HomeMy WebLinkAbout2010-09-13-Meeting Agenda
Public Service Committee Meeting Commission Chamber- 9/13/2010- 12:50 PM
PUBLIC SERVICES
1. Motion to approve the August 2010 Budget Amendment for Augusta
Regional Airport.
Attachments
2. New Ownership Application: A. N. 10 - 40: A request by Jamila
Fazalbhoy for a retail package Liquor, Beer & Wine license to be used in
connection with Wrightsboro Rd. Enterprise D/B/A H & S Wine Spirits
located at 3150 Wrightsboro Rd., Suite B. District 5. Super District 9.
Attachments
3. New Ownership Application: A. N. 10 - 42: A request by Jamila
Fazalbhoy for a retail package Beer & Wine license to be used in
connection with JARAY Enterprises, Inc. D/B/A Super Express located at
3150 Wrightsboro Rd. District 5. Super District 9.
Attachments
4. New Ownership Application: A. N. 10 - 41: A request by Jamila
Fazalbhoy for a retail package Beer & Wine license to be used in
connection with JAAN, Inc. D/B/A Tip Top Foodmart located at 2447
Wrightsboro Rd. District 2. Super District 9.
Attachments
5. New Application: A. N. 10 - 43: A request by Latron Ware for an on
premise consumption Liquor, Beer & Wine license to be used in
connection with Three Dollar Lounge located at 1524 Gordon Hwy. There
will be Dance. District 2. Super District 9.
Attachments
6. New Application: A. N. 10 - 44: A request by Melissa Reese for a retail
package Beer & Wine license to be used in connection with Walgreens #
09789 located at 3228 Wrightsboro Rd. District 5. Super District 9.
Attachments
7. New Application: A. N. 10 - 45: A request by Deborah Atkinson for a
retail package Beer & Wine license to be used in connection with
Walgreens # 06632 located at 3204 Peach Orchard Rd. District 6. Super
District 10.
Attachments
8. New Application: A. N. 10 - 46: A request by Hans C. Wethal for a retail
package Beer & Wine license to be used in connection with Walgreens
#11827 located at 2744 Washington Rd. District 7. Super District 10.
Attachments
9. Discuss recent Request for Proposals (RFP) for operation of Augusta
Municipal Golf Course.
Attachments
www.augustaga.gov
10. Motion to approve the 2010 Supplemental Agreement with the Federal
Aviation Administration.
Attachments
Public Service Committee Meeting
9/13/2010 12:50 PM
2010 Budget Amendment
Department:Augusta Regional Airport
Caption:Motion to approve the August 2010 Budget Amendment for Augusta
Regional Airport.
Background:Periodically the budget is amended to reflect current activity. The revised
budget provides a better snap shot of the airports revenues and expenses.
Analysis:The most significant change in the amendment is an increase in fuel revenue
and an increase with fuel expense. This is typically done annually to reflect
current activity. When the 2010 budget was prepared in 2009 it reflected the
trends (cost of fuel, gallons sold by market segment) of that point in time.
Due to fluctuating fuel costs and the increase in fuel sales to an additional
airline, an amendment is needed to avoid a budget block of future fuel
purchases.
Financial Impact:
Alternatives:Deny the request.
