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Public Service Committee Meeting Commission Chamber- 3/11/2013- 12:50 PM
PUBLIC SERVICES
1. New Ownership Application: A. N. 13 - 04: A request by
Manuel C. Reyes for an on premise consumption Liquor,
Beer and Wine license to be used in connection with Las Juntas
DBA Los Cabos Mexican Restaurant located at 920 Baker Ave.
There will be Sunday Sales. District 1. Super District 9.
Attachments
2. Approve a petition authorizing the filing of grant applications
with the U. S. Department of Transportation, the Georgia
Department of Transportation and the South Carolina
Department of Transportation for transportation funds.
Attachments
3. Motion to discuss options for funding for MACH Academy.
(Referred from February 25 Public Services Committee)
Attachments
4. Motion to approve bid award purchase of computers and
accessories for the HQ library from United Technology,
the lowest most responsive bidder on bid # 12-217.
Attachments
5. Motion to approve the minutes of the Public Services
Committee held on February 25, 2013.
Attachments
Public Service Committee Meeting
3/11/2013 12:50 PM
Alcohol application
Department:Planning & Development
Caption:New Ownership Application: A. N. 13 - 04: A request by Manuel
C. Reyes for an on premise consumption Liquor, Beer and Wine
license to be used in connection with Las Juntas DBA Los Cabos
Mexican Restaurant located at 920 Baker Ave. There will be
Sunday Sales. District 1. Super District 9.
Background:This was formerly Ming Wah Chinese Restaurant.
Analysis:The applicant meets the requirements of the City Of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $5,625.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
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Public Service Committee Meeting
3/11/2013 12:50 PM
Approve request for Federal Transit Administration funds
Department:Planning and Development Department
Caption:Approve a petition authorizing the filing of grant applications with
the U. S. Department of Transportation, the Georgia Department
of Transportation and the South Carolina Department of
Transportation for transportation funds.
Background:The Augusta Planning & Development Department is the
Metropolitan Planning Organization (MPO) as planning authority
for Augusta, Georgia/Richmond County Georgia/Aiken, South
Carolina request that the Federal Transit Administration approve
each operator for FY 2011 and FY 2012 FTA Section 5307 grant
applications in accordance with the amounts apportioned. Annual
Federal Transit Administration Section 5307 apportionment for
the Urbanized Area.
Analysis:Without approval of this item the Transit Department cannot
proceed with grant applications for available funds.
Financial Impact:Augusta is responsible for 20% in matching funds for each fiscal
year 2011 and 2012
Alternatives:Approve request and receive funds or deny and forfeit funds
Recommendation:Approve request
Funds are Available
in the Following
Accounts:
Funds will be in fund 547
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
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Administrator.
Clerk of Commission
Cover Memo
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Public Service Committee Meeting
3/11/2013 12:50 PM
Funding Request For MACH Academy
Department:Augusta Recreation Parks and Facilities
Caption:Motion to discuss options for funding for MACH Academy.
(Referred from February 25 Public Services Committee)
Background:On December 18, 2012, MACH Academy spoke before the City
of Augusta Commission requesting that they provide $50,000 to
aid in meeting their goals of: a. Provide opportunities for healthy
social, emotional and educational development, b. Support
Homeownership for low and moderate-income families, c.
Facilitate Community Development, d. Encourage peer and family
participation, e. Provide recreational and educational opportunities
that will serve as an alternative to violence, substance abuse and
teenage pregnancy through their tennis program.
Analysis:A review of the MACH Academy 2013 budget shows that the
$50,000 will be in addition to the $13,880 provided by the City to
pay all facility costs. The $50,000 will be budgeted in the Facility
Management Fee which consists of the following: The Fees
charged for MACH Academy's Management and Operation of the
Fleming Tennis Center. Based on the proposed contract under
consideration, MACH Academy will provide Management and
Operational Services (i.e. Educational, Technology, Life Skills
Development, Tennis/Fitness, Administrative Services,
Organizing, Scheduling and Planning events and activities) for the
citizenry of Augusta at the Fleming Tennis Center. Their budget
shows the following fees under Contract Services: Accountying
Fees- $13,000, Legal Fees - $1,000, Executive Director- $25,000,
Tennis Instructor - $20,000, and Porgram Assistants - $10,000.
The major issue is that MACH Academy volunteered to take on
the current agreement based on the fact that the City was reducing
the services provided at the Fleming Tennis Center due to a
reduction of funds to the Recreation Department. So , at this time,
the Recreation Department does not have the funds in their budget
to pay for this.
Financial Impact:No funds available.Cover Memo
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Alternatives:1. Deny request and leave funding as it is which the Recreation
Department can support. 2. Approve request and find the needed
funding from a non-recreation fund. 3. Provide the Recreation
Department the requested funds and allow them to re-implement
the program.
Recommendation:
Funds are Available
in the Following
Accounts:
not budgeted
REVIEWED AND APPROVED BY:
Cover Memo
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Public Service Committee Meeting
3/11/2013 12:50 PM
Library Computers and Accessories
Department:Library
Caption:Motion to approve bid award purchase of computers and
accessories for the HQ library from United Technology,
the lowest most responsive bidder on bid # 12-217.
Background:A request for bid was issued by the Procurement Department.
There were five bidders who responded.
Analysis:These computers are necessary for the library staff and for public
use. We have not included alternatives at this time.
