HomeMy WebLinkAbout2012-12-10-Meeting Agenda
Public Service Committee Meeting Commission Chamber- 12/10/2012- 1:50 PM
PUBLIC SERVICES
1. Motion to approve the Airport Rescue Fire Fighting
Employment Agreement as approved by the Augusta Aviation
Commission at their September 29, 2012 meeting.
Attachments
2. Discussion: A request by Krista S. Wight for an extension of
time to purchase the Alcohol Beverage License for
Southeastern Foodservice and Event Consulting, LLC located
at 1204 Broad St. District 1. Super District 9.
Attachments
3. New Ownership Application: A. N 12 - 50: A request by Stuart
J. Mohr for an on premise consumption Liquor, Beer & Wine
license to be used in connection with The Rub It In Lounge
located at 2706 Gordon Hwy. There will be Dance. District 4.
Super District 9.
Attachments
4. New Application: A. N. 12 - 51: A request by Deborah Caron
for an on premise consumption Liquor, Beer & Wine license to
be used in connection with EROS Bistro, LLC located at 1002
Broad St. District 1. Super District 9.
Attachments
5. New Application: A. N. 12 - 52: A request by James K. Stiff
for an on premise consumption Liquor, Beer & Wine license to
be used in connection with Edgar's Grill and Conference
Center located at 3165 Washington Rd. There will be Dance.
There will be Sunday Sales. District 7. Super District 10.
Attachments
6. Motion to approve Amendment #1 to Cooperative Agreement
FY2013 for nutrition program for Senior Services with CSRA
Regional Commission.
Attachments
7. Motion to approve the Mayor's signature on the letter to the
Department of the Air Force requesting the loan of an F-15
Eagle for Static Display at the airport. This item was approved
by the Augusta Aviation at their October 25, 2012 meeting.
Attachments
www.augustaga.gov
8. Motion to approve the Title VI Plan for Augusta Public Transit
between the Federal Transit Administration (FTA) and
Augusta, Georgia.
Attachments
9. Motion to approve Change Order #1 for an additional
$473,858.00 in fees to Virgo Gambill Architects on the
Augusta, Georgia Municipal Building Renovations and
Modernization due to an increase in their scope of work.
(Referred from November 26 Public Services)
Attachments
10. Approve forfeiture of Surety Bond for Mr. Carl Singleton,
d/b/a Carl’s Builders.
Attachments
11. Motion to approve a Georgia Power Encroachment Agreement
for Easement for the Butler Creek Park Project.
Attachments
12. Motion to approve the minutes of the Public Services
Committee held on November 26, 2012.
Attachments
13. Receive as information a presentation by the Administrator on
planning for Augusta Departments space needs as we move
forward. (Referred from November 26 Public Services)
Attachments
14. Motion to approve expenditure of SPLOST funds dedicated to
the New TEE Center, in the amount of $991,561.00, for
design, fabrication, installation and startup of all scope
associated with the new Pedestrian Bridge. (Referred from
November 26 Public Services)
Attachments
15. Motion to approve Reeves Construction Contract Modification
#7 for the Airport Front Door Parking Improvements as
approved by the Augusta Aviation Commission at their
November 29th meeting.
Attachments
16. Motion to direct the Department of Recreation, Parks and
Facilities to enter into a lease agreement with Virginia Beach
Golf Management to operate the Augusta Municipal Golf
Course.
Attachments
Public Service Committee Meeting
12/10/2012 1:50 PM
Airport Rescue Fire Fighting Employment Agreement
Department:Augusta Regional Airport
Caption:Motion to approve the Airport Rescue Fire Fighting Employment
Agreement as approved by the Augusta Aviation Commission at
their September 29, 2012 meeting.
Background:This agreement will specify the terms of employment including
required certifications, type of work and duties that will be
expected of the employee. This agreement is based on the type of
employment, the sort of business, and the duties of the new
employee. This employee agreement clearly describes what the
employer expects from the employee.
Analysis:The Contract of employment is an agreement between an
employee and employer. These contracts specifically outline the
duties and functions of the job. This contract may allow for
termination of employment by the employer and or employee if
job requirements are not met. After investigating the past
employment it has been determined that a clear and concise
agreement must be created so that an employee will understand
what is expected of him or her at the time of employment.
Financial Impact:N/A
Alternatives:Deny request.
Recommendation:Request the approval of the ARFF Employee Agreement by the
Augusta Commission.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:Cover Memo
Item # 1
Finance.
Human Resources.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Page 1 of 2
MEMORADUM OF UDERSTADIG
REGARDIG TERMS AD CODITIOS FOR EMPLOYMET
By signing below, I, _____________________________, understand that my initial and
continued employment as a Firefighter with the Augusta Regional Airport is subject to the
following terms and conditions. I further understand and agree that failure to comply with the
terms and conditions herein may result in discipline action, up to and including termination of
employment. I specifically acknowledge that I: (initial each item)
_______ Do not have an immediate family member (parent, spouse, child) employed full
time at Augusta Regional Airport Fire Department.
_______ Must complete the following criteria pursuant to O.C.G.A. §25-4-8:
(a) be at least 18 years of age;
(b) not have been convicted of a felony in any jurisdiction within ten years
prior to employment/appointment;
(c) have a good moral character as determined by investigation under
procedure approved by the council;
(d) be fingerprinted and a search made of local, state, and national fingerprint
files to disclose any criminal record;
(e) be in good physical condition as determined by a medical examination and
successfully pass the minimum physical agility requirements as
established by the council; and
(f) possess or achieve within 12 months after employment/appointment of a
high school diploma or a general education development equivalency.
