HomeMy WebLinkAbout2009-04-29-Meeting Agendawww.augustaga.gov
Public Service Committee Meeting Committee Room- 4/29/2009- 12:30 PM
PUBLIC SERVICES
1. Motion to approve the recommendation of the Aviation Advertising
Agency as presented by the Committee selected to review the proposers.
Attachments
2. Motion to approve the recommendation of the Air Service Consultant
Agency, Seabury Airline Planning Group, LLC, as presented by the
Committee selected to review the proposers.
Attachments
3. New Application: A. N. 09 - 77: A request by Yong H. Lee for an on
premise consumption Liquor license to be used in connection with Un Ha
Su Restaurant & Karaoke located at 1855 Gordon Hwy. District 5. Super
District 9.
Attachments
4. New Application: A. N. 09 - 78: A request by Yang Rong for an on premise
consumption Liquor, Beer & Wine license to be used in connection with
Kobe Steak House, Inc. located at 2801 Washington Rd. There will be
Sunday Sales. District 7. Super District 10.
Attachments
5. Motion to approve the contract between Augusta Regional Airport and
Defense Energy Support Center (DESC). This contract will begin April 1,
2009 and end March 31, 2013.
Attachments
6. Presentation by Mr. Hudson regarding a discussion of the closing of
Goodrich Street at sundown. (Requested by Commissioner Brigham)
Attachments
7. Motion to approve a lease of city property to Georgia Department of
Natural Resources associated with the Go Fish Georgia Tournament Boat
Ramp grant and project.
Attachments
8. Motion to award RFQ bid item # 09-086A, Photography Services, to Future
Stars Photography.
Attachments
Public Service Committee Meeting
4/29/2009 12:30 PM
Airport Advertising Agency Recommendation
Department:Augusta Regional Airport
Caption:Motion to approve the recommendation of the Aviation Advertising Agency
as presented by the Committee selected to review the proposers.
Background:An RFQ was sent out for the Selection of the Airport Advertising
Agency. The current contract with Hall Marketing will end March 31,
2009. The Selection Committee met March 24th to review the proposers,
and selected Hall Marketing as the Airport Advertising Agency of choice.
Analysis:The new contract is proposed for two (2) consecutive years with three (3)
one year renewals. The contract will be presented for approval when it is
completed and review by legal council.
Financial Impact:Invoices will be presented when work is requested of the agency.
Alternatives:Deny request.
Recommendation:Approve request.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1
Page 1 of 1
Item # 1
REQUEST FOR QUALIFICATIONS
Request for Qualifications will be received at this office until Thursday, March 5, 2009 @ 3:00 p.m. FOR
FURNISHING:
RFQ ITEM #09-055 Advertising Agency for Augusta Regional Airport
RFQ ITEM #09-056 Air Service Consultant for Augusta Regional Airport
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFQ documents may be examined at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing to the
office of the Procurement Department by Friday, February 20, 2009 @ 3:00 p.m. by fax at 706-821-
2811 or by mail. No RFQ will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement Department
with your bonafide bid package.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening.
Bidders will please note that the number of copies requested; all supporting documents including
financial statements and references and such other attachments that may be required by the bid
invitation are material conditions of the bid. Any package found incomplete or submitted late shall be
rejected by the Procurement Office. Any bidder allegedly contending that he/she has been improperly
disqualified from bidding due to an incomplete bid submission shall have the right to appeal to the
appropriate committee of the Augusta Commission. Please mark RFQ number on the outside of the
envelope.
Bidders are cautioned that sequestration of RFQ documents through any source other than the office of
the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized
sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle January 29, February 5, 12, 19, 2009
Metro Courier February 4, 2009
cc: Tameka Allen Interim Deputy Administrator
Tammy Strange Augusta Regional Airport
Diane Johnston Augusta Regional Airport
Attachment number 2
Page 1 of 1
Item # 1
Vendors:
Original 7 Copies
Fee
Structure
Hall Marketing, Inc
519 Blackburn Drive
Martinez, GA 30907
Yes Yes Yes
The Alison Group
109 8th Street
Augusta, GA 30901
Yes Yes Yes
RedWolf, Inc
4025 Maddox Road
Augusta, GA 30909
Cinergie
P. O. Box 1268
Evans, GA 30809
Team 1 Advertising
206 Jackson Avenue
North Augusta, SC 29841
United Marketing
P. O. Box 212114
Augusta, GA 30917
Jan Holley Advertising
2701 West Terrace Drive
Martinez, GA 30909
Mass Media Marketing
229 Furys Ferry Road Suite 123
Augusta, GA 30907
Medici Media
911 Hammond Drive
North Augusta, SC 29841
Marketing Workshop
3725 Da Vinci Court
Norcross, GA 30092
Slemp
4778 Darlene Way
Tucker, GA 30084
Southeastern Marketing
4569-C Cox Road
Evans, GA 30809
Acsential, Inc
P. O. Box 312245
Atlanta, GA 31131
RFQ Item #09-055
Advertising Agency Services
For the City of Augusta - Augusta Regional Airport
RFQ Opening Date: Thursday, March 5, 2009 at 3:00 P.M.
Non-Compliant
Failed to submit the Contractor Affidavit &
Agreement Form
Attachment number 3
Page 1 of 1
Item # 1
Attachment number 4
Page 1 of 1
Item # 1
Attachment number 5
Page 1 of 1
Item # 1
Attachment number 6
Page 1 of 2
Item # 1
Attachment number 6
Page 2 of 2
Item # 1
Attachment number 7
Page 1 of 3
Item # 1
Attachment number 7
Page 2 of 3
Item # 1
Attachment number 7
Page 3 of 3
Item # 1
Public Service Committee Meeting
4/29/2009 12:30 PM
Airport Air Service Consultant Agency
Department:Augusta Regional Airport
Caption:Motion to approve the recommendation of the Air Service Consultant
Agency, Seabury Airline Planning Group, LLC, as presented by the
Committee selected to review the proposers.
Background:An RFQ was sent out for the Selection of the Airport Air Service Consultant
Agency. The current contract with Seabury Airline Planning Group, LLC
will end March 31, 2009. The Selection Committee met March 23rd to
review the proposers and selected Seabury Airline Planning Group, LLC, as
the Airport Air Service Consulting Agency.
Analysis:once the Agency is is approved for selection it is recommended the contract
be for two (2) consecutive years with three (3) one year renewals. The
contract will be presented to the Augusta Commission upon final selection
of the agency and approval of the contract by legal counsel.
Financial Impact:Payment will be made upon completion of requested tasks.
Alternatives:Deny request.
Recommendation:Approve request.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1
Page 1 of 1
Item # 2
REQUEST FOR QUALIFICATIONS
Request for Qualifications will be received at this office until Thursday, March 5, 2009 @ 3:00 p.m. FOR
FURNISHING:
RFQ ITEM #09-055 Advertising Agency for Augusta Regional Airport
RFQ ITEM #09-056 Air Service Consultant for Augusta Regional Airport
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFQ documents may be examined at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing to the
office of the Procurement Department by Friday, February 20, 2009 @ 3:00 p.m. by fax at 706-821-
2811 or by mail. No RFQ will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement Department
with your bonafide bid package.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening.
Bidders will please note that the number of copies requested; all supporting documents including
financial statements and references and such other attachments that may be required by the bid
invitation are material conditions of the bid. Any package found incomplete or submitted late shall be
rejected by the Procurement Office. Any bidder allegedly contending that he/she has been improperly
disqualified from bidding due to an incomplete bid submission shall have the right to appeal to the
appropriate committee of the Augusta Commission. Please mark RFQ number on the outside of the
envelope.
