HomeMy WebLinkAbout2012-05-07-Meeting Agenda
Public Service Committee Meeting Commission Chamber- 5/7/2012- 12:50 PM
PUBLIC SERVICES
1. Motion to authorize condemnation to acquire title of a portion
of property for permanent drainage, utility and maintenance
easement. (Parcel 061-1-316-00) 504 Aiken Street.
Attachments
2. Motion to authorize condemnation to acquire title of a portion
of property for temporary construction easement, (Parcel 061-
1-225-00-0) 3005 Lake Port Drive.
Attachments
3. New Application: A. N. 12 - 16: A request by Ryan McArdle
for an on premise consumption Liquor, Beer and Wine license
to be used in connection with The Indian Queen located at
2502 Wrightsboro Rd. District 2. Super District 9.
Attachments
4. New Ownership Application: A. N. 12 - 17: A request by
Gurpreet Walia for a retail package Beer & Wine license to be
used in connection with Get N Go located at 2350 Windsor
Spring Rd. District 6. Super District 10.
Attachments
5. Motion to approve the Capital Improvements Program
Manager’s recommendation to select LOC Scientific, Inc. as
the Crime Lab Equipment vendor with a bid of $49,219.97 for
the Augusta, Georgia Sheriff’s Office Building.
Attachments
6. Approve award of the Agreement for Maintenance of the
Building Automation Systems, life safety alarms and video
monitoring systems at the Charles B. Webster Detention
Center (CBWDC) to Southeast Automated Systems in the
amount of $53,470.00 as a sole source provider.
Attachments
7. Motion to approve the Sec. 5307 Augusta Public Transit grant
application between the Federal Transit Administration (FTA)
and Augusta, Georgia for Capital Fuel Expense.
Attachments
8. Approve award of the Agreement for Maintenance of the Attachments
www.augustaga.gov
Building Automation Systems, video monitoring systems and
life safety systems at the Law Enforcement Center (LEC) to
Southeast Automated Systems in the amount of $39,840.00 as
a sole source provider.
9. Motion to approve a No Cost Land on Airport Memorandum
of Agreement between the Augusta Richmond County
Commission and the Federal Aviation Administration for
Daniel Field Airport.
Attachments
10. Motion to send Mobility Transit Services, LLC a 90 day
notice to terminate the transit services contract with Mobility
and to approve a RFP to obtain proposals from other vendors
to provide transit services to Augusta, Georgia.
Attachments
11. Approve MOU concerning Affliation of Students For Applied
Education Experience with Augusta Recreation, Parks and
Facilities Department.
Attachments
12. Motion to approve the minutes of the Public Services
Committee held on April 23, 2012.
Attachments
Public Service Committee Meeting
5/7/2012 12:50 PM
Acquisition of permanent drainage, utility & maintenance easement to Richmond County, Georgia from
Robert K. Daniels son of Nellie G. Daniels
Department:Recreation, Parks & Facilities
Caption:Motion to authorize condemnation to acquire title of a portion of
property for permanent drainage, utility and maintenance easement.
(Parcel 061-1-316-00) 504 Aiken Street.
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
title through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn a portion of subject
property. The required property consists of 965.65 square feet of
permanent drainage, utility and maintenance easement. The
appraised value is $242.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS:
G/L 327-04-1110 J/L 209-812-101
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1 \nPage 1 of 1
Item # 1
Public Service Committee Meeting
5/7/2012 12:50 PM
Acquisition of Temporary Construction Easement to Richmond County, Georgia from Sharon Cherie
Anderson
Department:Engineering
Caption:Motion to authorize condemnation to acquire title of a portion of
property for temporary construction easement, (Parcel 061-1-225-
00-0) 3005 Lake Port Drive.
Background:Despite repeated efforts, the City has been unable to reach an
agreement with the property owner and therefore seeks to acquire
title through condemnation. In order to proceed and avoid further
project delays, it is necessary to condemn a portion of subject
property. The required property consists of 303.67 square feet of
temporary construction easement. The appraised value is $15.00.
