HomeMy WebLinkAbout2010-10-11-Meeting Agendawww.augustaga.gov
Public Service Committee Meeting Commission Chamber- 10/11/2010- 12:50 PM
PUBLIC SERVICES
1. Motion to approve the authorization of 2011 Augusta CVB tourism grant
applications from Recreation and Parks.
Attachments
2. New Application: A. N. 10 - 45: A request by Hans C. Wethal for a retail package
Beer & Wine license to be used in connection with Walgreens #06632 located at
3204 Peach Orchard Rd. District 6. Super District 10.
Attachments
3. New Application: A. N. 10 - 46: A request by Hans C. Wethal for a retail package
Beer & Wine license to be used in connection with Walgreens #11827 located at
at 2744 Washington Rd. District 7. Super District 10.
Attachments
4. New Application: A. N. 10 - 44: A request by Jeremy Gosche for a retail package
Beer & Wine license to be used in connection with Walgreens #09789 located at
3228 Wrightsboro Rd. District 5. Super District 9.
Attachments
5. New Ownership Application: A.N. 10 - 47: A request by John M. Bryant for a
retail package Beer & Wine license to be used in connection with Bryant's
Express located at 3011 Wheeler Rd. District 7. Super District 10.
Attachments
6. Motion to approve Augusta Public Transit’s purchase of mobile surveillance
equipment for transit buses and vans from FTA Grant GA-90-X235.
Attachments
7. Motion to approve the award of the Leased Tire contract to Firestone (Bid Item
#10-164 – single bid) for a three year period with an option for two one year
extensions.
Attachments
8. Motion to approve the naming of the new picnic pavillion at M.M. Scott Park for
Mr. Futhey R. Babcock.
Attachments
9. Approve request from the Augusta Airport Commission of RFP Item #10-169 bid
and contract award to APAC – Tennessee for the reconstruction of Runway 17-35
at the Augusta Regional Airport.
Attachments
10. Consider adding security cameras within all recreational areas where crime is
prevalent, i.e., Diamond Lakes and Brigham Park. (Requested by Commissioner
Lockett)
Attachments
Public Service Committee Meeting
10/11/2010 12:50 PM
2011 Tourism grants
Department:Recreation and Parks
Caption:Motion to approve the authorization of 2011 Augusta CVB tourism grant
applications from Recreation and Parks.
Background:The Recreation and Parks Dept. has been awarded tourism grants from
ACVB for the past eight(8) years. The grants applications are for Newman
Tennis Center and Diamond Lakes Regional Park, which are the twon
facilities that generate the largest economic impact in the dept.
Analysis:The grants are 100% - no match required.
Financial Impact:The grants will be used for promotion of events to come to Augusta, and
will be cost neutral - expenses will not exceed grant revenues
Alternatives:None
Recommendation:To approve
Funds are Available in
the Following
Accounts:
Grant
REVIEWED AND APPROVED BY:
Finance.
Recreation & Parks
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
2011 TOURISM GRANT APPLICATION
1
2011 Tourism Grant Application
Funding information
1) Have you previously received a grant from the ACVB? Yes No
PROJECT INFORMATION
Title of Program/Organization
Title of Festival/ Event
(if applicable)
Total Estimated Attendance: Program/Organization: Festival/ Event:
Estimated Overnight
Attendance:
Program/Organization: Festival/Event:
Grant Amount Requested: Program/Organization: Festival/Event:
APPLICANT INFORMATION –
In the space below Include legal name of organization, address, name of Program/Event Director or
title, telephone number, email address, fax number and Federal Identification Number.
Organization: Program/Event:
Name of Contact: Address:
Telephone Number: Email Address:
Fax Number: Federal Identification Number:
CERTIFICATION
We, the undersigned, certify that the information contained in this application and in all attachments is true and correct to the best of our
knowledge.
Chairman of Board (print name) Signature Date
Director (print name) Signature Date
Attachment number 1Page 1 of 4
2011 TOURISM GRANT APPLICATION
2
2) Will you (Do you) receive public funds from other sources? Yes No
If yes in space, please provide the funding source and amount:
Required Information
First Time Applicants provide the following as attachments
1) Verification of your non-profit status; preferably a copy of IRS documentation
2) A line-item detailed budget for the entire organization
3) A brief history of your program / organization or festival / event including date founded and mission
statement (1 page maximum)
All Applicants Must Provide:
1) A list of your Board of Directors including name, employer, position, business address, phone, fax, and
email
2) A brief proposal summary explaining the primary benefits of your program or event as it relates to this grant.
