for their acceptance. The plans will be coded and coordinated with the
room locations. The budget will be re-evaluated for compliance with the Owner's
budget. The furniture plans are to be coordinated with the electrical plans. The
architect will assist the Owner in preparing of front end and bidder's instructions.
3. Proposal and Award:
The architect will assist the Owner during the proposal procedure. The architect
will assist in a pre-proposal conference for the Furniture Vendors and will follow-
up with all of the vendors' questions via addenda. The architect will also review
vendor's alternatives and substitutions and will prepare a spreadsheet comparing
the substitutions. The architect will assist the Owner in the selection process
preparing spreadsheets of proposal prices, references, reviewing bids and
making his recommendation.
4. Construction Administration:
During construction the architect will review sample submittals, review furniture
acknowledgements and delivery dates, reselect and coordinate any discontinued
fabrics, coordinate installation between the furniture installers and the
contractor, conduct site inspections during furniture installation, prepare
furniture punchlist and oversee correction of punchlist items, additional touch-
ups and repunch.
Attachment number 1 \nPage 17 of 25
Item # 7
Signage:
a) A list of typical signs that may be used on this project includes but is not limited to:
1. Site Identification Monument
2. Building Address Numerals/Letters
3. Vehicular Directional Sign
4. GDOT-Type Regulatory Signage ("STOP". HC Parking, etc.)
5. Pedestrian Directional Trailblazers
6. Building Entrance Signage/Graphics
7. Building or Site Dedication Signage/Graphics
8. Reception / Information Desk Graphics
9. County Seal wall graphics / floor graphics
10. Lobby Directory / Kiosk Sign
11. Wall Mounted Directional Sign
12. Elevator / Floor Directory Sign
13. Restroom Identification Sign
14. General Room Identification Sign
15. Office Identification Sign with space for changeable name insert
16. Cubicle of Workstation Identification Sign
17. Typical Information Sign
18. Life Safety / Evacuation Sign
19. Stairwell Identification Sign
20. Internal Stairwell Egress Sign
21. Area of Refuge Identification Sign
The owners representative will assist in the development of eth sign design package including all local
emblematic signs.
b) The following is a breakdown of typical tasks for signage:
1. Programming/Schematic Design:
The architect will insure that the signage is compatible with and matches all
codes, proposed materials, interior finishes and colors. The architect will also
program sign locations and sign message schedules on scaled architectural
building plans and prepare three (3) Signage Design Concepts illustrated using
typical sign types. This along with the estimated costs will be submitted to the
Owner for selection of One (1) concept.
2. Design Development:
Based on the feedback received from the Owner, the Design Concept will be
refined. The final Design Development documents will include revised sign
location plans and sign message schedules, sign type elevations, materials and
color notes and outline signage specifications. Areas needing coordination with
architectural, structural and electrical will be identified. The Developed Concept
will be presented to the Owner.
3. Construction Documents/ Bidding:
The architect will develop Design Intent Drawings for each required sign type.
These will be in scale and will include typical elevations and sign face layouts,
Attachment number 1 \nPage 18 of 25
Item # 7
profiles, overall sign dimensions, sections and details, mounting guidelines,
colors, finishes and material notes in sufficient detail to fix the character of each
sign type. The architect will also finalize the sign location plans, sign message
schedules and signage specifications. Upon the Owne(s approval of these final
documents, the architect will issue them for bids. The architect will assist the
Owner during the proposal process and will answer RFI 's from the vendors.
4. Contract Administration:
During construction the architect will answer RFI's relating to signage, review
shop drawings, colors and materials submitted and perform final inspections and
create a punch list.
Audio/Visual
a) The following is a breakdown of typical tasks for Audio/Visual within budgetary limits established by
the owner:
1. Programming and Design Development:
The architect will meet with the Owner to establish their needs and
requirements; this will include a review of the new building program. The
architect will also conduct a tour of the existing facilities to review rooms
requiring audio/visual components and/or systems.
Some of the considerations are:
• User requirements
• Room purpose
• Functions and activities
• Audio/Visual requirements including equipment and devices
• Room size
• Viewing distances and aspect ratio
• Lighting considerations
• Noise considerations
• HVAC System considerations
• Power requirements
The architect will develop an Audio/Visual Systems summary program report that will
address:
• Room usages
• System requirements, such as screens, projection, audio, control and
video display requirements, video conferencing, audio conferencing, and
assistive listening
• Audio/Visual costs
The architect will meet with his design team to discuss and coordinate space planning
and equipment coordination. The Audio/Visual Systems Program Report and associated
costs will be presented to the Owner for approval prior to proceeding to the next phase.
2. Construction Documentation:
Once the architect obtains approval from the owner, he will prepare
Construction Documents which will include original drawings and reproducible
technical specifications. Construction Documents will include:
• Legends and Notes
· Floor plans indicating system device locations
• System wiring diagrams
Attachment number 1 \nPage 19 of 25
Item # 7
• Component and hardware mounting details
• Coordination with owner and general contractor
• System layout of conduits, raceways and cores
• Electrical coordination and requirements
• Detailed performance specifications and requirements
• Maintenance & Warranty requirements
• Testing and certification requirements
• Schedule
• Installation methods
• Training Requirements
During this phase the architect will meet with his design team to coordinate space requirements
for audio, audio visual equipment, projection lines, ceiling heights, and projection room sizes.
Millwork requirements will be reviewed as well. The team will also review the electrical drawings
to ensure complete and accurate coordination between all the documents. The architect will
present the AudioNisual System Drawings and Specifications suitable for construction along with
a revised cost estimate to the Owner for review and approval prior to proceeding with the
Proposal Phase.
3. Bidding
During the bidding phase the architect will assist the Owner and will answer the vendor's
questions via addenda. The architect will review all bidder documentation for accuracy
and design conformity.
4. Construction:
During construction the architect will review shop drawings and submittals for
compliance with the design documents. The architect will also participate in meetings
with the general contractor and vendor for each system to establish working and
reporting relationships, construction site conditions and scheduling requirements and
constraints. The architect will also answer questions concerning the system
implementation.
Voice and Data
a) The following is a breakdown of typical tasks for Voice and Data:
1. Programming and Design Development:
The architect will meet with the Owner to establish their needs and
requirements this will include a review of the new building program. The Voice
and Data System must be compatible with the existing Augusta, Georgia systems.
The architect will also conduct a tour of the existing facilities to review existing
voice and data system.
Some of the considerations are:
• User requirements
• Configuring
• Room I Location purpose
• Functions and activities
• Wire management I chases
• Equipment rooms
• Voice and Data requirements including equipment and devices
• HVAC System considerations
• Power requirements
Attachment number 1 \nPage 20 of 25
Item # 7
Security
The architect will develop a Voice and Data Systems summary program report that will address:
• Room / Location usages
• System requirements, such as equipment, devices, cabling, cabling trays, wave guides
and equipment racks
• Voice/Datacosts. The architect will meet with his design team to discuss and coordinate
space planning and equipment coordination.
The Voice/Data Systems Program Report and associated costs will be presented to the
Owner for approval prior to proceeding to the next phase.
2. Construction Documentation:
Once the architect obtains approval from the owner, he will prepare Construction
Documents which will include original drawings and reproducible technical specifications.
Construction Documents will include:
• Legends and Notes
• Floor plans indicating system device locations
• System wiring diagrams
• Component and hardware mounting details
• Coordination with owner and general contractor
• System layout of conduits, raceways and cores
• Electrical coordination and requirements
• Detailed performance specifications and requirements
• Maintenance & Warranty requirements
• Testing and certification requirements
• Schedule
• Installation methods
• Configuring
• Set-up
• Training Requirements
During this phase the architect will meet with his design team to coordinate space requirements
for Voice, cabling, ceiling heights, and equipment sizes. The team will also review the electrical
drawings to ensure complete and accurate coordination between all the documents. The
architect will present the Voice and Data System Drawings and Specifications suitable for
construction along with a revised cost estimate to the Owner for review and approval prior to
proceeding with the Proposal Phase.
3. Bidding
During the bidding phase the architect will assist the Owner and will answer the vendor's
questions via addenda. The architect will review all bidder documentation for accuracy
and design conformity.
4. Construction:
During construction the architect will review shop drawings and submittals for
compliance with the design documents. The architect will also participate in meeting
with the general contractor and vendor for each system to establish working and
reporting relationships, construction site conditions and scheduling requirements and
Attachment number 1 \nPage 21 of 25
Item # 7
constraints. The architect will also answer questions concerning the system
implementation.
a) The following is a breakdown of typical tasks for Security:
1. Programming and Design Development:
The architect will meet with the Owner to establish their needs and requirements
regarding security this will include a review of the new building program. The Security
System must be compatible with the existing Augusta, Georgia systems. The architect will
also conduct a tour of the existing facilities to review existing security systems.
Some of the considerations are:
• User requirements
• Equipment
• Configuring
• Room purpose
• Functions and activities
• Wire management I chases
• Equipment rooms
• Security requirements including equipment and devices
• HVAC System considerations
• Power requirements
The architect will develop a Security Systems summary program report that will address:
• System requirements, such as equipment, devices, cabling, cabling trays, wave
guides and equipment racks
Security costs
The architect will meet with his design team to discuss and coordinate space planning
and equipment coordination.
The Security Systems Program Report and associated costs will be presented to the
Owner for approval prior to proceeding to the next phase.
2. Construction Documentation:
Once the architect obtains approval from the owner, he will prepare Construction
Documents which will include original drawings and reproducible technical
specifications. Construction
Documents will include:
• Legends and Notes
• Floor plans indicating system device locations
• System wiring diagrams
• Component and hardware mounting details
• Coordination with owner and general contractor
• System layout of conduits, raceways and cores
• Electrical coordination and requirements
• Detailed performance specifications and requirements
• Maintenance & Warranty requirements
• Testing and certification requirements
• Schedule
• Installation methods
• Configuring
• Set-up
• Training Requirements
Attachment number 1 \nPage 22 of 25
Item # 7
During this phase the architect will meet with his design team to coordinate space
requirements for Security devices, cabling, ceiling heights, and equipment sizes. The
team will also review the electrical drawings to ensure complete and accurate
coordination between all the documents. The architect will present the Security System
Drawings and Specifications suitable for construction along with a revised cost estimate
to the Owner for review and approval prior to proceeding with the Proposal Phase.
