HomeMy WebLinkAbout2012-04-09-Meeting Agenda
Public Service Committee Meeting Commission Chamber- 4/9/2012- 12:50 PM
PUBLIC SERVICES
1. New Ownership Application: A. N. 12 - 14: A request by
Tyrone Davis for an on premise consumption Liquor, Beer &
Wine license to be used in connection with Cloud Nine Bar &
Grill located at 3156 Wrightsboro Rd. There will be Dance.
District 5. Super District 9.
Attachments
2. New Ownership Application: A. N. 12 - 15: A request by
Falguni Patel for a retail package Beer & Wine license to be
used in connection with Pratham Food Mart, LLC located at
2723 Washington Rd. District 7. Super District 10.
Attachments
3. Motion to approve Amendment 4 that modifies the Agreement
for professional service dated 2nd day of November, 2006,
between the Owner: Augusta, Georgia, a political subdivision
of the State of Georgia, acting by and through the Richmond
County Commission; and the Design Consultant: KSGW
Architects, LLC, for the Professional Services known as
Architectural Design Services for Expansion of the Webster
Detention Center, Augusta, Georgia.
Attachments
4. Motion to approve award of bid item #12-122, Diamond Lakes
Outdoor Multipurpose Court Facility, to Blair Construction in
the amount of $342,425.92.
Attachments
5. Approve the Dollar/Thrifty Rent-A-Car Lease Agreement
which was approved by the Augusta Aviation Commission at
their March 29, 2012 meeting.
Attachments
6. Motion to approve the Eighth Amendment to the Lease at the
Augusta Soccer Park between the Augusta Arsenal Soccer Club
and Augusta, Georgia.
Attachments
7. Motion to approve amendments to Augusta-Richmond County
Code, Title 6, Chapter 5, by adding Sections 9 – 15, to provide
Attachments
www.augustaga.gov
regulations for operating Food Trucks. (Approved by Public
Services Committee March 12, 2012) (Referred from March
20 Commission meeting)
8. Discuss/approve naming of the Arts Council as public art
agency for the City of Augusta.
Attachments
9. Approve the Hall Marketing Option #2, renewal of their current
contract for one year, which was approved by the Augusta
Aviation Commission at their March 29, 2012 meeting.
Attachments
10. Approve Seabury APG Contract Renewal Option #2 which was
approved by the Augusta Aviation Commission at their March
29, 2012 meeting.
Attachments
Public Service Committee Meeting
4/9/2012 12:50 PM
Alcohol Application
Department:Planning & Development
Caption:New Ownership Application: A. N. 12 - 14: A request by Tyrone
Davis for an on premise consumption Liquor, Beer & Wine license
to be used in connection with Cloud Nine Bar & Grill located at
3156 Wrightsboro Rd. There will be Dance. District 5. Super
District 9.
Background:The former majority owner Shalanda Crawford is transferring the
controling interest to Mr Davis in order to reorganize the business
and address the problems they were having.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $4,566.00.
Alternatives:
Recommendation:Planning & Development recommends approval with a 6 month
probationary period. The RCSO recommends approval with 6
month probationary period.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
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Public Service Committee Meeting
4/9/2012 12:50 PM
Alcohol Application
Department:Planning & Development
Caption:New Ownership Application: A. N. 12 - 15: A request by Falguni
Patel for a retail package Beer & Wine license to be used in
connection with Pratham Food Mart, LLC located at 2723
Washington Rd. District 7. Super District 10.
Background:This is a new ownership application.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $1270.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
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Public Service Committee Meeting
4/9/2012 12:50 PM
Architectural Design Services for Expansion of the Webster Detention Center, Augusta, Georgia.
Department:Tom F. Beck, Director, Recreation, Parks and Facilities
Caption:Motion to approve Amendment 4 that modifies the Agreement for
professional service dated 2nd day of November, 2006,
between the Owner: Augusta, Georgia, a political subdivision of
the State of Georgia, acting by and through the Richmond County
Commission; and the Design Consultant: KSGW Architects, LLC,
for the Professional Services known as Architectural Design
Services for Expansion of the Webster Detention Center, Augusta,
Georgia.