Analysis:Condemnation is necessary in order to acquire the required
property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS:
G/L 327-04-1110 J/L 209-812-101
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 1
Item # 2
Public Service Committee Meeting
5/7/2012 12:50 PM
Alcohol Application
Department:Planning & Development
Caption:New Application: A. N. 12 - 16: A request by Ryan McArdle for
an on premise consumption Liquor, Beer and Wine license to be
used in connection with The Indian Queen located at 2502
Wrightsboro Rd. District 2. Super District 9.
Background:This is a new application.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $4235.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 2
Item # 3
Attachment number 1 \nPage 2 of 2
Item # 3
Public Service Committee Meeting
5/7/2012 12:50 PM
Alcohol Application
Department:Planning & Development
Caption:New Ownership Application: A. N. 12 - 17: A request by
Gurpreet Walia for a retail package Beer & Wine license to be
used in connection with Get N Go located at 2350 Windsor Spring
Rd. District 6. Super District 10.
Background:This is a new ownership. Formerly in the name of Kwang Chong.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1210.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 2
Item # 4
Attachment number 1 \nPage 2 of 2
Item # 4
Public Service Committee Meeting
5/7/2012 12:50 PM
Augusta Georgia Sheriff's Office Crime Lab Equipment
Department:Recreation, Parks and Facilities
Caption:Motion to approve the Capital Improvements Program Manager’s
recommendation to select LOC Scientific, Inc. as the Crime Lab
Equipment vendor with a bid of $49,219.97 for the Augusta,
Georgia Sheriff’s Office Building.
Background:On February 22, 2012 we received three bids in response to Bid
Item #12-111 Crime Lab Equipment for the Sheriff’s Office, none
of these bids were compliant. On March 14, 2012 we received
two bids in response to Re-Bid Item #12-111A Crime Lab
Equipment for Sheriff’s Office. Of these two only the one
received from LOC Scientific, Inc. was deemed to be compliant.
Analysis:The Program Manager and the Architect have reviewed the bid
from LOC Scientific, Inc. and find that it is compliant with the
plans and specifications. The Sheriff’s Office also reviewed the
submittal from LOC Scientific, Inc. and found that it met their
needs. The Sheriff’s Office, the Architect and the Program
Manager meet with LOC Scientific, Inc. to review their scope. All
parties agree that the bid from LOC Scientific, Inc. is compliant
with the plans and specification, has a correct and complete scope
of work and is therefore the lowest responsible and responsive bid.
Financial Impact:The LOC Scientific, Inc. bid of $ 49,219.97 is within the Total
Project Budget of $10,678,729.00.
Alternatives:1) Approve the Capital Improvements Program Manager’s
recommendation to select LOC Scientific, Inc. as the Crime Lab
Equipment vendor for the Augusta, Georgia Sheriff’s Office. 2)
Reject the bids and rebid the Crime Lab Equipment which would
have a negative impact on the project schedule and total project
costs.
Recommendation:Alternative #1: To Approve the Capital Improvements Program
Manager’s recommendation to select LOC Scientific, Inc. as the
Crime Lab Equipment vendor for the Augusta, GA Sheriff’s
Cover Memo
Item # 5
Office.
Funds are Available
in the Following
Accounts:
GL 325-05-1120, JL 208251103
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 1
Item # 5
Attachment number 2 \nPage 1 of 1
Item # 5
Attachment number 3 \nPage 1 of 1
Item # 5
Attachment number 4 \nPage 1 of 1
Item # 5
Public Service Committee Meeting
5/7/2012 12:50 PM
CBWDC - Automation Maintenance
Department:Recreation, Parks and Facilities
Caption:Approve award of the Agreement for Maintenance of the Building
Automation Systems, life safety alarms and video monitoring
systems at the Charles B. Webster Detention Center (CBWDC) to
Southeast Automated Systems in the amount of $53,470.00 as a
sole source provider.