Financial Impact:$238,861.91 from 328-05-1120/212-05-1102 (SPLOST funded)
Alternatives:There will be no computers for the library.
Recommendation:Proceed with purchase.
Funds are Available
in the Following
Accounts:
$238,861.91 from 328-05-1120/212-05-1102 (SPLOST funded)
REVIEWED AND APPROVED BY:
Library
Procurement.
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Invitation to Bid
Sealed bids will be received at this office on Wednesday, November 28, 2012 @ 11:00 a.m. for furnishing:
Bid Item 12-217 Computers and Accessories for East Central Georgia Regional Library
Bid Item 12-218 Telephone System for East Central Georgia Regional Library
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing
by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the
Procurement Department by Friday, November 16, 2012 @ 5:00 p.m. No bid will be accepted by fax,
all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle October 25, November 1, 8, 15, 2012
Metro Courier October 31, 2012
cc: Tameka Allen Deputy Administrator
Mashell Fashion East Central Georgia Regional Library
Benjamin Dudley East Central Georgia Regional Library
Revised: 8/15/2011
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United Technolgy
3154 Perimeter
Parkway, Ste 2
Augusta, GA 30909
OM Office Supply
5007 Carlisle Pike
Mechanicsburg, PA
17050
Edge Solutions
7 Old Russell St
Alpharetta, GA 30009
Continental Wireless
10455 Vista Park Rd
Dallas, TX 75238
4 T's Computers
592 Bobby Jones Ex
Augusta, GA 30907
Yes Yes Yes Yes Yes
609971 No No Invalid Number 311272
Yes Yes Yes Yes Yes
Description Quantity Unit Price Unit Price Unit Price Unit Price Unit Price Unit Price
B Desktops
i HP Compaq 6300 Pro Microtow 134
$760.00 Non-Compliant Non-Compliant Non-Compliant No Bid Response
ii
Alienware Aurora R4 - Young
Adult Computers 2 No Bid Non-Compliant Non-Compliant Non-Compliant No Bid Response
C Monitors
i 17" VGA Monitors 100
$155.62 Non-Compliant Non-Compliant Non-Compliant No Bid Response
ii 19" Monitors 27
$204.55 Non-Compliant Non-Compliant Non-Compliant No Bid Response
D Laptops
i HP ProBook 6560b 42
$946.56 Non-Compliant Non-Compliant Non-Compliant No Bid Response
ii HP EliteBook 2760p 8
$2,364.00 Non-Compliant Non-Compliant Non-Compliant No Bid Response
E Servers
i HP Proliant DL360 G8 3
$4,432.03 Non-Compliant Non-Compliant Non-Compliant No Bid Response
ii HP Proliant ML350 G8 3
$3,504.48 Non-Compliant Non-Compliant Non-Compliant No Bid Response
F Network Equipment
i Cisco Router 1
$5,962.77 Non-Compliant Non-Compliant Non-Compliant No Bid Response
ii HP Network Switches
Non-Compliant Non-Compliant Non-Compliant No Bid Response
1 HP Procurve 2910al-48G-POE+ 5
$3,703.81 Non-Compliant Non-Compliant Non-Compliant No Bid Response
2 HP Procurve 2910al-24G-POE+ 3
$2,094.93 Non-Compliant Non-Compliant Non-Compliant No Bid Response
iii HP Procurve MSM410 Access Pt 5
$305.88 Non-Compliant Non-Compliant Non-Compliant No Bid Response
G Accessories
i Screen Protectors 100
$11.64 Non-Compliant Non-Compliant Non-Compliant No Bid Response
Bid Item #12-217
Computers & Accessories
for Augusta, Georgia - East Central Georgia Regional Library Department
Bid Opening Date: Wednesday, November 28, 2012 @ 11:00 a.m.
Vendors
Attachment B
SAVE Form
E-Verify Number
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Bid Item #06-058
Grass Seed, Fertilizer, Lime and Mulch for Augusta Public Works
Bid Due: Tuesday, November 1, 2005 @11:00 a.m.
United Rentals Lesco Delta Landscape Pennington
1. Bermuda Seed (hulled) Non Compliant No Bid Non Compliant Non Compliant
2. Bermuda Seed (unhulled) Non Compliant No Bid Non Compliant Non Compliant
3. Brown Top Millet Seed Non Compliant No Bid Non Compliant Non Compliant
4. Rye Grass Seed Non Compliant 0.76$ Non Compliant Non Compliant
5. Bahia Grass Seed Non Compliant No Bid Non Compliant Non Compliant
6. Fesque Grass Seed Non Compliant 0.78$ Non Compliant Non Compliant
7. Love Grass Seed Non Compliant No Bid Non Compliant Non Compliant
8. 10-10-10 Fertilizer (bagged) Non Compliant 0.205$ Non Compliant Non Compliant
9. Lime Non Compliant 0.89$ Non Compliant Non Compliant
10. Mulch (bale)(hydro-seeder) Non Compliant 9.85$ Non Compliant Non Compliant
11. Winter Wheat Seed Non Compliant No Bid Non Compliant Non Compliant
12. Erosion Control Matting Non Compliant 45.00$ Non Compliant Non Compliant
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Public Service Committee Meeting
3/11/2013 12:50 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Public Services Committee
held on February 25, 2013.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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