_______ Must obtain and maintain all regulatory requirements for both a Georgia certified
firefighter and Georgia certified AEMT, as required by the state of Georgia.
(Maximum attempts to remain employed full time with Augusta Regional Airport
Fire Department is two (2). Augusta Regional Airport Fire Department will only
finance one (1) certification test. If a second attempt to become certified is
needed, it must be accomplished within six (6) weeks of the first attempt.)
_______ Must successfully complete and pass all practical (pass/fail) and scholastic
training (minimum average of 70) during firefighter training conducted by
Augusta Regional Airport Fire Department.
_______ Must successfully complete and pass all practical (pass/fail) and scholastic
training (minimum average of 70) during EMT/AEMT training.
_______ Must successfully complete and pass the State of Georgia Basic Aircraft Rescue
and Firefighting Course and each objective specified in the curriculum including
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the Live Fire training portions (interior aircraft fires, engine, APU fires, pooled
fuel fires, 3D fuel fires (running fuel fire), and wheel assembly fire).
_______ Must successfully complete the performance standards of NFPA 1003, Standard
for Airport Firefighter Professional Qualifications, and meet applicable Federal
Aviation Administration performance standards.
_______ Must complete all requirements as specified in O.C.G.A. § 25-4-31 Minimum
standards and training for personnel assigned as airport firefighters.
_______ Must provide a physician certification stating you are physically capable of
attempting the requirements of the Physical Performance Assessment (PPA) and
be able to perform the job functions required of a firefighter/AEMT.
_______ Must pass the Physical Performance Assessment.
_______ Must consent to and pass all random and/or required drug screens.
_______ Must engage in physical training every duty day (includes every day in training).
_______ Must follow Department and County rules and regulations.
________________________________________
Signature
______________________________
Date
Witness: ______________________________________
Attachment number 1 \nPage 2 of 2
Item # 1
Public Service Committee Meeting
12/10/2012 1:50 PM
Alcohol Application
Department:Planning & Development
Caption:Discussion: A request by Krista S. Wight for an extension of time
to purchase the Alcohol Beverage License for Southeastern
Foodservice and Event Consulting, LLC located at 1204 Broad St.
District 1. Super District 9.
Background:This location was approved at the August 7, 2012 Regular
Commission Meeting.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 1
Item # 2
Public Service Committee Meeting
12/10/2012 1:50 PM
Alcohol Application
Department:Planning & Development
Caption:New Ownership Application: A. N 12 - 50: A request by Stuart J.
Mohr for an on premise consumption Liquor, Beer & Wine license
to be used in connection with The Rub It In Lounge located at
2706 Gordon Hwy. There will be Dance. District 4. Super District
9.
Background:This is a new ownership application. Formerly in the name of Thu
Starkey.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of &4566.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
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Item # 3
Public Service Committee Meeting
12/10/2012 1:50 PM
Alcohol Application
Department:Planning & Development
Caption:New Application: A. N. 12 - 51: A request by Deborah Caron for
an on premise consumption Liquor, Beer & Wine license to be
used in connection with EROS Bistro, LLC located at 1002 Broad
St. District 1. Super District 9.
Background:This is a new application.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 2
Item # 4
Attachment number 1 \nPage 2 of 2
Item # 4
Public Service Committee Meeting
12/10/2012 1:50 PM
Alcohol Application
Department:Planning & Development
Caption:New Application: A. N. 12 - 52: A request by James K. Stiff for
an on premise consumption Liquor, Beer & Wine license to be
used in connection with Edgar's Grill and Conference Center
located at 3165 Washington Rd. There will be Dance. There will
be Sunday Sales. District 7. Super District 10.
Background:This is a new application.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 2
Item # 5
Attachment number 1 \nPage 2 of 2
Item # 5
Public Service Committee Meeting
12/10/2012 1:50 PM
Amendment #1 to Cooperative Agreement FY2013
Department:Recreation, Parks and Facilities Department
Caption:Motion to approve Amendment #1 to Cooperative Agreement
FY2013 for nutrition program for Senior Services with CSRA
Regional Commission.
Background:Recreation, Parks and Facilities operates the senior nutrition meal
program in Richmond County through grants provided through the
CSRA Regional Commission.
Analysis:The amendment reflects an increase in allocated funds from AoA NSI
Home Delivered and NSI-State Home Delivered.
Financial Impact:An increase in grant funding in the amount of $10,859 requires no
local match.
Alternatives:1. Motion to Approve Amendment #1 to Cooperative Agreement
FY2013 for nutrition program for Senior Services with CSRA
Regional Commission. 2. None
Recommendation:1.Motion to Approve Amendment #1 to Cooperative Agreement
FY2013 for nutrition program for Senior Services with CSRA
Regional Commission.
Funds are Available
in the Following
Accounts:
No funding needed.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Attachment number 1 \nPage 1 of 1
Item # 6
Public Service Committee Meeting
12/10/2012 1:50 PM
Application/Letter to Lease F-15 Eagle for Static Display
Department:Augusta Regional Airport
Caption:Motion to approve the Mayor's signature on the letter to the
Department of the Air Force requesting the loan of an F-15 Eagle
for Static Display at the airport. This item was approved by the
Augusta Aviation at their October 25, 2012 meeting.