Recommendation:Approve the request as presented.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Augusta Regional Airport
8/16/2010 Budget Amendment
Increase Ending
(Decrease) Balance
551000000 3611110 Interest Rev (100,000) 50,000
551081101 3492301 Airline Space Rent (118,000) 682,000
551081101 3492304 Concessions Food & Bev (12,000) 10,000
551081101 3492405 Rental Car Serv Area Rent (5,000) 10,000
551081103 3492201 Airline Landing Fees (60,000) 340,000
551081103 3492205 Apron Use Fee 64,000 164,000
551081106 3492105 GA Ramp Fees 18,000 168,000
551081106 3492108 Facility Use (13,000) 37,000
551081106 3481110 Parking Fee (6,500) 20,000
551081106 3492112 Avjet Fuel 5,460,000 14,398,900
551081106 3492113 100L Fuel 78,000 280,000
551081106 3492115 Diesel Fuel Sales 4,500 24,000
551081106 3492203 Ga-Landing fees (68,000) 12,000
551081106 3492204 In To Plane Sales 458,000 458,000
551081106 3492507 Office/Hangar Rentals 6,700 70,000
551081106 3492701 Sales Discount AvJet (17,280) (48,000)
551081106 3492702 Sales Discount 100LL (5,600) (11,900)
551081114 3611110 Interest Revenues (55,000) 30,000
551081114 3611111 Int Revenues - DS Reserve (19,500)500
5,609,320
551081106 5315120 Avjet Fuel expense 1,115,440 7,893,000
551081106 5315121 100 LL Fuel 61,060 214,900
551081101 5212120 Legal 40,000 100,000
551081101 5235112 Travel Expenses 9,000 14,000
551081103 5311610 General Traffic Supplies 4,000 12,000
551081103 5319150 R & M Grounds 6,000 15,000
551081106 5236131 Credit Card Service Charge 33,000 213,000
551081106 5311115 Master's Expense 63,000 178,000
551081107 5239110 Contract Labor 35,000 35,000
551081107 5399999 Other Supplies 5,000 5,500
551081108 5316210 Noncapitalized Equipment 15,000 17,000
1,386,500
551101110 6021110 Available for future years 4,222,820
Attachment number 1
Page 1 of 1
Item # 1
Public Service Committee Meeting
9/13/2010 12:50 PM
Alcohol Application
Department:License & Inspections
Caption:New Ownership Application: A. N. 10 - 40: A request by Jamila Fazalbhoy
for a retail package Liquor, Beer & Wine license to be used in connection
with Wrightsboro Rd. Enterprise D/B/A H & S Wine Spirits located at 3150
Wrightsboro Rd., Suite B. District 5. Super District 9.
Background:This is a new ownership application. Formerly in the name of Riaz
Fazalbhoy.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant wil pay a fee of $2117.50.
Alternatives:
Recommendation:License & Inspections recommends aproval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1
Page 1 of 2
Item # 2
Attachment number 1
Page 2 of 2
Item # 2
Public Service Committee Meeting
9/13/2010 12:50 PM
Alcohol Application
Department:License & Inspections
Caption:New Ownership Application: A. N. 10 - 42: A request by Jamila Fazalbhoy
for a retail package Beer & Wine license to be used in connection with
JARAY Enterprises, Inc. D/B/A Super Express located at 3150 Wrightsboro
Rd. District 5. Super District 9.
Background:This is a new ownership application. Formerly in the name of Raiz
Fazalbhoy.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $605.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1
Page 1 of 2
Item # 3
Attachment number 1
Page 2 of 2
Item # 3
Public Service Committee Meeting
9/13/2010 12:50 PM
Alcohol Application
Department:License & Inspection
Caption:New Ownership Application: A. N. 10 - 41: A request by Jamila Fazalbhoy
for a retail package Beer & Wine license to be used in connection with
JAAN, Inc. D/B/A Tip Top Foodmart located at 2447 Wrightsboro Rd.
District 2. Super District 9.
Background:This is a new ownership application. Formerly in the name of Riaz
Fazalbhoy.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $605.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1
Page 1 of 2
Item # 4
Attachment number 1
Page 2 of 2
Item # 4
Public Service Committee Meeting
9/13/2010 12:50 PM
Alcohol Application
Department:License & Inspections
Caption:New Application: A. N. 10 - 43: A request by Latron Ware for an on
premise consumption Liquor, Beer & Wine license to be used in connection
with Three Dollar Lounge located at 1524 Gordon Hwy. There will be
Dance. District 2. Super District 9.
Background:This is a new application.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $2227.50.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Attachment number 1
Page 1 of 2
Item # 5
Attachment number 1
Page 2 of 2
Item # 5
Public Service Committee Meeting
9/13/2010 12:50 PM
Alcohol Application
Department:License & Inspections
Caption:New Application: A. N. 10 - 44: A request by Melissa Reese for a retail
package Beer & Wine license to be used in connection with Walgreens #
09789 located at 3228 Wrightsboro Rd. District 5. Super District 9.
