HomeMy WebLinkAbout2012-10-29-Meeting Agenda
Public Service Committee Meeting Commission Chamber- 10/29/2012- 12:50 PM
PUBLIC SERVICES
1. New Ownership Application: A. N. 12 - 41: A request by
Prashant J. Pandey for a retail package Beer & Wine license to
be used in connection with Chevron Food Mart located at 202
E. Boundary St, Suite B. District 1. Super District 9.
Attachments
2. New Application: A. N. 12 - 42: A request by Amarjit Kaur for
a retail package Beer & Wine license to be used in connection
with AM PM Convenience Store located at 2262 Rosier Rd.
District 6. Super District 10.
Attachments
3. Motion to approve Ordinance to prohibit operators and
passengers of motor vehicles from leaving the vehicle with an
unattended dog, cat or other animals inside for five minutes or
more under any circumstances that would endanger the animals
health, safety, or welfare.
Attachments
4. Motion to approve an operating budget for the Augusta
Municipal Golf Course that will address anticipated operational
expenses for the last quarter of FY 2012. (Referred from
October 16 Commission meeting)
Attachments
5. Motion to approve the full service project management and
support of HEERY for Augusta Public Transit’s RFP-11-138
Architectural and Engineering Design for a Transit Operation
and Maintenance Facility for Augusta, Georgia. (Referred
from October 16 Commission meeting)
Attachments
6. Motion to Provide authorization to Turner Construction
Company to award Bid Package #1, in the amount of
$206,131.00, which provides the Cooling Tower and Boiler for
the Augusta, Georgia Municipal Building Renovations and
Modernization.
Attachments
7. Motion to Approve Change Order #1 to Blair Construction, Inc. Attachments
www.augustaga.gov
in the amount of $80,102.30 for the outdoor basketball complex
at Diamond Lakes Regional Park.
8. Motion to approve the minutes of the Public Services
Committee held on September 24, 2012.
Attachments
Public Service Committee Meeting
10/29/2012 12:50 PM
Alcohol Application
Department:Planning & Development
Caption:New Ownership Application: A. N. 12 - 41: A request by Prashant
J. Pandey for a retail package Beer & Wine license to be used in
connection with Chevron Food Mart located at 202 E. Boundary
St, Suite B. District 1. Super District 9.
Background:This is a new ownership application. Formerly in the name of
Miriam F. Rizvi.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $635.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1 \nPage 1 of 2
Item # 1
Attachment number 1 \nPage 2 of 2
Item # 1
Public Service Committee Meeting
10/29/2012 12:50 PM
Alcohol Application
Department:Planning & Development
Caption:New Application: A. N. 12 - 42: A request by Amarjit Kaur for a
retail package Beer & Wine license to be used in connection with
AM PM Convenience Store located at 2262 Rosier Rd. District 6.
Super District 10.
Background:This is a new application for a new location.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $635.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 2
Item # 2
Attachment number 1 \nPage 2 of 2
Item # 2
Public Service Committee Meeting
10/29/2012 12:50 PM
Animals Enclosed in Vehicles Without Adequate Ventilation
Department:Animal Services
Caption:Motion to approve Ordinance to prohibit operators and passengers
of motor vehicles from leaving the vehicle with an unattended
dog, cat or other animals inside for five minutes or more under
any circumstances that would endanger the animals health, safety,
or welfare.
Background:Every year, dozens of dogs, cats and other animals die tragically
due to heat stroke after being left unattended in cars, trucks and
vans. It does not take an extremely hot day to produce unsafe
temperatures inside a vehicle. Augusta, Georgia declares that it is
the policy in Augusta, Georgia that dogs and cats should never be
left unattended in vehicles for more than five minutes without
adequate ventilation.
Analysis:N/A
Financial Impact:N/A
Alternatives:Deny Motion.
Recommendation:Approve Motion
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 3
Administrator.
Clerk of Commission
Cover Memo
Item # 3
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Public Service Committee Meeting
10/29/2012 12:50 PM
Augusta Municipal Golf Course Operating Budget
Department:Recreation, Parks and Facilities
Caption:Motion to approve an operating budget for the Augusta Municipal
Golf Course that will address anticipated operational expenses for
the last quarter of FY 2012. (Referred from October 16
Commission meeting)
Background:Due to the previous Lessee defaulting on their contract with
Augusta, Georgia to lease the operations of the Augusta Municipal
Golf Course (The Patch), the Department of Recreation, Parks and
Facilities has assumed the day-to-day operations of The Patch.
Currently in the 2012 budget assigned to the Department, there is
no operating budget to manage this operation even on an interim
basis.
Analysis:The day to day management of the Municipal Golf Course
operations is being provided internally by the Recreation, Parks
and Facilities Department. During this interim operation, Augusta,
Georgia is seeking Requests for Proposals for Professional
Services for management operations at the Municipal Golf
Course. The RFP submittals are due to the City of Augusta on
October 5, 2012. Included in the RFP are three options for
Augusta to evaluate, based upon proposals received. These
options are for a 1. Management Contract, 2. Lease Contract, and
for a 3. Purchase Agreement.