Background:In 2010, we issued an RFP for maintenance of our building
automation systems. The successful vendor was Southeast
Automated Systems. Since that time, we have made substantial
investments in converting the automation systems at the
Municipal Building and LEC. All recent new construction
including the Judicial Center, Webster Expansions (recently
completed and the phase currently being designed), Sheriff’s
Administration Building and the upcoming renovations to the
Municipal Building incorporates building automation systems
utilizing the system provided by Southeast in order to standardize
for operational efficiency.
Analysis:The automation system is web-based and allows significant
flexibility in monitoring and diagnostics as we can do much of
this from remote locations. Our long range plans include adding
automation capabilities at additional locations for energy
conservation and is much simpler and more cost effective if we
standardize. The system in place will allow for open source
bidding in the future. However, we do not recommend changing
until the system installations currently under way are in place,
operational and fully integrated. Considering the funds already
invested in conversion to this system, the ongoing Commission
activities at recently completed projects and the new installations
in progress, staff recommends engaging Southeast Automated
Systems to perform maintenance on automation and fire/security
alarm systems at the CBWDC in accordance with the attached
proposal. The annual cost for this agreement is $20,095.00 for
building automation and $33,375.00 for fire and life security
safety alarms and closed circuit video. The total is $53,470.00 and
is funded in 101-01-6213. Cover Memo
Item # 6
Financial Impact:Total cost for automation system maintenance at CBWDC is
$53,470.00
Alternatives:1. Approve award of the Agreement for Maintenance of the
Building Automation Systems, life safety alarms and video
monitoring systems at the Charles B. Webster Detention Center
(CBWDC) to Southeast Automated Systems in the amount of
$53,470.00 as a sole source provider. 2. Do not approve
Recommendation:#1. Approve award of the Agreement for Maintenance of the
Building Automation Systems, life safety alarms and video
monitoring systems at the Charles B. Webster Detention Center
(CBWDC) to Southeast Automated Systems in the amount of
$53,470.00 as a sole source provider.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN ACCOUNT: 101-01-
6213/5223112
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Attachment number 1 \nPage 1 of 6
Item # 6
Attachment number 1 \nPage 2 of 6
Item # 6
Attachment number 1 \nPage 3 of 6
Item # 6
Attachment number 1 \nPage 4 of 6
Item # 6
Attachment number 1 \nPage 5 of 6
Item # 6
Attachment number 1 \nPage 6 of 6
Item # 6
Attachment number 2 \nPage 1 of 1
Item # 6
Public Service Committee Meeting
5/7/2012 12:50 PM
Fuel Grant
Department:Augusta Public Transit
Caption:Motion to approve the Sec. 5307 Augusta Public Transit grant
application between the Federal Transit Administration (FTA) and
Augusta, Georgia for Capital Fuel Expense.
Background:APT requested $525,000 and has been awarded $222,669. This item
will be 80% federally funded and 20% locally funded. The State
portion is not available at this time to due to state funding cutbacks.
Analysis:The approval of this grant application will allow Augusta Public
Transit to receive capital funding for fuel dollars under vehicle
maintenance which is reimbursable.
Financial Impact:The funding for this application is 80% federal $178,135.20, and
20% Local $44,533.80.
Alternatives:None. If you do not approve this grant, we will lose the money. This
money will be used to help with the fuel expenses for Transit.
Recommendation:Approve the submission of this grant application.
Funds are Available
in the Following
Accounts:
Funds available in 546-09-1111-53-12720
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Attachment number 1 \nPage 1 of 2
Item # 7
Attachment number 1 \nPage 2 of 2
Item # 7
22061 Federal Register/Vol. 77, No. 71/Thursday, April 12, 2012/Notices
each applicant is capable of operating in
interstate commerce as safely as he/she
has been performing in intrastate
commerce. Consequently, FMCSA finds
that exempting these applicants from
the vision requirement in 49 CFR
391.41(b)(10) is likely to achieve a level
of safety equal to that existing without
the exemption. For this reason, the
Agency is granting the exemptions for
the 2-year period allowed by 49 U.S.C.
