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Public Service Committee Meeting Committee Room- 6/8/2009- 12:30 PM
PUBLIC SERVICES
1. Motion to approve Campbell & Paris Change Order #1 – Airfield Signage.
Attachments
2. New Ownership application: A. N. 09 - 82: A request by Mark
Detchemendy for an on premise consumption Liquor, Beer & Wine
license to be used in connection with the White Elephant Cafe located at
1135 Broad St. District 1. Super District 9.
Attachments
3. New Application: A. N. 09 - 81: A request by Miriam F. Rizvi for a retail
package Beer & Wine license to be used in connection with A M 786, Inc.
DBA East Boundary Food Mart located at 202 East Boundary St. District
1. Super District 9.
Attachments
4. Motion to approve the request for an emergency purchase order for the
replacement of the HVAC units at Augusta Public Transit’s
Administrative Building on Fenwick Street.
Attachments
5. Motion to approve the Sec. 5307 Augusta Public Transit grant application
between the Federal Transit Administration (FTA), and Augusta,
Georgia for the use of American Recovery & Reinvestment Act (ARRA)
Funds.
Attachments
6. Presentation by Mr. Darryl Nettles regarding problems associated with the
sub-leasing of BL's Restaurant on Laney Walker Boulevard.
Attachments
7. Motion to approve the selection and contract of Deriso Consulting Group
for the selection of the Airport Custodial Consultant.
Attachments
8. Motion to approve property lease with the Federal Aviation
Administration.
Attachments
9. Accept bid to replace hangar roof at Daniel Field.
Attachments
10. Motion to approve the contract with Seabury Airline Planning Group,
LLC as the airport Air Service Consultant Agency of choice.
Attachments
Public Service Committee Meeting
6/8/2009 12:30 PM
Airfield Signage Rehabilitation - Change Order #1
Department:Augusta Regional Airport
Caption:Motion to approve Campbell & Paris Change Order #1 – Airfield Signage.
Background:A contract was entered into with Walker Whiteside for the rehabilitation of
the airfield signage in September of 2008.
Analysis:It has been determined that two (2) additional Guidance Signs were required
at the intersection of the runways. It is anticipated that this will add an
additional 61 days until total completion once the contractor orders the sign.
Financial Impact:The Change Order is in the amount of $11,450 and brings the total contract
to $293,736.00.
Alternatives:Deny request.
Recommendation:Approve request.
Funds are Available in
the Following
Accounts:
551 08 1301 5412110
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1
Page 1 of 3
Item # 1
Attachment number 1
Page 2 of 3
Item # 1
Attachment number 1
Page 3 of 3
Item # 1
Public Service Committee Meeting
6/8/2009 12:30 PM
alcohol application
Department:License & Inspections
Caption:New Ownership application: A. N. 09 - 82: A request by Mark
Detchemendy for an on premise consumption Liquor, Beer & Wine license
to be used in connection with the White Elephant Cafe located at 1135
Broad St. District 1. Super District 9.
Background:This is a new ownership application. Formerly in the name of Vance E.
Shimley.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $2117.50.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1
Page 1 of 2
Item # 2
Attachment number 1
Page 2 of 2
Item # 2
Public Service Committee Meeting
6/8/2009 12:30 PM
alcohol application
Department:License & Inspections
Caption:New Application: A. N. 09 - 81: A request by Miriam F. Rizvi for a retail
package Beer & Wine license to be used in connection with A M 786, Inc.
DBA East Boundary Food Mart located at 202 East Boundary St. District 1.
Super District 9.
Background:This will be a totally new store.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $605.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1
Page 1 of 3
Item # 3
Attachment number 1
Page 2 of 3
Item # 3
Attachment number 1
Page 3 of 3
Item # 3
Public Service Committee Meeting
6/8/2009 12:30 PM
Augusta Public Transit - HVAC Units
Department:Augusta Public Transit
Caption:Motion to approve the request for an emergency purchase order for the
replacement of the HVAC units at Augusta Public Transit’s Administrative
Building on Fenwick Street.
Background:At the present time none of the HVAC units are operational. A work order
was placed with Facilities Maintenance to inspect the units and they
recommended the units be replaced.
Analysis:We have received three (3) quotes for the replacement of the units as
follows: BTM Management Services, LLC $24,248.00 CDO Management
$28,675.66 Frothingham Commercial Services, Inc. $33,000.00 I am
recommending BTM Management Services, LLC be awarded the bid.
Financial Impact:BTM Management Services, LLC, has submitted the lowest bid of $24,248.
Alternatives:None. By not approving this, Augusta Public Transit employees will be
forced to work in unfavorable conditions as the temperature begins to climb,
which may cause APT Administration to shut down and some employees to
become ill.
Recommendation:Approve the request.
Funds are Available in
the Following
Accounts:
546-09-1116/5319130
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1
Page 1 of 1
Item # 4
Attachment number 2
Page 1 of 1
Item # 4
Attachment number 3
Page 1 of 1
Item # 4
Attachment number 4
Page 1 of 1
Item # 4
Public Service Committee Meeting
6/8/2009 12:30 PM
Augusta Public Transit American Recovery Reinvestment Act Funds
Department:Augusta Public Transit
Caption:Motion to approve the Sec. 5307 Augusta Public Transit grant application
between the Federal Transit Administration (FTA), and Augusta,
Georgia for the use of American Recovery & Reinvestment Act (ARRA)
Funds.
Background:On February 17, 2009, President Obama signed the American Recovery
Reinvestment Act of 2009 into law. The law allowed the Federal Transit
Administration to allocate $2,754,534 to Augusta, Georgia/Augusta Public
Transit for capital purchases at 100% federally funded.
Analysis:The approval of this grant application will allow Augusta Public Transit to
continue to provide transportation service to the Citizens of Augusta-
Richmond County and to move ahead with capital purchases, planned for
later years.
Financial Impact:The funding for this application is 100% federally funded. The total
estimated capital funds will be $2,754,534 to fund all of the capital
purchases.
Alternatives:None. By not approving this submission of the grant, we would lose the
funds and the City would be taking on all the capital costs associated with
Augusta Public Transit.
Recommendation:Approve the submission of this grant application.