3. Bidding
During the bidding phase the architect will assist the Owner and will answer the vendor's
questions via addenda. The architect will review all bidder documentation for accuracy
and design conformity.
4. Construction:
During construction the architect will review shop drawings and submittals for
compliance with the design documents. The architect will also participate in meeting
with the general contractor and vendor for each system to establish working and
reporting relationships, construction site conditions and scheduling requirements and
constraints. The architect will also answer questions concerning the system
implementation.
FACILITY SUMMARY
Augusta, Georgia and Augusta Public Transit intend to construct a new Transfer Facility and Transit
Center.
The selected Design Consultant will be responsible for the performance of a full range of design and
construction administration services as outlined in the (Scope of Services attached), including but not
limited to the disciplines of Civil, Environmental, Geotechnical, Structural, Architectural, Furniture,
Fixtures & Equipment, Mechanical, Plumbing, Fire Protection, Electrical, Security, Audio/Visual, Radio
Amplifiers, Voice and Data Systems. All services provided are to be in accordance with Federal, State and
local guidelines and regulations including any and all Equal Employment Opportunity (EEO) requirements.
Consultant firms shall have proven experience and familiarity with similar governmental facilities and a
demonstrated knowledge of Federal, State and local ordinances. The Firm must employ professionals
licensed in the State of Georgia.
The following lists pre-construction activities as part of the procurement and services to be performed by
the design team:
Permitting: Resubmit revised documents to review agencies for final approval. Final comments should be
documented and incorporated into construction and permit documents.
Pre-bid conference: Schedule and attend a pre-bid conference with the designer to answer contractor
questions and to facilitate the site walkthrough.
Respond to questions: Answer questions raised by prospective bidders regarding the contract
documents at the pre-bid conference and during the bidding period.
Addenda: Prepare addenda to the contract documents in response to questions, if required.
Review bids: Review contract bids with designer assistance for conformance with the contract drawings
and specifications, and evaluate bids and prepare recommendation of award of contracts for board
concurrence.
Analyze substitutions: Analyze substitution requests and recommend disposition.
Attachment number 1 \nPage 23 of 25
Item # 7
Construction phase services
During the construction phase of the project, the designer should provide the following services to
assist with the completion and occupancy of the new facilities:
Shop drawings review: Provide for review and approval of shop drawings, erection drawings, requests
for substitutions, samples, manufacturer's specifications and catalog cuts submitted by the contractors as
required by the contract documents. Reviews should be scheduled to be completed within two weeks of
the submission.
Consultation: Throughout the construction phase, the designer should provide consultation and advice
on a continuing basis.
Attend construction meetings: The designer's project manager, project architect, consultant (PM C) or
other key member should attend bi-weekly construction meetings directed by the agency during the
construction period and no more than twenty four (24) total meetings based on a twelve (12) month
anticipated construction schedule.
Requests for information: The design team should provide, as needed, investigation of and consultation
on anticipated problems or conditions encountered during construction; preparation of supplementary
sketches for resolution thereof; review of construction engineering proposals submitted by the
contractor; and interpretation of plans and specification requirements.
Periodic observations: Key members of the designer team, including the engineers, will visit the site on a
regular basis to observe construction activity and to determine if the project is being constructed
consistent with the design.
Equipment testing and startup: The design team will review selected service items and maintenance
equipment to be installed in the new facility. Manufacturer's specifications and catalog cuts submitted by
the contractor and suppliers will be reviewed for compliance with the specifications. The designer and
the contractor will provide assistance during testing of equipment and recommend final acceptance.
Commissioning: The owner will solicit for a third-party commissioning agent or ask for those services to
be provided by the architect as supplemental services.
Final inspection: A pre-final inspection will be conducted in conjunction with the agency to develop a
punch list of work items required to complete the project. Upon completion of the punch list items, a
final inspection will be performed. Confirm whether FTA participation is necessary during close-out
activities.
Certificate of Occupancy (CO): A CO is a certificate provided by the jurisdiction's regulatory authority in
which the facility is located, identifying that the facility is habitable and ready for move-in. This certificate
should be maintained in perpetuity. If the certificate is final, a full move-in can take place immediately; if
it is a conditional CO, certain corrections/completions may need to be made by the contractor. The
warranty period typically begins at issuance of the CO.
Post-construction
Maintenance manuals
The contractor, via the manufacturers, should prepare maintenance manuals covering all facility
equipment installed during construction. These manuals must include installation specifications,
operating instructions, warranties and any preventive maintenance/ repair schedules of all installed
fixtures, equipment and building systems, as well as UL fire-rated documentation. Manuals and
warranties should be turned over to the owner prior to the owner's final acceptance of the construction
and commissioning. An 11-month warranty review is recommended.
As-built drawings
Attachment number 1 \nPage 24 of 25
Item # 7
The awarded contractor will be required to submit a set of as-built drawings to Augusta, Georgia at the
end of the project.
Operations plan
The awarded firm will develop an operations plan or checklist that will be used during move-in and
facility
Move-in
Based on the facility, move-in may take place over an extended period of time, which may require
development of a phased move-in schedule that best suits the operations. Move equipment, personnel
and vehicles to the facility.
The owner (Augusta, Georgia) will develop a list of items to be addressed by the contractor before,
during and after move-in.
Facility turnover
The contractor will be required to provide operations and building maintenance staff training on fixtures,
equipment and building systems. Training should include operating instructions and preventive
maintenance procedures. The owner should witness all start-up, testing and commissioning activities and
receive product manuals and warranties.
Implement operations plan
Review the operation plan and responsibilities with operations, facilities, administrative and maintenance
staff.
Attachment number 1 \nPage 25 of 25
Item # 7
Public Service Committee Meeting
3/25/2013 12:50 AM
Augusta Public Transit Grant Application - 5311 FY 13-14
Department:Augusta Public Transit
Caption:Motion to renew the Sec. 5311 Rural Transit grant application
between the Georgia Department of Transportation (GDOT) and
Augusta, Georgia from July 1, 2013 to June 30, 2014.
Background:The Augusta-Richmond County Commission annually approves
Augusta Public Transit’s Sec. 5311 Rural Transit grant application to
providing rural transportation service to the citizens of Augusta-
Richmond County.
Analysis:The renewal of this contract will allow Augusta Public Transit to
continue providing rural transportation service to the citizens of rural
Augusta-Richmond County.
Financial Impact:The Augusta-Richmond County share of the budget for 2013 and ½
2014 is approximately $132,427.
Alternatives:None. By not approving this application, citizens of Rural Augusta-
Richmond County will lose the only public transportation available to
them.
Recommendation:Approve the submission of the grant.
Funds are Available
in the Following
Accounts:
Rural Transit Budget for 2013 and ½ of 2014.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Attachment number 1 \nPage 1 of 4
Item # 8
Attachment number 1 \nPage 2 of 4
Item # 8
Attachment number 1 \nPage 3 of 4
Item # 8
Attachment number 1 \nPage 4 of 4
Item # 8
Public Service Committee Meeting
3/25/2013 12:50 AM
Award Contract for DFCS Roof Replacement
Department:
Caption:Approve award of the contract for Roof Replacement on the
Department of Family and Children’s Services (DFCS) for the
Base Bid and Alternate 1 to the low bidder, Thomson Roofing and
Metal Company of Thomson, GA, in the amount of $209,789.00.
Background:Augusta owns the building complex housing the local operations
for DFCS for the state of Georgia. DFCS and Augusta entered into
an agreement under which the state of Georgia pays rent on the
building to Augusta to cover the cost of maintenance, repairs and
operation of the building. Roof replacement is Augusta’s
responsibility.
Analysis:Request for Bids (RFB), Bid Item 12-219 was issued for this
project. Responses were received from four (4) firms. Thomson
Roofing and Metal Company was the lowest bidder for the total
bid. The base bid is for replacement of the original single story
building. The alternate is to replace the roof on the three story
addition built in 1989. Both roofs need to be replaced before we
take on additional repairs and upgrades inside. The cost of
operations and renovations are covered by rental on the building.
Financial Impact:The cost of the base bid and alternate is $209,789 to be funded
from 272-05-4312.
Alternatives:1. Approve award of the contract for Roof Replacement on the
Department of Family and Children’s Services (DFCS) for the
Base Bid and Alternate 1 to the low bidder, Thomson Roofing and
Metal Company of Thomson, GA in the amount of $209,789.00.
2. Do not approve the award.
Recommendation:Approve award of the contract for Roof Replacement on the
Department of Family and Children’s Services (DFCS) for the
Base Bid and Alternate 1 to the low bidder, Thomson Roofing and
Metal Company of Thomson, GA in the amount of $209,789.00.Cover Memo
Item # 9
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN ACCOUNT: 272-05-4312
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
Attachment number 1 \nPage 1 of 2
Item # 9
Attachment number 1 \nPage 2 of 2
Item # 9
Invitation to Bid
Sealed bids will be received at this office on Tuesday, December 11, 2012 @ 3:00 p.m. for furnishing:
Bid Item 12-219 Roof Replacement (520 Fenwick Street) for Recreation, Parks & Facilities
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department.