Financial Impact:The proposed budget that the Department is recommending to
operate on from October through December of 2012 is
$49,869.00. The budget recommendations are presented with the
least amount of financial impact to Augusta, Georgia while
maintaining a safe operation for the patrons to enjoy this activity
with reasonable expectations.
Alternatives:1. To Approve an operating budget of $49,869.00 for the
Department of Recreation, Parks and Facilities to manage the
Augusta Municipal Golf Course, on an interim basis, through the
last quarter of FY 2012. 2. Move no Action, thus requiring the
Department to incur operating expenses above and beyond the
Cover Memo
Item # 4
approved funding level within the 2012 Department budget.
Recommendation:1. To Approve an operating budget of $49,869.00 for the
Recreation, Parks and Facilities Department to manage the
operations of The Patch on an interim basis through the remaining
calendar year.
Funds are Available
in the Following
Accounts:
TBD
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Augusta Golf Course
10/01/12 - 12/31/12
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A B C
Object Description Budget
5111110 Permanent Full-Time S&W Regular 13,277.00
5111210 Permanent Part-Time S&W Regular 9,792.00
5113110 Permanent Full-Time S&W Overtime 2,500.00
5222419 Other Lawn Care/Pesticides 0.00
5223112 R&M Equipment 750.00
5224213 Golf Carts/Equipment Rental 7,200.00
5232110 Telephone 850.00
5223119 Other Advertising 0.00
5236131 Credit Card Service Charge 0.00
5311110 General Supplies and Materials 1,000.00
5311111 General Office Supplies 0.00
5311112 Cleaning Supplies 150.00
5311113 Ground Supplies/Garbage Bags 150.00
5311311 Fertilizer 0.00
5311911 Soil&Sand 0.00
5311917 Range Supplies 0.00
5312110 Water&Sewerage 1,200.00
5312310 Electricity 7,500.00
5312710 Gasoline 3,000.00
5313110 Food 500.00
5319120 R&M Building 0.00
5319130 R&M Equipment 2,000.00
5319140 R&M Vehicles 0.00
5319150 R&M Grounds 0.00
49,869.00
Attachment number 1 \nPage 1 of 1
Item # 4
Public Service Committee Meeting
10/29/2012 12:50 PM
Augusta Public Transit - Highway 56 Project
Department:Augusta Public Transit
Caption:Motion to approve the full service project management and
support of HEERY for Augusta Public Transit’s RFP-11-138
Architectural and Engineering Design for a Transit Operation and
Maintenance Facility for Augusta, Georgia. (Referred from
October 16 Commission meeting)
Background:Augusta Public Transit will be moving to 2950 Mike Padgett
Highway. This item will be 80% federally funded and 20%
locally funded. Due to the Federal Transit Administration (FTA)
requirements such as Independent cost estimate, and
constructability reviews in Circular 5010.1D Grant Management
Requirements, Circular 4220.1F Third Party Contracting
Guidance and the Master Agreement, we must have a project
manager to follow the project from beginning to end and Transit
does not have a construction manager. HEERY has also assisted
in project management for the Athens, Transit facility, which
gives them some experience with Transit projects.
Analysis:The approval of this request will allow Augusta Public Transit to
move along in making the necessary renovations to the
Administration and Maintenance facilities with the oversight
required.
Financial Impact:This item will be 80% federally funded and 20% locally funded.
Alternatives:If the project management team is not approved, it will delay the
progress of the project.
Recommendation:Approve the request for the project manager from HEERY, so that
Transit can move forward with the project.
Funds are Available
in the Following
Accounts:
2013 Budget
Cover Memo
Item # 5
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
Public Service Committee Meeting
10/29/2012 12:50 PM
Authorization for Construction Manager to proceed with contract award of bid package #1 (Cooling
Tower & Boilers) for the Augusta Municipal Building renovations and modernization
Department:Recreation, Parks and Facilities
Caption:Motion to Provide authorization to Turner Construction Company
to award Bid Package #1, in the amount of $206,131.00, which
provides the Cooling Tower and Boiler for the Augusta, Georgia
Municipal Building Renovations and Modernization.
Background:Turner Construction Company was selected under RFQ 10-195 as the
Construction Manager at Risk for the Augusta, Georgia Municipal
Building Renovations and Modernization. The Design team, led by
Virgo Gambill Architects, completed the first bid package, and bids
were accepted and reviewed by Turner Construction Company, Virgo
Gambill Architects, and the CIPM.
