HomeMy WebLinkAbout2011-11-07-Meeting Agendawww.augustaga.gov
Public Service Committee Meeting Commission Chamber- 11/7/2011- 12:45 PM
PUBLIC SERVICES
1. New Application: A. N. 11 - 49: A request by Shewangizaw Mariam for
a retail package Beer & Wine license to be used in connection with
Smille Food Store located at #1 East Boundary. District 1. Super District
9.
Attachments
2. New Ownership Application: A. N. 11 - 50: A request by Allen H. Odom
for an on premise consumtion Liquor, Beer & Wine license to be used in
connection with First Round Bar & Lounge located at 210 Eleventh St.
There will be Dance. District 1. Super District 9.
Attachments
3. New Ownership Application: A. N/ 11 - 52: A request by Spencer L.
Ready for a retail package Beer & Wine license to be used in connection
with Cumbee's Grocery located at 4628 Mike Padgett Hwy. District 8.
Super District 10.
Attachments
4. Motion to approve Professional Services Agreement for Phase II design
and engineering of the New Butler Creek Trailhead Park to W. K.
Dickson & Co., Inc. for $33,700.00. (Approved by Public Services
Committee October 24, 2011 - referred from November 1 Commission
meeting)
Attachments
5. Discussion: A request by Angela Askew for a Dance License to be used
in connection with A's Sports Bar located at 2510 Peach Orchard Rd.
There will be Dance. District 2. Super District 9.
Attachments
6. Approve the selection committee’s recommendation to select Edge
Industries Inc. d/b/a Sherman & Hemstreet Real Estate Company to
provide real estate brokerage services for selected City of Augusta
surplus properties.
Attachments
7. Discussion: A request by the License & Inspection Department to renew
all existing Alcohol Beverage Licenses for the upcoming year 2012.
There will be Dance. There will be Sunday Sales. There will be Adult
Entertainment. Districts 1 thru 8. Super Districts 9 & 10.
Attachments
Public Service Committee Meeting
11/7/2011 12:45 PM
Alcohol Application
Department:License & Inspections
Caption:New Application: A. N. 11 - 49: A request by Shewangizaw
Mariam for a retail package Beer & Wine license to be used in
connection with Smille Food Store located at #1 East Boundary.
District 1. Super District 9.
Background:This is a new application. The location was formerly a smile
convenience store.
Analysis:The applicant meets the requirements of the City of Augusta
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $605.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
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Item # 1
Public Service Committee Meeting
11/7/2011 12:45 PM
Alcohol Application
Department:License & Inspections
Caption:New Ownership Application: A. N. 11 - 50: A request by Allen H.
Odom for an on premise consumtion Liquor, Beer & Wine license
to be used in connection with First Round Bar & Lounge located
at 210 Eleventh St. There will be Dance. District 1. Super District
9.
Background:This is a new ownership application. Formerly Club Sparx.
Analysis:The applicant meets the requirements of the Alcohol Ordinance of
the City of Augusta.
Financial Impact:The applicant will pay a pro-rated fee of $2117.50.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
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Public Service Committee Meeting
11/7/2011 12:45 PM
Alcohol Application
Department:License & Inspections
Caption:New Ownership Application: A. N/ 11 - 52: A request by
Spencer L. Ready for a retail package Beer & Wine license to be
used in connection with Cumbee's Grocery located at 4628 Mike
Padgett Hwy. District 8. Super District 10.
Background:This is a new ownership application. Formerly in the name of W.
C. Cumbee.
Analysis:The applicant meets the requirements of the Alcohol Ordinance of
the City of Augusta.
Financial Impact:The applicant will pay a pro-rated fee of $605.00.
Alternatives:
Recommendation:License & Inspections recommendsd approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
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Public Service Committee Meeting
11/7/2011 12:45 PM
Butler Creek Trailhead Park
Department:Tom F. Beck, Director, Augusta Recreation, Parks and Facilities
Department
Caption:Motion to approve Professional Services Agreement for Phase II design
and engineering of the New Butler Creek Trailhead Park to W. K.
Dickson & Co., Inc. for $33,700.00. (Approved by Public Services
Committee October 24, 2011 - referred from November 1 Commission
meeting)
Background:On August 17, 2010 the Augusta Commission approved W. K. Dickson
for Phase I design and engineering services for Butler Creek Trailhead
Park to cover preliminary design, mapping, geotechnical evaluations and
construction documents.
Analysis:Phase II design and engineering services will provide for architectural
services, hydraulic analysis’s, pedestrian bridge design, final construction
documents and well as construction administration services.
Financial Impact:Funding has been secured for this project as part of the Commission
approved list of SPLOST VI projects for the Department of Recreation,
Parks and Facilities.
Alternatives:1. To approve a professional services agreement with W. K. Dickson &
Co., Inc. for $33,700. 2. Move no action thus delaying the required
completion of design and new park development.
Recommendation:1. To Approve
Funds are Available in
the Following
Accounts:
328061110 - 2100066601
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
1450 Greene Street
Suite 225
Augusta, GA 30901
Tel. 706.722.3479
Fax 706.722.6773
www.wkdickson.com Transportation • Water Resources • Urban Development • Geomatics
October 4, 2011
Mr. Ron Houck, CPRP
Planning and Development Manager
Augusta Recreation and Parks Department
2027 Lumpkin Rd.
Augusta, GA 30906
RE: Amendment One for Additional Engineering Services for Butler Creek Trailhead Park
Augusta, Georgia
Dear Ron:
W.K. Dickson & Co., Inc. is pleased to submit this amendment for additional Engineering Services
for Butler Creek Trailhead Park. Once we developed the preliminary design for the park and
investigated the permitting requirements for the proposed pedestrian bridge crossing Butler Creek,
we were able to clearly define the additional services that are outlined below. Knowing that the
bridge would have a major impact to the project budget, this amendment also includes the final
design for the picnic and restroom facilities along with the construction administration.
PROJECT UNDERSTANDING
Augusta-Richmond County (ARC) will develop a new 10-acre park in the Butler Creek Area on
Highway 56 in Augusta, to be named the Butler Creek Trailhead Park. W.K. Dickson (WKD) was
obtained by the County on August 17, 2010 to develop preliminary design plans for the layout of
the park which included a master plan, conceptual plans for the pedestrian bridge, picnic shelter
and restrooms, and investigation in the permitting of the proposed pedestrian bridge crossing
Butler Creek.
SCOPE OF SERVICES
The following provides a detailed outline of the Basic Scope of Services to be provided in this
Amendment for Butler Creek Park.
Task No. One: No-Rise Hydraulic Analysis at Butler Creek
In the Preliminary Design Phase, WKD coordinated with the Richmond County floodplain
administrator regarding local floodplain regulations and performed site visits to collect field data to
support hydraulic flood study. The FEMA duplicate effective HEC-2 model was also obtained from
FEMA to be used in the No-Rise Hydraulic Analysis.
Attachment number 1 \nPage 1 of 6
Item # 4
Butler Creek Trailhead Park
October 4, 2011
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To complete the No-Rise Hydraulic Analysis and submit the proper forms to FEMA, WKD will
perform the following services:
o Recreate the FEMA duplicate effective model by manually inputting the FEMA provided
data into an electronic format. Initial efforts to obtain this information showed that the data
is not available in an electronic format. FEMA will provide this information in a hard copy
format that will require manual data input to recreate the model in an electronic format.
o Convert the HEC-2 model into HEC-RAS to facilitate no-rise evaluation.
o Create the existing (pre-project) conditions HEC-RAS model from the FEMA duplicate
effective HEC-RAS model.
o Create the proposed conditions HEC-RAS model by modifying the existing conditions HEC-
RAS model. This model will include the proposed footbridge decking and fill material
along with any grading needed to offset adverse impacts to 100-year flood elevations.
o Make recommendation to proposed conditions site plan and HEC-RAS model to meet no-
rise certificate requirements if needed. Develop the proposed footbridge design elevations
that result in a bridge that overtops to an acceptable frequency while achieving a no-rise
and goals for cost. This iterative process may include grading in the overbanks or channel
to help offset 100-year flood elevation increases while meeting environmental permitting
requirements. It is assumed that one alternative will be evaluated as agreed upon by the
ARC and WKD to assist in minimizing evaluating multiple alternatives. One version of the
project site plan will be used in this analysis. Additional versions of the site plan will be
considered an additional service.
o Respond and address comments from the County’s or FEMA’s regulatory review if
necessary.
o Prepare a short letter report summarizing the hydraulic modeling results (approximately 2-3
pages in length and will include hydraulic modeling appendices).
o If project meets hydraulic requirement of not raising the 100-year floodplain and floodway
elevations or increasing 100-year floodway widths, then WKD will submit No-Rise
Certificate and the supporting information to ARC for submittal to FEMA.
Task No. Two: Architectural Services for the Picnic Shelter/Restroom Shelter
WKD will secure architectural and structural engineering services from Virgo Gambill for a picnic
shelter and restrooms all combined in to one structure. The plans will include mechanical,
electrical, and plumbing for the building. WKD will prepare final documents for bidding to be
included in the Butler Creek Park bid package.
Attachment number 1 \nPage 2 of 6
Item # 4
Butler Creek Trailhead Park
October 4, 2011
Page 3 of 6
Task No. Three: Butler Creek Pedestrian Bridge Design
WKD will secure structural engineering services for the design of a pre-engineered bridge with
abutments to cross Butler Creek. This bridge will connect the proposed parking area for the Park
to the recreational facilities. The following provides a detailed outline of the services to be
provided for this task:
o Foundations will be shallow foundations consisting of spread footings and strip footings. If
piles are required due to unfavorable soil conditions, WKD will submit a second proposal
for the new foundation system.
o The pedestrian bridge will be a pre-engineered steel bridge designed by others. We will
develop the required design loads and create a performance specification. The actual
bridge will be designed by others. During the shop drawing review phase, we will verify
bridge reaction corresponds to assumed/preliminary reactions used in the design of the
foundations.
o The elevated abutments and adjacent retaining walls are assumed to be cast-in-place
concrete.
o Means and methods of construction including temporary adjustments to the creek shall be
the responsibility of the contractor, including design of construction related elements.
Specifically, the scope of our structural engineering services includes the following:
Construction Documents
o Develop loading requirements and complete the gravity and lateral design of the abutment
structure.
o Complete construction documents, structural specifications, and details to support
structural design.
o The Structural Subconsultant will participate in local meetings via conference call as
requested and respond to Owner generated comments.
Construction Administration
o Review submittals and shop drawings.
o Provide phone consultation with the Contractor for clarification and questions.
o Site visits are not included but can be provided based on the per trip fee noted below.
o Assist Special Inspector in resolving design issues arising from construction issues.
Attachment number 1 \nPage 3 of 6
Item # 4
Butler Creek Trailhead Park
October 4, 2011
Page 4 of 6
Task No. Four: Construction Bidding
Upon receiving the approvals from the regulatory agencies and ARC, WKD will proceed with the
Construction Bidding portion of the project consisting of the following tasks:
o Coordinate with ARC Procurement Department to advertise the project.
o Fax bid information to CITY
o Attend mandatory pre-bid meeting as a technical reference to ARC for the project.
o Prepare letter of recommendation for award of the contract.
o Attend the pre-construction meeting as a technical reference to ARC.
o Provide clarification related to the plans/specifications throughout design and construction.
Task No. Five: Construction Administration
Provide services during construction as follows:
o Review shop drawings submittals prepared by the Contractor and make recommendations
on conformance with documents.
o Attend Project meetings as scheduled (anticipating six (6) project meetings).
o Recommend design changes as field conflicts arise (site visits may be required).
o Review and approval of pay requests from the construction Contractor (line of
communication will be Construction Contractor to resident observer to CONSULTANT to
CITY).
o Provide clarification and specifications throughout construction.
o Revise/update plans and/or easement plats as changes occur that require submittal.
ADDITIONAL SERVICES
The following items are specifically excluded from the Basis Scope of Services. WK Dickson can
provide these services to ARC if provided with written authorization. Any additional services
provided by WKD to OWNER will be charged at WKD’s standard hourly rates.
o Excludes WKD from evaluating a scour analysis for the building piers and/or piers.
o Excludes WKD from meeting with USACE or GAEPD to coordinate additional non-FEMA
related wetland or stream corridor permitting requirements.