A Mandatory Pre Bid Conference will be held on Tuesday, November 27, 2012 @ 10:00 a.m. in the
Procurement Department, 530 Greene Street, Room 605. All questions must be submitted in writing by
fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the
Procurement Department by Thursday, November 29, 2012 @ 5:00 p.m. No bid will be accepted by
fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference an eligible bidder must submit a completed and signed written application
to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible
local project. An eligible bidder who fails to submit an application for approval as a local bidder at
least thirty (30) days prior to the date bids are received on an eligible local project, and who
otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid
preference on such eligible local project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. A 10%
Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance
bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle November 1, 8, 15, 22, 2012
Metro Courier November 7, 2012
cc: Tameka Allen Deputy Administrator
Bill Shanahan Interim Director, Recreation, Parks & Facilities Department
Ron Houck Recreation, Parks & Facilities Department
Rick Acree Recreation, Parks & Facilities Department
Revised: 8/15/2011
Attachment number 2 \nPage 1 of 1
Item # 9
VENDORS Attachment
B
E-Verify
#
SAVE
Form
Addendum
1 Original 4
Copies
Bid
Bond Bid Amount Alternate 1
I & E Specialties
141 Riverchase Way
Lexington, SC 29072
Yes 53877 Yes Yes Yes Yes Yes $174,931.00 $120,351.00
Roof Management
2480 Weaver Way
Doraville, GA 30340
Yes 227355 Yes Yes Yes Yes Yes $143,698.00 $89,709.00
RPI
1810 E Wylds Road
Augusta, GA 30909
Yes 63141 Yes Yes Yes Yes Yes $166,000.00 $114,420.00
Thomson Roofing & Mt
2292 Washington RD
Thomson, GA 30824
Yes 99991 Yes Yes Yes Yes Yes $144,971.00 $64,818.00
Bid Opening
Bid Item #12-219
Roof Replacement (520 Fenwick Street)
for Augusta, Georgia - Recreation, Parks and Facilities Department
Bid Due: Tuesday, December 11, 2012 @ 3:00 p.m.
The following vendors did not respond:
Lloyd Roofing / 2415 Montague Ave. / Greenwood, SC 29649
Southeast Roofing Solutions / P. O. Box 451 / Statesboro, GA 30459
Young's Roofing / 311 Padrick Street / Martinez, GA 30907
Page 1 of 1
Attachment number 3 \nPage 1 of 1
Item # 9
Attachment number 4 \nPage 1 of 1
Item # 9
Attachment number 5 \nPage 1 of 1
Item # 9
Attachment number 6 \nPage 1 of 3
Item # 9
Attachment number 6 \nPage 2 of 3
Item # 9
Attachment number 6 \nPage 3 of 3
Item # 9
Public Service Committee Meeting
3/25/2013 12:50 AM
Contract Modification #1 – Contract Closeout : Airside Pavement Crack Repair and Marking Project
Department:Augusta Regional Airport
Caption:Motion to approve AXTELL'S Construction, Inc. Closeout -
Contract Modification #1 (Deductive Change) as approved by the
Augusta Aviation Commission at their February 28, 2013
meeting.
Background:The Augusta Commission awarded a contract to AXTELL’S
Construction, Inc. on October 16, 2012 for cleaning, routing and
filling existing airfield pavement cracks at Augusta Regional
Airport. The original contract was in the amount of $356,384.10.
Analysis:Contract Modification #1 is the Airport’s request for AXTELL’S
Construction, Inc. to apply the final credits for the contract
closeout. The closeout is comprised of credits the to Airport. The
details of the credits are explained in the attached supporting
documents. Original Contract $356,384.10 Contract Modification
1 ($11,078.20) Revised Contract Total $345,305.90 Due to the
modification, the project was completed under budget by
$11,078.20 (3.1%).
Financial Impact:This modification is a credit to the airport in the amount of
$11,078.20.
Alternatives:Deny request.
Recommendation:Recommend the Augusta Commission approve AXTELL’S
Construction, Inc. Contract Modification #1 for a credit to the
Airport in the amount of $11,078.20.
Funds are Available
in the Following
Accounts:
551-08-1301/5412110
REVIEWED AND APPROVED BY:
Cover Memo
Item # 10
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
Page 1 of 3
CHANGE ORDER NUMER: 1 (Final)
AIRPORT: Augusta Regional Airport DATE: 19 February 2013
OWNER: Augusta Regional Airport AIP PROJECT #: 3-13-0011-035-2012
CONTRACTOR: Axtell’s, Inc.
You are requested to perform the following described work upon receipt of an approved
copy of this document or as directed by the engineer:
Item
No. Description Unit Unit Price Original
Quantity
Revised
Quantity Original Cost Revised Cost
5 Eradication of Existing
Pavement Markings SF $ 0.85 105,938 103,275 $90,047.30 $87,783.75
7 Unsuitable Excavation LS $ 150.00 18,277 950 $15,000.00 $0.00
8 Joint Sealing Filler LF $ 0.45 44,444 44,038 $126,000.00 $140,050.80
9
Joint Sealing Filler
(cracks with existing
sealant)
LF $ 0.35 13,277 8,099 $16,100.00 $20,672.05
12 Pavement Marking -
Airside (Black) SF $ 0.15 0 112,690 $17,052.30 $12,814.80
15 Sodding SY $ 8.00 19,879 24,066 $16,000.00 $7,800.00
Subtotal $280,199.60 $269,121.40
Change Order Addition -$11,078.20
*NOTE: Quantity adjustments for existing contract pay items will be made at contract
unit prices. All other costs are considered incidental to this contract modification and
will not be measured.
Total Contract Amount
Original contract total: $356,384.10
Previous change order(s) total: $0.00
This change order total: -$11,078.20
Revised contract total: $345,305.90
Attachment number 1 \nPage 1 of 3
Item # 10
Page 2 of 3
Total Contract Time
Original contract time: 54 days
Changes to contract time from previous change
order(s): 0 days
Changes to contract time from this change
order: 0 days
Revised contract time total: 54 days
This document shall become an amendment to the contract and all provisions of the
contract will apply.
JUSTIFICATION FOR CHANGE
1. Brief description of the proposed contract change(s) and location(s).
• Item 5: Eradication of Existing Pavement Markings. This work is to eradicate
all existing pavement markings that are to be re-marked. This includes all
pavement markings associated with TWs A, B, C, D, E, F and G, and portions of
RW 17-35 and RW 8-26.
• Item 7: Unsuitable Excavation: This item was included in the event unsuitable
material was encountered on the project.
• Item 8: Joint Sealing Filler: This item will include performing a crack seal
program on all cracks. The program will include adding an herbicide to the
existing crack; cleaning and routing the crack; and placing joint filler in the
cleaned crack. This includes cracks associated with TWs A, B, C, D, E, F and G,
and RW 8-26.
• Item 9: Joint Sealing Filler (cracks with existing sealant): This item will include
performing a crack seal program on all cracks sealed from a previous crack seal
program. The program will include adding an herbicide to the existing crack as
necessary; heating the existing crack filler; and placing a joint filler cap on top of
the previously filled crack. This includes existing sealed cracks associated with
TWs E, F and G.
• Item 12: Pavement Marking - Airside (Black): This item is to remark the black
pavement markings which have been eradicated as noted above. This includes
pavement markings associated with TWs A, B, C, D, E, F and G, and RW 8-26.
• Item 15: Sodding: This item is to place sod along the edge of pavement where
the existing material needed regarding to ensure the grass is not higher than the
pavement. This is primarily to place sod along the east side of TW C.
Attachment number 1 \nPage 2 of 3
Item # 10
Page 3 of 3
2. Reason for the changes.
• Item 5: Eradication of Existing Pavement Markings. Upon obtaining final
quantities, the exact amount of pavement marking eradication was reduced from
the original quantity.
• Item 7: Unsuitable Excavation: As a result to not encountering unsuitable
materials this item was not used. Therefore, no payment will be made for this
item.
• Item 8: Joint Sealing Filler: Upon obtaining final quantities, the exact amount
of cracks requiring joint sealing filler was increased from the original quantity.
• Item 9: Joint Sealing Filler (cracks with existing sealant): Upon obtaining final
quantities, the exact amount of cracks with sealer was increased from the original
quantity.
• Item 12: Pavement Marking – Airside (Black): Upon obtaining final quantities,
the exact amount of black pavement markings was reduced from the original
quantity.
• Item 15: Sodding: The area requiring sod was less than originally expected.
Therefore, the quantity was reduced accordingly.
AIP PROJECT NO.____3-13-0011-035-2012_____ CONTRACT MODIFICATION NO._1 (Final) _
Recommended by:
_____________________________________________________
Campbell & Paris Engineers – Engineer
_________________
Date
Accepted by:
_____________________________________________________
Axtell, Inc. - Contractor
_________________
Date
Approved by:
_____________________________________________________
Augusta Regional Airport
_________________
Date
Approved by:
_____________________________________________________
City of Augusta
_________________
Date
Attachment number 1 \nPage 3 of 3
Item # 10
Public Service Committee Meeting
3/25/2013 12:50 AM
Library Computers and Accessories
Department:Library
Caption:Motion to approve bid award purchase of computers and
accessories for the HQ Library from United Technology,
the lowest most responsive bidder on bid # 12-217. (Referred
from March 11 Public Services Committee)
Background:A request for bid was issued by the Procurement Department.
There were five bidders who responded.
Analysis:These computers are necessary for the library staff and for public
use. We have not included alternatives at this time.
Financial Impact:$238,861.91 from 328-05-1120/212-05-1102 (SPLOST funded)
Alternatives:There will be no computers for the library.
Recommendation:Proceed with purchase.