Background:This is a new application.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $605.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Attachment number 1
Page 1 of 2
Item # 6
Attachment number 1
Page 2 of 2
Item # 6
Public Service Committee Meeting
9/13/2010 12:50 PM
Alcohol Application
Department:License & Inspections
Caption:New Application: A. N. 10 - 45: A request by Deborah Atkinson for a retail
package Beer & Wine license to be used in connection with Walgreens #
06632 located at 3204 Peach Orchard Rd. District 6. Super District 10.
Background:This is a new application.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $605.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Attachment number 1
Page 1 of 2
Item # 7
Attachment number 1
Page 2 of 2
Item # 7
Public Service Committee Meeting
9/13/2010 12:50 PM
Alcohol Application
Department:License & Inspections
Caption:New Application: A. N. 10 - 46: A request by Hans C. Wethal for a retail
package Beer & Wine license to be used in connection with Walgreens
#11827 located at 2744 Washington Rd. District 7. Super District 10.
Background:This is a new application.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $605.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Public Service Committee Meeting
9/13/2010 12:50 PM
Augusta Municipal Golf Course
Department:Recreation and Parks
Caption:Discuss recent Request for Proposals (RFP) for operation of Augusta
Municipal Golf Course.
Background:The Augusta Commission voted at their June 15th, 2010 meeting to instruct
staff to issue Request for Proposals(RFP) for operation of
Augusta Municipal Golf Course. The Augusta Procurement Dept. issued
RFP # 10-142, and proposals were due August 17th, 2010.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
Attachment number 1
Page 1 of 1
Item # 9
REQUEST FOR PROPOSALS
Request for Proposals will be received at this office until Tuesday, August 17, 2010 @ 3:00 P.M. for
furnishing:
RFP ITEM #10-142 Operation of Augusta Municipal Golf Course for Recreation and
Parks Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing to
the office of the Procurement Department by Tuesday, August 3, 2010 @ 5:00 P.M. by fax at
706-821-2811 or by mail. No RFP will be accepted by fax, all must be received by mail or hand
delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement Department
with your bonafide bid package.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark RFP number on the outside of the envelope.
Bidders are cautioned that sequestration of RFP documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized
sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
Augusta-Richmond County, Georgia does not operate a DBE, MBE or WBE Program but rather
pursuant to its code of ordinances, this local government operates instead a Local Small
Business Opportunity Program.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle July 8, 15, 22, 29, 2010
Metro Courier July 14, 2010
cc: Tameka Allen Interim Deputy Administrator
Tom Beck Recreation and Parks
Ron Houck Recreation and Parks
Attachment number 2
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Item # 9
Attachment number 3
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Item # 9
Attachment number 3
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Item # 9
Attachment number 3
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Attachment number 4
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Attachment number 4
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Item # 9
Public Service Committee Meeting
9/13/2010 12:50 PM
FAA Supplemental Agreement No. 1
Department:Augusta Regional Airport
Caption:Motion to approve the 2010 Supplemental Agreement with the Federal
Aviation Administration.
Background:Federal Aviation Administration currently has a five-year lease agreement
with the airport. The approved lease agreement has several items that need
to be modified/corrected in order for payment processing. The location of
FAA’s agreement is currently located in the Weather Bureau Building.
Analysis:Federal Aviation Administration (FAA) has provided the airport with a
supplemental agreement that eliminates janitorial services which reduces the
responsibility of the airport’s staff. FAA is also asking for an updated
Electronic Funds Transfer (EFT) form to be completed. Lastly, FAA has
modified the Notices section of the lease agreement to change contact
information as it relates to the government. Pamela Everett has reviewed the
supplemental agreement.
Financial Impact:No impact.
Alternatives:Deny request.
