HomeMy WebLinkAbout2012-03-12-Meeting Agenda
Public Service Committee Meeting Commission Chamber- 3/12/2012- 12:50 PM
PUBLIC SERVICES
1. New Application: A. N. 12 - 11: A request by Sandikumar
Patel for a retail package Liquor, Beer & Wine license to be
used in connection with H & S. Wine & Spirit located at 2545
A Peach Orchard Rd. District 2. Super District 9.
Attachments
2. New Ownership Application: A. N. 12 - 12: A request by
Manpreet K. Makkar for a retail package Beer & Wine license
to be used in connection with NANHI, Inc., DBA B.C. Food
Store located at 2749 Barton Chapel Rd. District 4. Suiper
District 9.
Attachments
3. Motion to approve the Capital Improvements Program
Manager’s recommendation to select Modern Business to
supply and install the furniture for the Augusta, Georgia
Sheriff’s Office Building.
Attachments
4. The Augusta Aviation Commission requests the approval of
the First Amendment to the Augusta Lawn & Turf Contract.
Attachments
5. Request the Augusta Commission approve the Augusta
Regional Airport Memorandum of Understanding with the
Georgia State Patrol as approved by the Augusta Aviation
Commission at their February 26, 2012 meeting.
Attachments
6. Motion to approve the three (3) year leases with Avis Budget
Car Rental Systems, LLC D/B/A Avis Rental Car Systems,
LLC and Budget Rental-Car-Systems, LLC as approved by the
Augusta Aviation Commission at their February 26, 2012
meeting.
Attachments
7. Approve amendments to Augusta-Richmond County Code,
Title 6, Chapter 5, by adding Sections 9 – 15, to provide
regulations for operating Food Trucks.
Attachments
www.augustaga.gov
8. Discuss turning over the Jesse Carroll Community Center to
the City of Blythe. (Requested by Commissioner Jackson)
Attachments
9. Motion to approve Change Order #2 to Potts Construction for
providing and installing the Low Voltage cabling, Security
Access Control, MATV and CCTV systems for the new
Sheriff’s Office Building as requested by the Owner.
Attachments
10. Approval of Southeastern Natural Sciences Academy request
regarding the roof replacement for the caretakers house.
Attachments
11. Discussion: A request by Jan Scholer for a Special Event
License for April 4, 2012 thru April 7, 2012 (Masters Week) to
be used in connection with Wild Wings Cafe located at 3035
Washington Rd. District 7. Super District 10.
Attachments
12. Discuss potential taxi cab fare increases. (Requested by
Commissioner Jackson)
Attachments
13. Motion to approve Design Change Order 2 that modifies the
Standard Form of Contract for professional service last dated
October 7, 2011, between the Owner, Augusta, Georgia, a
political subdivision of the State of Georgia, acting by and
through the Augusta-Richmond County Commission; and the
Architect: Johnson, Laschober & Associates, P.C. , for the
Professional Services know as Architectural Services for the
Webster Detention Center, Phase II , Augusta-Richmond
County, Georgia.
Attachments
Public Service Committee Meeting
3/12/2012 12:50 PM
Alcohol Application
Department:Planning & Development
Caption:New Application: A. N. 12 - 11: A request by Sandikumar Patel
for a retail package Liquor, Beer & Wine license to be used in
connection with H & S. Wine & Spirit located at 2545 A Peach
Orchard Rd. District 2. Super District 9.
Background:This is a new location.
Analysis:The applicant meets the requirements of the City of Augusta's
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $4658.50.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1 \nPage 1 of 2
Item # 1
Attachment number 1 \nPage 2 of 2
Item # 1
Public Service Committee Meeting
3/12/2012 12:50 PM
Alcohol Application
Department:Planning & Development
Caption:New Ownership Application: A. N. 12 - 12: A request by
Manpreet K. Makkar for a retail package Beer & Wine license to
be used in connection with NANHI, Inc., DBA B.C. Food Store
located at 2749 Barton Chapel Rd. District 4. Suiper District 9.
Background:This a new ownership application. Formerly in the name of Kwon
Kim.
Analysis:The applicant meets the requirements of the City of Augusta's
alcohol ordinance.
Financial Impact:The applicant will pay a fee of $1331.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 2
Item # 2
Attachment number 1 \nPage 2 of 2
Item # 2
Public Service Committee Meeting
3/12/2012 12:50 PM
Augusta Georgia Sheriff's Office Building Furniture Vendor
Department:Tom F. Beck, Director, Recreation, Parks and Facilities
Caption:Motion to approve the Capital Improvements Program Manager’s
recommendation to select Modern Business to supply and install
the furniture for the Augusta, Georgia Sheriff’s Office Building.
Background: On Friday, January 13th, four (4) compliant responses for Bid
Item #11-171 Furniture for Augusta, GA Sheriff’s Office were
received.
Analysis:After review of the responses and the scope of services, the bid
from Modern Business is the lowest responsible and responsive
bid.