Funds are Available
in the Following
Accounts:
$238,861.91 from 328-05-1120/212-05-1102 (SPLOST funded)
REVIEWED AND APPROVED BY:
Cover Memo
Item # 11
Invitation to Bid
Sealed bids will be received at this office on Wednesday, November 28, 2012 @ 11:00 a.m. for furnishing:
Bid Item 12-217 Computers and Accessories for East Central Georgia Regional Library
Bid Item 12-218 Telephone System for East Central Georgia Regional Library
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing
by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the
Procurement Department by Friday, November 16, 2012 @ 5:00 p.m. No bid will be accepted by fax,
all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle October 25, November 1, 8, 15, 2012
Metro Courier October 31, 2012
cc: Tameka Allen Deputy Administrator
Mashell Fashion East Central Georgia Regional Library
Benjamin Dudley East Central Georgia Regional Library
Revised: 8/15/2011
Attachment number 1 \nPage 1 of 1
Item # 11
Attachment number 2 \nPage 1 of 1
Item # 11
Attachment number 3 \nPage 1 of 6
Item # 11
Attachment number 3 \nPage 2 of 6
Item # 11
Attachment number 3 \nPage 3 of 6
Item # 11
Attachment number 3 \nPage 4 of 6
Item # 11
Attachment number 3 \nPage 5 of 6
Item # 11
Attachment number 3 \nPage 6 of 6
Item # 11
United Technolgy
3154 Perimeter
Parkway, Ste 2
Augusta, GA 30909
OM Office Supply
5007 Carlisle Pike
Mechanicsburg, PA
17050
Edge Solutions
7 Old Russell St
Alpharetta, GA 30009
Continental Wireless
10455 Vista Park Rd
Dallas, TX 75238
4 T's Computers
592 Bobby Jones Ex
Augusta, GA 30907
Yes Yes Yes Yes Yes
609971 No No Invalid Number 311272
Yes Yes Yes Yes Yes
Description Quantity Unit Price Unit Price Unit Price Unit Price Unit Price Unit Price
B Desktops
i HP Compaq 6300 Pro Microtow 134
$760.00 Non-Compliant Non-Compliant Non-Compliant No Bid Response
ii
Alienware Aurora R4 - Young
Adult Computers 2 No Bid Non-Compliant Non-Compliant Non-Compliant No Bid Response
C Monitors
i 17" VGA Monitors 100
$155.62 Non-Compliant Non-Compliant Non-Compliant No Bid Response
ii 19" Monitors 27
$204.55 Non-Compliant Non-Compliant Non-Compliant No Bid Response
D Laptops
i HP ProBook 6560b 42
$946.56 Non-Compliant Non-Compliant Non-Compliant No Bid Response
ii HP EliteBook 2760p 8
$2,364.00 Non-Compliant Non-Compliant Non-Compliant No Bid Response
E Servers
i HP Proliant DL360 G8 3
$4,432.03 Non-Compliant Non-Compliant Non-Compliant No Bid Response
ii HP Proliant ML350 G8 3
$3,504.48 Non-Compliant Non-Compliant Non-Compliant No Bid Response
F Network Equipment
i Cisco Router 1
$5,962.77 Non-Compliant Non-Compliant Non-Compliant No Bid Response
ii HP Network Switches
Non-Compliant Non-Compliant Non-Compliant No Bid Response
1 HP Procurve 2910al-48G-POE+ 5
$3,703.81 Non-Compliant Non-Compliant Non-Compliant No Bid Response
2 HP Procurve 2910al-24G-POE+ 3
$2,094.93 Non-Compliant Non-Compliant Non-Compliant No Bid Response
iii HP Procurve MSM410 Access Pt 5
$305.88 Non-Compliant Non-Compliant Non-Compliant No Bid Response
G Accessories
i Screen Protectors 100
$11.64 Non-Compliant Non-Compliant Non-Compliant No Bid Response
Bid Item #12-217
Computers & Accessories
for Augusta, Georgia - East Central Georgia Regional Library Department
Bid Opening Date: Wednesday, November 28, 2012 @ 11:00 a.m.
Vendors
Attachment B
SAVE Form
E-Verify Number
Page 1 of 2
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Bid Item #06-058
Grass Seed, Fertilizer, Lime and Mulch for Augusta Public Works
Bid Due: Tuesday, November 1, 2005 @11:00 a.m.
United Rentals Lesco Delta Landscape Pennington
1. Bermuda Seed (hulled) Non Compliant No Bid Non Compliant Non Compliant
2. Bermuda Seed (unhulled) Non Compliant No Bid Non Compliant Non Compliant
3. Brown Top Millet Seed Non Compliant No Bid Non Compliant Non Compliant
4. Rye Grass Seed Non Compliant 0.76$ Non Compliant Non Compliant
5. Bahia Grass Seed Non Compliant No Bid Non Compliant Non Compliant
6. Fesque Grass Seed Non Compliant 0.78$ Non Compliant Non Compliant
7. Love Grass Seed Non Compliant No Bid Non Compliant Non Compliant
8. 10-10-10 Fertilizer (bagged) Non Compliant 0.205$ Non Compliant Non Compliant
9. Lime Non Compliant 0.89$ Non Compliant Non Compliant
10. Mulch (bale)(hydro-seeder) Non Compliant 9.85$ Non Compliant Non Compliant
11. Winter Wheat Seed Non Compliant No Bid Non Compliant Non Compliant
12. Erosion Control Matting Non Compliant 45.00$ Non Compliant Non Compliant
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Public Service Committee Meeting
3/25/2013 12:50 AM
Library Telephone System
Department:Library
Caption:Motion to approve bid award purchase of the telephone system for
the HQ Library from United Technology, the lowest most
responsive bidder on bid # 12-218.
Background:A request for bid was issued by the Procurement Department.
There were two bidders who responded.
Analysis:These telephones are necessary for everyday library staff
communication. We have not included alternatives at this time.
Financial Impact:$32,644.83 from 328-05-1120/212-05-1102 (SPLOST funded)
Alternatives:There will be no telephone system in the library.
Recommendation:Proceed with purchase.
Funds are Available
in the Following
Accounts:
$32,644.83 from 328-05-1120/212-05-1102 (SPLOST funded)
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 12
Invitation to Bid
Sealed bids will be received at this office on Wednesday, November 28, 2012 @ 11:00 a.m. for furnishing:
Bid Item 12-217 Computers and Accessories for East Central Georgia Regional Library
Bid Item 12-218 Telephone System for East Central Georgia Regional Library
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing
by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the
Procurement Department by Friday, November 16, 2012 @ 5:00 p.m. No bid will be accepted by fax,
all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle October 25, November 1, 8, 15, 2012
Metro Courier October 31, 2012
cc: Tameka Allen Deputy Administrator
Mashell Fashion East Central Georgia Regional Library
Benjamin Dudley East Central Georgia Regional Library
Revised: 8/15/2011
Attachment number 1 \nPage 1 of 1
Item # 12
Attachment number 2 \nPage 1 of 3
Item # 12
Attachment number 2 \nPage 2 of 3
Item # 12
Attachment number 2 \nPage 3 of 3
Item # 12
United Technolgy
3154 Perimeter
Parkway, Ste 2
Augusta, GA 30909
Augusta Telephone
3845 Martinez Blvd
Martinez, GA 30907
Yes Yes
509971 480102
Yes Yes
Description Quantity Unit Price Unit Price
i Mitel 5330 IP Phone 13
$203.50 $217.25
ii Mitel 5320 IP Phones 30 $155.00 $137.50
iii Mitel 5320E IP Phones 3
$173.25 $173.25
iv Mitel 5610 wireles IP Phones 10
$306.90 $272.25
v
Polycom Soundstattion 5000 IP
Conference Station 1
$439.29 $525.00
Vendors
Attachment B
SAVE Form
E-Verify Number
Bid Item #12-218
Telephone System
for Augusta, Georgia - East Central Georgia Regional Library Department
Bid Opening Date: Wednesday, November 28, 2012 @ 11:00 a.m.
Page 1 of 2
Attachment number 3 \nPage 1 of 2
Item # 12
Bid Item #06-058
Grass Seed, Fertilizer, Lime and Mulch for Augusta Public Works
Bid Due: Tuesday, November 1, 2005 @11:00 a.m.
United Rentals Lesco Delta Landscape Pennington
1. Bermuda Seed (hulled) Non Compliant No Bid Non Compliant Non Compliant
2. Bermuda Seed (unhulled) Non Compliant No Bid Non Compliant Non Compliant
3. Brown Top Millet Seed Non Compliant No Bid Non Compliant Non Compliant
4. Rye Grass Seed Non Compliant 0.76$ Non Compliant Non Compliant
5. Bahia Grass Seed Non Compliant No Bid Non Compliant Non Compliant
6. Fesque Grass Seed Non Compliant 0.78$ Non Compliant Non Compliant
7. Love Grass Seed Non Compliant No Bid Non Compliant Non Compliant
8. 10-10-10 Fertilizer (bagged) Non Compliant 0.205$ Non Compliant Non Compliant
9. Lime Non Compliant 0.89$ Non Compliant Non Compliant
10. Mulch (bale)(hydro-seeder) Non Compliant 9.85$ Non Compliant Non Compliant
11. Winter Wheat Seed Non Compliant No Bid Non Compliant Non Compliant
12. Erosion Control Matting Non Compliant 45.00$ Non Compliant Non Compliant
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Attachment number 4 \nPage 1 of 2
Item # 12
Attachment number 4 \nPage 2 of 2
Item # 12
Public Service Committee Meeting
3/25/2013 12:50 AM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Public Services Committee
held on March 11, 2013.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 13
Attachment number 1 \nPage 1 of 3
Item # 13
Attachment number 1 \nPage 2 of 3
Item # 13
Attachment number 1 \nPage 3 of 3
Item # 13
Public Service Committee Meeting
3/25/2013 12:50 AM
Proposals for Operation of the Augusta Municipal Golf Course
Department:Clerk of Commission
Caption:Motion to approve tasking the Administrator to present to the
committee proposals from Paul Simon and the other two interested
companies regarding the operation of the Augusta Municipal Golf
Course. (Referred from March 19 Commission meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 14
Public Service Committee Meeting
3/25/2013 12:50 AM
Special Event License
Department:Planning & Development
Caption:Discussion: A request by Thomas Jastrom for a Special Event
License Liquor, Beer & Wine to be used in connection with T
Bonz Banquet Hall located at 2860 Washington Rd. Masters
Week 4/11/13 thru 4/14/13. There will be Sunday Sales. District
7. Super District 10.
Background:They request this license every year.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $240.00
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 15
Attachment number 1 \nPage 1 of 1
Item # 15
Public Service Committee Meeting
3/25/2013 12:50 AM
Special Event License
Department:Planning & Development
Caption:Discussion: A request by Jan Scholer for a Special Event License
Beer & Wine to be used in connection with Wild Wings Cafe
located at 3035 Washington Rd. Masters Week 4/8/13thru
4/13/13. District 7. Super District 10.