Funds are Available in
the Following
Accounts:
n/a
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission Cover Memo
Item # 5
Project Budget
Quantity FTA Amount Tot. Elig. Cost
SCOPE
111-00 BUS - ROLLING STOCK 3 $0.00 $1,235,000.00
ACTIVITY
11.92.06 PURCHASE BICYCLE ACCESS, FACIL &
EQUIP ON BUSES
0 $0.00 $30,000.00
11.12.02 BUY REPLACEMENT 35-FT BUS 3 $0.00 $1,125,000.00
11.12.40 BUY ASSOC CAP MAINT ITEMS 0 $0.00 $80,000.00
SCOPE
114-21 BUS: SUPPORT EQUIP AND FACILITIES 0 $0.00 $341,534.00
ACTIVITY
11.42.10 ACQUIRE - MOBILE FARE COLL EQUIP 0 $0.00 $300,000.00
11.42.11 ACQUIRE - SUPPORT VEHICLES 0 $0.00 $40,000.00
11.62.20 PURCHASE MISC COMMUNICATIONS
EQUIP
0 $0.00 $1,534.00
SCOPE
117-00 OTHER CAPITAL ITEMS (BUS) 0 $0.00 $1,178,000.00
ACTIVITY
11.7A.00 PREVENTIVE MAINTENANCE 0 $0.00 $700,000.00
11.7C.00 NON FIXED ROUTE ADA PARATRANSIT
SERVICE
0 $0.00 $415,000.00
11.73.00 CONTINGENCIES/PROGRAM RESERVE 0 $0.00 $63,000.00
Estimated Total Eligible Cost: $2,754,534.00
Federal Share: $0.00
Local Share: $2,754,534.00
Attachment number 1
Page 1 of 1
Item # 5
CERTIFICATION UNDER SECTION 1511 OF
THE AMERICAN RECOVERY AND REINVESTMENT ACT (ARRA)
Pursuant to Title XI, Subtitle A, Section 1511 of the American Recovery and Reinvestment Act
(Pub. L. 111-5, Feb. 17, 2009) (ARRA) and Federal Register Vol., 74, No. 42, March 5, 2009,
Section 1 – 1511 Certifications, I, Deke Copenhaver, hereby certify that the attached project
investments funded with appropriations by ARRA under the headings of the Transit Capital
Assistance and Capital Investment Grants to the Federal Transit Administration, have received
the full review and vetting required by law and that I accept responsibility that such investments
are appropriate uses of taxpayer dollars. I further certify that the specific information required
by section 1511 concerning each such investment (a description of the investment, the estimated
total cost, and the amount of the ARRA funds to be used) is provided in the Augusta Regional
Transportation Study (ARTS) Transportation Improvement Program (TIP) and in the State
Transit Improvement Program (STIP). The TIP is available online at the Augusta-Richmond
County Planning Commission/Metropolitan Planning Organization (MPO) website at
Planning_Commission@augustaga.gov. The ARRA stimulus list is also available at their
website page.
_________________________________
Mayor Deke Copenhaver
Signed this _____ day of June 2009
Attachment number 2
Page 1 of 3
Item # 5
A RESOLUTION Attachment “B”
# _______
A RESOLUTION AUTHORIZING AUGUSTA, GEORGIA, AND AUGUSTA
PUBLIC TRANSIT TO SUBMIT APPLICATION(S) FOR, AND IF AWARDED,
ACCEPT FEDERAL ECONOMIC STIMULUS GRANT(S) AWARDED, FROM THE
FEDERAL TRANSIT ADMINISTRATION (FTA) FOR ALL APPROPRIATED
ANNUAL YEARS FOR CAPITAL TRANSIT ASSISTANCE UNDER THE AMERICAN
RECOVERY AND REINVESTMENT ACT (ARRA) OF 2009 AND TO CONTRACT
WITH FTA FOR SECTION 5340 FUNDS, ON BEHALF OF THE CITY SHOULD THE
APPLICATION(S) RECEIVE APPROVAL, AND AMEND THE TRANSPORTATION
FUND BY THE AMOUNT OF THE AWARD.
WHEREAS, under The American Recovery and Reinvestment Act (ARRA) of 2009, the
Secretary of the Department of Transportation, United States of America (USDOT) has been
authorized to make grant(s) for transit capital improvement; and,
WHEREAS, Augusta, Georgia is designated the recipient of these economic stimulus
transit funding; and,
WHEREAS, the City owns and operates Augusta Public Transit, in Augusta, Georgia,
which provides public transportation within the urbanized service area; and,
WHEREAS, the Transportation Improvement Program (TIP) and the State
Transportation Improvement Program (STIP) both indicate the amount of the Section 5340 funds
to be obligated; and
WHEREAS, Augusta Public Transit may apply to FTA for a capital assistance contract
covering one hundred percent (100%) of the eligible economic stimulus transit assistance for the
City; and,
NOW, THEREFORE, THE AUGUSTA-RICHMOND COUNTY COMMISSION,
HEREBY RESOLVES AS FOLLOWS:
(1)
That the Mayor or Transit Director is authorized to apply to FTA on behalf of the City for
Federal economic stimulus transit assistance;
(2)
That the Mayor or Transit Director is authorized to execute contracts in accordance with
fiscal year expenses on behalf of the City with FTA for the purpose of receiving FTA ARRA
funds should the application(s) be approved;
(3)
That Augusta Public Transit is authorized to furnish such additional information as may
be required in connection with the application(s).
Attachment number 2
Page 2 of 3
Item # 5
APPROVED AND ADOPTED this day of , 2009.
Chairman of Commission or Sole Commissioner Signature
Deke Copenhaver, Commission Chairman
Type Name and Title
Signed, sealed and delivered this day of , 2009 in the presence
of
Witness
Notary Public/Notary Seal
CERTIFICATE
The undersigned duly qualified and acting (Title of Certifying/Attesting Official) of
Augusta/Richmond County certifies that the foregoing is a true and correct copy of a resolution
adopted at a legally convened meeting held on
, 2009.
Name of Certifying/Attesting Officer
County Seal
Title of Certifying/attesting Officer
Attachment number 2
Page 3 of 3
Item # 5
Mayor Deke Copenhaver
For Details, Contact:
Karyn Nixon, Executive Assistant
Room 806 - 530 Greene Street
knixon@augustaga.gov
Office (706) 821-1833
FAX (706) 821-1835
Cell (706) 564-4656
May 28, 2009
Dr. Yvette G. Taylor
Regional Administrator
Federal Transit Administration
61 Forsyth St., SW Suite 17T50
Atlanta, GA 30303
Attention: Jamie Pfister, FTA Director of Planning and Program Development
Subject: Certification under Section 1511 of the American Recovery and Reinvestment
Act (ARRA)
Dear Dr. Taylor:
Pursuant to Title VI, Subtitle A, Section 1511 of the American Recovery and Reinvestment Act (Pub. L.