Financial Impact:The Modern Business bid of $451,134.41 is within the Total
Project Budget of $10,678,729.00.
Alternatives:1) Approve the Capital Improvements Program Manager’s
recommendation to select Modern Business as the furniture
vendor for the Augusta, Georgia Sheriff’s Office. 2) Reject the
bids and rebid the Furniture which would have a negative impact
on the project schedule and total project costs.
Recommendation:Alternative 1: Approve the Capital Improvements Program
Manager’s recommendation to select Modern Business as the
furniture vendor for the Augusta, GA Sheriff’s Office.
Funds are Available
in the Following
Accounts:
GL 325-05-1120, JL 208251103 GL 328-03-1130, JL 210351003
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 3
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 1
Item # 3
Invitation To Bid
Sealed bids will be received at this office until Tuesday, December 20, 2011 @ 11:00 a.m. for furnishing:
Bid Item 11-171 Furniture for New Sheriff’s Office
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid.
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street
– Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices
of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-
2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department
by Friday, December 9, 2011 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail
or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference an eligible bidder must submit a completed and signed written application
to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local
project. An eligible bidder who fails to submit an application for approval as a local bidder at least
thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise
meets the requirements for approval as a local bidder, will not be qualified for a bid preference on
such eligible local project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms
and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director
to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle November 17, 24, December 1, 8, 2011
Metro Courier November 23, 2011
cc: Tameka Allen Deputy Administrator
Tom Beck Recreation, Parks & Facilities
Forest White Heery International
Revised: 8/15/2011
Attachment number 2 \nPage 1 of 1
Item # 3
VENDORS
CWC Office Furnishings
105a Gateway Drive
Macon, GA 31210
GCI
2984 Clifton Springs Rd
Decatur, GA 30034
McWaters
3708 Benchmark Dr
Augusta, GA 30909
Modern Business
1445 Greene St
Augusta, GA 30901
Attachment B YES YES YES YES
E-Verify #101586 JHOW9834 318200 139296
Addendums 1, 2, 3 YES YES YES YES
Total Furniture $118,537.48 $248,111.37
$170,372.82
Extended Price $432,564.08
Total Delivery
and Installation $17,944.01 INCL $9,950.00 $36,450.00
Total Freight $1,884.09 INCL $6,831.40 $2,738.62
Lump Sum Price $138,365.57 $248,111.37 $187,154.22 $471,752.70
EXCEPTIONS NOTED EXCEPTIONS NOTED EXCEPTIONS NOTED EXCEPTIONS NOTED
Bid Item #11-171
Furniture for the New Sheriff's Office
for Augusta, Georgia - Sheriff's Office
Bid Due: Friday, January 13, 2012 @ 11:00 a.m.
Walter Hopkins Company, 2125 Corporate Drive, Ste 109, Marietta, GA 30667 - NON-COMPLIANT - Attachment B Incomplete
Weinberger Business Interiors - NON-COMPLIANT - Missing Business License Number
Augusta Business Interiors - Submitted No-Bid Response
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Item # 3
Public Service Committee Meeting
3/12/2012 12:50 PM
Augusta Lawn & Turf Contract First Amendment
Department:Augusta Regional Airport
Caption:The Augusta Aviation Commission requests the approval of the
First Amendment to the Augusta Lawn & Turf Contract.
Background:Augusta Lawn& Turf has been providing lawn services for the Airport
since June 2011. The contract was awarded in the amount of
$52,582.00 and expires May 31, 2012. The contractor has performed as
required and is eligible for a one year extension at the same rate.
Analysis:This amendment will extend the contract for one additional year
commencing June 1, 2012 at the same rate of $52,582.00, allows
for the repair of the Passenger Terminal Facility irrigation system
in the amount of $8,219.50 and provides an allowance of
$8,150.00 for additionally work that will be needed to rebuilding
the golf tee and bunker in the south courtyard of the Passenger
Terminal Facility in preparation for Masters® 2012 and 2013. In
addition, there is an allowance of up to $30,000.00 in the
amendment for new mulching and landscaping in preparation for
Masters® 2012.
Financial Impact:Total amount of this amendment is not to exceed $98,951.50.
Alternatives:Deny request.
Recommendation:Recomment the Augusta Commission approve the First
Amendment to the Augusta Lawn & Turf, Inc. Contract.
Funds are Available
in the Following
Accounts:
551 08 1110 5212999
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
1
FIRST AMENDMENT TO
THE CONTRACT
FOR GROUNDS AND LANDSCAPING MAINTENANCE AT THE
AUGUSTA REGIONAL AIRPORT
Between
AUGUSTA-RICHMOND COUNTY
And
AUGUSTA LAWN & TURF, INC.