Background:They request this license every year.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $360.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 16
Attachment number 1 \nPage 1 of 1
Item # 16
Public Service Committee Meeting
3/25/2013 12:50 AM
Special Event License
Department:Planning & Development
Caption:Discussion: A request by Matthew Widener for a Special Event
License (Beer) to be used in connection with Surreal At Surrey
located 469 Highland Ave. Par Three Party to be held 4/10/13
Masters Week in the parking lot. District 7. Super District 10.
Background:This is a new request.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $60.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 17
Attachment number 1 \nPage 1 of 1
Item # 17
Public Service Committee Meeting
3/25/2013 12:50 AM
Taxi Cab Ordinance Amendments
Department:Planning & Development
Caption:Approve an ordinance to amend Augusta-Richmond County Code
Section 6-7 Vehicles for Hire – Taxicabs, so as to provide current
standards for the operation of taxicabs.
Background:The taxicab code has been amended over the past years as needed
to address the seating capacity, required lettering on the cab,
phone book listing, waiting time for passengers, age limit for
drivers, fare rates, etc… More recently we have found other
sections of the code that need to be updated to more effectively
serve and regulate the taxicab business.
Analysis:The attached proposed ordinance states the current code will be
deleted in its entirety. Most of the existing ordinance will continue
to be used, however throughout the code changes are made (i.e.
License & Inspection Department to Planning and Development,
or License & Inspection Division) to update the ordinance with
the merging of two departments…. There are technical
improvements to the code as well that are proposed to clarify the
intent of specific sections. The ‘vehicle age’ has been revised to
allow for the grandfathering of all existing permitted taxicabs.
Financial Impact:N/A
Alternatives:Do not approve proposed code amendments.
Recommendation:Approve code amendments.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:Cover Memo
Item # 18
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 18
ORDIACE O. ___________
A ORDIACE TO AMED THE AUGUSTA, GEORGIA CODE, TI TLE 6
CHAPTER 7, SECTIO 6-7-7 THROUGH SECTIO 6-7-44, TO PROVIDE
STADARDS FOR THE OPERATIO OF TAXICABS; TO GRADFA THER ALL
CURRETLY LICESED TAXICAB BUSIESSES, DRIVERS, AD ISPECTED
DECALED TAXICABS EXISTIG O THE EFFECTIVE DATE OF THIS
ORDIACE; TO REPEAL ALL CODE SECTIOS AD ORDIAC ES AD PARTS
OF CODE SECTIOS AD ORDIACES I COFLICT HEREWIT H; TO PROVIDE
A EFFECTIVE DATE AD FOR OTHER PURPOSES.
OW, BE IT ORDAIED BY THE AUGUSTA-RICHMOD COUTY COMMISSIO
AD IT IS HEREBY ORDAIED BY THE AUTHORITY OF SAME THAT ALL
TAXICABS OPEARATIG WITHI THE JURISDICTIO SHALL C OMPLY WITH
THE PROVISIOS OF THE AUGUSTA, GA CODE, AS FOLLOWS:
SECTIO 1. SECTIO 6-7-7 THROUGH SECTIO 6-7-44 OF AUGUSTA, GA. CODE
TITLE SIX, CHAPTER SEVE AS SET FORTH I THE AUGUST A, GA. CODE, ARE
HEREBY AMEDED BY STRIKIG THESE SECTIOS I THEIR ETIRETY. EW
SECTIOS 6-7-7 THROUGH 6-7-44 ARE HEREBY ISERTED T O REPLACE THE
REPEALED SECTIOS AS SET FORTH I “EXHIBIT A” HERET O.
SECTIO 2. This ordinance shall become effective upon its adoption in accordance with
applicable laws.
SECTIO 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed.
Adopted this ___ day of ___________, 2013.
__________________________ Attest:______________________________
David S. Copenhaver Lena J. Bonner, Clerk of Commission
As its Mayor Seal:
Attachment number 1 \nPage 1 of 16
Item # 18
CERTIFICATIO
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing
Ordinance was duly adopted by the Augusta, Georgia Commission on ________________, 2013
and that such Ordinance has not been modified or rescinded as of the date hereof and the
undersigned further certifies that attached hereto is a true copy of the Ordinance which was
approved and adopted in the foregoing meeting(s).
______________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: _________________________
Attachment number 1 \nPage 2 of 16
Item # 18
“EXHIBIT A”
TAXICABS
§ 6-7-7. DEFIITIOS.
For the purposes of this article, the following words and phrases shall have the meanings
respectively ascribed to them by this section:
(a) Business tax certificate holder. An individual, partnership or corporation to whom a business
tax certificate has been issued in the form prescribed by the City to engage in the taxicab
business in Augusta-Richmond County.
(b) Driver. A person who has been granted a drivers permit and business tax certificate, if
applicable, to drive a taxicab upon the streets of Augusta-Richmond County. A driver may be an
employee of a licensee or an independent contractor who leases his taxicab from a licensee. The
driver and licensee may determine by contract the terms of their relationship. Nothing in this
article should be interpreted to the contrary. Where a driver leases his taxicab from a licensee, all
references in this article to licensee or licensees will apply to such a driver.
(c) Rate card. A card issued by Augusta-Richmond County for mandatory display in each
taxicab which shows the rates of fares then in existence, and which shall be charged by the
driver, and paid by the passenger.
(d) Solicitation. The act of attempting to secure passengers for a particular taxicab by word or
deed designed to call a potential customer's attention to one particular taxicab as opposed to all
other taxicabs also present. It shall include but not be limited to shouts, gestures, catcalls or any
other attention-securing maneuver or remarks uttered by or performed by the driver. This does
not include talking in a normal tone of voice to potential passengers while seated in the cab or
standing adjacent to it.
(e) Taxicab. A motor vehicle regularly engaged in the business of carrying passengers for hire,
having a seating capacity of less than eleven (11) passengers and not operated on a fixed route.
(f) Taxicab company owner. An individual, partnership, or corporation that owns the trade name
for a taxicab company and has received a business tax certificate from Augusta-Richmond
County, to operate such taxicab company.
(g) Taximeter means an instrument or device attached to a taxicab and designed to measure
mechanically or electronically the distance traveled by such vehicle, to record the times the
vehicle travels or is in waiting and to indicate the fares to be charged.
(h) Trip. Movement of one (1) or more passengers from point to point. The first discharge of a
passenger shall terminate a trip and begin a new trip from the point of discharge.
(i) Waiting time. The time when a taxicab is not in motion starting from the time of acceptance of
one (1) or more passengers up to the time of discharge. This does not include any time when the
taxicab is not in motion if the halt is due to any cause other than the request, act or fault of a
passenger. Traffic delay is not a proper waiting time charge.
(j) Grandfathered Taxicab Business. Existing appropriately licensed Taxicab Business on the
effective date of this ordinance.
(k) Grandfathered Taxicab Driver. Existing appropriately licensed Taxicab Driver on the
effective date of this ordinance.
§ 6-7-8. BUSIESS TAX CERTIFICATE REQUIRED.
Any individual, partnership or corporation that owns, operates or does business as a taxicab
business in Augusta-Richmond County shall, before engaging in such business, obtain a business
Attachment number 1 \nPage 3 of 16
Item # 18
tax certificate in accordance with the Augusta-Richmond County Code. Any individual,
partnership or corporation shall be deemed doing business in Augusta-Richmond County under
this article if such individual, partnership or corporation is picking up passengers, responding to
calls for service, or soliciting business in any way and accepting or soliciting any consideration,
charge or fee which is determined by agreement, by mileage, by the length of time the vehicle is
used or by contract for the use of any motor vehicle used for the purpose of transporting
passengers. Any individual, partnership or corporation shall also be deemed as doing business
under this article if such individual, partnership or corporation has established a business
relationship with independent contractor(s) or operates taxicabs on such person's own behalf for
the purpose of transporting passengers in Augusta-Richmond County.
(a) No taxicab company owner shall operate or permit a taxicab owned or controlled by the
owner to be operated on the streets of Augusta-Richmond County without first obtaining a
taxicab company owner's business tax certificate for the location from which that taxicab
operates. The taxicab company owner's business tax certificate application form shall be
obtained from the Planning & Development Department, License Division. The application form
shall require the following information and documents:
(1) Trade name of taxicab company to be operated.
(2) Owner's name and home address, if an individual.
(3) Names and addresses of all partners, if a partnership.
(4) Name and address of corporation president, and shareholders holding 25 percent or
more stock, if a corporation.
(5) Business address of taxicab company from which taxicabs will operate and the
location of the off street parking lot for the taxicabs.
(6) Assurance of ability to provide dispatch taxi service 24 hours per day, 365 days a
year.
(7) General description of identifying words and color scheme of the taxicab(s).
(8) Occupation Tax Certificate, if company is located within Augusta-Richmond
County or if the company is located outside of Augusta-Richmond County a business
tax certificate issued by the appropriate authority of that jurisdiction;
(9) An assurance that the telephone number of the taxicab company will be listed in
the next issued ‘BELLSOUTH – The Real Yellow pages’ directory;
(10) An assurance that the applicant will meet the insurance requirements of
section 6-7-10;
(11)The applicant's complete record of criminal arrests and convictions, including
those for traffic violations, during the past five years. If an applicant is a corporation,
association or partnership, the criminal record of the officers, directors, partners and
supervising employees thereof, including general manager, if any;
(12)Signed waiver(s) for a criminal background check from all persons listed in
Subparagraph (11);
(13)Provide the name, address and telephone number of a responsible individual
residing in Augusta-Richmond County who will be the registered agent for the
purpose of service of process or receipt of citations.
(b) Persons prohibited
(1) No person who has been convicted of, or pled guilty or nolo contendere to, or
forfeited bond on any federal or state felony offense within five years of the
application for a taxicab company owner's business license shall be issued such a
Attachment number 1 \nPage 4 of 16
Item # 18
license, nor shall such license be renewed
(2) No person who has been convicted of, or pled guilty or nolo contendere to, or
forfeited bond on any federal or state misdemeanor offense or ordinance violation
involving moral turpitude or alcohol or drugs or prostitution or pimping or other
sexual matters within three years of application for taxicab company owner's
business
license shall be issued such a license, nor shall any such license be renewed; except,
for renewal purposes only, two alcohol offenses shall be required to prohibit renewal.