111-5, Feb. 17, 2009) (ARRA) and Federal Register Vol. 74, No. 42, March 5, 2009, Section 1 – 1511
Certifications, I have enclosed the appropriate signed Certification and list of Augusta, Georgia, Augusta
Public Transit projects that the ARRA funds will be used for. This list includes the project description,
cost estimate and the amount of ARRA funds to
be used.
If you should need any additional information, or if you have any questions, please feel free to contact me
at (706) 821-1833.
Sincerely,
Deke Copenhaver, Mayor
DC/dm
Attachment number 3
Page 1 of 2
Item # 5
Mayor Deke Copenhaver
For Details, Contact:
Karyn Nixon, Executive Assistant
Room 806 - 530 Greene Street
knixon@augustaga.gov
Office (706) 821-1833
FAX (706) 821-1835
Cell (706) 564-4656
Attachment: 1
Attachment number 3
Page 2 of 2
Item # 5
Public Service Committee Meeting
6/8/2009 12:30 PM
Darryl Nettles
Department:Clerk of Commission
Caption:Presentation by Mr. Darryl Nettles regarding problems associated with the
sub-leasing of BL's Restaurant on Laney Walker Boulevard.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 6
Attachment number 1
Page 1 of 1
Item # 6
Public Service Committee Meeting
6/8/2009 12:30 PM
Deriso Consulting Group Selection & Contract
Department:Augusta Regional Airport
Caption:Motion to approve the selection and contract of Deriso Consulting Group for
the selection of the Airport Custodial Consultant.
Background:The airport, through the RFP process, selected Deriso Consulting Group to
assist the airport with analysing the needs and duties of the Custodial
Department.
Analysis:This will help to ensure that the custodial department is properly staffed and
has all the equipment needed to maintain the cleanliness and improve
longevity of the new terminal.
Financial Impact:All work will be done at the request of the airport and negotiated through
work authorizations.
Alternatives:Deny request.
Recommendation:Approve request.
Funds are Available in
the Following
Accounts:
551 08 1101 5211110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Attachment number 1
Page 1 of 1
Item # 7
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Attachment number 2
Page 1 of 1
Item # 7
Initial
Evaluation
The person/organization must certify that it has been providing Custodial
Consultant Services to organizations similar in scope for at least twenty
four (24) months. (maximum of 20 points)
16.7
List at least three (3) clients for references. (maximum of 20 points) 20
The number and size of the consulting projects presently being performed
(by the person/organization) and the assigned staff;
(maximum of 10 points)
1.7
The status of existing consulting projects with respect to competition
timetables; (maximum of 10 points) 0
The status of personnel to be assigned to this project;
(maximum of 10 points)6.7
The number and type of projects that would be concurrently undertaken by
the assigned staff; (maximum of 10 points)3.3
The past ability of the firm to deliver this type of project on a timely basis;
(maximum of 10 points) 5
The nature of existing projects that are behind schedule or past the
completion date. (maximum of 10 points)0
Total (Maximum of 100 points) 53.4
II. Resources and Assignments
I. Qualifications of the Organization
Evaluation Criteria
Derison Consulting Group
4175 Chadds Walk
Marietta, GA 30062
RFQ Item #09053A
Cummulative Evaluator
Custodial Consultant Services
For the City of Augusta – Augusta Regional Airport
Attachment number 3
Page 1 of 2
Item # 7
Evaluation Following
Vendor Presentation
19.3
20
10
10
9.3
10
10
10
98.6
Derison Consulting Group
4175 Chadds Walk
Marietta, GA 30062
Attachment number 3
Page 2 of 2
Item # 7
Attachment number 4
Page 1 of 2
Item # 7
Attachment number 4
Page 2 of 2
Item # 7
Attachment number 5
Page 1 of 1
Item # 7
Attachment number 6
Page 1 of 1
Item # 7
Public Service Committee Meeting
6/8/2009 12:30 PM
FAA Lease DTFASO-09-L-00117
Department:Augusta Regional Airport
Caption:Motion to approve property lease with the Federal Aviation Administration.
Background:The Federal Aviation Administration has rental space in the airport Weather
Bureau Building. The FAA provides a service to the airport and is also a
necessary component to airport operations. Current lease expired on
September 30, 2008 but contract has been under negotiation between airport
and FAA. This lease will be effective October 1, 2008 through September
30, 2009 with one year options to extend until September 30, 2013.
Contract has been reviewed by legal.
Analysis:The lease is a 1 year lease with options up to a total of 5 years. The rental
rate has increased for FAA from an old rate of $8.81 to a rate of $10.00 per
square foot. The rental space has not changed which is 1,296 square feet.
There is no other rental property on airport at that low rate they are willing
to pay.
Financial Impact:Anticipated monthly revenue is as follows: 1296 Square feet of rental office
space at a rate of $10.00 per square foot. Annual rental revenue for space is
$12,960.00 and $1,080 per month.
Alternatives:Deny request.
Recommendation:Approve request.
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
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Item # 8
Public Service Committee Meeting
6/8/2009 12:30 PM
Hangar roof replacement
Department:Daniel Field Airport
Caption:Accept bid to replace hangar roof at Daniel Field.
Background:The roof on the south hangar is more than 20 years old. There have been
numerous leaks in both the office area and the bulk storage section. The
airport consultant was asked to evaluate the roof and make
recommendations.
Analysis:The consultant found the roof to be in poor condition and recommended the
roof be replaced. Several roof systems were evaluated and a High
Performance Modified Bitumen Roof system was recommended.
Financial Impact:Money from airport reserve funds(certificates of deposit) will be used to pay
for this project. 552-08-1101--5413120
Alternatives:Deny request.
Recommendation:Accept bid of $249,881.00 submitted by Thomson Roofing Company and
approve ammending the Daniel Field budget to allow use of funds from the
CD's.