WHEREAS, on June 1, 2011, Augusta-Richmond County and Augusta Lawn &
Turf, Inc. entered into a contract for lawn services at the Augusta Regional Airport
(Airport); and
WHEREAS, the contract contained a one-year renewal option at the discretion of
the Airport;
WHEREAS, the Airport wishes to exercise the one-year renewal option to extend
the contract terms, add additional work and compensation for the same;
NOW THEREFORE, in consideration of the mutual covenants, promises, and
agreements herein contained, Augusta-Richmond County and the Augusta Lawn and Turf
hereby agree as follows:
1.
FIRST AMENDMENT TO CONTRACT
Except as agreed upon and amended herein by the Parties, all other terms of the original
Contract shall remain the same.
2.
EXTENSION OF CONTRACT TERM
Section 1.7 of the contract is hereby amended to exercise the one year renewal
option beginning on June 1, 2012 and terminating on May 31, 2013.
Attachment number 1 \nPage 1 of 3
Item # 4
2
3.
SCOPE OF SERVICES
Section 2, Scope of Services is amended to add addition services related to the
repair of the Irrigation systems and the removal and replacement of grasses and mulch.
Augusta Lawn & Turf’s proposals for the additional services are attached hereto and
incorporated into the Contract as exhibits A and B.
4.
COMPENSATION
Section 5, Compensation, is hereby amended to establish the costs for services for
the additional work and the work contemplated for the renewal period.
a. Augusta Lawn & Turf shall be paid a total cost of $16,369.50 for the
additional services attached hereto as Exhibits A&B.
b. As set forth in Section 5.1, Augusta Lawn & Turf shall be compensated
for the costs for services provided from June 1, 2012 to May 31, 2012 in
the amount of $52,582,00, minus any deductions for unsatisfactory
work.
c. The Parties acknowledge that there may be a need to perform additional
grounds work in preparation for the Masters® Golf Tournament.
Augusta Lawn & Turf may be compensated for any additional work
performed in preparation for the Masters® Golf Tournament at a cost not
to exceed $30,000 for 2012 and not to exceed $30,000 for 2013.
5.
This First Amendment to the Contract may be executed in counterparts;
however, they shall constitute one agreement.
IN WITNESS WHEREOF, the parties have caused this First Amendment to the
Grounds and Landscaping Maintenance contract to be executed this day of
__________________, 2012.
________________________________ __________________________________
Jay Forrester, Chairman Larry Price, President
Augusta Aviation Commission Augusta Lawn& Turf, Inc.
Attachment number 1 \nPage 2 of 3
Item # 4
3
AUGUSTA RICHMOND COUNTY
______________________________
Deke S. Copenhaver, Mayor
ATTEST:
______________________________
Lena Bonner, Clerk
Approved as to Form:
______________________________
Andrew Mackenzie, Esq.
Attachment number 1 \nPage 3 of 3
Item # 4
Public Service Committee Meeting
3/12/2012 12:50 PM
AUGUSTA REGIONAL AIRPORT MEMORANDUM OF UNDERSTANDING– GEORGIA STATE
PATROL
Department:Augusta Regional Airport
Caption:Request the Augusta Commission approve the Augusta Regional
Airport Memorandum of Understanding with the Georgia State
Patrol as approved by the Augusta Aviation Commission at their
February 26, 2012 meeting.
Background:We have been working with the Georgia State Patrol, Richmond
County Sheriff, County Administrator and County Commissioner
Joe Jackson on a deal to bring the Georgia State Patrol’s Aviation
operations to Augusta Regional Airport. Over the holidays an
agreement was struck, with the State and Richmond County for
the funds to develop and construct the project. Augusta Regional
Airport’s piece of the deal would be to provide a small parcel of
land for a hanger site north of the old air freight terminal
building. The Patrol would in turn agree to provide on demand
search, rescue and emergency transport under our Federal FAR
Part 139 Certificate in lieu of rent with the understanding that they
would purchase all fuel from our Aircraft Services Department. In
addition they would also support the Sheriff’s Department on a
daily basis supplemental to their State Police duties.
Analysis:The County’s commitment would be to provide the $500,000.00
necessary to develop the airport site to include drainage, paving
landside/airside and lighting. The States commitment would be to
purchase and erect the hanger and provide $100,000.00 toward
general labor costs. The Airports commitment would be to provide
the land rent free. The offset for the Airport is the FAR Part 139
emergency certificate services and about $20,000.00 per year in
fuel purchases. Attached is an Intergovernmental
Agreement/MOU detailing the lease hold provisions for the
hanger, its construction and the Federal Operating Certificate
covenant. A formal lease will be presented to the Commission at
the March 2012 meeting.
Financial Impact:$500,000 provided by the County. $100,000 provided by the
State. Augusta Regional Airport will provide the land rent free.Cover Memo
Item # 5
Alternatives:Deny request.
Recommendation:Recommend the approval of the Intergovernmental Agreement/
MOU authorizing the construction of a hanger for the Georgia
State Patrol.