Background:To provide additional opportunities for development of the CSRA
and the Airport, Augusta Regional Airport is developing an
industrial park inside the Airport’s boundaries. The entryway to
the industrial park is the General Perry Smith Parkway. General
Smith is a command pilot with over 3,500 hours in fighter aircraft
including the F-15 Eagle. The Airport plans to display an F-15
Eagle adjacent to the parkway. Department of the Air Force policy
states that a municipal corporation, county, or other political
subdivision of a State is eligible to apply to borrow surplus
decommissioned property.
Analysis:To obtain the aircraft, the borrower, City of Augusta, must make
application to the National Museum of the United States Air Force
(NMUSAF). Upon approval and as part of the loan agreement,
borrower acknowledges that it is responsible for and will pay all
costs, charges and expenses related incident to the loan of this
property, including the cost of preparation, demilitarization,
hazardous material removal, disassembly, packing, crating,
handling, transportation, and all other actions incidental to the
movement and set up of loaned property to the Borrower’s
location. Pamela Everett has reviewed and approved the loan
application.
Financial Impact:Borrower (Augusta Regional Airport)understands that it will bear
continuing monetary responsibilities to include insurance
coverage, significant maintenance cost that include periodic
painting, repair of damage, and day-to-day care as per the terms of
the Loan Agreement. Estimated cost to disassemble, move, and
reassemble is $25,000 to $40,000. Cost does not include site
preparation. Borrower understands that it will bear full financial
liability for the loss or damage of any loaned property resulting
Cover Memo
Item # 7
from negligence, misconduct, or willful violation of the loan
terms. Should loaned property incur catastrophic damage as a
result of circumstances beyond the Borrower's control, (i.e.
tornado, hurricane, flood, etc.) the Borrower will be responsible
for all cleanup and removal to the location designated by the
NMUSAF. Decommissioned aircraft is valued at $21,000. Annual
insurance premium will be approximately $315 with $2,500
deductible.
Alternatives:Deny request.
Recommendation:Request the Augusta Commission approve the application and ask
the Mayor to sign the letter requesting the loan of an F-15 Eagle
aircraft for Static Display.
Funds are Available
in the Following
Accounts:
Maintenance Cost (e.g. assembling, disassembling, moving,
painting) 551081101/5223110, 551081101/5212999 Insurance
premium 551081101/5231110
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
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Item # 7
Public Service Committee Meeting
12/10/2012 1:50 PM
Augusta Public Transit Title VI Plan
Department:Augusta Public Transit
Caption:Motion to approve the Title VI Plan for Augusta Public Transit
between the Federal Transit Administration (FTA) and Augusta,
Georgia.
Background:In October of 2012 , the Federal Transit Administration updated the
Title VI Circular 4702.1A to 4702.1B. Although our program was
approved for the triennial cycle of March 16, 2012 through March 16,
2015 by FTA, some revisions were required to make it compliant.
According to the new circular “a Title VI Program must be approved
by the recipient’s Board of Directors or appropriate governing
entity”.
Analysis:Approval of this request will allow Augusta Public Transit to move
forward with its Title VI program and be in compliance with FTA
regulations.
Financial Impact:Future funding could be put at risk if not approved.
Alternatives:None.
Recommendation:Approve the Title VI plan to be in Compliance.
Funds are Available
in the Following
Accounts:
No funds required
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Public Service Committee Meeting
12/10/2012 1:50 PM
Change Order # 1 for Virgo Gambill Architects for the Augusta, Georgia Municipal Building
Renovations and Modernization
Department:
Caption:Motion to approve Change Order #1 for an additional $473,858.00
in fees to Virgo Gambill Architects on the Augusta, Georgia
Municipal Building Renovations and Modernization due to an
increase in their scope of work. (Referred from November 26
Public Services)
Background:The design for the Municipal Building Renovations has
progressed through the Design Narrative and Schematic Design
phases and is ready to move into the Construction Document
phase. During the Code Review process it was discovered that the
stairways and elevators did not meet current code requirements.
The stairway can be brought up to code with some modifications
and by moving meeting and training rooms down to the first level.
This required an increase in the size of the planed Board of
Elections. However, the optimum solution for the elevators, which
require an enclosed smoke lobby and are not ADA Compliant, is
to construct a 9-story addition to the building to house new code
compliant elevators. At their regular meeting held on Tuesday,
September 4, 2012, the Augusta Georgia Commission approved
the recommendation of the Administrator to proceed with Option
2d for the Augusta Georgia Municipal Building Renovations and
Modernization project. In order to evaluate construction of all
phases and to same future costs the architect was asked to design
the entire project now and produce a set of construction
documents for Option 2d as a Phase I package. Accomplishing
this adds to the scope of services being performed by Virgo
Gambill Architects and a need for an increase in their fees.
Analysis:Approving the additional fees will allow Virgo Gambill Architects
to proceed with the design incorporating the modifications
necessary to bring the building up to life safety and ADA codes
and produce construction documents for Option 2d. The end result
will be a safer and more accessible building.
Financial Impact:The additional fee of $473,858.00 requested by Virgo Gambill
Cover Memo
Item # 9
Architect is within the current Total Project Budget of
$18,000,000.00.