For events, detail event schedules, dates, duration, frequency and venues. (1 page maximum)
3) A marketing plan for attracting out of town visitors. Include specific media and public relations plans, target
markets, advertising plans, trade show, other out of area promotional plans and specifically, use of co-op
advertising opportunities with the ACVB. (1 page maximum)
4) A proposed budget for the project. (grant funds) (1 page maximum)
5) Methods for calculating the number of delegates, attendance statistics (surveys, ticket sales, etc.) and hotel
room nights.
Project(s)
Please list the projects specific to your organization for which you are requesting funds in the
order of their importance, with one being the highest. Example: brochure or rack card
production, web site enhancements, advertising outside of the ACVB Co-op.
Priority of
Project Project Funds
Requested
(1)
Funding Source Amount
Attachment number 1Page 2 of 4
2011 TOURISM GRANT APPLICATION
3
Subtotal
Please list ACVB Co-op Opportunities you would like to participate in and the amount.
Example: ACVB Ad Co-op or Sales Tradeshows/Events
Priority of
Project 2010 ACVB Co-op Opportunity Funds
Requested
(1)
Subtotal
(Please add subtotal from chart above) Grand Total
Attachment number 1Page 3 of 4
2011 TOURISM GRANT APPLICATION
4
Submission Information – Deadline October 15, 2010 (Postmarked not accepted)
Please review the grant guidelines, complete the entire application and include the required attachments.
Submit one electronic copy to Katrina Hollmann at khollmann@augustaga.org and one printed copy to:
Mail To:
Augusta Convention & Visitors Bureau
Tourism Grant Program
P.O. Box 1331
Augusta, Georgia 30903-1331
Delivery:
Augusta Convention & Visitors Bureau
Tourism Grant Program
1450 Greene Street, Suite 110
Augusta, Georgia 30901
If you have questions or need assistance, please contact the Augusta Convention & Visitors Bureau at
706.823.6600, fax 706.823.6609, or email ACVB@augustaga.org.
Attachment number 1Page 4 of 4
Public Service Committee Meeting
10/11/2010 12:50 PM
Alcohol Application
Department:License & Inspections
Caption:New Application: A. N. 10 - 45: A request by Hans C. Wethal for a retail
package Beer & Wine license to be used in connection with Walgreens
#06632 located at 3204 Peach Orchard Rd. District 6. Super District 10.
Background:This is a new application.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $605.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Public Service Committee Meeting
10/11/2010 12:50 PM
Alcohol Application
Department:License & Inspections
Caption:New Application: A. N. 10 - 46: A request by Hans C. Wethal for a retail
package Beer & Wine license to be used in connection with Walgreens
#11827 located at at 2744 Washington Rd. District 7. Super District 10.
Background:This is a new application.
Analysis:The applicant meets the requirements of the Augusta Richmond county
Alochol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $650.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Public Service Committee Meeting
10/11/2010 12:50 PM
Alcohol Application
Department:License & Inspections
Caption:New Application: A. N. 10 - 44: A request by Jeremy Gosche for a retail
package Beer & Wine license to be used in connection with Walgreens
#09789 located at 3228 Wrightsboro Rd. District 5. Super District 9.
Background:This is a new application.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $650.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Public Service Committee Meeting
10/11/2010 12:50 PM
Alcohol Application
Department:License & Inspections
Caption:New Ownership Application: A.N. 10 - 47: A request by John M. Bryant for
a retail package Beer & Wine license to be used in connection with Bryant's
Express located at 3011 Wheeler Rd. District 7. Super District 10.
Background:This is a new ownership application. Formerly in the name of Satish Patel.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $650.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Public Service Committee Meeting
10/11/2010 12:50 PM
Augusta Public Transit Mobile Surveillance Equipment
Department:Augusta Public Transit
Caption:Motion to approve Augusta Public Transit’s purchase of mobile surveillance
equipment for transit buses and vans from FTA Grant GA-90-X235.
Background:APT has been purchasingmobile surveillance equipment on all new transit
buses and vans for the past 18 months.