Funds are Available
in the Following
Accounts:
Reprogram funds from the Judicial Center Project that has been
completed.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
MEMORANDUM OF UNDERSTANDING
BY AND AMONG
GEORGIA DEPARTMENT OF PUBLIC SAFETY
AND
AUGUSTA, GEORGIA
AND
AUGUSTA AVIATION COMMISSION
This MEMORANDUM OF UNDERSTANDING, (hereinafter "MOU"), entered into
this _____ day of _____________, 2012, by and between the GEORGIA DEPARTMENT OF
PUBLIC SAFETY (“DPS”), a department of the State of Georgia, AUGUSTA, GEORGIA, a
consolidated local government and a political subdivision of the State of Georgia and the
AUGUSTA AVIATION COMMISSION (“Aviation Commission”).
WITNESSETH:
WHEREAS, The Georgia State Patrol (GSP) operates as the uniformed division of the
Georgia Department of Public Safety to patrol the public roads and highways and to safeguard
the lives and property of the public and to prevent, detect, and investigate violations of the
criminal laws of this state, any other state, or the United States which are committed upon these
public roads and highways or upon property appertaining thereto and to apprehend and arrest
those persons who violate such criminal laws; and
WHEREAS, GSP supports the efforts of all public safety agencies to reduce crime,
apprehend those who commit them, and respond to natural and manmade disasters; and
WHEREAS, The Commissioner of Public Safety is the head of DPS as well as the
Commander of GSP and the Aviation Division is under the supervision of the GSP Field
Operations Commanding Officer; and
WHEREAS, DPS, through the GSP Aviation Division, conducts aviation operations in
support of law enforcement activities throughout the State of Georgia; and
WHEREAS, DPS is in need of airport facilities, including a hangar facility for storage of
aircraft and office and barracks space for pilots and support personnel, from which to conduct
such aviation operations in the region of Augusta, Georgia; and
WHEREAS, Augusta, Georgia has property located at the Augusta Regional Airport at
Bush Field, (Bush Field) a commercial airport, which is suitable for the location of such a
hangar facility; and
WHEREAS, the Augusta Aviation Commission is charged with managing all property at
Bush Field and entering into contracts for the operation of the Airport; and
WHEREAS, DPS owns a packaged hangar which includes the cost of erection of it upon
a prepared foundation; and
WHEREAS, Augusta, Georgia has agreed, in conjunction with the Aviation
Commission, to provide a site at Bush Field for the erection of such a hangar and to prepare such
site including, but not limited to, the engineering and construction of access requirements,
Attachment number 1 \nPage 1 of 7
Item # 5
utilities and foundation including all costs of such preparation necessary to accommodate such
hangar erection; and
WHEREAS, such construction and preparation of said site shall be accomplished in
cooperation with and approval of DPS and in accordance with design, plans and specifications
required for the proper construction thereon of said hangar as required by the manufacturer
including all utility and communications connections; and
WHEREAS, it is in the best interest of the GSP, DPS and public safety in general to
lease such site and to conduct aviation operations from such site in support of emergency and
law enforcement activities for the Airport including search and rescue operations; and,
WHEREAS, the Board of Public Safety by resolution duly adopted has authorized the
Commissioner of Public Safety to enter into negotiations with Augusta, Georgia and the Aviation
Commission and to enter into the appropriate agreements and execute all contracts and
supporting documents as necessary to enable the use of such hangar and aviation facilities at
Bush Field including a long term lease agreement of fifty (50) years; and
NOW THEREFORE IN CONSIDERATION OF THESE MUTUAL GOALS AND
BENEFITS the parties agree as follows:
Augusta, Georgia
Augusta, Georgia will finance the design and construction upon said parcel of land at Bush Field
at a cost not to exceed $500,000.00 to accommodate the erection of the hangar by DPS in
accordance with the design and requirements of the hangar construction package.
The Augusta Aviation Commission
1. The Aviation Commission will provide a parcel of land at Bush Field as shown in Exhibit
“A” for use by DPS for the purpose of constructing a hangar for use by the Aviation
Division of the Georgia State Patrol to store aircraft and provide office space and
barracks for GSP pilots and DPS support personnel.
2. The Aviation Commission will cause a site plan to be developed in cooperation with DPS
to accommodate the requirements for construction within the hangar of bedrooms,
bathrooms, a kitchen and communications space including all necessary utility and
communication connection capabilities in accordance with plans for the said construction
within the hangar submitted by DPS to the Aviation Commission.
3. The Aviation Commission will enter into a long term agreement of fifty (50) years with
DPS for the use of said parcel of property and occupancy of such hangar at no cost to
DPS as shown in Exhibit “B”.
The Georgia Department of Public Safety
1. DPS will cooperate with the Aviation Commission to approve the site plan and
improvements to the parcel of land at Bush Field as shown in Exhibit “A” upon which to
Attachment number 1 \nPage 2 of 7
Item # 5
erect the hangar facility to serve as aircraft storage and office and barracks space for
aviation activities of the GSP Aviation Division. DPS shall finance erection of the
hangar and interior construction. (See item 3. Below)
2. Upon completion of such improvements in accordance with the site plan DPS will enter
into a fifty (50) year renewable exclusive use agreement in a form similar to the specimen
agreement attached hereto as Exhibit “B” for the parcel of land with the Aviation
Commission and proceed to erect said hangar for the purposes stated.