Funds are Available in
the Following
Accounts:
552-08-1101-5413120
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
Attachment number 1
Page 1 of 2
Item # 9
Attachment number 1
Page 2 of 2
Item # 9
Facility Summary
Client_ID:City of Augusta Facility ID:Daniel Field Airport
Sq. Feet: (all sections)30,000 Location:Augusta, GA
Facility Contact:Mr. Boshears Contact Email:
Contact Title:Airport Manager Contact Phone:
Fax Number:Last Inspection:5/2008
Facility Photo
Photo Notes
Sign at front entrance.
Attachment number 2
Page 1 of 10
Item # 9
Construction Details
Client Name:City of Augusta Facility Name:Daniel Field Airport
Roof Section:All Square Feet:30,000
Architect:N/A Architect Email:
Roofing Contractor:N/A Contractor Email:
System Information
Date Installed:1985 Warranty:Yes No
No. of Roofs:One Roof Deck:Wood Deck
Slope Dimension:Good Vapor Retarder:None
System Type:Built-up Roof
Felt:Need to Inspect Total System Layers:Multiple
Surfacing:Smooth Mem. Attachment:Hot Asphalt
Insulation - Layer 1
Type:R-Value:
Attachment:Thickness:
Perimeter Details
Perimeter Type:Drip Edge, Parapet Wall Flashing Material:Built-up Roof
Parapet Materials:N/A Coping Cap:Metal
Drainage System:Gutters Roof Access:Roof Hatch
System Notes
Attachment number 2
Page 2 of 10
Item # 9
Inspection Report
Inspection DateInspection DateInspection DateInspection Date :::: 05/05/200805/05/200805/05/200805/05/2008 05/05/200805/05/200805/05/200805/05/2008
Client Name:City of Augusta Facility Name:Daniel Field Airport
Roof Section:All Inspected By:Barry Slayden
Inspection Type:Visual Inspection Age of Roof:>20
Core Data Available:Yes No Deck Condition: Partial Replacement
Leakage:Yes No N/A Insulation:Partially Wet
Perimeter:Poor Wall:N/A
Projections:Poor Counter Flashings: Failed
Reglets:Poor Debris:Yes No
Control/Exp. Joints:N/A Ponding Water:Minor
Parapet Wall:N/A Coping Joints:
Perimeter Rating:Poor
Notes:The perimeter metal edge had several places where expansion and contraction has split the membrane.
Field Rating:Poor
Notes: The BUR has been splitting out in the field of the roof areas.
Drains & Gutters Rating:Good
Notes:There's good slope on this facility. The internal gutter issue will need to be addressed.
Overall Roof Evaluation:The roof areas need replaced. Splitting of the membrane is a definite sign that the membrane is failing.
Overall Roof Condition:Poor
Recommendation:Replace
Attachment number 2
Page 3 of 10
Item # 9
Facility Photo Confirmation
Inspection Date:05/05/2008
Client Name:City of Augusta Facility Name:Daniel Field Airport
Roof Section:All
Photo Box
Photo Notes
Several air conditioning units are located on the lower roof area (runway side).
Photo Box
Photo Notes
Lower area roof Built Up Roof System.
Attachment number 2
Page 4 of 10
Item # 9
Facility Photo Confirmation
Inspection Date:05/05/2008
Client Name:City of Augusta Facility Name:Daniel Field Airport
Roof Section:All
Photo Box
Photo Notes
The metal area where thepaint is peeling is actually a gutter.
Photo Box
Photo Notes
This is what it looks like 'up top'. This will need to be addressed.
Attachment number 2
Page 5 of 10
Item # 9
Facility Photo Confirmation
Inspection Date:05/05/2008
Client Name:City of Augusta Facility Name:Daniel Field Airport
Roof Section:All
Photo Box
Photo Notes
This PVC pipe will pose a challenge. It serves as a drainage pipe right now.
Photo Box
Photo Notes
HVAC need to have properly built curbs.
Attachment number 2
Page 6 of 10
Item # 9
Facility Photo Confirmation
Inspection Date:05/05/2008
Client Name:City of Augusta Facility Name:Daniel Field Airport
Roof Section:All
Photo Box
Photo Notes
Photo taken of the barrel roof (high elevation).
Photo Box
Photo Notes
Metal vent cap is in very poor condition.
Attachment number 2
Page 7 of 10
Item # 9
Facility Photo Confirmation
Inspection Date:05/05/2008
Client Name:City of Augusta Facility Name:Daniel Field Airport
Roof Section:All
Photo Box
Photo Notes
This pitch pocket has been a source of some leaks.
Photo Box
Photo Notes
A new gutter edge will need to be added at the perimeter.
Attachment number 2
Page 8 of 10
Item # 9
Facility Photo Confirmation
Inspection Date:05/05/2008
Client Name:City of Augusta Facility Name:Daniel Field Airport
Roof Section:All
Photo Box
Photo Notes
Chances are some of the wood decking will need to be replaced.
Photo Box
Photo Notes
This is a photo of areas that have already been addressed with new wood decking.
Attachment number 2
Page 9 of 10
Item # 9
Solution Options
Client Name:City of Augusta Facility Name:Daniel Field Airport
Roof Section:All Square Feet:30,000
Estimated Cost of Solution Chosen: $ 310,000.00
Recommended Action Year: Year 1: 2008
Recommended Solution: Replace
Replace Options
Replace Option 1
Expected Life: 10-12 Years Cost Estimate: $230,000.00
Single ply roof system over rigid board insulation.
Replace Option 2
Expected Life: 30+ Years Cost Estimate: $310,000.00
Multiple ply High Performance Modified Roof System.
Replace Option 3
Expected Life: 30+ Years Cost Estimate: $425,000.00
High Performance Metal Roof System.
Expected Life is an average, assuming that a proper evaluation & maintenance program is performed on a yearly basis.
Attachment number 2
Page 10 of 10
Item # 9
Roof
Types
Built up Roofing
(Asphalt)
Built up Roofing
(Coal tar)
EPDM TPO / PVC Generic Modified
Bitumen
High Performance
Modifieds
Traffic Resistance
Good Good Poor Poor Good Excellent
Thickness
Multi-ply -
excellent
Multi-ply –
excellent
One ply –
poor
One ply
poor
Two ply –
Good
Multi-ply-
Excellent
Flexibility
Fair Fair Excellent Good Fair Good
Chemical
resistance
Good Excellent Poor oil
resistance
Fair Fair Good
Quality Control
Good
(Redundancy)
Good
(Redundancy)
Poor
One ply
No supervision
Poor Fair Excellent
(Redundancy)
Daily supervision
Life Cycle
Good Very Good Poor Poor Fair Excellent
Track Record
Varies – Good
20 years
Very Good
25 years
Poor
8 – 12 years
Fair
10 – 12 years
Fair
12 – 15 years
Excellent
30 + years
Fatigue Resistance Poor Poor Good Good Poor Excellent
Notes:
1. Asphalt built up roofs are constructed with ply felts made with asphalt-impregnated fiberglass and mopping asphalt such as Type III steep asphalt.