31136(e) and 31315 to the eleven
applicants listed in the notice of
February 13, 2012 (77 FR 7657).
We recognize that the vision of an
applicant may change and affect his/her
ability to operate a CMV as safely as in
the past. As a condition of the
exemption, therefore, FMCSA will
impose requirements on the eleven
individuals consistent with the
grandfathering provisions applied to
drivers who participated in the
Agency’s vision waiver program.
Those requirements are found at 49
CFR 391.64(b) and include the
following: (1) That each individual be
physically examined every year (a) by
an ophthalmologist or optometrist who
attests that the vision in the better eye
continues to meet the requirement in 49
CFR 391.41(b)(10) and (b) by a medical
examiner who attests that the individual
is otherwise physically qualified under
49 CFR 391.41; (2) that each individual
provide a copy of the ophthalmologist’s
or optometrist’s report to the medical
examiner at the time of the annual
medical examination; and (3) that each
individual provide a copy of the annual
medical certification to the employer for
retention in the driver’s qualification
file, or keep a copy in his/her driver’s
qualification file if he/she is self-
employed. The driver must have a copy
of the certification when driving, for
presentation to a duly authorized
Federal, State, or local enforcement
official.
Discussion of Comments
FMCSA received one comment in this
proceeding. The Pennsylvania
Department of Transportation is in favor
of granting Federal vision exemptions to
Daniel I. Miller and Roger L. Courson.
Conclusion
Based upon its evaluation of the
eleven exemption applications, FMCSA
exempts John E. Chitty (FL), Roger L.
Courson (PA), Revis D. Durbin (IL),
James D. Evans (MD), Lowell S. Johnson
(MN), Chet A. Keen (UT), Julian A.
Mancha (TX), Daniel I. Miller (PA),
Elijah Mitchell (TX), Gregory M.
Quilling (VA), and Donald L. Schaeffer
(MO) from the vision requirement in 49
CFR 391.41(b)(10), subject to the
requirements cited above (49 CFR
391.64(b)).
In accordance with 49 U.S.C. 31136(e)
and 31315, each exemption will be valid
for 2 years unless revoked earlier by
FMCSA. The exemption will be revoked
if: (1) The person fails to comply with
the terms and conditions of the
exemption; (2) the exemption has
resulted in a lower level of safety than
was maintained before it was granted; or
(3) continuation of the exemption would
not be consistent with the goals and
objectives of 49 U.S.C. 31136 and 31315.
If the exemption is still effective at the
end of the 2-year period, the person may
apply to FMCSA for a renewal under
procedures in effect at that time.
Issued on: April 3, 2012.
Larry W. Minor,
Associate Administrator for Policy.
[FR Doc. 2012–8775 Filed 4–11–12; 8:45 am]
BILLING CODE 4910–EX–P
DEPARTMENT OF TRANSPORTATION
Federal Transit Administration
FTA Section 5307 Urbanized Area
Formula Program: Allocation of
Funding Caps for Treating Fuel and
Electric Utility Costs for Vehicle
Propulsion as a Capital Maintenance
Expense
AGENCY: Federal Transit Administration
(FTA), DOT.
ACTION: Notice.
SUMMARY: The Consolidated and Further
Continuing Appropriations Act, 2012
(Pub. L. 112–055) permits the Federal
Transit Administration (FTA) to treat
fuel costs for vehicle operations,
including utility costs for the
propulsion of electrical vehicles, as a
capital maintenance item for grants
made in FY 2012 under the Urbanized
Area Formula Program, up to a total of
$100,000,000. FTA announced this
provision and its implementation in the
FTA Fiscal Year 2012 Notice of
Apportionments, Allocations, and
Program Information, published in the
Federal Register on January 11, 2012
(Vol. 77, No. 7 1786–1856). Since total
obligations for this purpose are limited
to $100,000,000, FTA is limiting the use
of funds for this purpose to program
recipients that responded to an
announcement which was posted at
www.grants.gov on January 25 and
closed on February 29. Based on the
$100,000,000 cap on use of this
provision, FTA has allocated funding
caps to program recipients that
responded to this announcement based
on their relative share of the FY 2012
Section 5307/5340 formula
apportionment. Recipients are advised
that this provision does not provide any
funding in addition to their Section
5307/5340 program apportionment.