Alternatives:1) Approve change order #1, the additional fees of $473,858.00 to
Virgo Gambill Architects allowing the design incorporating the
life safety, ADA modifications and Option 2d to be completed. 2)
Do not approve the additional fees and stop the project.
Recommendation:1) Approve the additional fees of $473,858.00 to Virgo Gambill
Architects allowing the design incorporating the life safety, ADA
modifications and Option 2d to be completed.
Funds are Available
in the Following
Accounts:
Municipal Building GL 328-05-1120/5212112 JL
212055101/5212112
REVIEWED AND APPROVED BY:
Cover Memo
Item # 9
Attachment number 1 \nPage 1 of 2
Item # 9
Attachment number 1 \nPage 2 of 2
Item # 9
Public Service Committee Meeting
12/10/2012 1:50 PM
Forfeiture of Surety Bond
Department:Planning and Development
Caption:Approve forfeiture of Surety Bond for Mr. Carl Singleton, d/b/a
Carl’s Builders.
Background:At the regularly scheduled meeting of the Augusta Construction
Advisory Board on November 8, 2012, the Board discussed a
claim against the bond for Carl’s Builders, and voted to
recommend to the Augusta Commission that the claim against the
bond be approved. Mr. James B. Trotter on behalf of the home
owner Mr. Timothy Sullivan filed a complaint alleging damages
arising from work done or supervised by Mr. Carl Singleton, d/b/a
Carl’s Builders at 930 Holden Street. According to Mr. Trotter, a
building permit was purchased on November 16, 2011, to replace
the roof at 930 Holden Street… The roof is leaking and has caused
damage to the ceiling in the dining room and kitchen area.
Analysis:Section 7-1-116 of the Augusta Code provides that the contractor
shall “execute and deposit in the Planning and Development
Department a bond, and that such bond be conditioned that all
work performed by the contractor or under his supervision shall be
performed in accordance with the provisions of the building
code”. The bond amount for a Specialty (Roofer) Contractor is
$5,000; however Mr. Singleton’s bond is in the amount of
$20,000. Mr. Trotter has obtained two estimates to repair the roof
and ceilings. The low estimate is $11,640. Mr. Trotter is
requesting forfeiture of the bond for the amount of $11,640 to
correct the code violations.
Financial Impact:N/A
Alternatives:Do not approve.
Recommendation:Approve
Funds are Available Cover Memo
Item # 10
in the Following
Accounts:N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
Public Service Committee Meeting
12/10/2012 1:50 PM
Georgia Power Governmental Encroachment Agreement for Easement
Department:Recreation, Parks and Facilities
Caption:Motion to approve a Georgia Power Encroachment Agreement for
Easement for the Butler Creek Park Project.
Background:The Georgia Power Company consents for Augusta, Georgia to
use an area within the Company's subject electric transmission
line right of ways as exist on property described and referred to as
Butler Creek Park.
Analysis:Plans and specifications for park development and usage as
submitted by Augusta, Georgia and its consultant on this project,
W. K. Dickson, Inc. meet the Georgia Power Company's approval
provided the provisions of this agreement are executed.
Financial Impact:N/A
Alternatives:1. To Approve 2. Move No Action thus delaying the development
of this park project.
Recommendation:1. To Approve
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 11
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Item # 11
Public Service Committee Meeting
12/10/2012 1:50 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Public Services Committee
held on November 26, 2012.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 12
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Item # 12
Public Service Committee Meeting
12/10/2012 1:50 PM
Planning for Efficiency
Department:Recreation Parks and Facilities
Caption:Receive as information a presentation by the Administrator on
planning for Augusta Departments space needs as we move
forward. (Referred from November 26 Public Services)
Background:Recently completed construction projects have addressed most of
the needs of Augusta Government for the next several years.
There are a few more remaining to be addressed.
Analysis:
Financial Impact:
Alternatives:Information Only
Recommendation:
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
Item # 13
Public Service Committee Meeting
12/10/2012 1:50 PM
Proposal for a new Pedestrian Bridge connecting the Reynolds Street Parking Deck and the Trade,
Exhibit and Event (TEE) Center
Department:Recreation, Parks and Facilities
Caption:Motion to approve expenditure of SPLOST funds dedicated to the
New TEE Center, in the amount of $991,561.00, for design,
fabrication, installation and startup of all scope associated with the
new Pedestrian Bridge. (Referred from November 26 Public
Services)
Background:The TEE Center construction is currently being managed by RW
Allen. Under the approved Reynolds Street Parking Deck
Management Agreement between Augusta Georgia and Augusta
Riverfront LLC, the Pedestrian Bridge was included. RW Allen
will be contracted to execute the Pedestrian Bridge scope.
Analysis:Approving expenditures for the new Pedestrian Bridge and a
change to RW Allen’s Guaranteed Maximum Price (GMP)
contract will move this effort forward without disrupting
(demobilizing) the Construction Manager executing the TEE
Center’s construction management.
Financial Impact:The cost for implementing the design, fabrication, installation and
startup of the new Pedestrian Bridge is $991,561.00. Funding for
this item is savings realized from the construction of the Reynolds
Street Parking Deck.
Alternatives:1. Approve execution of expenditures with RW Allen from
savings realized for the construction of the Reynolds Street
Parking Deck in the amount of 991,561.00, for design, fabrication,
installation and startup of the Pedestrian Bridge. RW Allen is
currently onsite completing construction of the new TEE Center.