Generally, these roofs consist of 4 plies of felt installed in shingle fashion. The surface is a flood coat of asphalt and aggregate. Asphalt is not a true
waterproofer and depends on positive slope in order to maintain its integrity.
2. A coal tar pitch built up roof is a roof constructed with plies felts made with coal tar-impregnated fiberglass and mopping asphalt such as Type II Coal Tar.
Generally, these roofs consist of 4 plies of felt installed in shingle fashion. The surface is always a flood coat of coal tar and aggregate. Coal tar is a true
waterproofer although it is also a known carcinogen. Modified coal tars are more environmentally correct.
3. EPDM is an acronym for Ethylene Propylene Dione Monomer. It entered the roofing market in the 1970’s and gained as much as 50% market share in the
80’s. Since then, its performance history has lead to a steep decline in market share. Seams are glued with an adhesive similar to a bicycle tire patch kit
adhesive and are affected by heat and moisture. EPDM is generally black which absorbs heat and single plies tend to condensate on the underside.
4. TPO / PVC Thermoplastic polyolefin are a modification of the original polyvinyl chloride membranes. PVC membranes were brittle and cracked over
time. The TPO’s of today are relatively new and there is little known about their long-term performance. There are no standards that define the exact
polymer content. Instead, they should contain “appropriate” polymers.
5. Generic modified asphalt membranes are typically mineral surface sheets of polymer-modified asphalt. The polymer is SBS but there is no minimum
percentage of polymer. It is difficult to know exactly what you are getting. Polymer percentage is important for puncture and fatigue resistance. These
membranes are typically reinforced with polyester that is not dimensional stable leading to shrinkage and expansion and contraction of the polymer.
6. High performance modifieds contain a high percentage of sophisticated polymers and a high strength reinforcing structure that is dimensionally stable.
The polymers provide the weathering and UV resistance and are designed to resist puncture and handle fatigue. The reinforcement has the responsibility of
resisting tear, providing puncture resistance and the all-important tensile qualities that have been the key to roofing success for 100 years.
7. Fatigue resistance is an important factor. Membranes with polyester scrims tend to be dynamic with high movement causing fatigue of the compound.
Low rubber content compounds that cannot handle the movement and crack compound that problem. Underlayment is typically a single ply base sheet.
Item # 9
Invitation to Bid
Sealed bids will be received at this office until Wednesday, May 13, 2009 at 3:00 P.M. for
furnishing:
Bid Item 09-112 Roof Replacement @ Daniel Field Hanger for Daniel Field Airport
Bids’ will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
BID documents may be obtained at the office of Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular
business hours at the offices of Augusta, GA Procurement Department. A Mandatory Pre-Bid
Conference will be held on Tuesday, April 28, 2009 @ 2:00 p.m. in the Procurement
Department Room 605. All questions must be submitted in writing to the office of the
Procurement Department by Thursday, April 30, 2009 @ 3:00 p.m. by fax at 706-821-2811
or by mail. .No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of
opening. A 10% Bid bond is required to be submitted in a separate envelope so marked
along with the bidders’ qualifications; a 100% performance bond and a 100% payment
bond will be required for award.
Bidders will please note that the number of copies requested; all supporting documents
including financial statements and references and such other attachments that may be required
by the bid invitation are material conditions of the bid. Any package found incomplete or
submitted late shall be rejected by the Procurement Office. Any bidder allegedly contending
that he/she has been improperly disqualified from bidding due to an incomplete bid submission
shall have the right to appeal to the appropriate committee of the Augusta commission. Please
mark BID number on the outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the
office of the Procurement Department is not advisable. Acquisition of BID documents from
unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate
information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle April 2, 9, 16, 23, 2009
Metro Courier April 8, 2009
cc: Tameka Allen Interim Deputy Administrator
Willis Boshears Daniel Field Airport
Attachment number 4
Page 1 of 1
Item # 9
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Attachment number 5
Page 1 of 2
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Attachment number 5
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Public Service Committee Meeting
6/8/2009 12:30 PM
Seabury Airline Planning Group, LLC Contract
Department:Augusta Regional Airport
Caption:Motion to approve the contract with Seabury Airline Planning Group, LLC
as the airport Air Service Consultant Agency of choice.
Background:Seabury Airline Planning Group, LLC, through the RFQ process and with
the approval of the Procurement Department, Aviation Commission and the
Augusta Richmond County Commission, was selected as the airport Airline
Consulting Agency.
Analysis:
Financial Impact:All work done by Seabury Airline Planning Group, LLC will be at the
request of the airport and invoiced accordingly.
Alternatives:Deny request.
Recommendation:Approve request.
Funds are Available in
the Following
Accounts:
551 08 1111 5212999
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Augusta Regional Airport
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
1
AUGUSTA REGIONAL AIRPORT
CONSULTING SERVICES CONTRACT FOR AIR SERVICE
DEVELOPMENT WITH SEABURY AIRLINE PLANNING GROUP, LLC
This contract made and entered into this_____ day of ___________ by and between AUGUSTA,
GEORGIA, a political subdivision of the State of Georgia, acting through the AUGUSTA
AVIATION COMMISSION whose address is 1501 Aviation Way, Augusta Regional Airport
at Bush Field, Augusta, Georgia 30906-9600, hereinafter referred to as the CLIENT, and
SEABURY AIRLINE PLANNING GROUP, LLC., hereinafter referred to as the
CONSULTANT.
WHEREAS, the Augusta Regional Airport has expressed a need for assistance in
identifying local passenger air service needs, threats, opportunities and in preparing market
analyses and air service proposals; and
WHEREAS, the CLIENT received proposals from several qualified firms in response to
its Request For Qualifications (RFQ); and
WHEREAS, after reviewing the proposals the CLIENT determined in would be in its
best interest to enter into an agreement with CONSULTANT to provide these services.