3. Upon erection of the packaged hangar DPS will finance construction within the hangar at
a cost of up to $100,000.00, of offices, bedrooms, bathrooms, and a kitchen and
communication space to support the aviation operations of the Aviation Division of DPS.
4. All expenses of operation and repair and maintenance of the hangar so constructed will
be borne by DPS.
5. The building and all improvements inside said building shall remain the property of DPS
and shall not become the property of Augusta Georgia during the lease term.
6. GSP will continue to provide Search and Rescue efforts on behalf of Augusta Georgia
and the Airport in a manner consistent with current support.
IN WITNESS WHEREOF the parties have affixed their signatures on the day and year first
above written.
Georgia Department of Public Safety
___________________________________
Colonel Mark W. McDonough, Commissioner
Augusta, Georgia
By: __________________________ Attest: _______________________(SEAL)
Deke Copenhaver, Mayor
Augusta Regional Airport Aviation Commission
By: __________________________ Attest: _______________________(SEAL)
Jay Forrester, Chairman
Attachment number 1 \nPage 3 of 7
Item # 5
EXHIBIT “A”
LEGAL DESCRIPTION OF PROPERTY
Attachment number 1 \nPage 4 of 7
Item # 5
Exhibit"A"
EXHIBIT A
(Description)
Said parcel contains 2.00 acres, and this conveyance also includes ____ access
easements shown on the above referenced plat of survey dated ____ __, 20__
and recorded in Plat Book Page described below.
Entry Easement From Paved Road to 2.00 Acres
ALSO CONVEYED is a perpetual, nonexclusive easement for access, ingress and
egress to the above described tract of land over and across the property of the
Augusta Airport Authority lying and being in the 41st G.M. District of
Richmond County, Georgia, leading South from the thirty (30) foot paved
road; at a ninety (90) degree angle from the centerline; South 17 degrees 45
minutes
00 seconds; West with a width of thirty (30) feet, 15 feet each side of the
centerline; and a distance of 40 feet to the above described 2.00 acre tract of
land, all as shown and depicted on the above referenced plat.
Attachment number 1 \nPage 5 of 7
Item # 5
Exhibit "A"
Attachment number 1 \nPage 6 of 7
Item # 5
EXHIBIT “B”
SPECIMEN LEASE AGREEMENT
Attachment number 1 \nPage 7 of 7
Item # 5
Public Service Committee Meeting
3/12/2012 12:50 PM
AVIS BUDGET CAR RENTAL SYSTEMS, LLC LEASES
Department:Augusta Regional Airport
Caption:Motion to approve the three (3) year leases with Avis Budget Car
Rental Systems, LLC D/B/A Avis Rental Car Systems, LLC and
Budget Rental-Car-Systems, LLC as approved by the Augusta
Aviation Commission at their February 26, 2012 meeting.
Background:Since construction of terminal building the airport has been
operating under a temporary agreement with current rental car
agencies. Staff has consulted with rental car agency
representatives regarding updating of rental agreements and
Avis/Budget Group has returned signed agreements for approval.
Analysis:Airport staff has updated the rental car agreements which will
allow Avis Budget Group to operate on site at the airport. Once
the three year agreement expires it is the desire of airport staff to
competitively bid the counter and office space, and the ready
return spaces.
Financial Impact:The three year agreement with Avis will generate the following
revenue streams for the airport: 1. Commission on rental car gross
revenue – $5,000 or 10% whichever is greater on a monthly basis
from both Avis and Budget separately 2. Counter Space Terminal
Area – $14,840/year or $1,236.66/month shared space 3. Ready
Return Area – Avis $390/mo for 26 spaces, Budget $270 for 18
spaces 4. Car Wash Facilities - $400/mo shared area
Alternatives:Deny request.
Recommendation:Recommend the approval of the leases for Aviat Budget Rental
Car, LLC
Funds are Available
in the Following
Accounts:
Avis Budget Rental Car-Commission 551-08-1101-34-92403
Ready Return Space 34-92404 Service Area Rent 34-92405 Space
Rental 34-92408
Cover Memo
Item # 6
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
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Public Service Committee Meeting
3/12/2012 12:50 PM
Food Truck Vendor
Department:Planning and Development
Caption:Approve amendments to Augusta-Richmond County Code, Title
6, Chapter 5, by adding Sections 9 – 15, to provide regulations for
operating Food Trucks.
Background:Food Trucks, self-contained restaurants on wheels, are a growing
trend in other large cities and there is interest in operating food
trucks in Augusta. With permission from the property owner,
Food Truck vendors would be allowed to park on private property
that is zoned commercial. Customers walk up to the window and
order their food to go, or may eat at the site. The menu can vary
from sandwiches to gourmet type meals.