2. Submit through normal Procurement bid process which will
delay design, fabrication, construction and startup.
Recommendation:1. Approve expenditure of SPLOST funds dedicated to the New
TEE Center, and execute a change to the project’s GMP for the
TEE Center in downtown Augusta. It is recommended that this
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Item # 14
scope be included in RW Allen’s contract
Funds are Available
in the Following
Accounts:
GL 325-05-1120; JL 206-35-1102 GL 361-06-1120 GL 361-06-
1130 Object Code: 54-13130
REVIEWED AND APPROVED BY:
Cover Memo
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Item # 14
R.W. Allen, LLC 10/12/2012
LABOR MATERIALS SUB TOTAL Variance
1 GENERAL CONDITIONS $56,771.00 $8,283.00 $23,245.00 $88,299 $88,299
2 SITE WORK $81,530.00 $81,530 $81,530
3 CONCRETE $41,254.00 $41,254 $41,254
4 MASONRY $32,600.00 $32,600 $32,600
5 METALS $121,250.00 $121,250 $121,250
6 WOOD & PLASTICS $1,500.00 $1,231.00 $5,000.00 $7,731 $7,731
7 THERMAL & MOISTURE $2,500.00 $2,500.00 $96,960.00 $101,960 $101,960
8 DOORS & WINDOWS $107,000.00 $107,000 $107,000
9 FINISHES $22,310.00 $22,310 $22,310
10 SPECIALTIES $105,140.00 $105,140 $105,140
11 EQUIPMENT
12 FURNISHINGS
13 SPECIAL CONSTRUCTION
14 CONVEYING SYSTEMS $15,000.00 $15,000 $15,000
15 MECHANICAL SYSTEMS $20,490.00 $20,490 $20,490
16 ELECTRICAL $15,520.00 $15,520 $15,520
17 MISC. / OTHER
CATEGORY SUBTOTALS: $60,771.00 $117,154.00 $582,159.00 $760,084 $760,084
Sales Taxes 8.00%$9,372 $9,372
Payroll Taxes (Labor Burden)22.00%$13,370 $13,370
Building Permits & Fees $2,102 $2,102
Subcontractor Bonds $11,197 $11,197
Insurances $1,756 $1,756
Association Fees $196 $196
Design Fees $76,000 $76,000
Contractor's Contingency $50,000 $50,000
TOTAL COST OF WORK: $924,077 $924,077
R.W. Allen Fee $60,000 $60,000
Performance & Payment Bond $7,484 $7,484
GRAND TOTAL 991,561.00 $991,561
Preliminary Concept Estimate
WORK DIVISION
TEE Center Connector - Straight Across Reynolds
Augusta, GA
Friday, October 12, 2012
City of Augusta
Attachment number 2 \nPage 1 of 1
Item # 14
Public Service Committee Meeting
12/10/2012 1:50 PM
Reeves Construction Contract Modification #7 - Front Door Parking Improvements
Department:Augusta Regional Airport
Caption:Motion to approve Reeves Construction Contract Modification #7
for the Airport Front Door Parking Improvements as approved by
the Augusta Aviation Commission at their November 29th
meeting.
Background:The original scope of work provides for the construction of the
Front Door Parking Lot Improvements at the Augusta Regional
Airport, and shall be performed by Reeves Construction for a
contract amount of $4,310,823.10. This contract modification
modifies the original construction documents to include the
modifications to the rental return lot, landscaping revisions and
project delays.
Analysis:The modifications to the rental return lot allow for a complete
separation of that area from the public parking spaces. The
landscape revisions were required after a plans review by the
county’s Planning Department. The amount requested by the
contractor for delays is the result of extensive negotiations.
Financial Impact:This contract modification is for $268,562.61 which brings the
contract to a new total of $4,777,880.96. This contract
modification will be paid with existing monies in the CFC
account.
Alternatives:Deny request.
Recommendation:Request the approval of Reeves Construction Modification #7 in
the amount of $268,563.61.
Funds are Available
in the Following
Accounts:
551 08 1201-5412110
Cover Memo
Item # 15
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 15
Page 1 of 5
Contract Modification #7
Airport: Augusta Regional Airport Date Initiated: October 25, 2012
Owner: City of Augusta Project: Front Door Parking Improvements
Contractor: Reeves Construction Company Project Number: 0733-18
The contractor is requested to perform the following work described upon receipt of an
approved copy of this document or as directed by the engineer.