Recommendation:Recommend the approval of Supplemental Agreement No. 1 with the
Federal Aviation Administration.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
PDEPARTMENT OF TRANSPORTATION
FEDERAL AVIATION ADMINISTRATION
EASTERN LOGISTICS SERVICE AREA
ATLANTA, GAP
Supplemental Agreement No. 1
Lease No. DTFASO-09-L-00117
Facility: SSU Office and Storage Space
Location: Augusta, GA
THIS SUPPLEMENTAL AGREEMENT, entered into this ________ day of _____________ , Two
Thousand and Ten, between the Augusta Aviation Commission, whose interest in the property hereinafter
described is that of Lessor, and the United States of America, acting by and through the Department of
Transportation, Federal Aviation Administration (FAA), Southern Region, P. O. Box 20636, College Park,
Georgia 30337, hereinafter called the GOVERNMENT;
WHEREAS, it is the desire of the parties to amend FAA Lease No. DTFASO-09-L-00117, dated August
28, 2008, whereby the Lessor leases to the Government approximately 1,296 square feet of rental office
space and 863 square feet of rent-free storage area located at 1500 Hangar Road. All space is located on
the Augusta Municipal Airport ± Bush Field, Augusta, GA.
NOW THEREFORE, the parties agree that the said Lease is hereby amended, as follows, without change
in the terms and conditions specified therein, unless otherwise herein provided, effective as of the date first
written above, as follows:
I. ARTICLE 6. SERVICES AND UTILITIES (To be provided by LESSOR) as part of rent. List of
Services and Utilities is modified as follows:
³'DLO\-DQLWRULDO6HUYLFHV 6XSSOLHV'DLO\'XVWLQJ´LVGHOHWHG and no item(s) added.
II. ARTICLES 9, 10 AND 11 are hereby added in their entirety:
³ARTICLE 9. JANITORIAL SERVICES. The Lessor shall maintain the common
and outside areas in a clean condition. The Government is responsible for janitorial service within the
GHPLVHGSUHPLVHV´
³$57,&/(PAYMENT BY ELECTRONIC FUND TRANSFER: ( ³&RQWUDFWRU´LVV\QRQ\PRXVZLWK³/HVVRU´IRUUHDOSURSHUW\SXUSRVHV.)
(a) Method of payment.
1. All payments by the Government under this contract will be made by electronic funds transfer
(EFT), except as provided in paragraph (a) (2) or (a) (3) of this lease. As used in this clause, the term "EFT"
refers to the funds transfer and may also include the payment information transfer. Payment information
transfer refers to the payment information normally sent with a payment to assist the contractor in
associating the payment to specific contracts.
2. In the event the Government is unable to release one or more payments by EFT, the Contractor
agrees to either;
Attachment number 1
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Item # 10
a. Accept payment by check or
b. Request the Government to extend the payment due date until such time as the
Government can make payment by EFT (but see paragraph (d) of this clause).
3. In the event that the Contractor is granted a waiver from EFT under the exceptions as provided
for in FAA AMS Section T3.3.1.A-7, the Government payments will be made by check. A waiver from
EFT is not permanent, and the Contractor must register for EFT when the circumstances that justified the
waiver change.
(b) Contractor's EFT information. The Government will make payment to the Contractor using the
EFT information contained in the Central Contractor Registration (CCR) database. In the event that the
EFT information changes, the Contractor will be responsible for providing the updated information to the
CCR database (Reference Clause, "Central Contractor Registration - Real Property"). If the Contractor is
granted an exemption from CCR, the contractor will follow the requirements of alternate clause "Contractor
Payment Information - Non-CCR".
(c) Mechanisms for EFT payment. The Government may make payment by EFT through either the
Automated Clearing House (ACH) network, subject to the rules of the National Automated Clearing House
Association, or the Fedwire Transfer System. The rules governing Federal payments through the ACH are
contained in 31 CFR Part 210.
(d) Suspension of payment. If the Contractor's EFT information in the CCR database is incorrect,
then the Government is not required to make payments to the Contractor under this contract until correct
EFT information is entered into the CCR database, and any invoice or contract financing request submitted
during this period of noncompliance will be deemed not to be a proper invoice for the purpose of prompt
payment under this contract. In such instances, the late interest payment terms of the contract regarding
notice of an improper invoice and delays in accrual of interest penalties apply.
(e) Liability for incomplete or erroneous transfers.
(1) If an incomplete or erroneous transfer occurs because the Government used the
Contractor's EFT information incorrectly, the Government remains responsible for,
(i) Making a correct payment;
(ii) Paying any late payment penalty due; and
(iii) Recovering any erroneously directed funds.
(2) If an incomplete or erroneous transfer occurs because the Contractor's EFT
information was incorrect, or was revised within 30 days of Government release of the EFT payment
transaction instruction to the Federal Reserve System, and,
(i) If the funds are no longer under the control of the payment office, the Government is
deemed to have made payment and the Contractor is responsible for recovery of any erroneously directed
funds; or
(ii) If the funds remain under the control of the payment office, the Government will
make payment under the provisions of paragraph (d)) "Suspension of Payment".
(f) EFT and payment terms. A payment will be deemed to have been made in a timely manner in
accordance with the payment terms of this contract if, in the EFT payment transaction instruction released
Attachment number 1
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Item # 10
to the Federal Reserve System, the date specified for settlement of the payment is on or before the payment
due date, provided the specified payment date is a valid date under the rules of the Federal Reserve System.
(g) EFT and assignment of claims. If the Contractor assigns the proceeds of this contract, as
provided for in the assignment of claims terms of this contract, the Contractor will require that the assignee
register separately in the CCR database and that the assignee agree that payments will be made by EFT in
accordance with the terms of this clause. The requirements of this clause will apply to the assignee as if it
were the Contractor. EFT information that shows the ultimate recipient of the transfer to be other than the
Contractor or the CCR registered assignee is incorrect EFT information within the meaning of
paragraph (d) "Suspension of Payment" clause.
(h) EFT and Change of Name or Ownership Changes. If the Contractor transfers ownership of the
property under lease or changes its business name, it will follow the requirements of section (g) of clause,
"Central Contractor Registration - Real Property".
(i) Liability for change of EFT information by financial agent. The Government is not
liable for errors resulting from changes to EFT information made by the Contractor's financial agent.
(ii) Payment information. The accounting office will forward to the Contractor available
payment information that is suitable for transmission as of the date of release of the EFT instruction to the
Federal Reserve System. The Government may request the Contractor to designate a desired format and
method(s) for delivery of payment information from a list of formats and methods the payment office is
capable of executing. However, the Government does not guarantee that any particular format or method of
delivery is available at any particular payment office and retains the latitude to use the format and delivery
method most convenient to the Government. The Contractor can obtain detailed payment information by
registering for the US Treasury PAID system. This can be done on the internet by logging onto the
website: https://fmsapps.treas.gov/paid/. If the Government makes payment by check in accordance with
paragraph (a) of this clause, the Government will mail the payment information to the remittance address
contained in the contract and CCR database.
ARTICLE 11. NOTICES.
All notices/correspondence shall be in writing, and shall be addressed as follows (or to such other address
as either party may designate from time to time by notice or correspondence to the other)
TO LESSOR: Augusta Aviation Commission
1501 Aviation Way
Augusta, GA 30906 ± 9600
ATTN: Airport Director
TO GOVERNMENT: Federal Aviation Administration
Southern Region, ASO-53
P. O. Box 20636
Atlanta, GA 30320
Attachment number 1
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Item # 10
IN WITNESS WHEREOF, the parties hereto have signed their names:
AUGUSTA AVIATION COMMISSION
By: _____________________________ Date: _________________
Chairman, Augusta Aviation Commission
Witness: _________________________ Date: _________________
By: ______________________________ Date: ________________
Mayor
Witness __________________________ Date: __________________
City Clerk
UNITED STATES OF AMERICA
By: ______________________________ Date: ________________
Nancy A. Young, Real Estate Contracting Officer
Attachment number 1
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