Analysis:The following are the lowest responsive, responsible bidders, as
determined by Turner Construction Company to perform the
work. The Subcontractors, pursuant to Exhibit G-1, are as follows:
J.W. McKinnie (Evapco) – Cooling Tower JMP (Lochinvar) –
Electric Boilers The Scope of Work includes furnishing the
Cooling Tower and Boilers, and is within the budgeted amount
that was estimated for this phase of the work. Turner Construction
Company, in conjunction with the design and program
management team, will provide oversight during this and
subsequent phases of the project. Proceeding with this work now
will allow construction to proceed in an expedited fashion, leading
to quicker completion of the Municipal Building Renovations and
Modernization. This activity needs to be completed prior to the
start of the demolition. Turner Construction Company has
included the bid summary and bid proposals as back-up to support
this.
Financial Impact:The amount for Bid Package #1 is a component of the Guaranteed
Maximum Price (GMP), which is scheduled to be established and
approved in the First Quarter of 2013. The total GMP is currently
budgeted to not exceed $17,216,385.00.
Alternatives:Wait until the Guaranteed Maximum Price is established in the
Cover Memo
Item # 6
First Quarter of 2013 which will generate the following impacts: •
Increased Hoisting Costs for Loading Boilers into Basement •
Delayed Productivity with Mechanical Contractor • Making
Cooling Tower change-over in Summer months • Increased
Subcontractor & Vendor Fees
Recommendation:Provide authorization to Turner Construction Company to award
Bid Package #1, thus facilitating the start of the construction for
the Municipal Building Renovations and Modernization
Funds are Available
in the Following
Accounts:
Augusta, Georgia Municipal Building Renovations and
Modernization: GL –328-05-1120/5413120; JL
212055101/5413120
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Item # 6
Public Service Committee Meeting
10/29/2012 12:50 PM
Diamond Lakes Regional Park Basketball Site Improvements
Department:Recreation, Parks and Facilities
Caption:Motion to Approve Change Order #1 to Blair Construction, Inc. in
the amount of $80,102.30 for the outdoor basketball complex at
Diamond Lakes Regional Park.
Background:The Augusta Commission approved a construction contract in the
amount of $342,425.92 for the construction of a new outdoor
basketball complex at Diamond Lakes Regional Park.
Analysis:During initial grading of the site, unsuitable soils were identified
and work halted while options were investigated. Because of the
large amount of subsurface debris that would have required
removal, our engineers found it to be more cost effective to raise
the grades on the site which resulted in less new fill material
required. In addition, the owner has requested additional court
surface markings and the addition of an electric panel and conduit
for future lighting.
Financial Impact:Total cost of Change Order #1 is $80,102.30 and priced as
follows: 1. Revise grades, remove debris and fill - $54,810.00. 2.
Court surface marking changes to make courts muti-functional;
$5,610.00. 3. Additional electrical infrastructure for future
lighting; $19,682.30
Alternatives:1. To Approve Change Order #1 with Blair Construction in the
amount of $80,102.30. 2. Move No Action, thus delaying the
project.
Recommendation:1. To Approve
Funds are Available
in the Following
Accounts:
328061110 - 211066401
Cover Memo
Item # 7
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Cranston Engineering Group, P.C.
Augusta, Georgia
Order No. 1 CONTRACT CHANGE ORDER DATE October 15. 2012
CONTRACT FOR Diamond Lakes Basketball Facility
OWNER Augusta, Georgia Commission (Recreation, Parks & Facilities Department)
TO Blair Construction, Inc.
(Contractor)
You are hereby requested to comply with the following changes from the contract plans and specifications:
Description of Changes
(Supplemental Plans and Specifications Attached) X Yes No
DECREASE
in Contract Price
INCREASE
in Contract Price
Revise grades to match new plan grades and remove concrete to
1.6’, placing concrete in slope on south end of courts (fill area) and
import additional fill required. Includes sidewalk changes as
shown on the revised plans.
$54,810.00
Change court surface (including markings)from Basketball only to
Basketball and Volleyball
$5,610.00
Add electrical panel and conduit for future lighting. The lights for
this project have direct buried poles. Therefore no bases would be
installed.
$19,682.30
TOTALS $0.00 $80,102.30
NET CHANGE IN CONTRACT PRICE $80,102.30
JUSTIFICATION:
Subsurface debris (large pieces of concrete) required removal of a large amount of material. By raising the site the cost of the
removal is significantly less.
The client requested the court surface marking changes and wanted the electrical ready in the event lights are installed later.
The amount of the Contract will be Increased By The Sum Of:Eighty Thousand One Hundred two and 30/100
Dollars ( $80,102.30 )
The Contract Total Including this and previous Change Orders Will Be: Four Hundred Twenty Two Thousand Five
Hundred Twenty Eight and 22/100
Dollars ( $422,528.22 )
The Contract Period Provided for Completion Will Be Increased 116 Days.
This Document will become a supplement to the contract price and all provisions will apply hereto.
Recommended by: Cranston Engineering Group, P.C. Engineer
Approved by: Owner
By: Title: Date:
Attest: Title: (Seal):
Accepted by:
By: Title: Date:
Attest: Title: (Seal):
Attachment number 1 \nPage 1 of 1
Item # 7
Public Service Committee Meeting
10/29/2012 12:50 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Public Services Committee
held on September 24, 2012.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 8
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