(3) No person who has been convicted of or pled guilty or nolo contendere to or forfeited
bond on five ordinance violations involving taxicabs in Augusta, Georgia, or any
other political subdivision within one year of the application for taxicab company
owner's business license shall be issued such a license, nor shall any such license be
renewed.
§ 6-7-9. REGULATORY FEE.
Any person, firm or corporation who owns, operates or does business as a taxicab business in
Augusta-Richmond County shall, before engaging in such business, pay such regulatory fee as is
provided in § 2-1-3(c) of the Augusta-Richmond County Code.
§ 6-7-10. LIABILITY ISURACE.
(a) Every company owner of every taxicab engaged in the business of transporting passengers in
Augusta-Richmond County shall secure and keep in effect for each taxicab operated a policy of
liability and property damage insurance with a company duly authorized to do business in
Georgia in an amount not less than that required by Georgia law. Such policy shall insure to the
benefit of any person who shall be injured or who shall sustain damage to property caused by
the negligence of a holder, his servants or agents. A certificate of insurance certifying such
coverage shall be filed with the Planning & Development Department Licensing Division at the
time of licensing. The certificate of insurance shall provide that the insurance company issuing
the policy required by this section shall give the Licensing Division not less than 30 days'
advance written notice of any cancellation, reduction in coverage or other material change in
the policy.
(b) Every certificate holder shall, upon the receipt of any notice of cancellation of the insurance
required by this section, immediately notify the Planning & Development Department Licensing
Division of such cancellation. Continued operation of the taxicab associated with the cancelled
insurance shall result in the immediate suspension of the owner's certificate.
(c) Any person operating an automobile within Augusta-Richmond County, hauling passengers
for hire, is hereby required to comply with this section even though exempt, for any cause, from
the payment of a taxicab business tax certificate fee.
§ 6-7-11. BUSIESS TAX CERTIFICATE HOLDER’S RESPOS IBILITIES FOR
VIOLATIOS .
Business tax certificate holders are responsible for violations of this article by their employees,
lessees, subcontractors, and independent contractors, including drivers and dispatchers. A
business tax certificate may be suspended or revoked for violation of this article by the business
tax certificate holder's employees, lessees, subcontractors, and independent contractors in
accordance with section 6-7-11 hereof.
Attachment number 1 \nPage 5 of 16
Item # 18
§ 6-7-12. SUSPESIO OR REVOCATIO OF BUSIESS TAX CERTIFICATE.
(a) Suspension. For reasons set forth below, a business tax certificate issued under this article
may be suspended until these conditions no longer exist:
(1) Failure to maintain all of the general qualifications applicable to the initial
issuance of an business tax certificate.
(2) Violation of any part of this article.
(3) Allowing the required insurance coverage to lapse, or allowing a vehicle to
operate in Augusta-Richmond County without a current inspection sticker.
(b) Suspension for six months. For reasons set forth below, a business tax certificate issued under
this article may be suspended for six months:
(1) Charging a fare in excess of those fares on file with the Clerk of Commission.
(2) Refusing to accept a passenger solely on the basis of race, color, national origin,
religious belief, sex or sexual orientation. Sexual orientation shall mean the state of being
heterosexual, homosexual or bisexual. Operators shall not refuse to accept a passenger
unless the passenger is obviously intoxicated or dangerous.
(c) Revocation.
(1) A business tax certificate issued under this article may be revoked where the
applicant furnishes fraudulent or untruthful information, or omits information,
requested in the application.
(2) A business tax certificate may be revoked for a violation of this article. If any
permit holder's employees, lessees, subcontractors, or independent contractors are found
to have violated this article on more than one occasions in a 12-month period, the
business tax certificate may be revoked.
(3) A business tax certificate may also be revoked if any driver affiliated in any way with
such permit is found to have violated this article on five or more occasions in a 12-month
period.
(d) In addition to any other remedies provided by law, the business tax certificate holder
may also be cited for violating the provisions of this article, and such citation(s) shall be
prosecuted in accordance with section 1-6-1.
§ 6-7-13. EXAMIATIO OF VEHICLES.
(a) Prior to the use and operation of any vehicle under the provisions of this article, such vehicle
shall be thoroughly examined and inspected by the Sheriff's department and found to comply
with all such rules and regulations as prescribed in SECTION 6-7-15. These rules and
regulations shall be promulgated so as to provide safe transportation for passengers and the
general public and shall specify and require installation and proper care and maintenance of such
safety equipment and regulatory devices as deemed necessary.
(b) When the Sheriff's department finds that a vehicle has met the standards established, it shall
issue a certificate to that effect, which shall also state the authorized seating capacity of the
vehicle so certified. This capacity shall at no time be exceeded.
(c) Drivers are not to drive and businesses are not to allow drivers to operate a vehicle without
the required markings, a taximeter, top light and inspection sticker as outlined in this section. No
business tax certificate holder under this article shall operate any taxicab without there having
been painted or attached vinyl lettering, on both sides and the rear thereof the words Taxi,
Taxicab or Automobile for Hire, the name of the business tax certificate holder and the number
assigned by the business tax certificate holder to such taxicab. Such words and numbers shall be
Attachment number 1 \nPage 6 of 16
Item # 18
not less than six (6) inches high nor more than eight (8) inches in height. In addition, there may
be placed thereon an identifying design approved by the Sheriff. No vehicle covered by the terms
of this article shall be licensed whose color scheme, identifying design, monogram or insignia to
be used thereon shall, in the opinion of the Planning & Development License Division, conflict
with or imitate any color scheme, identifying design, monogram or insignia used on one (1) or
more vehicles already operating under this article, in such a manner as to be misleading or tend
to deceive or defraud the public. If after a business tax certificate has been issued for a taxicab
hereunder, the color scheme, identifying design, monogram or insignia thereof is changed so as
to be, in the opinion of the Planning & Development License Division, in conflict with or to
imitate any color scheme, identifying design, monogram or insignia used by any other person,
owner or operator in such a manner as to be misleading or tend to deceive the public, the
business tax certificate covering the taxicab bearing the misleading markings shall be suspended
or revoked. (d) Drivers and businesses are responsible for maintaining each vehicle for hire in a
clean and mechanically safe condition. The interior and exterior shall meet the requirements set
out under inspection requirements outlined in this section. Augusta-Richmond County will
provide forms to be used to meet the requirements of the inspection.
(e) The interior of each taxicab shall be maintained in a clean condition, free of foreign matter
and offensive odors. There shall be no litter in the vehicle or trunk and the seats shall be kept
clean and without holes or large wear spots.
(f) All vehicles for hire shall present a clean environment for passengers
§ 6-7-14: TAXICAB: VEHICLE AGE.
(a) On the effective date of this ordinance, no taxicab business having a vehicle age greater than
10 years may be operated as a taxicab in Augusta-Richmond County. For the purposes of this
section, the term vehicle age shall be the vehicle's model year.
(b) Except that all approved taxicabs with a current decal on the effective date of this ordinance
are considered ‘grandfathered’ and can continue to be operated as taxicabs regardless of age.
However, all ‘grandfathered’ taxi cabs are required to comply with other applicable sections of
this code.
(c ) At the time the ‘grandfathered’ taxicabs are removed from service, the replacement vechicle
must comply with (a) of this code section, and other applicable sections of this code.
§ 6-7-15. SIX-MOTH ISPECTIO OF VEHICLES REQUIRED .
Every vehicle operating under this article shall comply with O.C.G.A. in addition to being
inspected by the Sheriff's department every six (6) months to ensure the continued maintenance
of safe operating and satisfactory sanitary conditions. A decal showing the date of last inspection
shall be affixed to the windshield of the vehicle.
(a) In addition to O.C.G.A. requirements, the requirements that each vehicle must meet are as
follows:
(1)Exterior inspection shall ensure that headlights, taillights, brake lights, directional
signal lights, license plate lights, windshield wipers, all vehicle glass, window cranks or
electric windows, doors and door locks, trunk lid, trunk, hood, door handles, exhaust
system, bumpers, fenders, body, tires and other vehicle parts are in good condition and
functioning properly. There shall be no tears or rust holes in the vehicle body and no
loose pieces hanging from the vehicle body. There shall be no unrepaired body damage
Attachment number 1 \nPage 7 of 16
Item # 18
or any body condition which would create a safety problem or interfere with the
operation of the vehicle.
(2) Interior inspection shall include the rearview mirror, steering wheel, foot brakes,
parking brakes, air conditioning and heating systems to ensure each item is in good
operating condition. The upholstery, floor mats, headlining, door panels and the trunk
compartment shall be inspected to insure there are no tears, that they are clean and have
no offensive odors and that the trunk has sufficient space for passenger luggage.
(3)The vehicle shall have the correct spare tire, jack, and a taximeter. The taximeter is to
be positioned so that it is visible from the passenger compartment. Taximeter accuracy
shall be verified according to the Sheriff department's published rules and regulations for
taxicabs.
(4) Taxicabs shall be subject to random inspections at any time for compliance with this
section. Taxicabs found to be substandard shall be removed from service immediately
and shall be subject to immediate vehicle inspection sticker removal by the Sheriff’s
department. The following is a list of potential code issues and the time allowed for
correction.
· Company sign not properly affixed: three days, or next inspection date.
· Phone number or rate signs not property displayed: three days, or next inspection
date.
· Taximeter passes between 55 and 65 seconds.
o Meter is fast 6 seconds or more: do not operate.
o Meter is slow 6 seconds or more: do not operate.
· Mechanisms that must be operable.
o Interior light or electrical problem: three days or next inspection date.
o Headlights (one side): three days or next inspection date.
o Taillights (one side): three days or next inspection date.
o Signal lights (one side), tag light: three days or next inspection date.
o Both signals not operable: do not operate.
o Brake lights: do not operate.
o Door opener (handles): do not operate.
o Safety belts
· Climate control.
o Air conditioner (summer time) does not cool: do not operate.
o Heater will not warm up (winter time): do not operate.
· Loud muffler / excessive smoke: next inspection date.
· Trunk lock: next inspection date.
· Tires.
o Balding tires: do not operate.
o Balding with thread showing: do not operate.