FOR FURTHER INFORMATION CONTACT: For
general information about this notice
contact David Schneider, Acting
Director, Office of Transit Programs, at
(202) 493–0175. Please contact the
appropriate FTA regional office for any
specific requests for information or
technical assistance.
SUPPLEMENTARY INFORMATION: The
Consolidated and Further Continuing
Appropriations Act, 2012, permits FTA
to treat fuel costs for vehicle operations,
including utility costs for the
propulsion of electrical vehicles, as a
capital maintenance item for grants
made in FY 2012 under the Urbanized
Area Formula Program, up to a total of
$100,000,000. FTA announced this
provision and its implementation in the
FTA Fiscal Year 2012 Notice of
Apportionments, Allocations, and
Program Information, published in the
Federal Register on January 11, 2012
(Vol. 77, No. 7 1786–1856). Program
recipients in the identified urbanized
areas are eligible for reimbursement of
fuel and electrical utility costs for
vehicle propulsion under this provision
at an 80/20 Federal/local share.
Since total obligations for this
purpose are limited to $100,000,000, the
use of funds for this purpose is limited
to urbanized areas that responded to the
solicitation that was announced in the
January 11, 2012 FTA Fiscal Year 2012
Notice of Apportionments, Allocations,
and Program Information. Applications
were received between January 25 and
February 29 via www.grants.gov.
Eligible respondents were required to
be either the designated recipient of
Section 5307 formula apportionments in
urbanized areas over 200,000 in
population or a State Department of
Transportation or other designee for
urbanized areas under 200,000 in
population. FTA received requests from
70 large UZAs and 24 States, on behalf
of 106 small UZAs. The total amount
requested was $237,168,845. To allocate
the available resources, FTA has
determined funding caps for all
requesting UZAs and States (see Table
1 and 2) proportional to the Section
5307/5340 formula apportionment.
Where a UZA or State requested less
than the calculated cap amount, the
funding reflects the requested amount.
Table 1 includes the name of each
requesting urbanized area over 200,000
in population, the name of the
requesting designated recipient(s), and
the dollar cap on reimbursements for all
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Item # 7
22062 Federal Register/Vol. 77, No. 71/Thursday, April 12, 2012/Notices
funding recipients within the urbanized
area. Table 2 shows the States that
requested this provision, the list of
small urbanized areas for which the
State submitted requests, and the
statewide funding cap on
reimbursements made through each
State’s Governor’s apportionment.
Although there may be additional small
urbanized areas within the states listed
in Table 2, the funds displayed in Table
2 can only be used for the specific small
urbanized areas listed, as these areas
were identified by the States in their
requests to take advantage of the fuel/
electric propulsion provision. The State
may sub-allocate the funding cap among
the listed small urbanized areas on the
basis of need.
Program recipients are advised that
the distribution of this provision within
an urbanized area is subject to Federal
planning requirements and will require
coordination between the designated
recipient(s), the Metropolitan Planning
Organization (MPO), and other direct
recipients of FTA funds. Funds sub-
allocated to direct recipients within a
UZA will be included in their FTA
grants. Procurements to which these
5307 funds are applied must comply
with Federal procurement requirements
and include all applicable Federal
procurement clauses.
Recipients are reminded that this
provision does not provide any
additional funding but rather how they
may use a portion of their UZA’s
Section 5307/5340 program
apportionment. Funds granted under
this provision will be treated as an
alternative use of the eligible recipient’s
formula funding. While this provision
applies to grants made during FY 2012,
it is not limited to grants made using FY
2012 apportioned funds and may also
include grants made during FY 2012
that include prior year funds. Recipients
within the identified urbanized areas
are required to obligate funds no later
than September 30, 2012. Once funds
are obligated, they will remain available
until expended, and may be used for
eligible costs incurred during the
applicant’s current fiscal year plus one
additional year. FTA does not plan to
reallocate funding caps under this
provision.
Issued in Washington, DC, this 9th day of
April, 2012.
Peter Rogoff,
Administrator.
BILLING CODE P
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22063 Federal Register/Vol. 77, No. 71/Thursday, April 12, 2012/Notices
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22064 Federal Register/Vol. 77, No. 71/Thursday, April 12, 2012/Notices
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22065 Federal Register/Vol. 77, No. 71/Thursday, April 12, 2012/Notices
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22066 Federal Register/Vol. 77, No. 71/Thursday, April 12, 2012/Notices
BILLING CODE C
[FR Doc. 2012–8853 Filed 4–11–12; 8:45 am]
BILLING CODE P
DEPARTMENT OF THE TREASURY
Fiscal Service
Proposed Collection of Information:
‘‘Notice of Reclamation Electronic
Funds Transfer, Federal Recurring
Payments; and ‘‘Request for Debit,
Electronic Funds Transfer, Federal
Recurring Payments’’
AGENCY: Financial Management Service,
Fiscal Service, Treasury.
ACTION: Notice and request for
comments.
SUMMARY: The Financial Management
Service, as part of its continuing effort
to reduce paperwork and respondent
burden, invites the general public and
other Federal agencies to take this
opportunity to comment on a
continuing information collection. By
this notice, the Financial Management
Service solicits comments concerning
forms FMS–I33, ‘‘Notice of Reclamation.
Electronic Funds Transfer, Federal
Recurring Payment’’ and FMS–135,
‘‘Request for Debit. Electronic Funds
Transfer, Federal Recurring Payments.’’
DATES: Written comments should be
received on or before June 11, 2012.
ADDRESSES: Direct all written comments
to Financial Management Service, 3700
East West Highway, Records and
Information Management Branch, Room
135, Hyattsville, Maryland 20782.
FOR FURTHER INFORMATION CONTACT:
Requests for additional information or
copies of the form(s) and instructions
should be directed to Kwema Ledbetter,
Director, Project Management Division,
Project Management Division, Room
611B, 3700 East West Highway,
Hyattsville, MD 20782, (202) 874–3974.
SUPPLEMENTARY INFORMATION: Pursuant
to the Paperwork Reduction Act of 1995,
(44 U.S.C. 3506(c)(2)(A)), the Financial
Management Service solicits comments
on the collection of information
described below:
Title: ‘‘Notice of Reclamation,
Electronic Funds Transfer, Federal
Recurring Payments’’; and ‘‘Request for
Debit, Electronic Funds Transfer,
Federal Recurring Payments’’.
OMB Number: 1510–0043.
Form Number: FMS 133, FMS 135.
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Attachment number 2 \nPage 6 of 6
Item # 7
Public Service Committee Meeting
5/7/2012 12:50 PM
LEC Automation Maintenance
Department:Recreation, Parks and Facilities
Caption:Approve award of the Agreement for Maintenance of the Building
Automation Systems, video monitoring systems and life safety
systems at the Law Enforcement Center (LEC) to Southeast
Automated Systems in the amount of $39,840.00 as a sole source
provider.
Background:In 2010, we issued an RFP for maintenance of our building
automation systems. The successful vendor was Southeast
Automated Systems. Since that time, we have made substantial
investments in converting the automation systems at the
Municipal Building and LEC. All recent new construction
including the Judicial Center, Webster Expansions (recently
completed and the phase currently being designed), Sheriff’s
Administration Building and the upcoming renovations to the
Municipal Building incorporates building automation systems
utilizing the system provided by Southeast in order to standardize
for operational efficiency.