Item # Description Unit Quantity Unit Price Total Price
1 Adjust Existing Structures to Grade - Phase 1 LS 1 $1,200.00 $1,200.00
2 Curb Inlet Material Substitution (Credit) LS 1 -$1,875.00 -$1,875.00
3 PS # 4 Panel Modification LS 1 $974.00 $974.00
4 Miscellaneous Electrical Proposal
- Concrete Pads for Floodlights EA 7 $143.00 $1,001.00
- Additional Electric / Comm. Boxes EA 6 $474.00 $2,844.00
- Additional Receptacles, Transformer, Etc. LS 1 $1,571.00 $1,571.00
5 Sanitary Sewer for Toll Booth (Credit) LS 1 -$2,497.00 -$2,497.00
6 Site Lighting and Electrical Change (Credit) LS 1 -$39,581.00 -$39,581.00
7 3/4" PVC Water Connection for Toll Booth LS 1 $1,660.00 $1,660.00
8 Irrigation Sleeves Under Pavement LS 1 $23,589.10 $23,589.10
9 Irrigation Sleeves Phase 2 (Not Under Pavement)
- 2" PVC Sleeve LF 790 $4.90 $3,871.00
- 4" PVC Sleeve LF 180 $6.40 $1,152.00
- 6" PVC Sleeve LF 100 $9.75 $975.00
10 Landscaping
- Landscaping (Original Bid) LS 1 -$36,700.00 -$36,700.00
- Landscaping (Revision 4/20/2012) LS 1 $45,195.00 $45,195.00
- Sod SY 12400 $5.25 $65,100.00
- Mulch SY 1700 $6.38 $10,846.00
- Mulch Around Relocated Trees LS 1 $1,100.00 $1,100.00
11 Irrigation System Installation LS 1 $97,000.00 $97,000.00
12 Modification to Rental Return Lot
- Unclassified Excavation CY 140 $5.25 $735.00
- Subgrade Preparation SY 120 $0.55 $66.00
- Demolition LS 1 $18,400.00 $18,400.00
- Full Depth Pavement Demolition SY 355 $1.25 $443.75
- GABC (10" Depth) SY 140 $11.90 $1,666.00
- PCC Sidewalk (4" Depth) SY 64 $38.50 $2,464.00
- 8" Thermoplastic Marking (White) SF 240 $3.50 $840.00
- 24" Thermoplastic Marking (White) SF 28 $8.60 $240.80
- Thermoplastic Arrow (Right) EA 1 $91.00 $91.00
- Thermoplastic Arrow (Straight) EA 1 $80.00 $80.00
Attachment number 1 \nPage 1 of 18
Item # 15
Augusta Regional Airport Front Door Parking Improvements Contract Modification # 7
Page 2 of 5
- Pavement Word Marking (STOP) EA -1 $130.00 -$130.00
- Pavement Word Marking (ONLY) EA 1 $130.00 $130.00
- Reflective Markers EA 20 $6.40 $128.00
- Galvanized Steel Posts EA 1 $240.00 $240.00
- Traffic Signs SF 6 $30.65 $183.90
- 6 inch Diameter Steel Bollard EA 11 $560.00 $6,160.00
- PCC Curb and Gutter, Type 2 LF 147 $13.40 $1,969.80
- PCC Header Curb, Type 2 LF 119 $12.95 $1,541.05
- 2" Schedule 80 Conduit LF 75 $10.00 $750.00
- #10 XHHW LF 300 $0.60 $180.00
- Change Inscription on Existing Graphic Sign EA 5 $250.00 $1,250.00
13 Project Delay Costs
- Job Overhead LS 1 $42,912.00 $42,912.00
- Home Office Overhead LS 1 $30,000.00 $30,000.00
- Asphalt Appreciation Index LS 1 $10,297.21 $10,297.21
14 12.5mm Superpave TON -500 $59.00 -$29,500.00
Total: $268,563.61
Total Contract Amount
Original Contract Amount $4,310,823.10
Changes to Contract Amount from Previous Contract Modifications + $198,494.25
Changes to Contract Amount from This Contract Modification (CM#7) + $268,563.61
Revised Contract Total $4,777,880.96
Total Contract Time
Original Phase 1 Contract Time 150 calendar days
Changes to Phase 1 Contract Time from Previous Contract Modifications 8 calendar days
Changes to Phase 1 Contract Time from This Contract Modification 155 calendar days
Revised Phase 1 Contract Time Total 313 calendar days
Original Phase 2 Contract Time 100 calendar days
Changes to Phase 2 Contract Time from Previous Contract Modifications 0 calendar days
Changes to Phase 2 Contract Time from This Contract Modification 32 calendar days
Revised Phase 2 Contract Time Total 132 calendar days
Revised Total Contract Time 445 Calendar Days
This document shall become an amendment to the contract and all provisions of the contract
will apply.
Description and Justification for Change
Brief description and justification of the proposed contract changes and locations:
1. Adjust Existing Structures to Grade – Phase 1. During the final grading associated with
Phase 1, it was determined the existing water vault and valve box was below the proposed
Attachment number 1 \nPage 2 of 18
Item # 15
Augusta Regional Airport Front Door Parking Improvements Contract Modification # 7
Page 3 of 5
curb grade, which would not allow for positive drainage. Therefore, these structures had to
be adjusted accordingly. This modification is an increase to the contract amount by
$1,200.00. Refer to attached Reeves proposal dated 24 April 2012.
2. Curb Inlet Material Substitution. Due to supplier delivery conflicts, the contractor requested
permission to provide gray iron curb inlets as opposed to the required ductile iron curb inlets.
This material change was approved. This change is a credit to the contract amount by
$1,875.00. Refer to attached Reeves proposal dated 28 February 2012.
3. PS#4 Panel Modification. This change is associated with relocating an existing power panel
near the grinder pump station to Power Station #4. This relocation allowed the two (2) panels
to be placed in one location to be easily maintained. This change is an increase to the
contract amount by $974.00. Refer to attached Reeves proposal dated 22 March 2012.