WHEREAS, the CONSULTANT has represented to the CLIENT that it has expertise in
providing general advisory and professional consulting services and assistance in connection
with air service market research, including the development of traffic data bases for presentation
of air service proposals and the necessary personnel to execute the services provided herein; and
WHEREAS, on , 2009 the Augusta Richmond County Board of Commissioners
approved the solicitation of these services for the Augusta Regional Airport (hereinafter AGS).
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STATEMENT OF CONSIDERATION
NOW, THEREFORE, for and in consideration of the mutual promises and covenants
contained in this Agreement and other good and valuable consideration, the receipt and
sufficiency of which are hereby acknowledged, CONSULTANT and the CLIENT, intending to
be legally bound, do hereby covenant and agree as follows:
SECTION I -- SCOPE OF SERVICES TO BE PROVIDED
1.1 The proposal submitted by CONSULTANT and RFQ 09-056 Air Services CONSULTANT
Services are hereby incorporated into this Agreement by reference as if fully set forth herein.
1.2 CONSULTANT may provide to the CLIENT research and development consulting services
and other such services as may, from time to time be specifically requested and authorized by the
CLIENT.
1.3 CONSULTANT may provide general advisory and professional consulting services and
assistance to the CLIENT in connection with air service market research, including the
development of traffic data bases for presentation of air service proposals within the context of
Section I hereof, subject to the general conditions of Section II.
1.4 CONSULTANT may provide assistance in identifying local passenger air service needs,
threats, opportunities and in preparing market analyses and air service proposals.
1.5 CONSULTANT may provide market analyses and service proposals for maintaining the
current level of air service.
1.6 CONSULTANT may provide market analyses and service proposal for new non-stop jet
service to the two destinations not current served from AGS.
1.7 CONSULTANT may examine the potential of low cost air service at AGS.
1.8 CONSULTANT may provide services related to the lowering of fares and the reduction in
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leakage.
1.9 CONSULTANT may provide other services which might include, but not be limited to:
a. performance of studies, analyses, and research;
b. participation in meetings with the CLIENT's staff and others;
c. preparation of materials for presentation to airlines and interested local parties; and
provision of other general advisory services and assistance.
1.10. COORDINATION. CONSULTANT shall provide continuing coordination with
the CLIENT to ensure the applicability of findings with respect to specific local
conditions and thH&/,(17¶VSROLFLHVDQGJRDOV
SECTION II GENERAL CONDITIONS
2.1. TERM. The initial term of this agreement will commence upon the date of execution and
will continue in effect for a period of two (2) years. This agreement may be renewed or
extended for three (3) additional one (1) year options upon mutual consent of both parties with
all terms and conditions remaining the same.
2.2 TERMINATION. The CLIENT may cancel this contract any time for breach of
contractual obligations by providing written notice of such cancellation. Should the CLIENT
exercise its right to cancel the contract for such reasons, the cancellation shall become effective
on the date as specified in the notice of cancellation. Furthermore, the CLIENT may terminate
this agreement at any time upon the giving of written notice as follows:
a) In the event that the CONSULTANT fails to discharge any obligations or
remedy any default or breach under this agreement for a period continuing more
than thirty (30) days after the providing written notice specifying such failure or
default and that such failure or default continues to exist as of the date upon
which such notice so terminating this agreement is given; or
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4
b) In the event that the CONSULTANT makes an assignment for the benefit of
creditors, or commences or has commenced against it any proceeding in
bankruptcy, insolvency, or reorganization pursuant to bankruptcy laws or laws of
GHEWRU¶VPRUDWRULXP RU
c) In the event that appropriate and otherwise unobligated funds are no longer
available to satisfy the obligations of CLIENT.
2.3 WORK AUTHORIZATION. Each assignment performed under Section I will be initiated
upon the specific written or verbal request and authorization of the CLIENT.
2.4 BASIC DATA PROVIDED BY THE CLIENT. The CLIENT will assist the
CONSULTANT in obtaining such data and information as are needed and available.
2.5. CLIENT REPRESENTATIVE. To expedite the undertaking of services performed under
this contract and to permit the coordination of materials, commitments, and correspondence, the
CLIENT will designate a specific staff member as its representative to whom all correspondence,
materials, and requests for conferences and information will be directed. The CLIENT
designates Diane Johnston, Director of Marketing, (706) 796-4002, as its representative to whom
all correspondence should be directed.
SECTION III. CONSIDERATION/FEES
3.1 CLIENT shall pay to CONSULTANT the fees and expenses as set forth on Exhibit A
DWWDFKHGKHUHWR WKH³5DWH6FKHGXOHV´ 7KHUDWHVDVVHW forth in Exhibit A shall be in effect for
the duration of this agreement. The fees to be paid to CONSULTANT for services under this
contract will be determined either on the actual time and materials expended on the work or on a
per project basis, depending on the nature of the assignment requested and will be subject to
CLIENT acceptance and approval for each assignment.
3.2 Out of pocket expenses for costs such as printing, data bases, long distance telephone calls,
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transportation, and subsistence will be billed in addition at actual cost, and will be subject to
acceptance and approval by the CLIENT. CLIENT reserves the right to require documentation
of such costs and the ability to dispute such charges if determined to be unreasonable.
SECTION IV. REPRESENTATIONS AND WARRANTIES OF CONSULTANT.
CONSULTANT hereby represents and warrants to the CLIENT as follows:
4.1 EXISTENCE AND POWERS. CONSULTANT is a corporation duly organized and
validly existing under the laws of Virginia and is duly qualified to do business in the State of
Georgia, with full power, authority and legal right to enter into and perform its obligations under
this Agreement.
4.2 DUE AUTHORIZATION AND BINDING OBLIGATION. This Agreement has been
duly authorized, executed and delivered by CONSULTANT and constitutes a legal, valid and
binding obligation of CONSULTANT, enforceable against CONSULTANT in accordance with
its terms, except to the extent its enforceability may be limited by (i) applicable bankruptcy,
reorganization, moratorium or similar laws affecting enforcement of creditors' rights or remedies
generally, (ii) general equitable principles concerning remedies, and (iii) limitations on the
enforceability of rights to indemnification by federal or State laws or regulations or public
policy.