Background:This Amendment will compensate the Design Consultant for
Additional Services for the Webster Detention Center Expansion
for the Sheriff’s Office staff and operation of the facility. The
construction of the renovations and additions to the Webster
Detention Center was approved by the Commission on November
5, 2008.
Analysis:This Amendment compensates the Design Consultant for
Additional Services incurred during the period of construction for
professional services not covered by the basic services agreement
for the additional labor provided for: 1.) professional services
performed beyond the construction contract date; 2.) professional
services performed for unforeseen conditions and; 3.) professional
services performed for additional scope of work requested by the
Owner.
Financial Impact:This Amendment amount for $270,004.17 will be funded by the
project’s budget. The budget is adequate to cover the cost of this
Amendment.
Alternatives:1. Approve the Amendment for $270,004.17 for additional Design
Consultant additional professional services. 2. Not approve the
Amendment.
Recommendation:1. Approve the Amendment for $270,004.17 for additional Design
Consultant for additional professional services.Cover Memo
Item # 3
Funds are Available
in the Following
Accounts:
Jail Expansion: GL – 325-05-1130 / 206351101
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
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Public Service Committee Meeting
4/9/2012 12:50 PM
Diamond Lakes Outdoor Court Complex
Department:Tom F. Beck, Director, Recreation, Parks and Facilities
Caption:Motion to approve award of bid item #12-122, Diamond Lakes
Outdoor Multipurpose Court Facility, to Blair Construction in the
amount of $342,425.92.
Background:SPLOST VI funds were approved for improvements to Diamond
Lakes Regional Park. Part of the improvement plan is to construct
a three (3) court outdoor multipurpose/basketball complex with
associated parking.
Analysis:Ten (10) vendors attended a mandatory pre-bid conference to have
the opportunity to bid on this project. A total of five (5) bids were
received that were compliant with the procurement code. Based
upon consultation with staff and our engineers, we are
recommending the award to Blair Construction for $342,425.92 as
the lowest qualified bidder meeting specifications.
Financial Impact:Funding is secured through SPLOST VI Diamond Lakes Regional
Park.
Alternatives:1. Approve the award of bid on item #12-122 to Blair
Construction in the amount of $342,425.92. 2. Move No Action
thus delaying improvements to Diamond Lakes Regional Park.
Recommendation:1. To Approve
Funds are Available
in the Following
Accounts:
328061110 - 211066401
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 4
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Invitation to Bid
Sealed bids will be received at this office on Friday, March 2, 2012 @ 11:00 a.m. for furnishing:
Bid Item 12-122 Diamond Lakes Basketball Facility for Recreation, Parks & Facilities
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street –
Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime,
subcontractors and suppliers exclusively from ARC Augusta. The fees for the plans and specifications which are
non-refundable is $15.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this
policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through ARC
Augusta (706 724-7924) beginning Thursday, January 26, 2012. Bidders are cautioned that submitting a package
without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or
services, or coordination with other work that is material to the successful completion of the project. Bidders are
cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from
unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
A Mandatory Pre Bid Conference will be held on Friday, February 17, 2012 @ 11:00 a.m. in the
Procurement Department, 530 Greene Street, Room 605. A mandatory site visit will follow. All questions
must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to
the office of the Procurement Department by Monday, February 20, 2012 @ 5:00 P.M. No bid will be
accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. A 10% Bid
bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond
and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director to
the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle January 26, February 2, 9, 16, 2012
Metro Courier February 1, 2012
cc: Tameka Allen Deputy Administrator
Tom Beck Recreation, Parks & Facilities
Rick Acree Recreation, Parks & Facilities
Revised: 8/15/2011
Attachment number 1 \nPage 1 of 1
Item # 4
VENDORS Attachment B E-Verify # Bid Bond
Addendum
1-3 Base Bid Add Alternate
A1
Add Alternate
5A
Blair Construction
P. O. Box 770
Evans, GA 30809 Yes 224004 Yes Yes $342,425.92 $81,375.00 $82,185.60
Ammar Construction
4211 Smith Field Creek
Evans, GA 30809
Sitec, LLC
217 Fairfield Street, NE
Aiken, SC 29801
Continental Construction
4190 Crosstown Court
Evans, GA 30809 Yes 59451 Yes Yes $374,831.94 $83,000.00 $78,000.00
Construction Perfected Inc
587 Cherry Avenue
North Augusta, SC 29841
Better Home Bureau
806 Oracle Drive
Lawrenceville, GA 30043
Mabus Brothers
Construction
920 Molly Pond Road
Augusta, GA 30901
Yes 91818 Yes Yes $382,982.23 $53,537.00 $85,491.20
Contract Management
1827 Killingsworth Road
Augusta, GA 30904
Ed Castro Landscape
1125 Old Ellis Road
Roswell, GA 30076 Yes 219867 Yes Yes $411,095.00 $83,000.00 $103,000.00
S. D. Clifton Construction
4324 Wheeler Road
Martinez, GA 30907 Yes 212153 Yes Yes $442,000.00 $75,000.00 -$72,000.00
Bid Item #12-122
Diamond Lakes Basketaball Facility
for Augusta, Georgia - Recreation, Parks & Facilities Department
Bid Due: Thursday, March 15, 2012 @ 3:00 p.m.