· Windshield crack.
o Crack 3 inches or more: do not operate.
· Overall paint job: 15 days to comply.
· Headliner: 15 days to comply.
· Spare tire.
o No correct spare tire in trunk: do not operate.
o Bald and improper thread: do not operate.
Attachment number 1 \nPage 8 of 16
Item # 18
o Spare tire not inflated: have driver inflate right away.
(b) The inspection sticker is proof that the business met the permit and insurance requirements at
the time of permit issuance and that the vehicle passed the last vehicle inspection. Each vehicle
driver must have in the vehicle proof of current insurance coverage. Any business letting
insurance coverage lapse shall have the inspection sticker removed by the Sheriff’s department
and the business tax certificate suspended or revoked. Business operations shall not be resumed
until proof of insurance is provided to the Licensing Division. Upon providing proof of insurance
coverage the business tax certificate will be reinstated and the vehicle or vehicles re-inspected
and new inspection stickers issued by the Sheriff’s department.
(c) No business shall use any vehicle that has not been inspected and had the inspection sticker
affixed.
(d) Inspection stickers are not transferable from vehicle to vehicle and are nonrefundable if the
vehicle is wrecked or taken out of service for any reason. The Sheriff’s department must be
notified within ten days of any vehicle being taken out of service. Stickers for replacement
vehicles or additional vehicles are issued under the same procedures as original inspection
stickers.
(e) Inspection stickers shall expire on December 31st of each year
(f) The company and its officers for which a taxicab is driven shall constitute agents of the driver
of such vehicle for the purpose of serving citations.
§ 6-7-16. SAFETY BELTS REQUIRED.
Each vehicle operated under this article shall be equipped with operable safety belts for each
passenger, and this equipment shall be subject to inspection at any time by the sheriff's
department.
§ 6-7-17. DRIVER'S PERMIT.
(a) Required. No person shall drive a taxicab for hire upon the streets of Augusta-Richmond
County, and no person who owns or controls a taxicab shall permit it to be so driven, and no
taxicab licensed by the Commission shall be so driven at any time for hire, unless the driver of
such taxicab shall have first obtained and shall have then in force a taxicab driver's permit issued
under the provisions of this article.
(b) Application-Form;
1) The names and addresses of two residents of Augusta-Richmond County who have
known the applicant for a period of one year.
2) The educational background of the applicant.
3) A concise history of his employment – last three employers and position held.
4) A picture of himself with his name, address, age (which shall NOT be less than
eighteen (18) years), weight, height, sex, color of hair and eyes.
5) Complete the SAVE and E-Verify affidavit.
§ 6-7-18. SAME--EXAMIATIO AD IVESTIGATIO OF AP PLICAT; VALID
STATE MOTOR VEHICLE OPERATOR'S PERMIT REQUIRED.
Each applicant for a taxicab driver's permit shall be required to show that he has a current motor
vehicle operator's permit issued by the state.The Sheriff's Department shall investigate the
reputation of the applicant . A report of such investigation and a copy of the applicant's traffic
and police record, if any, shall be attached to the application.
Attachment number 1 \nPage 9 of 16
Item # 18
(a) Before issuing any driver permit to a taxicab driver applicant, the Sheriff’s Department shall
make a background check of the applicant to determine whether or not the applicant has a
criminal record. No permit shall be issued nor renewed to any applicant who has:
1) Within the last five years received a conviction for a federal or state felony.
2) Within the last three years received a conviction for misdemeanor or ordinance
violation relating to immoral purposes to include but not limited to:
a.Prostitution
b.Soliciting for prostitution;
c.Any sex related offense;
d.Alcohol offense;
e.Drug offense;
f.Fraud; and
g.Gambling.
3) Within the last three years received a conviction for any of the following offenses
(unless the five year felony rule applies):
a.DUI;
b.Reckless driving;
c.Hit and run;
d.Vehicular homicide;
e.Serious injury by vehicle;
f.Suspended driver's license;
g.Road rage; and,
h.Overcharging a passenger.
4) Within one year of the application for a driver's permit received a conviction for either
bad checks or four or more moving traffic violations under either state or local or federal
law.
At the time the application is filed the applicant shall pay to the Commission the sum of
TWETY-FIVE (25) dollars.
§ 6-7-19. SAME--APPROVAL OR REJECTIO; HEARIG UPO REJECTIO.
The Sheriff's Department upon consideration of the application and the reports and certificate
required to be attached thereto, as required by § 6-7-17 and 6-7-18, shall approve or reject the
application. If the application is rejected, the applicant shall be entitled to a hearing before the
Commission at which he may offer evidence why his application should be reconsidered.
§ 6-7-20. ISSUACE; COTETS; TERM; REEWAL; DISPLAY.
Upon approval of an application for a taxicab driver's permit, the Sheriff's Department shall issue
a permit to the applicant which shall bear the name, address, color, weight, height, age, color of
hair and eyes, signature and photograph of the applicant. Such permit shall be in effect for the
remainder of the calendar year. A permit for each calendar year thereafter shall be issued upon
the payment of such fee as may be prescribed annually by the Commission unless the permit for
the preceding year has been revoked.
Every driver licensed under this article shall post his driver's permit in such a place as to be in
full view of all passengers while such driver is operating a taxicab.
Attachment number 1 \nPage 10 of 16
Item # 18
§ 6-7-21. SUSPESIO AD REVOCATIO.
Should any driver of a taxicab be arrested and charged with a violation of any provision of this
Code, O.C.G.A., or other ordinance of Augusta-Richmond County, the Sheriff's Department may
require such driver to cease operating or driving any taxicab in Augusta-Richmond County for a
period not to exceed ten days. Should such driver be convicted of violating any of such
provisions of this Code or other ordinances, the Sheriff's Department may revoke such driver's
permit and require that such permit be deposited with the Sheriff's Department, which action,
however, is subject to appeal by the driver to the Commission. In addition, in the case of a
conviction of a violation of any of such provisions of this Code or other Augusta-Richmond
County ordinances, the Magistrate Court judge may suspend such driver's permit for a period not
to exceed thirty days, and in aggravated cases, may revoke such driver's permit.
§ 6-7-22. APPEARACE OF DRIVER.
A taxicab driver shall maintain a clean, neat personal appearance at all times while under duty.
(a) Dress code. Drivers shall be clean in person and dress at all times. The following standards
apply:
1) Drivers must wear shoes, sneakers, or sandals but no flip-flops or shower shoes.
2) Shirts and dresses must have either short or long sleeves and cover the torso so that the
breast, buttock and stomach are covered.
3) Pants, skirts, dresses and shorts shall be no shorter than two inches above the knee and
any slits on such clothing shall reach no further up the leg.
4) All clothing shall be opaque such that no body part required to be covered by
subparagraphs (1) and (2) will be visible.
5) A driver while operating a vehicle for hire is not to smoke or play a radio or tape player if
objected to by a passenger.
§ 6-7-23. PROHIBITED ACTIOS BY DRIVER.
It shall be a violation of this article for any driver of a taxicab to solicit business for any hotel or
to attempt to divert patronage from one hotel to another. Neither shall such driver engage in
selling intoxicating liquors or solicit business for any house of ill repute or use his vehicle for
any purpose other than the transporting of passengers and their baggage.
§ 6-7-24. TAXIMETERS REQUIRED.
All taxicabs operated under the authority of this article shall be equipped with taximeters
fastened to the taxi in front of the passengers, visible to them at all times, day and night; and,
after sundown, the face of the taximeter shall be illuminated. Such taximeter shall be operated
mechanically by a mechanism of approved design and construction, driven either from the
transmission or from one of the front wheels by a flexible and permanently attached driving
mechanism. All meters in use shall be sealed at all points and connections which, if manipulated,
would affect their correct reading and recording. Each taximeter shall have thereon a flag to
denote when the vehicle is employed and when it is not employed, and it shall be the duty of the
taxi driver to throw the flag of such taximeter into a non-recording position at the termination of
each trip. Such taximeters shall be subject to inspection every six (6) months by the License and
Inspection division. Any license inspector or any officer of the Sheriff's department is hereby
authorized, either on complaint of any person or without any such complaint, to inspect any such
taximeter, at any time, and upon discovery of any inaccuracy therein to notify the person
Attachment number 1 \nPage 11 of 16
Item # 18
operating such taxicab to cease operation immediately. Written notice shall also be sent to the
person operating such taxicab to cease operation. Thereupon such taxicab shall be kept off the
streets and highways until the taximeter is repaired or replaced and in the required working
condition. All taximeters shall be installed, properly connected and repaired as prescribed by the
manufacturer of such meter.
§ 6-7-25. IDETITY LIGHT REQUIRED.
Every taxicab shall be equipped with an identity light attached to the top of such taxicab. The
light may be bolted on or magnetically attached. Such identity light shall be constructed in one
(1) unit consisting of an illuminated place or cylinder upon which is printed the company's name,
taxi, for hire or the present identification lights of the taxicab. The overall dimensions of such
identity light shall not exceed six (6) inches in height by twenty (20) inches in length. The lights
of the identity light shall be connected to a contact switch attached to the taximeter, and such
contact switch shall operate automatically to illuminate such identity light when the taximeter is
not in operation indicating that the taxicab contains no passengers and to extinguish such light
when the taximeter is in operation. It shall be unlawful to knowingly drive or operate any taxicab
with such identity light illuminated while carrying passengers for compensation; and it shall be
unlawful to drive, operate or be in charge of the taxicab unless such identity light is illuminated
when such taxicab is for hire.
§ 6-7-26. SERVICE REQUIRED--GEERALLY.
All persons engaged in the taxicab business in Augusta-Richmond County operating under the
provisions of this article shall render efficient service to the public. Holders of licenses hereunder
shall maintain a central place of business and keep the same open twenty-four hours a day for the
purpose of receiving calls and dispatching cabs. They shall answer calls received by them for
services inside Augusta-Richmond County as soon as they can do so, and if such services cannot
be rendered within a reasonable time they shall then notify the prospective passengers how long
it will be before the call can be answered. Any licensee who shall refuse to accept a call
anywhere in Augusta-Richmond County at any time when such holder has available cabs, or who
shall fail or refuse to give service, shall be deemed a violator of this article and the certificate or
license granted to such holder may be revoked, in the discretion of the Commission.