4.3 NO CONFLICT. To its knowledge, neither the execution nor delivery of this
Agreement by CONSULTANT, nor the performance by CONSULTANT of its obligations
hereunder (i) conflicts with, violates or results in a material breach of any law or governmental
regulation applicable to CONSULTANT, (ii) conflicts with, violates or results in a material
breach of any term or condition of any order, judgment or decree, or any contract, agreement or
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instrument, to which CONSULTANT is a party or by which CONSULTANT or any of its
properties or assets are bound, or constitutes a material default under any of the foregoing, or (iii)
constitutes a default under or results in the creation of, any lien, charge, encumbrance or security
interest upon any assets of CONSULTANT under any agreement or instrument to which
CONSULTANT is a party or by which CONSULTANT or its assets may be bound or affected.
4.4 NO APPROVALS REQUIRED. No approval, authorization, order or consent of, or
declaration, registration or filing with, any Governmental Authority is required for the valid
execution and delivery of this Agreement by CONSULTANT or the performance of its
obligations hereunder, except such as have been duly obtained or made.
4.5 FINANCIAL CONDITION. There has been no material adverse change in the
financial condition of CONSULTANT that would impair the ability of CONSULTANT to
perform its obligations under this Agreement.
4.6 NO COLLUSION. &2168/7$17¶V3URSRVDOLVJHQXLQHDQGQRWFROOXVLYHRUDVKDP
CONSULTANT has not colluded, conspired, connived or agreed, directly or indirectly, with any
other person, to put in a sham proposal, or to refrain from proposing, and has not in any manner,
directly or indirectly, sought, by agreement, collusion, communication or conference with any
SHUVRQWRIL[WKHSULFHVRI&2168/7$17¶V3URSRVDORUWKHSURSRVDOVRIDQ\RWKHU3HUVRQRUWR
secure any advantage against any Person interested in this Agreement.
4.7 INFORMATION SUPPLIED BY CONSULTANT. The information supplied and
representations and warranties made by CONSULTANT and in all submittals made in response
to the RFQ LQFOXGLQJ &2168/7$17¶V 3URSRVDO DQG LQ DOO SRVW-proposal submittals with
respect to CONSULTANT (and, to its knowledge, all information supplied in such submittals
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7
with respect to any Subsidiary or Subcontractor) are true, correct and complete in all material
UHVSHFWV&2168/7$17¶V3URSRVDOGRHVQRWFRQWDLQDQ\XQWUXHVWDWHPHQWRIDPDWHULDOIDFWRU
omit to state a material fact required to be stated therein, or necessary in order to make the
statements therein not misleading.
4.8 ETHICS: GRATUITIES AND KICKBACKS. Neither CONSULTANT, any
subsidiary, or any agent or other representative of CONSULTANT has given or agreed to give,
any employee or former employee of the CLIENT or any other person, a gratuity or an offer of
employment in connection with any decision, approval, disapproval, recommendation,
preparation or any part of a procurement requirement or a purchase request, influencing the
content of any specification or procurement standard, rendering of advice, investigation,
auditing, or in any other advisory capacity in any proceeding or application, request for ruling,
determination, claim or controversy, or other particular matter pertaining to any procurement
requirement or a contract or subcontract, or to any solicitation or proposal for a contract or
subcontract. Notwithstanding any other provision hereof, for the breach or violation of this
representation and warranty and upon a finding after notice and hearing, the CLIENT may
terminate this Agreement.
4.9 CONTINGENT FEES. CONSULTANT has not employed or retained any company or
person, other than a bona fide employee working for CONSULTANT, to solicit or secure this
Agreement; and CONSULTANT has not paid or agreed to pay any company, association,
corporation, firm or person, other than a bona fide employee working for the CONSULTANT,
any fee, commission, percentage, gift or any other consideration contingent upon or resulting
from the award or making of this Agreement. For the breach or violation of this representation
and warranty and upon a finding after notice and hearing, the COUNTY may terminate this
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Agreement and, at its discretion, may deduct from fees or otherwise recover, the full amount of
any such fee, commission, percentage, gift or consideration.
SECTION V. MISCELLANEOUS PROVISIONS
5.1. CONSULTANT will promptly observe and comply with applicable provisions of all
published federal, state, and local laws, rules and regulations which govern or apply to the
services rendered by CONSULTANT herein, or to the wages paid by CONSULTANT to its
employees.
5.2. CONSULTANT will procure and keep in force during the term of this agreement all
necessary licenses, registrations, certificates, permits, and other authorizations as are required
herein.
5.3. All reports, documents, data bases, computer programs, and other deliverable products
produced by CONSULTANT for sole purpose of CLIENT under the terms of this agreement will
at all times be the exclusive property of the CLIENT.
5.4 GOVERNING LAW. This Agreement and any questions concerning its validity,
construction or performance shall be governed by the laws of the State of Georgia, irrespective
of the place of execution or the place or places of performance.
5.6 COUNTERPARTS. This Agreement may be executed in more than one counterpart, each
of which shall be deemed to be an original and all of which taken together shall constitute one
and the same instrument.
5.7 SEVERABILITY. In the event that any part, provision or term of this Agreement shall, for
any reason, be determined to be invalid, illegal, or unenforceable in any respect, the Parties shall
negotiate in good faith and agree to such amendments, modifications, or supplements of or to
this Agreement or such other appropriate actions as shall, to the maximum extent practicable in
light of such determination, implement and give effect to the intentions of the Parties as reflected
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9
herein, and the other provisions of this Agreement shall, as so amended, modified, supplemented,
or otherwise affected by such action, remain in full force and effect.
5.8 NO THIRD PARTY BENEFICIARY. This Agreement is intended to be solely for the
benefit of CONSULTANT and the CLIENT and their respective successors and permitted
assigns and is not intended to and shall not confer any rights or benefits on any Person not a
signatory hereto.
5.9 CLIENT APPROVALS AND CONSENTS. When this Agreement shall require any
approval or consent by the CLIENT to a CONSULTANT submission, request or report, the
DSSURYDORUFRQVHQWVKDOOEHJLYHQE\WKH&/,(17¶V$XWKRUL]HG5HSUHVHQWDWLYHLQZULWLQJDQG
such writing shall be conclusive evidence of such approval or consent, subject only to
compliance by the CLIENT with the applicable law that generally governs its affairs. Unless
expressly stated otherwise in this Agreement, and except for requests, reports and submittals
made by the CONSULTANT that do not, by their terms or the terms of this Agreement, require a
response or action, if the CLIENT does not find a request, report or submittal acceptable, it shall
provide written response to CONSULTANT describing its objections and the reasons therefore
ZLWKLQWKLUW\ GD\VRIWKH&/,(17¶VUHFHLSWWKHUHRI,IQRUHVSRQVHLVUHFHLYHGWKHUHTXHVW
report or submittal shall be deemed rejected.