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Public Service Committee Meeting
4/9/2012 12:50 PM
Dollar/Thrifty Rent-A-Car Lease Agreement
Department:Augusta Regional Airport
Caption:Approve the Dollar/Thrifty Rent-A-Car Lease Agreement which
was approved by the Augusta Aviation Commission at their
March 29, 2012 meeting.
Background:Since construction of terminal building, the airport has been
operating under a temporary agreement with current rental car
agencies. Staff has consulted with representatives from each rental
car agency regarding updating of rental agreements and Thrifty
Rental Car has returned signed agreement for approval.
Analysis:Airport staff has updated the all rental car agreements which will
allow Dollar/Thrifty – GSP Transportation, Inc. d/b/a Thrifty
Rent-A-Car to operate on site at the airport. Once the 3 (three)
year agreement expires it is the desire of airport staff to
competitively bid the counter and office space, and the ready
return spaces.
Financial Impact:The 3 (three) year agreement with Dollar/Thrifty will generate the
following revenue streams for the airport: 1. Commission on
rental car gross revenue – $5,000 or 10% whichever is greater on a
monthly basis 2. Counter Space Terminal Area – $13,300.00/year
or $1,108.33/month or $35/sq ft on 380sq ft 3. Ready Return Area
– $345/mo for 23 spaces or $15/space and $150/mo Overflow
Parking 4. Car Wash Facilities - $100/mo shared location Air
Cargo Building
Alternatives:Deny request.
Recommendation:Approve the Dollar/Thrifty – GSP Transportation, Inc. d/b/a
Thrifty Rent-A-Car Lease Agreement.
Funds are Available
in the Following
Accounts:
551 08 1101/3492403 3492404 3492405 2492408
Cover Memo
Item # 5
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Public Service Committee Meeting
4/9/2012 12:50 PM
Eighth Amendment to Lease at the Augusta Soccer Park between the Augusta Arsenal Soccer Club and
Augusta, Georgia
Department:Tom F. Beck, Director, Recreation, Parks and Facilities
Caption:Motion to approve the Eighth Amendment to the Lease at the
Augusta Soccer Park between the Augusta Arsenal Soccer Club
and Augusta, Georgia.
Background:Augusta Soccer Park, owned by Augusta, Georgia and a facility
within the Recreation, Park and Facilities system, has been leased
for operation to the Augusta Arsenal Soccer Club since 1996. The
Soccer Club has done an outstanding job operating the facility
during this timeframe as well as overseeing the capital
improvement projects that have taken place through the SPLOST
program. Within the current Phase VI of SPLOST, $150,000 has
been approved for improvements to this facility. In addition, the
amendment provides for the annual maintenance and operation of
which the payment schedule from the Lessor to the Lessee is
included.
Analysis:An allocation has been approved for $150,000 from SPLOST
Phase VI for improvements to the Soccer Park. Staff from the
Recreation, Parks and Facilities Department, along with the Board
of Directors with the Augusta Arsenal Soccer Club, has agreed to
the proposed improvements as attached, in addition to the $50,000
annual payment from Augusta, Georgia to the Augusta Arsenal
Soccer Club, Inc.
Financial Impact:Funding is in place from the SPLOST Phase VI list of approved
projects as well as the 2012 operating budget for annual
maintenance and operations.