§ 6-7-27. MISCELLAEOUS REQUIREMETS AD PEALTIES .
(a) A driver shall take the most direct route to a passenger's destination unless otherwise
authorized or directed by the passenger.
(b) A taxicab driver shall not refuse to accept a passenger unless the passenger is obviously
intoxicated or dangerous.
(c ) No driver shall refuse to accept a passenger solely on the basis of that passenger's or
perception of that passenger's race, color, creed, religion, sex, domestic relationship status,
parental status, familial status, sexual orientation, national origin, gender identity, age, or
disability.
(d) It shall be unlawful for any driver or company to operate any taxicab which is not insured in
the amounts required.
(e) No taxicab shall be permitted to carry nonpaying passengers while transporting a paying
passenger except for the purpose of new driver training.
Attachment number 1 \nPage 12 of 16
Item # 18
(f) It shall be unlawful for a driver to operate the vehicle in a manner which threatens a
passenger or anyone else or to threaten or otherwise abuse a passenger or for any passenger to
abuse a driver, and it shall also be unlawful for a driver to discharge any passenger before
reaching the passenger's destination unless the driver has a reasonable belief that the passenger is
dangerous or unless street conditions do not permit a safe discharge.
(g) No television sets may be operated in the driving compartment area of a moving taxicab.
(h) Drivers and companies shall be prohibited from refusing to display to law enforcement
officers any information required by this article, and shall be prohibited from failing to cooperate
with inspectors in performing their duties.
(i) Companies operating vehicles for hire shall be prohibited from allowing such vehicles to be
operated by persons not holding valid driver permits.
(j) Drivers shall not be required to carry more than $15.00 in change.
(k) It shall be unlawful for any driver to carry a number of passengers that exceeds the seating
capacity of the vehicle for hire according to the vehicle manufacturer's specifications.
§ 6-7-28. CHARGES.
(a) No owner or driver of a taxicab business tax certified to operate in Augusta-Richmond
County shall charge a greater sum for the use of a taxicab than in accordance with the rates
shown on the rate card displayed in the taxi and approved by the Commission.
(b) The taxicab rates that may be charged in Augusta-Richmond County shall be on file in the
office of the Commission and available to the public at any time during regular office hours of
the Commission and are hereby adopted and incorporated by reference thereto as fully as if set
out in length herein.
§ 6-7-29. RECEIPT.
The driver of any taxicab shall, upon demand by any passenger, render to such passenger a
receipt for the amount charged, either by a mechanically printed receipt or by a handwritten
receipt on which shall appear the name of the owner, business tax certificate number or company
identification number of the cab, amount of meter reading or charges, distance traveled, and the
date of the transaction.
§ 6-7-30. PAYMET OF FARE BY PASSEGER REQUIRED.
It shall be unlawful for any person to refuse to pay the legal fare of any of the vehicles controlled
by this article after having hired the same, and it shall be unlawful for any person to hire any
vehicle as herein defined and regulated with intent to defraud the person from whom such person
has hired the vehicle of the value of such service.
§ 6-7-31. SOLICITATIO OF PASSEGERS--REGULATED--GEERALLY.
(a) No taxicab driver shall solicit passengers for a taxicab except when sitting in the driver's
compartment of such taxicab or while standing immediately adjacent to the curb side thereof.
The driver of any taxicab shall remain in the driver's compartment or immediately adjacent to his
vehicle at all times when such vehicle is upon the public street; except that, when necessary, a
driver may be absent from his taxicab for not more than fifteen (15) consecutive minutes; and,
provided, further, that nothing herein contained shall be held to prohibit any driver from
alighting to the street or sidewalk for the purpose of assisting passengers into or out of such
vehicle.
Attachment number 1 \nPage 13 of 16
Item # 18
(b) No driver shall solicit patronage in a loud or annoying tone of voice or by sign or in any
manner annoy any person or obstruct the movement of any persons, or follow any person for the
purpose of soliciting patronage.
§ 6-7-32. SAME--AT TERMIALS OF OTHER COMMO CARRIERS.
No driver, owner or operator of any taxicab shall solicit passengers at the terminal of any other
common carrier nor at any intermediate points along any established route of any other common
carrier in Augusta-Richmond County.
§ 6-7-33. RECEIVIG, DISCHARGIG PASSEGERS.
Drivers of taxicabs shall not receive or discharge passengers in the roadway but shall pull up to
the right-hand sidewalk as nearly as possible, or, in the absence of a sidewalk, to the extreme
right-hand side of the street and there receive or discharge passengers, except upon one-way
streets, where passengers may be discharged at either the right-hand or left-hand sidewalk or side
of the street in the absence of a sidewalk.
§ 6-7-34. ADDITIOAL PASSEGERS.
No taxicab driver who has been engaged by a passenger shall permit any other person to occupy
or ride in such taxicab unless the person first employing the taxicab shall consent to the
acceptance of additional passengers. No charge shall be made for an additional passenger to the
same point of destination, but when the additional passenger rides beyond the first point of
destination, such passenger shall pay for the additional distance traveled.
(on-paying passengers. Drivers shall not transport non-paying passengers while transporting a
paying passenger except for the purpose of driver training.)
§ 6-7-35. UMBER OF PASSEGERS LIMITED.
No taxicab driver shall permit more persons to be carried in a taxicab as passengers than the
rated seating capacity of his taxicab as stated in the certificate for such vehicle issued by the
license and inspection department. A child in arms shall not be counted as a passenger.
§ 6-7-36. HAULIG COTRACT PASSEGERS PERMITTED.
Nothing contained in this article shall be construed to prohibit persons licensed under the
provisions of this article to engage in the business of hauling contract passengers, persons hauled
for a weekly or monthly compensation, from their homes to their places of employment,
provided that such business tax certificate holders comply with the provisions of this article.
§ 6-7-37. TAXI STADS-OPE STADS.
(a) The Commission may establish open stands in such places upon the streets of Augusta-
Richmond County as deemed necessary. The Commission shall not create an open stand without
taking into consideration the need for such stands by the companies and the convenience to the
general public. The Commission shall prescribe the number of cabs that shall occupy such open
stands. The Commission shall not create an open stand where such stand would tend to create a
traffic hazard.
(b) Open stands shall be used by the different taxicab drivers on a first come first served basis.
The driver shall pull in to the open stand from the rear and shall advance forward as the cabs
Attachment number 1 \nPage 14 of 16
Item # 18
ahead pull off. Drivers shall stay within five feet of their cabs; they shall not solicit passengers or
engage in loud or boisterous talk while at an open stand. Nothing in this article shall be construed
as preventing a passenger from boarding the cab of his choice which is parked at open stands.
§ 6-7-38. SAME--OCCUPACY BY OTHER VEHICLES.
Private or other vehicles for hire shall not at any time occupy the space upon the streets that has
been established under the provisions of this article as either open stands or assigned (call box)
stands.
§ 6-7-39. TELEPHOE DIRECTORY LISTIG REQUIRED.
All persons engaged in taxicab businesses in Augusta-Richmond County operating under the
provisions of this article shall have a telephone listed in "YP - The Real Yellow Pages" telephone
directory for Augusta-Richmond County in the name of their taxi company or business.
§ 6-7-40. ADVERTISIG O OR I TAXICABS.
Subject to the rules and regulations of the Commission, it shall be lawful for any person owning
or operating a taxicab or motor vehicle for hire to permit advertising matter to be affixed to or
installed in or on such taxicabs or motor vehicles for hire subject to the payment of the required
fee therefore.
§ 6-7-41. MAIFEST.
(a) Every taxicab business tax certificate holder shall maintain a daily manifest upon which are
recorded all trips made each day, showing time and place of origin and destination of each trip
and amount of fare. The forms for such manifest shall be of a character approved by the Director
of Planning & Development.
(b) Every taxicab business tax certificate holder shall retain and preserve all manifests in a safe
place for at least the calendar year next preceding the current calendar year, and such manifests
shall be available to the sheriff's department and/or license and inspection department.
§ 6-7-42. RECORDS AD REPORTS--GEERALLY.
(a) Every licensee under the provisions of this article shall keep accurate records of receipts
from operations, operating and other expenses, capital expenditures, and such other
operating information as may be required by the Planning & Development Department.
Every such licensee shall maintain the records containing such information and other data
required by this article at a place readily accessible for examination by the Commission.
§ 6-7-43. RIGHT OF SUSPESIO BY PLAIG & DEVELOPMET LICE SIG
DIVISIO, SHERIFF’S DEPARTMET; REVOCATIO.
The Sheriff’s Department and the Planning & Development Department shall have the right to
immediately suspend, for cause, any business tax certificate issued under this chapter whenever a
person, firm or corporation doing business shall deviate from the normal operation for which the
business tax certificate was obtained or fails in performance to meet the required regulations as
set forth by this code; or violates any law or ordinance of the United States, or the state or
Augusta-Richmond County, in pursuance of such business conducted under such business tax
certificate; or when it shall be proven before the Planning & Development Department that there
is a violation of a nuisance law; or when the health, morals, interests and convenience of the
Attachment number 1 \nPage 15 of 16
Item # 18
public demand the suspension of such business tax certificate. The Planning & Development
Department shall report the suspension of such business tax certificate to the next regular or
called meeting of the Commission, and shall provide the licensee with at least three (3) days'
notice of said meeting, at which meeting the licensee may make such showing as he/she may
deem proper. After a hearing, Commission shall either continue the suspension, place the license
on probation, permanently revoke the license, or restore the license such that it remains in full
force.
§ 6-7-44. PEALTY FOR VIOLATIO OF ARTICLE.
All persons, firms or corporations failing to comply with the mandatory provisions of this article
or doing any act prohibited in this article shall be guilty of an offense, and, upon trial as a
misdemeanor and conviction, shall be punished as provided in § 1-6-1 of this Code.
Attachment number 1 \nPage 16 of 16
Item # 18