Attachment number 1 \nPage 4 of 6
Item # 4
Butler Creek Trailhead Park
October 4, 2011
Page 5 of 6
o Excludes WKD from any additional permitting that could arise from impacts created by the
project.
o Excludes WKD from preparing a Conditional Letter of Map Revision (CLOMR) should a no-
rise not be attainable.
o Site visits are not included for the Architectural and Structural Subconsultants during the
Construction Phase but can be provided based on the per trip fee.
BASIS OF COMPENSATION
(Lump Sum Fee)
1. Basic Services: ARC shall pay WKD for the services set forth in Attachment A, Scope of
Services, a Lump Sum Fee of thirty three thousand and seven hundred dollars ($33,700.00)
outlined as follows:
o Task One - No Rise Hydraulic Analysis & Letter Report $ 8,500.00
o Task Two - Architectural Services for the Picnic Shelter/Restroom Shelter $ 5,000.00
o Task Three - Butler Creek Pedestrian Bridge Design $10,600.00
o Task Four – Construction Bidding $ 1,600.00
o Task Five – Construction Administration $ 8,000.00
Total $33,700.00
A percentage of the Lump Sum Fee will be billed on the last day of each month. The percentage
billed will be the percentage of work estimated to be complete as of the day of billing.
2. Additional Services: Any additional services which are not specifically called for in Attachment
A, Scope of Services, shall be considered Additional Services. ARC shall pay WKD for additional
services in accordance with WKD’s standard rates.
TIME OF COMPLETION
WK Dickson will complete Tasks One through Three within forty five (45) days following the
Notice to Proceed. Completion of Task Four will occur within ten (10) days following notification
from ARC.
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Public Service Committee Meeting
11/7/2011 12:45 PM
Dance Application
Department:License & Inspections
Caption:Discussion: A request by Angela Askew for a Dance License to be
used in connection with A's Sports Bar located at 2510 Peach
Orchard Rd. There will be Dance. District 2. Super District 9.
Background:This is a new application.
Analysis:The applicant meets the requirements of the Dance Ordinance of
the City of Augusta.
Financial Impact:The applicant will pay a fee of $110.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
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Attachment number 1 \nPage 2 of 2
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Public Service Committee Meeting
11/7/2011 12:45 PM
Real Estate Brokerage Services RFP 11-111A
Department:Tom F. Beck, Director, Recreation, Parks and Facilities
Caption:Approve the selection committee’s recommendation to select
Edge Industries Inc. d/b/a Sherman & Hemstreet Real Estate
Company to provide real estate brokerage services for selected
City of Augusta surplus properties.
Background:The City of Augusta intends to select a Commercial Real Estate
Firm to provide professional services in the marketing and sale of
surplus real properties approved by the Augusta Commission.
Analysis:Statements’ of proposals were received in April from three (3)
firms and evaluated by the selection committee. Upon the
committee’s recommendation, the Commission opted to re-solicit
RFP’s due to the lack of clarity with the proposals. On September
13, 2011 RFP’s were opened on this project. There was one
submittal with Sherman & Hemstreet and Blanchard & Calhoun
as a consortium. The selection committee met and conducted
evaluations on the submitted RFP. (See Attached)
Financial Impact:The Real Estate Brokerage Services is a commission based
agreement as a Percentage of the sale price of the property. (See
Attached)
Alternatives:1. Approve the selection committee’s recommendation to select
Edge Industries Inc. d/b/a Sherman & Hemstreet Real Estate
Company. 2. Move no action thus delaying the potential
marketing and sale of surplus City owned property.
Recommendation:#1. Approve the selection committee’s recommendation to Edge
Industries Inc. d/b/a Sherman & Hemstreet Real Estate Company.
Funds are Available
in the Following
Accounts:
Cover Memo
Item # 6
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Public Service Committee Meeting
11/7/2011 12:45 PM
Renewal Applications
Department:License & Inspections
Caption:Discussion: A request by the License & Inspection Department to
renew all existing Alcohol Beverage Licenses for the upcoming
year 2012. There will be Dance. There will be Sunday Sales.
There will be Adult Entertainment. Districts 1 thru 8. Super
Districts 9 & 10.
Background:This is the usual renewal process.
Analysis:This is the normal renewal process and all requested renewals
meet the neccesary requirements of the City of Augusta Alcohol
Ordinance.
Financial Impact:To be determined
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSO
recommends approval.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
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