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Public Service Committee Meeting Commission Chamber- 5/10/2010- 12:30 PM
PUBLIC SERVICES
1. New Ownership Application: A. N. - 10 - 29: A request by Shalanda
Crawford for an on premise consumption Liquor, Beer & Wine license to
be used in connection with Cloud Nine Bar & Grill located at 3156
Wrightsboro Rd. District 5. Super District 9.
Attachments
2. New Ownership Application: A. N. 10 - 30: A request by Vance Shimley
for an on premise consumption Liquor, Beer & Wine license to be used in
connection with The Place On Broad located at 1135 Broad St. There will
be Sunday Sales. District 1. Super District 9.
Attachments
3. Motion to discuss the following: 1. Elimination of Route 15 Medical
Complex as stated in the Transit Development Plan (TDP) 2. Public
Hearing for elimination of Route 15 3. APT Shelters and 4. Elimination of
Route 16 Lumpkin Road extension to Phinizy Road.
Attachments
4. Motion to approve a construction contract to Alpha Construction Company
in the amount of $287,636 for improvements to the Bob Baurle Boat Ramp
Project.
Attachments
5. Approve the contract with McAir Aviation Service, Inc.
Attachments
6. Motion to accept donation and approve a budget amendment accordingly.
Attachments
7. Motion to authorize the Recreation and Parks Department to begin six
capital projects in FY 2010.
Attachments
8. Motion to approve Bid Item 10-111, HVAC Replacement at Julian Smith
Casino to RCN Contracting in the amount of $187,265.
Attachments
9. Approve the selection of S. D. Clifton Construction and attached contract
for the construction of the Terminal Concession Area.
Attachments
Public Service Committee Meeting
5/10/2010 12:30 PM
Alcohol Application
Department:License & Inspections
Caption:New Ownership Application: A. N. - 10 - 29: A request by Shalanda
Crawford for an on premise consumption Liquor, Beer & Wine license to be
used in connection with Cloud Nine Bar & Grill located at 3156
Wrightsboro Rd. District 5. Super District 9.
Background:This is a new ownership application.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $3630.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The Sheriff's Office
recommends approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Public Service Committee Meeting
5/10/2010 12:30 PM
Alcohol Application
Department:License & Inspections
Caption:New Ownership Application: A. N. 10 - 30: A request by Vance Shimley for
an on premise consumption Liquor, Beer & Wine license to be used in
connection with The Place On Broad located at 1135 Broad St. There will be
Sunday Sales. District 1. Super District 9.
Background:This applicant held the license at this location when it was named the White
Elephant.
Analysis:The applicant meets the requirements of the Augusta Richmond Alcohol
Ordinance.
Financial Impact:The applicant will pay a fee of $5445.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The Sheriff's Office
recommends approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Attachment number 2Page 1 of 1
Public Service Committee Meeting
5/10/2010 12:30 PM
Augusta Public Transit Service
Department:Augusta Public Transit
Caption:Motion to discuss the following: 1. Elimination of Route 15 Medical
Complex as stated in the Transit Development Plan (TDP) 2. Public
Hearing for elimination of Route 15 3. APT Shelters and 4. Elimination of
Route 16 Lumpkin Road extension to Phinizy Road.
Background:Route 15 Medical Complex operates as a one-way circulator loop to and
from the Main Transfer Facility on Broad Street Weekdays only. Since the
demolition of Gilbert Manor which was a large part of the ridership, Route
15 ridership has decreased. This route has the smallest amount of revenue of
all the routes. See attached chart.
Analysis:As part of the Transit Development Plan (TDP Study), the Consultants
found that Route 15 Medical Complex was a poor performer and elimination
of this route would help Transit in its efforts to reduce it deficit.
Financial Impact:Eliminating Rt. 15 would be a reduction in the Transit budget deficit.
Alternatives:Maintain the route as is.