Analysis:This purchase will complete the process by placing of mobile surveillance
equipment on all remaining transit buses and vans.
Financial Impact:The cost of the equipment will not exceed $150,000. FTA pays 80% of the
cost; GDOT pays 10%, and Augusta-Richmond County the remaining 10%.
Alternatives:None.
Recommendation:Approve the request for this purchase.
Funds are Available in
the Following
Accounts:
546091206-5222510
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Public Service Committee Meeting
10/11/2010 12:50 PM
Leased Tire Contract Award
Department:Augusta Public Transit
Caption:Motion to approve the award of the Leased Tire contract to Firestone (Bid
Item #10-164 – single bid) for a three year period with an option for two one
year extensions.
Background:On September 10, 2010, bids were opened on Bid Item #10-164 with one
single bidder. Because of it being a single bidder, Firestone was asked to
submit a price analysis.
Analysis:APT staff has evaluated the price analysis based on other contracts with
other transit systems and in comparison with their proposed pricing. We
have concluded that the proposed pricing by Firestone is in line with other
pricing they have submitted. (See attached)
Financial Impact:The funding for this application is 80% federal, and 20% Local.
Alternatives:None. If you do not approve this grant, Augusta-Richmond County and
Augusta Public Transit will have to pay for the tires out of regular operating
funds.
Recommendation:Approve the motion.
Funds are Available in
the Following
Accounts:
54609-1207-5311918
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Attachment number 1Page 1 of 1
Public Service Committee Meeting
10/11/2010 12:50 PM
Naming of pavillion - M.M. Scott Park
Department:Recreation and Parks
Caption:Motion to approve the naming of the new picnic pavillion at M.M. Scott
Park for Mr. Futhey R. Babcock.
Background:The Belair Hill Estates Neighborhood Association is requesting to name the
outdoor pavillion currently under construction for Mr. Babcock. Their letter
of request is attached.
Analysis:The staff recommends approval of this request. For information, the park
name would remain M.M. Scott Park - only the pavillion would be named
after Mr. Babcock. Officially it would be the Futhey R. Babcock Pavillion at
M.M. Scott Park.
Financial Impact:Signage would be placed on the pavillion - @ $200. These funds are
available in the SPLOST V construction budget for M.M. Scott Park.
Alternatives:Not to approve
Recommendation:To approve
Funds are Available in
the Following
Accounts:
325061110 206065006
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Public Service Committee Meeting
10/11/2010 12:50 PM
Reconstruction of Runway 17-35 Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Approve request from the Augusta Airport Commission of RFP Item #10-
169 bid and contract award to APAC – Tennessee for the reconstruction of
Runway 17-35 at the Augusta Regional Airport.
Background:The Augusta Aviation Commission advertised the rehabilitation and
reconstruction of Runway 17-35 as RFP Item #10-169 through the Augusta
Richmond Procurement Department on August to be in compliance with the
advertised specification.
Analysis:Bids were received and reviewed on September 2, 2010. It was determined
that APAC – Tennessee, Inc. had submitted the lowest bid that was in
compliance with the specifications as advertised. APAC – Tennessee is the
apparent low bid.
Financial Impact:APAC – Tennessee’s cost to construct was $14,256,033.97. The Airport
Engineer’s estimate for the project was $15,533,980.88. The Federal
Aviation Administration has issued AIP Grant #33 in the amount of
$13,775,000.00 and the remainder of $481,000 in matching funds are
currently budgeted in the Augusta Regional Airport FY 2010 Capital
Budget.
Alternatives:1. Approve the Contract award to APAC – Tennessee in the amount of
$14,256,033.97. 2. Do not approve the request.
Recommendation:Augusta Airport Commission recommends the approval of award of bid for
reconstruction of Runway 17-35 at the Augusta Regional Airport to APAC –
Tennessee in the amount of $14,256,033.97.
Funds are Available in
the Following
Accounts:
551081301/5412110 as amended for the 14,000,000 AIP-33 grant
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Cover Memo
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 9
Attachment number 1Page 2 of 9
Attachment number 1Page 3 of 9
Attachment number 1Page 4 of 9
Attachment number 1Page 5 of 9
Attachment number 1Page 6 of 9
Attachment number 1Page 7 of 9
Attachment number 1Page 8 of 9
Attachment number 1Page 9 of 9
Invitation To Bid
Sealed bids will be received at this office until 3:00 p.m., Wednesday, August 25, 2010 for
furnishing:
Bid Item #10-169 Runway 17-35 Rehabilitation Project for Augusta Regional Airport
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all
prime, subcontractors and suppliers exclusively from Digital Blueprint. The fees for the plans and
specifications which are non-refundable is $250.00.