4. Miscellaneous Electrical Additions. This modification is associated with providing:
a.) Concrete maintenance pads around the floodlights, the flagpole, and the entrance
signs.
b.) Additional electrical/communications junction boxes and two (2) receptacles at the
entrance sign.
c.) Additional ballast and labor to convert 2 existing light fixtures on Hangar Road to
277V.
This change is an increase to the contract amount by $5,416.00. Refer to attached Reeves
proposal dated 4 May 2012.
5. Sanitary Sewer for Toll Booth. This change is associated with field modifications to the
relocation of the existing grinder pump station. The existing grinder pump station could not
be rotated as originally anticipated. In order to accomplish the final goal, additional pipe was
used to operate correctly. This change is a credit to the contract amount by $2,497.00.
Refer to attached Reeves proposal dated 24 April 2012.
6. Site Lighting and Electrical Changes. This change is associated with the adjustment of the
parking lot poles to ensure a light pole was not placed within an island. This modification is a
credit to the contract amount by $39,581.00. Refer to attached Reeves proposal dated 28
February 2012 and letter dated 19 July 2012.
7. ¾” PVC Water Connection to Toll Booth. As noted on the plans, the contractor was to
connect the water service from the Toll Booth to an existing 3” water line. However, this 3”
water line did not exist as shown. Therefore, additional ¾” water line pipe and a ball valve
were required. As a result, this change is an increase to the contract amount of $1,660.00.
Refer to attached Reeves proposal dated 24 April 2012.
8. Irrigation Sleeves Under Pavement. This modification is associated with installing irrigation
sleeves under the paved areas (long term parking lots) in order to install the proposed water
line to service each island. This was performed as a result of having the graded aggregate
base course in place. This change is an increase to the contract amount by $23,589.10.
Refer to attached Reeves proposal dated 13 April 2012.
9. Phase 2 Irrigation Sleeves (Not Under Pavement). This modification is associated with
installing irrigation sleeves under non-paved areas (short term parking lots) in order to install
Attachment number 1 \nPage 3 of 18
Item # 15
Augusta Regional Airport Front Door Parking Improvements Contract Modification # 7
Page 4 of 5
the proposed water line to service each island. This change was made prior to the
installation of any base or surface course.
10. Landscaping - Revised. This change pertains to the costs associated with the revised
landscaping plan to include sod, trees, mulch, and seeding. This modification is an increase
to the contract amount by $85,541.00. For the unit rate items, only the amount installed will
be invoiced. Refer to attached Reeves proposal dated 2 July 2012.
11. Irrigation System Installation. This change is associated with the installation of the
irrigation system as shown in the revised plans. This additional work will increase project
cost by $97,000.00. Refer to attached Reeves proposal dated 31 April 2012.
12. Rental Return Entrance / Exit Modifications. This change covers additional work
required to separate the rental return lot from the remainder of the parking lots and to
provide a separate entrance and exit to the rental return lot. This will separate rental traffic
from short and long term revenue-producing traffic. See attached Reeves proposal dated 3
October 2012.
13. Project Delay Costs. This item represents costs incurred by the contractor due to project
delays outside the contractor’s control. The asphalt appreciation costs were determined
using published GDOT liquid asphalt prices.
14. Reduction in 12.5mm Superpave Asphalt Concrete. This item is reduced because the
total contract amount was not necessary for the project.
Time Adjustment (Phase 1). The contractor supplied schedule impact analyses justifying the
inclusion of 155 additional contract days for phase 1. All costs associated with these delays are
included in item 12 “project delay costs.”
Time Adjustment (Phase 2). Over 12 inches of rain fell on the project site during the month of
August 2012. This justified the addition of contract time in accordance with specification section
01320-3.8-C “Time Extensions for Unusually Severe Weather.” 17 additional calendar days are
added to phase 2 for this reason. In accordance with the specifications, these delays resulted in
no additional monetary compensation to the contractor.
Additionally, 15 additional calendar days are added to the contract duration for the work
associated with item 11 “rental return entrance / exit modifications.” These calendar days are
solely associated with the work on the rental return entrance and exit. All other work on phase 2
is to be completed within the modified contract time of 117 days.
It is anticipated that there will be a work stoppage between beneficial occupancy of the revenue
generating portions of the project and the construction of the rental return entrance and exit.
“Revenue generating portions” refers to the northwest and southwest long-term parking lots and
the southeast short-term parking lot. No contract time will be charged during this period, and
contract time will only resume once the contractor is remobilized to complete the rental return
entrance / exit work.
All costs associated with the additional rental return entrance and exit are covered under item
11 “rental return entrance / exit modifications.” No additional costs of any type, including
overhead, will be claimed for this item of work, for the additional time required to complete the
Attachment number 1 \nPage 4 of 18
Item # 15
Attachment number 1 \nPage 5 of 18
Item # 15
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Public Service Committee Meeting
12/10/2012 1:50 PM
RFP 12-206 Operations of the Augusta Municipal Golf Course
Department:Recreation, Parks and Facilities
Caption:Motion to direct the Department of Recreation, Parks and
Facilities to enter into a lease agreement with Virginia Beach Golf
Management to operate the Augusta Municipal Golf Course.
Background:An RFP for the operations of the Augusta Municipal Golf Course
was issued on September 20, 2012. The RFP was opened on
October 5, 2012. Subsequently, there were three (3) firms that
submitted responses in which all three were called in for
interviews.
Analysis:The item was evaluated by the Department and the evaluation
team that included representatives from the following
Departments: Recreation, Parks and Facilities; Procurement;
Finance; and the Administrator's Office. Staff has initiated
negotiations and terms for a final agreement with two firms, one
for a lease agreement and one for a management agreement. Both
firms have demonstrated their abilities through previous and
current golf course operations. Both firms have been vetted,
references checked and contact has been made with the two
municipal governments that currently have contracts with these
firms.
Financial Impact:Option 1 would provide for a lease agreement with one firm that
would compensate Augusta a total of $250,000 over the ten year
lease arrangement (5 year base and a 5 year option). There also
would be incentives for the City if gross revenues exceed
established revenue projections. The City will be responsible for
capital improvements exceeding $5,000, per occurrence in cost.
The selected firm will also provide a performance bond in the
amount of the terms listed in the lease. Option 2 would provide for
a management agreement which would obligate Augusta for all
operating expenditures. Total projected revenues and total
projected expenditures for the first year of operations would result
in a projected net operating loss of $224,000. In addition the firm's
management fees would be $7,000/mo. or $84,000 per year. Thus
the total impact on the general fund would be $308,000 projected
Cover Memo
Item # 16
from year one operations.
Alternatives:1. Option 1 is to lease the operations of the Augusta Municipal
Golf Course to a firm that will be obligated for all expenses
associated with this operation and provide rent to Augusta,
Georgia of $250,000 over the life of a ten year lease. 2. Option 2
is for a management firm to operate the Augusta Municipal Golf
Course at an estimated first year cost of $308,000. This
management firm projects that after the first four years of
operations, there could be a realized profit of @$70,000.
Recommendation:The Recreation Department Director, based on the information
provided recommends Opton 1. (Leasing the Operations of the
Augusta Municipal Golf Course to Virginia Beach Golf
Management, which will be obligated for all expenses associated
with this operation and provide rent to the City of Augusta.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 16
REQUEST FOR PROPOSAL – PROFESSIONAL SERVICES
Request for Proposals will be received at this office until Friday, October 5, 2012 @ 11:00 a.m. for furnishing:
RFP Item #12-206 Management Operations of the Augusta Municipal Golf Course - (The Patch)
for Recreation, Parks & Facilities
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Wednesday,
September 26, 2012 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand
delivered.
The awarded firm shall post a Payment Bond payable to Augusta, Georgia in the amount of 100% of the bid
price. A Performance and Fiduciary Bond will be negotiated with the awarded firm. Such bond(s) are due
prior to contract execution as a guarantee that goods meet requirements of the contract including timely
delivery, performance specifications and warranty requirements. Such bonds will also guarantee quality
performance of services and timely payment of invoices to any subcontractors.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office
and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all
contractual terms and conditions, applicable to the procurement. All specific requirements contained in
the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the
required financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the
Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval
by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope.
Bidders are cautioned that acquisition of RFP documents through any source other than the office of
the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized
sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle September 20, 2012
cc: Fred Russell Administrator
Bill Shanahan Deputy Administrator
Ron Houck Recreation, Parks & Facilities
Commissioners Augusta, Georgia
Attachment number 1 \nPage 1 of 1
Item # 16
VENDORS Attachment B E-Verify # Original 7 Copies
Virginia Beach Golf Management
4840 Princess Anne Road
Virginia Beach, VA 23462
YES 605267 YES YES
Pope Golf
4261 MacLowe Drive
Sarasota, FL 34241
YES 465209 YES YES
Hampton Golf Clubs
10401 DWD Park Blvd Ste 2130
Jacksonville, FL 32256
YES 475803 YES YES
Jerry Pate Design
301 Schubert Drive
Pensacola, FL 32504
Paramount Golf Partners
1480 Fayetteville Highway
Lewisburg, TN 37091
RFP Item #12-206
Management Operations of the Augusta Municipal Golf Course (The Patch)
for Augusta, Georgia - Recreation, Parks & Facilities Department
RFP Due: Friday, October 5, 2012 @ 11:00 a.m.
SUBMITTED NO BID RESPONSE
SUBMITTED NO BID RESPONSE
Page 1 of 1
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Evaluation Criteria
PTS
Hampton Golf Clubs
10401 DWD Park Blvd Ste
2130
Jacksonville, FL 32256
Pope Golf
4261 MacLowe Drive
Sarasota, FL 34241
Virginia Beach Golf
Management
4840 Princess Anne Road
Virginia Beach, VA 23462
Type of Proposal Management Option Management Option Lease Option
1. Proposal Overview 35 24 30 30
2. Professional Qualifications 10 7 9 8
3. Business Plan 25 20 21 20
4. Golf Complex Maintenance 20 16 18 19
5. Vision for the Augusta Municipal Golf Course
(The Patch)20 14 17 19
6. Financial Benefit to the Augusta Municipal
Golf Course (The Patch)20 12 8 20
7. Environmental Practices 10 4 9 9
8. Proximity to Augusta
Within Augusta Richmond County - 10 pts
Within the CSRA - 8 pts
Within Georgia - 6 pts
Within SE United States - 4 pt
All Others - 2pt
10 4 4 4
Total 150 99 115 128
Cumulative Evaluation Sheet RFP Item #12-206
Management Operations of the Augusta Municipal Golf Course (The Patch)
for Augusta, Georgia - Recreation, Parks & Facilities Department
Comments:
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