Analysis:The automation system is web-based and allows significant
flexibility in monitoring and diagnostics as we can do much of
this from remote locations. Our long range plans include adding
automation capabilities at additional locations for energy
conservation and is much simpler and more cost effective if we
standardize. The system in place will allow for open source
bidding in the future. However, we do not recommend changing
until the system installations currently under way are in place,
operational and fully integrated. Considering the funds already
invested in conversion to this system, the ongoing Commission
activities at recently completed projects, pending changes in
occupancy at the LEC and the new installations in progress, staff
recommends engaging Southeast Automated Systems to perform
maintenance on automation and fire/security alarm systems at the
LEC in accordance with the attached proposal. The annual cost for
this agreement is $5,760.00 for building automation and
$34,080.00 for fire and security life safety alarms and closed
circuit video. The total is $39,840.00 and is funded in 101-01-
6212.
Cover Memo
Item # 8
Financial Impact:Total cost for automation system maintenance at LEC is
$39,840.00
Alternatives:1. Approve award of the Agreement for Maintenance of the
Building Automation Systems, video monitoring systems and life
safety systems at the Law Enforcement Center (LEC) to Southeast
Automated Systems in the amount of $39,840.00 as a sole source
provider. 2. Do not approve
Recommendation:#1. Approve award of the Agreement for Maintenance of the
Building Automation Systems, video monitoring systems and life
safety systems at the Law Enforcement Center (LEC) to Southeast
Automated Systems in the amount of $39,840.00 as a sole source
provider.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN ACCOUNT: 101-01-
6212/5223112
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Item # 8
Public Service Committee Meeting
5/7/2012 12:50 PM
Memorandum of Agreement
Department:Clerk of Commission
Caption:Motion to approve a No Cost Land on Airport Memorandum of
Agreement between the Augusta Richmond County Commission
and the Federal Aviation Administration for Daniel Field Airport.
Background:See attached agreement.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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Item # 9
Public Service Committee Meeting
5/7/2012 12:50 PM
Motion to send Mobility Transit Services, LLC a 90 day notice to terminate the transit services contract
with Mobility and to approve a RFP to obtain proposals from other vendors to provide transit services to
Augusta, Georgia.
Department:Commissioner Jackson
Caption:Motion to send Mobility Transit Services, LLC a 90 day notice to
terminate the transit services contract with Mobility and to
approve a RFP to obtain proposals from other vendors to provide
transit services to Augusta, Georgia.
Background:Section 1.12 of the contract with Mobility provides that "Augusta,
Georgia may terminate or suspend in whole or in part this
Contract at any time for its convenience and without cause upon
ninety (90) days written notice to Mobility."
Analysis:
Financial Impact:
Alternatives:1. Continue contract with Mobility. 2. Transition Transit Services
back to a department of the Augusta, Georgia government. 3.
Substantially reduce or eliminate transit services.
Recommendation:Approval of Motion.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator
Clerk of Commission
Cover Memo
Item # 10
Public Service Committee Meeting
5/7/2012 12:50 PM
MOU with Georgia Southern University Regarding Internship
Department:Recreation, Parks and Facilities Department
Caption:Approve MOU concerning Affliation of Students For Applied
Education Experience with Augusta Recreation, Parks and
Facilities Department.
Background:The Board of Regents of the University System of Georgia has
adopted a clinical service agreement titled MOU concerning the
Affliation of Students For Applied Education Experience.
Analysis:This agreement describes the understanding between the facility
and the University to provide a high quality applied learning
experience for university students through internships. (See
attached)
Financial Impact:N/A
Alternatives:1. Approve MOU concerning Affliation of Students For Applied
Education Experience with Augusta Recreation, Parks and
Facilities Department. 2. To not approve at this time.
Recommendation:#1. Approve MOU concerning Affliation of Students For Applied
Education Experience with Augusta Recreation, Parks and
Facilities Department.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 11
Clerk of Commission
Cover Memo
Item # 11
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Item # 11
Public Service Committee Meeting
5/7/2012 12:50 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Public Services Committee
held on April 23, 2012.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 12
Attachment number 1 \nPage 1 of 1
Item # 12