5.10 NOTICES AND AUTHORIZED REPRESENTATIVES. All notices, consents,
approvals or communications required or permitted hereunder shall be and may be relied upon
when in writing and shall be (i) transmitted by registered or certified mail, postage prepaid,
return receipt requested, with notice deemed to be given upon receipt, or (ii) delivered by hand or
nationally recognized courier service, or (iii) sent by facsimile transmission with confirmed
receipt thereof, with a hard copy thereof transmitted pursuant to (i) or (ii) above. All such
notices, consents, approvals or communications shall be addressed as follows:
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10
For CLIENT: Augusta Regional Airport
1501 Aviation Way
Augusta, Georgia 30909
Attn: Diane Johnston, Director of Marketing and
Communications
For CONSULTANT: Seabury Airline Planning Group
12012 Sunset Hill Road, Suite 1445
Arlington, Virginia 22201
Attn:
5.11 NONDISCRIMINATION. During the performance of services under this contract,
CONSULTANT agrees that it will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, age, or national origin. CONSULTANT will
take affirmative action to ensure that applicants are employed, and employees are treated during
employment, without regard to their race, color, religion, sex, age, or national origin. Such
action will include but not be limited to the following: employment, upgrading, demotion or
transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms
of compensation, and selection for training, including apprenticeship.
5.12 INDEMNIFICATION. CONSULTANT hereby agrees to hold harmless, indemnify and
defend the CLIENT, its members, officers and employees, against any claim, action, loss,
damage, injury (whether mental or physical, and including death to persons, or damage to
property), liability, cost and expense of whatsoever kind or nature including, but not by way of
OLPLWDWLRQDWWRUQH\V¶IHHVDQGFRXUWFosts, caused by negligent acts or acts of commission or
omission by CONSULTANT its officers, employees, sub consultants, or other representatives.
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To the extent permitted by law, CLIENT hereby agrees to hold harmless, indemnify and defend
the CONSULTANT, its members, officers and employees, against any claim, action, loss,
damage, injury (whether mental or physical, and including death to persons, or damage to
property), liability, cost and expense of whatsoever kind or nature including, but not by way of
OLPLWDWLRQDWWRUQH\V¶IHHVDQGFRXUWFRVWVFDXVHGE\QHJOLJHQWDFWVRUDFWVRIFRPPLVVLRQRU
omission by CLIENT its officers, employees, sub consultants, or other representatives.
SECTION VI. ENTIRE AGREEMENT
This agreement constitutes the entire agreement between the parties and will supersede and
replace all prior agreements or understandings, written or oral, in relation to the matters set forth
herein. Notwithstanding the foregoing, however, SEABURY APG hereby affirms the
completeness and accuracy of all of the information provided by it in its proposal to the CLIENT
in pursuit of this agreement.
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IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed and
their seals to be affixed hereto as of the day and year first above written.
CLIENT:
By: _____________________________
For: Augusta Regional Airport
1501 Aviation Way
Augusta, Georgia 30909
CONSULTANT:
By:
For: Seabury Airline Planning Group
12012 Sunset Hill Road, Suite 1445
Arlington, Virginia 22201
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REQUEST FOR QUALIFICATIONS
Request for Qualifications will be received at this office until Thursday, March 5, 2009 @ 3:00 p.m. FOR
FURNISHING:
RFQ ITEM #09-055 Advertising Agency for Augusta Regional Airport
RFQ ITEM #09-056 Air Service Consultant for Augusta Regional Airport
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFQ documents may be examined at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing to the
office of the Procurement Department by Friday, February 20, 2009 @ 3:00 p.m. by fax at 706-821-
2811 or by mail. No RFQ will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement Department
with your bonafide bid package.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening.
Bidders will please note that the number of copies requested; all supporting documents including
financial statements and references and such other attachments that may be required by the bid
invitation are material conditions of the bid. Any package found incomplete or submitted late shall be
rejected by the Procurement Office. Any bidder allegedly contending that he/she has been improperly
disqualified from bidding due to an incomplete bid submission shall have the right to appeal to the
appropriate committee of the Augusta Commission. Please mark RFQ number on the outside of the
envelope.
Bidders are cautioned that sequestration of RFQ documents through any source other than the office of
the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized
sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle January 29, February 5, 12, 19, 2009
Metro Courier February 4, 2009
cc: Tameka Allen Interim Deputy Administrator
Tammy Strange Augusta Regional Airport
Diane Johnston Augusta Regional Airport
Attachment number 2
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Vendors:Original 7 Copies
Fee
Structure
Addendum
1
Mead & Hunt
28829 Lockheed Drive Suite 2A
Eugene, OR 97402
SH & E
9300 Lee Highway
Fairfax, VA 22031
Seabury Aviation Planning
1919 Gallows Road, Suite 550
Vienna, VA 22182
Yes Yes Yes Yes
Sixel Consulting Group
1180 West 15th Avenue
Eugene, OR 97402
Yes Yes Yes Yes
Boyd Group
78 Beaver Brook Canyon Road
Evergreen, CO 80439
Sabre Airline Solutions
115 West Peachtree Place NW
Atlanta, GA 30313
InterVISTAS Consulting
1615 L Street NW
Washington, DC 20036
TranSystems
2400 Pershing Road, Suite 400
Kansas City, MO 64108
Jacobs Consultancy
555 Airport Boulevard Suite 300
Burlingame, CA 94010
No Bid Response
Non-Compliant
Failed to Properly Execute the Contractor Affidavit & Agreement
Form, Statement of Non-Discrimination Form, Non-Collusion
Affidavit of Bidder/Offeror Form, and LSB Subcontractor/Supplier
Utilization Plan
Non-Compliant
Failed to submit the Contractor Affidavit & Agreement Form,
Subcontractor Affidavit Form, Non-Collusion Affidavit of
Bidder/Offeror, Non-Collusion Affidavit of Subcontractor Form,
and LSB Forms
RFQ Item #09-056
Air Service Consultant
For the City of Augusta - Augusta Regional Airport
RFQ Opening Date: Thursday, March 5, 2009 at 3:00 P.M.
Non-Compliant
Failed to Properly Execute the
Contractor Affidavit & Agreement Form
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