Alternatives:1. To approve the Eighth Amendment to Lease between the
Augusta Arsenal Soccer Club and Augusta, Georgia. 2. Move no
action thus delaying to the agreed upon improvements and
ongoing maintenance required at the Augusta Soccer Park.
Recommendation:1. To Approve Cover Memo
Item # 6
Funds are Available
in the Following
Accounts:
SPLOST VI Funds 101061473 - 5721110
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Public Service Committee Meeting
4/9/2012 12:50 PM
Food Truck Vendor
Department:Planning and Development
Caption:Motion to approve amendments to Augusta-Richmond County
Code, Title 6, Chapter 5, by adding Sections 9 – 15, to provide
regulations for operating Food Trucks. (Approved by Public
Services Committee March 12, 2012) (Referred from March 20
Commission meeting)
Background:Food Trucks, self-contained restaurants on wheels, are a growing
trend in other large cities and there is interest in operating food
trucks in Augusta. With permission from the property owner,
Food Truck vendors would be allowed to park on private property
that is zoned commercial. Customers walk up to the window and
order their food to go, or may eat at the site. The menu can vary
from sandwiches to gourmet type meals.
Analysis:The approval of the proposed ordinance will allow entrepreneurs
who are interested in venturing into the Food Truck business the
opportunity to do so with regulations that will benefit the vendor,
existing brick and mortar restaurants, customers, the general
public and the city of Augusta… The vendor will be required to
comply with Health Department regulations for the preparation
and serving of food, the Fire Department for safety issues, and
setback requirements so as not to infringe on residential areas or
existing site built restaurants.
Financial Impact:The vendors will be required to pay the Occupation Tax.
Alternatives:Do not approve.
Recommendation:Approval
Funds are Available
in the Following
Accounts:
N/A
Cover Memo
Item # 7
REVIEWED AND APPROVED BY:
Cover Memo
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Public Service Committee Meeting
4/9/2012 12:50 PM
Greater Augusta Arts Council
Department:Clerk of Commission
Caption:Discuss/approve naming of the Arts Council as public art agency
for the City of Augusta.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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Public Service Committee Meeting
4/9/2012 12:50 PM
Hall Marketing Contract Renewal - Option #2
Department:Augusta Regional Airport
Caption:Approve the Hall Marketing Option #2, renewal of their current
contract for one year, which was approved by the Augusta
Aviation Commission at their March 29, 2012 meeting.
Background:The Hall Marketing Agency responded to the Augusta Regional
Airport RFP for advertising agency services in 2009. The contract
was ultimately awarded to Hall Marketing and the contract was
executed in July 2009. The contract has an initial two year term,
which expired July 2011, with three subsequent one year options
for renewal upon mutual consent of both parties. The Aviation
Commission exercised the first one year option in 2011. Hall
Marketing has indicated their interest in exercising the second
option.
Analysis:The Hall Marketing Agency has done an excellent job for the
airport over the last few years. Airport enplanements have
increased almost 100% over the last five years due in part to the
creative expertise and advertising placement efforts of Hall
Marketing.
Financial Impact:Hall Marketing invoices the airport for each item the airport
requests. They have never exceeded the budget and the excess is
put back in for other professional services.
Alternatives:Deny request.
Recommendation:Approve request.
Funds are Available
in the Following
Accounts:
551 08 1111/5212999
REVIEWED AND APPROVED BY:
Cover Memo
Item # 9
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
SECOND AMENDMENT TO THE CONSULTING SERVICES
CONTRACT WITH HALL MARKETING FOR ADVERTISING AGENCY
SERVICES FOR THE AUGUSTA REGIONAL AIRPORT
This Second Amendment made and entered into this ______ day of _______________ 2012, by
and between Augusta Georgia, a political subdivision of the State of Georgia, acting for and
through the Augusta Aviation Commission and Hall Marketing Inc. (Consultant).
Whereas, in July 2009, the parties entered into an contract for Consultant to provide
advertising services, market research, to develop a comprehensive integrated marketing strategy
and to produce a multi-faceted advertising campaign to support the mission of the Augusta
Richmond Regional Airport at Bush Field (the Airport); and
Whereas, the contract provided for three additional one (1) year extensions upon the
mutual consent of both parties, with all terms and conditions remaining the same; and
Whereas, in 2011 the parties exercised the first option to renew; and
Whereas, the parties have agreed to exercise the second option to renew the contract for
one additional year.