Documents may also be examined during regular business hours at the F. W. Dodge Plan Room, 1281 Broad
Street, Augusta, GA 30901. It is the wish of the Owner that all businesses are given the opportunity to submit
on this project. To facilitate this policy the Owner is providing the opportunity to view plans online
(www.digblueprint.com) at no charge through Digital Blueprint (706 821-0405) beginning Thursday, August
5, 2010. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to
overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is
material to the successful completion of the project. Bidders are cautioned that sequestration of documents
through any other source is not advisable. Acquisition of documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
A Mandatory Pre-Bid Conference will be held on Wednesday, August 18, 2010 @ 11:00 a.m. in the
Procurement Department – Room 605. There will be a mandatory site visit after the meeting. All
questions must be submitted in writing to the office of the Procurement Department by fax at 706-821-
2811 or by mail. No bid will be accepted by fax, all must be received by mail or hand delivered. All
questions are to be submitted in writing by Friday, August 20, 2010 by 5:00 p.m.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10%
Bid bond is required to be submitted in a separate envelope so marked along with the bidders’
qualifications; a 100% performance bond and a 100% payment bond will be required for award.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the
number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which
are not waiveable or modifiable by the Procurement Director. Please mark BID number on the outside of the
envelope.
Disadvantage Business Enterprise (DBE) Augusta-Richmond County, Georgia does not operate a
DBE, MBE or WBE Program at present, but rather pursuant to its Code of Ordinances, operates
instead a Local Small Business Opportunity Program as a Federal Court has entered an Order
enjoining the Race-Based portion of the City’s DBE Program. However, DBE goals have been
established for this project in compliance with regulations of the U. S. Department of Transportation,
49 CFR Part 23, Subpart F.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle August 5, 10, 12, 17, 2010
Metro Courier August 11, 2010
cc: Tameka Allen Interim Deputy Administrator
Gary LeTellier Augusta Regional Airport
Tammy Strange Augusta Regional Airport
Tim Weegar Augusta Regional Airport
Attachment number 2Page 1 of 1
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Attachment number 3Page 2 of 2
Attachment number 4Page 1 of 3
Attachment number 4Page 2 of 3
Attachment number 4Page 3 of 3
Attachment number 5Page 1 of 2
Attachment number 5Page 2 of 2
From: Tammy Strange
Sent: Wednesday, October 06, 2010 12:06 PM
To: Geri Sams; Phyllis Mills
Cc: Gary LeTellier; Julie Orwen
Subject: Bid Runway 17/35 rehab
Please accept this email as documentation of the selection of APAC-Tennessee for the aforementioned project. This vendor was approved by the Aviation Commission at
their September 2010, meeting as well as the FAA.
Regards,
Ms Tammy Strange, CPA
Finance Director
1501 Aviation Way
Augusta, GA 30906
(706) 798-3236
Please consider the environment before printing this email.
This e-mail contains confidential information and is intended only for the individual named. If you are not the named addressee, you should not disseminate, distribute or copy this e-
mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system. The City of Augusta accepts no liability for the
content of this e-mail or for the consequences of any actions taken on the basis of the information provided, unless that information is subsequently confirmed in writing. Any views or
opinions presented in this e-mail are solely those of the author and do not necessarily represent those of the City of Augusta. E-mail transmissions cannot be guaranteed to be secure or
error-free as information could be intercepted, corrupted, lost, destroyed, arrive late or incomplete, or contain viruses. The sender therefore does not accept liability for any errors or
omissions in the content of this message which arise as a result of the e-mail transmission. If verification is required, please request a hard copy version.
AED:104.1
Attachment number 6Page 1 of 1
Public Service Committee Meeting
10/11/2010 12:50 PM
Security Cameras
Department:Clerk of Commission
Caption:Consider adding security cameras within all recreational areas where crime
is prevalent, i.e., Diamond Lakes and Brigham Park. (Requested by
Commissioner Lockett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo