HomeMy WebLinkAbout2011-02-21-Meeting Agendawww.augustaga.gov
Public Service Committee Meeting Commission Chamber- 2/21/2011- 12:50 PM
PUBLIC SERVICES
1. Motion to reject the bid provided by Mr. Jay Jahn, owner of Tailwinds, and
approve the agreement with Tailwind Deli, News & Gifts, Inc., of
Wilmington, North Carolina, for Airport Concessions.
Attachments
2. Motion to appoint the following individuals to serve a four-year term on the
Construction Advisory Board for their respective trades: Mr. Rick Pinnell -
HVAC Contractor, Mr. Greg Bowles - Residential / Light Commercial
Contractor, and re-appoint Mr. Chris Booker – Architect, and Mrs. Doris
Harrison Residential Builder.
Attachments
3. Motion to approve the 2011 Health and Wellness Grant and an amendment
to the 2011 Cooperative Agreement with Central Savannah River
Area Regional Commission (CSRA RC), related to the senior services
programs operated by Augusta Recreation and Parks.
Attachments
4. Motion to approve Amendment 1 to the Airport Janitorial Contract.
Attachments
Public Service Committee Meeting
2/21/2011 12:50 PM
Concession Contract – Passenger Terminal Facility Augusta Regional Airport Food, Beverage and Retail
Department:Augusta Regional Airport
Caption:Motion to reject the bid provided by Mr. Jay Jahn, owner of Tailwinds, and
approve the agreement with Tailwind Deli, News & Gifts, Inc., of
Wilmington, North Carolina, for Airport Concessions.
Background:The contract for the current Restaurant/Lounge concessionaire expired in
October 2010. Airport staff solicited RFP’s on two separate occasions for
the food, beverage and retail concession services and received one response
from Tailwinds Lounge, the current operator. The single proposal was
reviewed by a committee consisting of Gary LeTellier, Diane Johnston,
Phyllis Mills and Nancy Williams on Thursday, October 30. After the initial
review, Airport staff met with Mr. Jay Jahn, the owner of Tailwinds on
several occasions to discuss details of his RFP but in the end was unable to
come to terms regarding his concession proposal and its adherence to the
advertised specification. Airport staff subsequently requested the Aviation
Commission reject the RFP and attempt to negotiate a contract to operate the
airport concession with other interested parties. Staff identified a couple of
national firms that specialize in airport concession operations and one
interested local party. Discussions were initiated individually with the
companies. Tailwind Deli, News & Gifts, Inc., of Wilmington, North
Carolina (unrelated to the current provider) emerged with the strongest
proposal for combined food, beverage and retail service to the airport. An
agreement has been drafted by the Airport’s legal counsel defining the
privileges and commitments for the food, beverage and retail provider and
the Airport relating to the service as negotiated.
Analysis:The Aviation Commission has expressed a desire to provide the traveling
public with the convenience of a restaurant and lounge area and general
retail products in the arrivals and departure concourses while they are
waiting for flights. Due to the large investment by Tailwind, the contract is
for an initial term of five years with a five year option to be reviewed for
possible adjustments in terms prior to renewal. The new agreement
identifies the terms and conditions for the service and vendor. Time is now
of the essence and dictates a approval of this item be done in an expeditious
manner in order to facilitate a Tailwind opening prior to Masters Week in
April. A bound prospectus from Tailwind is enclosed which details most
aspects of their proposed service.
Financial Impact:Tailwind Deli, News & Gifts, Inc., is willing to invest $210,661 in capital
improvements and inventory and to provide compensation of 10% of total
gross retail and alcoholic beverage sales and 5% of total gross food and
beverage sales to be paid monthly.
Cover Memo
Alternatives:Deny request.
Recommendation:Airport staff recommends discussion and approval by the Aviation
Commission of the enclosed contract with Tailwind Deli, News & Gifts, Inc.
for Food, Beverage and Retail Concession in the Passenger Terminal
Facility at the Augusta Regional Airport.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Public Service Committee Meeting
2/21/2011 12:50 PM
Construction Advisory Board
Department:License & Inspection
Caption:Motion to appoint the following individuals to serve a four-year term on the
Construction Advisory Board for their respective trades: Mr. Rick Pinnell -
HVAC Contractor, Mr. Greg Bowles - Residential / Light Commercial
Contractor, and re-appoint Mr. Chris Booker – Architect, and Mrs. Doris
Harrison Residential Builder.
Background:The terms for three of the Construction Advisory Board members have
expired and the fourth member no longer meets the Augusta residency
requirement…. Mr. Chris Booker who is currently serving as the Architect
has agreed to serve another term, and Mrs. Doris Harrison who is currently
serving as the Residential Builder has agreed to serve another term. Mr.
Rick Pinnell is recommended as the HVAC contractor to replace Mr. Larry
Babbitt. Mr. Gregg Bowles is recommended as the Residential-Light
Commercial contractor to replace Mr. Doug McMonigle.
Analysis:The Construction Advisory Board consists of eleven members and serves in
an advisory capacity on matters pertaining to construction. It will conduct
mediation hearings to resolve differences of opinions in the interpretation of
all construction codes and inspection procedures. The Board will also serve
as a liaison between the City of Augusta and builders, developers, design
professionals and other disciplines involved in the building industry… The
Construction Advisory Board meets bimonthly beginning in January at the
Sand Hills Community Center.
Financial Impact:N/A
Alternatives:Do not appoint the recommended individuals.
Recommendation:Approve
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Law.
Administrator.
Clerk of Commission
Cover Memo
Public Service Committee Meeting
2/21/2011 12:50 PM
Contract and Cooperative agreement CSRA RC
Department:Recreation and Parks, Tom F. Beck, Jr. Director
Caption:Motion to approve the 2011 Health and Wellness Grant and an amendment
to the 2011 Cooperative Agreement with Central Savannah River
Area Regional Commission (CSRA RC), related to the senior services
programs operated by Augusta Recreation and Parks.
Background:These contracts are related to the grant funding received by Augusta
for senior adult nutrition and wellness services operated by Augusta
Recreation and Parks across Augusta-Richmond County.
Analysis:The Health and wellness grant is for the promotion and implementation of
wellness/fitness programs and the purchase of equipment. The amendment
to the cooperative agreement is for @2000 additional home delivered meals
to the seniors.
Financial Impact:Grant funds: $35661 Local match: $ 4457 Title III C2 funds: $10000 Local
match: $ 1111
Alternatives:Not to accept the grant funds, which would leave Augusta with total
responsibility for funding these programs.
Recommendation:To approve
Funds are Available in
the Following
Accounts:
220054381 Wellness 220054322 Food services grant
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Public Service Committee Meeting
2/21/2011 12:50 PM
Janitorial Contract Amendment 1
Department:Augusta Regional Airport
Caption:Motion to approve Amendment 1 to the Airport Janitorial Contract.
Background:The current staffing level of the janitorial services provider is not enough to
adequately clean the airport terminal. This was due to a change in scope of
services that wasn’t accounted for in the last request for bid. Therefore, we
are requesting to add two full time service workers to the contract.
Analysis:By increasing the staffing level, the contractor will be more equipped to
maintain the cleanliness of the Airport.
Financial Impact:The additional monthly charge for hiring two service workers is $4,116.89
per month. This expense is consistent with the cost of personnel in the
current contract.
Alternatives:Deny request.
Recommendation:Approve the amendment as requested.
Funds are Available in
the Following
Accounts:
551-08-1109/5212999
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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