NOW THEREFORE, the Parties hereto, for and in consideration of the mutual promises
herein contained, and other good and valuable consideration, the receipt and sufficiency of which
is hereby acknowledged, do hereby agree, each for itself and its successors and assigns, as
follows:
All other terms and conditions of the contract shall remain the same except as expressly
amended herein.
IN WITNESS WHEREOF, the Parties have executed the contract as of the day and year second
written above.
AUGUSTA AVIATION COMMISSION HALL MARKETING, INC.
Jay Forrester
Printed Name Printed Name
_________________________________ _____________________________
Signature Signature
Chairman
Title Title
________________ _____________________________
Date Date
Attachment number 1 \nPage 1 of 2
Item # 9
AUGUSTA RICHMOND COUNTY, GEORGIA
BY: _____________________________
AS ITS: ___MAYOR____________
ATTEST: _____________________________
CLERK OF COMMISSION
ATTEST: _____________________________
CLERK
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Public Service Committee Meeting
4/9/2012 12:50 PM
Seabury APG Renewal - Option #2
Department:Augusta Regional Airport
Caption:Approve Seabury APG Contract Renewal Option #2 which was
approved by the Augusta Aviation Commission at their March 29,
2012 meeting.
Background:Seabury APG responded to the Augusta Regional Airport RFP for
air service development services in 2009. The contract was
ultimately awarded to Seabury APG and the contract was executed
in July 2009. The contract has an initial two year term, which
expired in July 2011, with three subsequent one year options for
renewal upon mutual consent of both parties. The Aviation
Commission exercised the first option in 2011. Seabury APG has
indicated their interest in exercising the second option.
Analysis:Seabury has provided expert guidance on airline presentations
over the last several years. In addition, the company has
developed a user friendly database that airport staff utilizes to
collect needed data in order to prepare airline presentations. The
airport has subsequently been successful with air service
improvements over the last couple of years.
Financial Impact:Seabury APG invoices the airport everytime they complete and
item requested by the airport. They have never exceeded their
budget and any excess funds are placed in other profrssional
services.
Alternatives:Deny request.
Recommendation:Approve request.
Funds are Available
in the Following
Accounts:
551 08 1111/5212999
Cover Memo
Item # 10
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
SECOND AMENDMENT TO THE CONSULTING SERVICES
CONTRACT WITH SEABURY AIRPLANE PLANNING GROUP, LLC.
FOR THE AUGUSTA REGIONAL AIRPORT
This Second Amendment made and entered into this ______ day of _______________ 2012, by
and between Augusta Georgia, a political subdivision of the State of Georgia, acting for and
through the Augusta Aviation Commission and the Seabury Airplane Planning Group, LLC
(Consultant).
Whereas, on July 7, 2009, the parties entered into an contract for Consultant to provide
advertising services, market research, to provide advisory and professional consulting services
and assistance with air service market research to support the mission of the Augusta Richmond
Regional Airport at Bush Field (the Airport); and
Whereas, the contract provided for three additional one (1) year extensions upon the
mutual consent of both parties, with all terms and conditions remaining the same; and
Whereas, in 2011 the parties exercised one extension of the contract and desire to
exercise the second option to renew the contract for one additional year.
NOW THEREFORE, the parties hereto, for and in consideration of the mutual promises
herein contained, and other good and valuable consideration, the receipt and sufficiency of which
is hereby acknowledged, do hereby agree, each for itself and its successors and assigns, as
follows:
That all other terms and conditions of the contract remain the same except as expressly
amended herein.
IN WITNESS WHEREOF, the parties have executed the Second Amendment to the Contract
as of the day and year first written above.
AUGUSTA AVIATION COMMISSION Seabury Airplane Planning Group, LLC.
Jay Forrester
Printed Name Printed Name
_________________________________ _____________________________
Signature Signature
Chairman
Title Title
________________ _____________________________
Date Date
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AUGUSTA RICHMOND COUNTY, GEORGIA
BY: _____________________________
AS ITS: ___MAYOR____________
ATTEST: _____________________________
CLERK OF COMMISSION
ATTEST: _____________________________
CLERK
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