Recommendation:Approve the elimination of Rt. 15 as stated in the Transit Development Plan.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
COST TO RUN:$208,466/Annually $649/Day
YEAR COMPARISON REVENUE RIDERSHIP
2005 14,324$ 27,477
2006 11,598$ 26,041
2007 11,744$ 29,580
2008 11,082$ 22,673
2009 6,076$ 12,217
2010 2,409$ 4,454
Operating Hours RT. 15 RUNS 6:30a - 6:20p
AREAS SERVICED ROUTES TO COVER ELIMINATED ROUTE
Paine College Rt. 12 Augusta Mall
MCG Rt. 12 Augusta Mall
Easter Seal Rt. 12 Augusta Mall
University Hosp.Rt. 1 Walton Way
Ervin Towers Para-Transit Service
Peabody Apts Rt. 1 Walton Way
Housing Authority Rt. 1 Walton Way
VA Rt. 12 Augusta Mall
Enterprise Mill Rt. 3 East Augusta
Greyhound Rt. 3 East Augusta
Kroger Rt. 12 Augusta Mall
Shepard Blood Center Rt. 12 Augusta Mall
Wallace Branch Library Rt. 6 K-Mart
Route 15 MEDICAL COMPLEX
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Public Service Committee Meeting
5/10/2010 12:30 PM
Bob Baurle Boat Ramp Improvement Project
Department:Tom F. Beck, Director, Recreation and Parks Department
Caption:Motion to approve a construction contract to Alpha Construction Company
in the amount of $287,636 for improvements to the Bob Baurle Boat Ramp
Project.
Background:The Augusta Commission has approved funding for improvenments to the
Bob Baurle Boat Ramp facility as part of the GO FISH Program
administered and funded from the Georgia Department of Natural
Resources.
Analysis:A total of nine (9) contractors attended a mandatory pre bid conference in
order to submit bids on this project. A total of two (2) bids were received.
The low responsive bidder who met all the requirements and specifications
for a base bid award was Alpha Construction Company. The City and
consultants are recommending award of bid on this project to Alpha
Construction as per the attached. (See letter of award and bid tab sheet)
Financial Impact:Funding is available for this project through a grant obtained from the
Georgia Department of Natural Resources.
Alternatives:1. To approve award of bid. 2. Move no action thus delaying the needed
improvements and voiding the grant funding secured.
Recommendation:1. Award of contract to Alpha Construction for $287,636.
Funds are Available in
the Following
Accounts:
220-06-1493/5412110
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 6
Attachment number 1Page 2 of 6
Attachment number 1Page 3 of 6
Attachment number 1Page 4 of 6
Attachment number 1Page 5 of 6
Attachment number 1Page 6 of 6
Public Service Committee Meeting
5/10/2010 12:30 PM
Contract for McAir Aviation Services, Inc.
Department:Augusta Regional Airport
Caption:Approve the contract with McAir Aviation Service, Inc.
Background:The Augusta Aviation Commission approved an agreement with McAir
Aviation on March 20, 2005 for a term of five years. The agreement
provided for 486 square feet of office space in Hangar One and ramp tie
down space for one Piper Arrow, two Cessna 172s and one Piper
Seneca. The term was 5 years with a continuing month to month
thereafter. Rental rate was set at $636.00 per month and the Airport reserved
the right to relocate the tenant to other offices in a different building should
the need arise.
Analysis:Attached is a new proposed lease with McAir Aviation Services, Inc., for
five additional years commencing May 1, 2010. The space leased is virtually
the same and the monthly fee has been increased to $680.00. There are
additional covenants included within the text of the document such as the
requirement for identity badges.
Financial Impact:Rental rate was set at $680.00 per month.
Alternatives:Deny request.
Recommendation:Request the approval of a new contract with McAir Aviation Services, Inc.,
for office space in Hangar One and ramp tie down spaces for four aircraft as
described in the text of the document.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission Cover Memo
Attachment number 1Page 1 of 9
Attachment number 1Page 2 of 9
Attachment number 1Page 3 of 9
Attachment number 1Page 4 of 9
Attachment number 1Page 5 of 9
Attachment number 1Page 6 of 9
Attachment number 1Page 7 of 9
Attachment number 1Page 8 of 9
Attachment number 1Page 9 of 9
Public Service Committee Meeting
5/10/2010 12:30 PM
Donation and budget amendment
Department:Recreation and Parks
Caption:Motion to accept donation and approve a budget amendment accordingly.
Background:This donation was given by the Superior Court of Richmond County for the
purpose of purchasing computer equipment for the Annual School's Out
Block Party.
Analysis:This donation allows much needed computer equipment to be given to 14
youth selected from inner city schools in Augusta.
Financial Impact:$5000 donation $5000 expenditures for computer equipment
Alternatives:none
Recommendation:To approve
Funds are Available in
the Following
Accounts:
$5000 101061110 3711110 $5000 101061495 5316220
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Public Service Committee Meeting
5/10/2010 12:30 PM
Funding Allocation for Recreation Projects
Department:Tom F. Beck, Director, Recreation and parks Department
Caption:Motion to authorize the Recreation and Parks Department to begin six
capital projects in FY 2010.
Background:The Recreation and Parks Department has approved funding of $11,100,000
for capiatal improvement projects as part of the SPLOST VI program
approved by the Commission.
Analysis:There are a number of critical projects that the Department of Recreation
and Parks would like to start in 2010. A number of these will rectify safety,
code and operational issues the Department views as urgent. The funds
would come from the City's capital outlay fund, and would be reimbursed in
2011 with approved funds from the Rcreation and Park's allocation from
SPLOST VI.
Financial Impact:The following will summarize the projects and funds required: 1. Carrie
Mays Park methane gas remediation plan which will purchase six parcels of
property adjacent to the park to reloacte playground, basketball court, etc.
Cost - $300,000. 2. The Boathouse Community Facility has safety and code
issues that need to be aaddressed by replacing the ddeck system and railings.
Cost - $300,000. 3. Lake Olmstaed Park Casino and BBQ-Pit need new roof
systems because of leaks. Cost - $150,000. 4. Design work for the new
Butler Creek/HWY 56 park project is requested for this property the City
owns and is critical to the City's greenway master plan. Cost - $40,000. 5.
Potential land acquisition in West Augusta where available and affordable
property is very limited. Cost - $150,000. 6. Baurle Boat Ramp GO FISH
improvement project the City will be under construction this spring will
require additional funds to properly complete. Cost - $55,000. This is a total
of six needed projects at a cost of $995,000.
Alternatives:1. To reallocate funds required to address critical improvemnents in 2010 at
six facilities operated and maintained by the Recreation and Parks
Department. 2. Move no action thus delaying these critical projects to 2011.
Recommendation:1. To approve the reallocation of funds for capital improvement prjects as
recommended.
Funds are Available in
the Following
Accounts:
Capital Outlay Funds to be reimbursed with approved funding from
SPLOST VI for Recreation and Parks.
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Public Service Committee Meeting
5/10/2010 12:30 PM
HVAC Replacement at Julian Smith Casino
Department:Tom F. Beck, Director, Recreation and Parks Department
Caption:Motion to approve Bid Item 10-111, HVAC Replacement at Julian Smith
Casino to RCN Contracting in the amount of $187,265.
Background:The City of Augusta was awarded funding of an Energy Efficiency and
Conservation Block Grant program established through the United States
Department of Energy as part of the stimulus package. Among the projects
funded was the HVAC replacement at the Julian Smith Casino.
Analysis:A total of eleven (11) vendors participated in a mandatory pre-bid
conference. A total of five (5) bids were received with one ruled as non-
compliant. Of the four remaining bids, RCN Contracting was the low,
responsive bidder who met all technical qualifications and specifications.
(See Attached)
Financial Impact:The low bid recommended for award is for $187,265 of which federal
funding is available through the EECBG grant awarded to the City of
Augusta.
Alternatives:1. To approve the award of bid to RCN Contracting for $187,265. 2. Move
no action.
Recommendation:1. To approve.
Funds are Available in
the Following
Accounts:
220-01-6310/5425310
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Pruett Ford and Associates, Inc.
Augusta, Georgia
Document: 09093b.docx
Pruett, Ford and Associates, Inc.
Consulting Engineers
1201 Broad St., Suite 3A
Augusta, Georgia 30901
www.pruettford.com
phone 706-722-3959 fax 706-724-5127 e-mail jmford@pruettford.com
Date: May 3, 2010
To: Mr. Ron Houck
Augusta Recreation and Parks Department
From: J. Martin Ford
Reference: New HVAC Replacement at Lake Olmstead Julian Smith Casino
Bid Item 10-111
Project: 09093
Dear Mr. Houck:
I have received copies of the bid tabulation documentation from the April 27 bid opening for the project
referenced above. The bid tabulation information and supporting documents indicate that RCN
Contracting is the apparent low bidder and meets all of the technical qualifications for award of the
project contract. Based on my personal knowledge and the input of other design professionals, I
recommend the contract be awarded to RCN Contracting.
Please contact me if you have any questions concerning this matter.
Sincerely,
J. Martin Ford
Attachment number 2Page 1 of 1
Invitation To Bid
Sealed bids will be received at this office until 3:00 p.m., Tuesday, April 27, 2010 for furnishing:
Bid Item #10-111 New HVAC Replacement @ Lake Olmstead Julian Smith Casino for
Recreation and Parks Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all
prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and
specifications which are non-refundable is $50.00
Documents may also be examined during regular business hours at the F. W. Dodge Plan Room, 1281 Broad
Street, Augusta, GA 30901. It is the wish of the Owner that all businesses are given the opportunity to submit
on this project. To facilitate this policy the Owner is providing the opportunity to view plans online
(www.augustablue.com) at no charge through Augusta Blueprint (706 722-6488) beginning Thursday, March
11, 2010. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to
overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is
material to the successful completion of the project. Bidders are cautioned that sequestration of documents
through any other source is not advisable. Acquisition of documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
A Mandatory Pre-Bid Conference will be held on Tuesday, April 13, 2010 @ 2:00 p.m. in the
Procurement Department – Room 605. All questions must be submitted in writing to the office of the
Procurement Department by fax at 706-821-2811 or by mail. No bid will be accepted by fax, all must be
received by mail or hand delivered. All questions are to be submitted in writing by Thursday, April 15,
2010 by 5:00 p.m.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10%
Bid bond is required to be submitted in a separate envelope so marked along with the bidders’
qualifications; a 100% performance bond and a 100% payment bond will be required for award.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the
number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which
are not waiveable or modifiable by the Procurement Director. Please mark BID number on the outside of the
envelope.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle March, 11, 18, 25, April 1, 2010
Metro Courier March 17, 2010
cc: Tameka Allen Interim Deputy Administrator
Tom Beck Recreation & Parks
Ron Houck Recreation & Parks
Attachment number 3Page 1 of 1
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Attachment number 4Page 2 of 2
Attachment number 5Page 1 of 2
Attachment number 5Page 2 of 2
Attachment number 6Page 1 of 2
Attachment number 6Page 2 of 2
Public Service Committee Meeting
5/10/2010 12:30 PM
Terminal Concessions Area Project
Department:Augusta Regional Airport
Caption:Approve the selection of S. D. Clifton Construction and attached contract
for the construction of the Terminal Concession Area.
Background:On March 18, 2010, the City of Augusta’s Procurement Office received four
bids for the Concession Renovation Project at the Augusta Regional
Airport’s Passenger Terminal Facility. All bids were judged to be
responsive. On March 25, 2010 the Augusta Aviation Commission awarded
the contract to S. D. Clifton Construction, subject to execution of a contract
and the appropriate bonds and insurance required by the specification and
bid documents. The contract amount will be $287,016.00 as bid to include
the add alternate.
Analysis:Enclosed for your review is an unexecuted copy of an AIA Document A101
– 2007 Standard Form Agreement between Owner and Contractor. The
document and its format have been reviewed by the Augusta Aviation
Commission’s attorney and approved for execution.
Financial Impact:The contract amount will be $287,016.00 as bid to include the add
alternate.Funds currently exist and are budgeted for this project.
Alternatives:Deny request.
Recommendation:The approval of AIA Document A101 – 2007 Standard Form Agreement
between Owner and Contractor with S.D. Clifton Construction, Inc., in the
amount of $287,016.00
Funds are Available in
the Following
Accounts:
551-08-1301/5412110
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
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