HomeMy WebLinkAbout2010-09-27-Meeting Agendawww.augustaga.gov
Public Service Committee Meeting Commission Chamber- 9/27/2010- 12:50 PM
PUBLIC SERVICES
1. Motion to approve changes to RFP specifications for Augusta Municipal
Golf Course.
Attachments
2. Receive report/overview from the Recreation Director regarding senior
programs offered through Augusta Recreation Centers. (Requested by
Commissioner Matt Aitken)
Attachments
3. Motion to approve a change order with Alpha Construction in the amount
of $178,541.00.
Attachments
4. Approve Janitorial Contract Services bid for the Augusta Regional Airport.
Attachments
Public Service Committee Meeting
9/27/2010 12:50 PM
Augusta Municipal Golf Course - RFP
Department:Recreation and Parks
Caption:Motion to approve changes to RFP specifications for Augusta Municipal
Golf Course.
Background:The current language for section 3.3 of the Special Conditions is as follows:
Contractor must be licensed in the State of Georgia or by the Governmental
entity for which they do the majority of their business. The
recommendation is to add ", or must acquire a business license within ten
(10) business days after receipt of executed lease of the golf course from
Augusta, GA." Also, the current language for section G of specifications
regarding term of lease is "The term of the lease will be five years with an
option to renew for five years additional years if accepted by both parties".
The recommendation is to change this to "The term of the lease will be a
minimum of five years, maximum of ten years, with a five year option to
renew if accepted by both parties."
Analysis:These changes should enhance the chance of the city receiving proposals for
the potential operation of the golf course.
Financial Impact:N/A
Alternatives:Leave the specifications the same.
Recommendation:To approve
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Public Service Committee Meeting
9/27/2010 12:50 PM
Augusta Recreation Senior Programs
Department:
Caption:Receive report/overview from the Recreation Director regarding senior
programs offered through Augusta Recreation Centers. (Requested by
Commissioner Matt Aitken)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 2
Public Service Committee Meeting
9/27/2010 12:50 PM
Bob Baurle Boat Ramp Project
Department:Tom F. Beck, Director, Recreation and Parks Department
Caption:Motion to approve a change order with Alpha Construction in the amount of
$178,541.00.
Background:On May 18, 2010 the Augusta Commission approved a construction contract
with Alpha Construction Company for the Bob Baurle Boat Landing
Improvement Project, a joint effort between the City of Augusta and the
Georgia Department of Natural Resources and is designated as a GO FISH
Georgia Tournament Ramp Site.
Analysis:The project scheduled at Baurle Boat Ramp is a 50%-50% matching grant.
Initially the City obligated in-kind services to provide certain elements of
site work required. After further evaluation and concurrence with staff
support and the engineers, a consensus was reached that the most efficient
and effective manner to address the majority of the major site work required
would be to allow the contractor to submit a change to his scope of work
that would provide better continuity for the project and to expedite the
construction schedule.(See Attached)
Financial Impact:Funding is available to cover the amount of the change order requested.
Alternatives:1. To approve the change order requested. 2. Move no action thus delaying
the work required in order to complete this project in an efficient and timely
manner.
Recommendation:1. To approve a change oreder to Alpha Construction for $178,541.00
Funds are Available in
the Following
Accounts:
324041110-2010824041 $100,000 272061110 $ 65,541 272061493 $
13,000
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1
Page 1 of 3
Item # 3
Attachment number 1
Page 2 of 3
Item # 3
Attachment number 1
Page 3 of 3
Item # 3
Public Service Committee Meeting
9/27/2010 12:50 PM
Janitorial Contract Services - Augusta Regional Airport
Department:Augusta Regional Airport
Caption:Approve Janitorial Contract Services bid for the Augusta Regional Airport.
Background:The Augusta Aviation Commission has agreed to outsource all
Custodial/Janitorial Services at the Augusta Regional Airport. The
Commission directed a public bid in May 2010, and the Procurement
Department opened those bids on June 18, 2010.
Analysis:The attached bid tabulation and analysis catalogued 12 submittals with six
being certified as responsive. The low bid was submitted by ABM/Southern
Management Janitorial of Columbia, SC in the amount of $1,803.78 per
week.
Financial Impact:Annual cost of services utilizing the low bid will be $93,796.56 per year
plus the cost of expendables such as soap, paper towels, etc. Expendables
history calls for about $15,000.00 per year and is already contained in the
airports budget. Current fiscal year costs for internal Airport Employee labor
is $ 233,400 realizing a net savings of $ 139,603 for the Airport Enterprise
Fund.
Alternatives:Continue service with County Employees.
Recommendation:The Augusta Aviation Commission recommends award of contract to the
low bid ABM/Southern Management of Columbia, SC in the amount of
$93,796.56.
Funds are Available in
the Following
Accounts:
551081109/5239110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Invitation To Bid
Sealed bids will be received at this office until 11:00 a.m. Friday, August 20, 2010 for furnishing:
Bid Item #10-148 Automated Firing Range System for Sheriff’s Office
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular
business hours at the offices of Augusta, GA Procurement Department. All questions must be
submitted in writing to the office of the Procurement Department by fax at 706-821-2811 or by
mail. No bid will be accepted by fax, all must be received by mail or hand delivered. All
questions are to be submitted in writing by Tuesday, August 10, 2010 by 5:00 p.m.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement
Department with your bonafide bid package.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark BID number on the outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized
sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
Augusta-Richmond County, Georgia does not operate a DBE, MBE or WBE Program but
rather pursuant to its code of ordinances, this local government operates instead a Local
Small Business Opportunity Program.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle July 15, 22, 29, August 5, 2010
Metro Courier July 21, 2010
cc: Tameka Allen Interim Deputy Administrator
Ronnie Strength Sheriff’s Office
Mary Ann Gibbs Sheriff’s Office
Robert Partain Sheriff’s Office
Attachment number 2
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