Analysis:The approval of the proposed ordinance will allow entrepreneurs
who are interested in venturing into the Food Truck business the
opportunity to do so with regulations that will benefit the vendor,
existing brick and mortar restaurants, customers, the general
public and the city of Augusta… The vendor will be required to
comply with Health Department regulations for the preparation
and serving of food, the Fire Department for safety issues, and
setback requirements so as not to infringe on residential areas or
existing site built restaurants.
Financial Impact:The vendors will be required to pay the Occupation Tax.
Alternatives:Do not approve.
Recommendation:Approval
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
Item # 7
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
ORDIACE O. ___________
A ORDIACE TO AMED TITLE SIX, CHAPTER FIVE, BY A DDIG
SECTIOS 9 THROUGH 15, TO DEFIE FOOD TRUCKS, TO PR OVIDE
REGULATIOS FOR ISSUIG BUSIESS TAX CERTIFICATE, T O
PROVIDE FOR ISPECTIO OF THE VEHICHLE BY THE AUGUS TA
FIRE DEPARTMET, TO REPEAL ALL CODE SECTIOS AD
ORDIACES AD PARTS OF CODE SECTIOS AD ORDIACE S
I COFLICT HEREWITH; TO PROVIDE A EFFECTIVE DATE AD
FOR OTHER PURPOSES.
WHEREAS, the proposed amendment to the Augusta Code will allow the
operation of Food Trucks on commercially zoned private property with permission
of the property owner.
THE AUGUSTA, GEORGIA COMMISSIO hereby ordains as follows:
SECTION 1. TITLE 6, CHAPTER 5, is hereby amended by adding Sections 9
through Section 15 as set forth in “Exhibit A” hereto.
SECTION 2. This ordinance shall become effective upon its adoption in
accordance with applicable laws.
SECTION 3. All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
Adopted this ___ day of ___________, 2012.
___________________________
David S. Copenhaver
As its Mayor
Attest:
______________________________
Lena J. Bonner, Clerk of Commission
Seal:
Attachment number 1 \nPage 1 of 4
Item # 7
CERTIFICATIO
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the
foregoing Ordinance was duly adopted by the Augusta, Georgia Commission on
________________, 2012 and that such Ordinance has not been modified or
rescinded as of the date hereof and the undersigned further certifies that attached
hereto is a true copy of the Ordinance which was approved and adopted in the
foregoing meeting(s).
______________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: _________________________
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Item # 7
Article 3
Food Trucks
§ 6-5-9. Defined.
Food Truck means a licensed, readily movable motorized wheeled vehicle or trailer less than
thirty feet long, which is temporarily stored on a premise where food items are sold to the
general public. Included in the definition are vehicles & equipment defined as “Mobile food
service unit” and/or Extended Food service Unit contained and amended in Rules of Department
of Human Resources Public Health Chapter 290-5-14 Food Service.
§ 6-5-10. Business Tax Certificate Required.
a) The Food Truck vendor must obtain an annual Business Tax Certificate. During the Food
Truck’s hours of operation, the vendor shall display the current Business Tax Certificate
(business license) and Richmond County Health Department issued Georgia Department
of Public Health Mobile Food Service Permit, and must have in the truck written
authorization from the property owner for food vending.
b) Prior to a Business License being issued the Food Truck vendor shall be approved by the
Richmond County Health Department or the Georgia Department of Agriculture if selling
commercially packaged food.
c) The Augusta Fire Department will inspect for compliance with the NFPA 96 Standard for
Ventilation Control and Fire Protection of Commercial Cooking Operations 2004 Edition
prior to a Business License being issued.
§ 6-5-11. Location Requirements
Location: Food Trucks shall locate on privately owned lots zoned B-1, B-2, LI, or HI with all-
weather surface (or gravel) parking areas, accessible by emergency vehicles, and having at least
ten (10) legally designated parking spaces, subject to the approval of the property owner and
subject to the following;
a) with no more than one Food Truck vendor per lot or parcel;
b) the Food Truck positioned at least 200 feet from the customer entrance of an existing
restaurant during its hours of operation;
c) the Food Truck shall be positioned on designated parking spaces and shall not block drive
aisles, other access to loading/service areas, or emergency access and fire lanes;
d) no Food Truck shall be located within a building setback or landscape buffer;
e) the Food Truck must be positioned at least 15’ away from fire hydrants, driveway
entrances, alleys, handicapped parking spaces, tree trunks, and vegetation;
f) Food Trucks shall not be located within 100 feet of gas pumps, underground gas storage
tanks and vent pipes;
g) may not be located in any portion of a parking lot when and where such location would
prevent the use of parking spaces during the regular hours of operation of the primary
business on the lot, or otherwise interfere in a significant way with the movement of
motor vehicles;
h) cooking off the vehicle with grill is prohibited;
i) no seating shall be provided;
j) no tents; only permanently vehicle mounted roll-out awnings, and;
k) vehicle must vacate premises and return to base of operation daily.
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§ 6-5-12. Safety and Utilities:
a) Temporary connections to potable water are prohibited. All plumbing and electrical
connections shall be in accordance with the Building Code.
b) Grease is to be disposed of in recyclable grease container at an existing restaurant or
commissary (not in dumpsters or storm drains).
c) Grey water to be disposed of in the sanitary sewer at an existing restaurant or commissary
(no open dumping or into storm drains) per Augusta Utility Department regulations.
d) Food Trucks must comply with Augusta Fire Department regulations found in NFPA 96
Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations
2004 Edition. General requirements under NFPA 96 section 4.1.1 stipulate that cooking
equipment used in processes producing smoke or grease-laden vapors shall be equipped
with an exhaust system that complies with all the equipment and performance
requirements of this standard. Cooking equipment that produces grease-laden vapors and
that might be a source of ignition of grease in the hood, grease removal device, or duct
shall be protected by fire-extinguishing equipment. The Augusta Fire Department will
inspect for compliance before a Business License will be issued.
§ 6-5-13. Nuisance Prevention:
a) The Food Truck vendor shall not operate the Food Truck as a drive-in window.
b) The noise level from the Food Truck motor and generator must comply with the Noise
Ordinance.
c) A trash receptacle shall be provided for customers. The Food Truck vendor and property
owner shall be responsible for daily cleanup and proper disposal of litter.
d) If the Food Truck is proposed to operate after dark, the Food Truck vendor shall provide a
lighting plan which includes use of shielded fixtures and shall not include spotlights. No
source of illumination shall be directly visible from any public right-of-way, from any
residential district, or from adjacent properties, and shall be designed and installed in a
manner that minimizes upward light pollution. A combination of shielding, screening and
directing the lighting away from areas beyond the vehicle sign, together with the use of
landscaping, if available, to soften the impact of reflected light, shall be used.
e) No signage shall be allowed other than:
· signs permanently attached to the motor vehicle; and
· a portable menu sign no more than 6 square feet in display area may be placed on
the ground in the customer waiting area.
§ 6-5-14. Supplemental Use Regulations:
a) Food truck vendors shall comply with all local, county and state retail sales tax
regulations.
b) These location requirements shall not apply in any respect to food vending at any
Augusta-Richmond County sanctioned festival, arts and crafts exhibits or other similar
sanctioned events.
§ 6-5-15. Penalty for violation of article.
All persons, firms or corporations failing to comply with the mandatory provisions of this article
or doing any act prohibited in this article shall be guilty of an offense, and, upon trial as a
misdemeanor and conviction, shall be punished as provided in section 1-6-1 of this Code.
Attachment number 1 \nPage 4 of 4
Item # 7
Public Service Committee Meeting
3/12/2012 12:50 PM
Jesse Carroll Community Center
Department:Clerk of Commission
Caption:Discuss turning over the Jesse Carroll Community Center to the
City of Blythe. (Requested by Commissioner Jackson)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 8
Public Service Committee Meeting
3/12/2012 12:50 PM
Low Voltage Cabling, Security Access Control, MATV and CCTV systems for the new Sheriff’s Office
Building
Department:Tom F. Beck, Director, Recreation, Parks and Facilities
Caption:Motion to approve Change Order #2 to Potts Construction for
providing and installing the Low Voltage cabling, Security Access
Control, MATV and CCTV systems for the new Sheriff’s Office
Building as requested by the Owner.
Background:Potts was selected to be the Construction Manager at Risk under
Bid Item #10-121 for the new Sheriff’s Office Building. Per
request by the Owner and after several meetings to define the
scope, Potts was asked to provide pricing for providing and
installing the Low Voltage cabling, Security Access Control,
MATV and CCTV systems.
Analysis:The attached COR from Potts Construction has been reviewed by
the Owner, the Architect and the Capital Improvements Program
Manager. The funds for this scope of work have been accounted
for in the Total Project Budget for the Sheriff’s Office Building.
This Change Order would move these funds into the GMP.
Financial Impact:The amount of this Change Order #2 is a not exceed amount of
$705,125.16. This amount is within the budget of $10,678,729.00.
Alternatives:1. Approve Change Order #2 to Potts Construction for providing
and installing the Low Voltage cabling, Security Access Control,
MATV and CCTV systems for the new Sheriff’s Office Building.
2. Move No Action
Recommendation:1. Approve Change Order #2 to Potts Construction for providing
and installing the Low Voltage cabling, Security Access Control,
MATV and CCTV systems for the new Sheriff’s Office Building.
Funds are Available
in the Following
Accounts:
GL – 325-05-1120, JL 208251103
Cover Memo
Item # 9
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Public Service Committee Meeting
3/12/2012 12:50 PM
Southeastern Natural Sciences Academy Request
Department:Administration
Caption:Approval of Southeastern Natural Sciences Academy request
regarding the roof replacement for the caretakers house.
Background:On February 23, 2012, Bob Young, President/CEO, Southeastern
Natural Science Academy requested, in writing, that the City of
Augusta replace the roof of the caretakers house. However, the
City of Augusta has an agreement with the Southeastern Natural
Sciences Academy as manager of the Phinizey Swamp Nature
Park and as part of the agreement the academy is responsible for
maintenance of the park. But, due to the Academy paying their
own funds, in recent months, on minor maintenance issues at that
location, they do not have the funds available to replace the roof.
Analysis:Since 1996 the Southeastern Natural Sciences Academy has been
a partner with the City of Augusta as manager of the Phinizey
Swamp Nature Park. In 2001, this partnership was formalized in a
lease. The lease directs that the Academy uses its own funding
sources to maintain the park, the trails, the boardwalks, and
programs that benefit the public good. The current needs of the
house, replace roof, exceeds their capacity to pay for the needed
work. The City owns the facility, and the new roof will have a
lifespan that exceeds the terms of the lease agreement.
Financial Impact:Cost to replace roof: (Depending on type.) 25 years 3 tab shingles,
$4,375.00 30 years Architectural Shingles, $5,175.00 Coragated
metal roofing, 29 gage, $8,125.00 Standing seam metal roofing,
26 gage, $10,100.00 Life time certainteed, Luxuryshingle,
$12,750.00
Alternatives:Not fix the roof which could cause more damage to the facility.
Fix the roof at City of Augusta expense. Fix the roof at City of
Augusta expense and work out a payment plan for the
Southeastern Natural Sciences Academy.
Recommendation:Due to the fact not fixing the roof will cause more damage to the
Cover Memo
Item # 10
facility and the Academy does not have the funds needed to
replace the roof, I would recommend replacing the roof with the
25 years 3 tab shingles at a cost of $4,375.00
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Public Service Committee Meeting
3/12/2012 12:50 PM
Special Event Application
Department:Planning & Development
Caption:Discussion: A request by Jan Scholer for a Special Event License
for April 4, 2012 thru April 7, 2012 (Masters Week) to be used in
connection with Wild Wings Cafe located at 3035 Washington
Rd. District 7. Super District 10.
Background:This location has this Event every year during Masters Week.
Analysis:The applicant meets the requirements of the City of Augusta's
alcohol ordinance.
Financial Impact:The applicant will pay a fee of $240.00.
Alternatives:
Recommendation:Planning & Development recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 11
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Public Service Committee Meeting
3/12/2012 12:50 PM
Taxi Cab Fare Increases
Department:Clerk of Commission
Caption:Discuss potential taxi cab fare increases. (Requested by
Commissioner Jackson)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Public Service Committee Meeting
3/12/2012 12:50 PM
Webster Detention Center, Phase II Inmate Processing Center
Department:Tom F. Beck, Director, Recreation, Parks and Facilities
Caption:Motion to approve Design Change Order 2 that modifies the
Standard Form of Contract for professional service last dated
October 7, 2011, between the Owner, Augusta, Georgia, a
political subdivision of the State of Georgia, acting by and
through the Augusta-Richmond County Commission; and the
Architect: Johnson, Laschober & Associates, P.C. , for the
Professional Services know as Architectural Services for the
Webster Detention Center, Phase II , Augusta-Richmond County,
Georgia.
Background:This Design Change Order will compensate the Architect for
Additional Services for the Webster Detention Center Expansion
for adding the renovation of the existing Administration, Medical
and Transportation areas to the scope of work. The existing
Administration area needs to be expanded to accommodate the
staff and functions that will be relocated from the Jail at 401
Walton Way. The existing Medical and Transportation areas are
going to be renovated to accommodate two inmate trustee
dormitories. The existing Medical area is currently vacant as this
function has moved to the Phase I Medical/Mental Health
Building. And the existing Transportation area will be vacant
when it is moved to the new Inmate Processing Center when it is
completed. Once both of these existing spaces are vacant they will
be renovated. The Architect’s selection for the Inmate Processing
Center at the Webster Detention Center was approved by the
Commission on August 2, 2011.
Analysis:This Design Change Order compensates the Architect for
Additional Services for providing the professional services for
adding the renovation of the existing Administration, Medical and
Transportation areas to the scope of work. The Architect will
provide all of the professional services as required by their
existing contract.
Financial Impact:The total amount of Design Change Order 2 is $140,000.00 for
additional Professional Architectural Services.Cover Memo
Item # 13
Alternatives:1. Approve the Change Order 2 for $140,000.00 for additional
Professional Architectural Services. 2. Not approve the Change
Order.
Recommendation:Approve the Change Order 2 for $140,000.00 for additional
Professional Architectural Services.
Funds are Available
in the Following
Accounts:
GL – 328-03-1130; JL – 210356004
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
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