Bidders are cautioned that sequestration of RFQ documents through any source other than the office of
the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized
sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle January 29, February 5, 12, 19, 2009
Metro Courier February 4, 2009
cc: Tameka Allen Interim Deputy Administrator
Tammy Strange Augusta Regional Airport
Diane Johnston Augusta Regional Airport
Attachment number 2
Page 1 of 1
Item # 2
Vendors:Original 7 Copies
Fee
Structure
Addendum
1
Mead & Hunt
28829 Lockheed Drive Suite 2A
Eugene, OR 97402
SH & E
9300 Lee Highway
Fairfax, VA 22031
Seabury Aviation Planning
1919 Gallows Road, Suite 550
Vienna, VA 22182
Yes Yes Yes Yes
Sixel Consulting Group
1180 West 15th Avenue
Eugene, OR 97402
Yes Yes Yes Yes
Boyd Group
78 Beaver Brook Canyon Road
Evergreen, CO 80439
Sabre Airline Solutions
115 West Peachtree Place NW
Atlanta, GA 30313
InterVISTAS Consulting
1615 L Street NW
Washington, DC 20036
TranSystems
2400 Pershing Road, Suite 400
Kansas City, MO 64108
Jacobs Consultancy
555 Airport Boulevard Suite 300
Burlingame, CA 94010
No Bid Response
Non-Compliant
Failed to Properly Execute the Contractor Affidavit & Agreement
Form, Statement of Non-Discrimination Form, Non-Collusion
Affidavit of Bidder/Offeror Form, and LSB Subcontractor/Supplier
Utilization Plan
Non-Compliant
Failed to submit the Contractor Affidavit & Agreement Form,
Subcontractor Affidavit Form, Non-Collusion Affidavit of
Bidder/Offeror, Non-Collusion Affidavit of Subcontractor Form,
and LSB Forms
RFQ Item #09-056
Air Service Consultant
For the City of Augusta - Augusta Regional Airport
RFQ Opening Date: Thursday, March 5, 2009 at 3:00 P.M.
Non-Compliant
Failed to Properly Execute the
Contractor Affidavit & Agreement Form
Attachment number 3
Page 1 of 1
Item # 2
Attachment number 4
Page 1 of 1
Item # 2
Attachment number 5
Page 1 of 1
Item # 2
Attachment number 6
Page 1 of 2
Item # 2
Attachment number 6
Page 2 of 2
Item # 2
Attachment number 7
Page 1 of 3
Item # 2
Attachment number 7
Page 2 of 3
Item # 2
Attachment number 7
Page 3 of 3
Item # 2
Public Service Committee Meeting
4/29/2009 12:30 PM
Alcohol Application
Department:License & Inspections
Caption:New Application: A. N. 09 - 77: A request by Yong H. Lee for an on
premise consumption Liquor license to be used in connection with Un Ha Su
Restaurant & Karaoke located at 1855 Gordon Hwy. District 5. Super
District 9.
Background:The location already has a Beer & Wine license.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $3025.00.
Alternatives:
Recommendation:License & Inspections recommends approval.The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1
Page 1 of 2
Item # 3
Attachment number 1
Page 2 of 2
Item # 3
Public Service Committee Meeting
4/29/2009 12:30 PM
Alcohol Application
Department:License & Inspections
Caption:New Application: A. N. 09 - 78: A request by Yang Rong for an on premise
consumption Liquor, Beer & Wine license to be used in connection with
Kobe Steak House, Inc. located at 2801 Washington Rd. There will be
Sunday Sales. District 7. Super District 10.
Background:This is a new application.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a fee of $5,445.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1
Page 1 of 2
Item # 4
Attachment number 1
Page 2 of 2
Item # 4
Public Service Committee Meeting
4/29/2009 12:30 PM
Defense Energy Support Center (DESC) Contract
Department:Augusta Regional Airport
Caption:Motion to approve the contract between Augusta Regional Airport and
Defense Energy Support Center (DESC). This contract will begin April 1,
2009 and end March 31, 2013.
Background:Augusta Regional Airport has been under contract with DESC for several
years which allows us to supply fuel to military aircraft. All federal
government owned and operated aircraft obtain discounted fuel when a
DESC contract is in effect at the fueling location. This contract encourages
military transit aircraft to stop at Augusta. The contract also establishes new
In To plane fee and basis for weekly fuel cost increases. DESC fuel sales in
2008 were 248,584 gallons, 9% of jet sales. Both Avfuel contract and
Defense Energy Support Center contract are linked to the same pricing
standard, US Gulf Coast Platts Jet Kero 54 Average
Analysis:Without this contract with DESC, military fuel sales will decrease
significantly.
Financial Impact:Military fuel sale net gross profit increases $0.1451 per gallon, 16.89%,
effective April 1, 2009.
Alternatives:Deny contract.
Recommendation:Approve contract.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Attachment number 1
Page 1 of 1
Item # 5
Public Service Committee Meeting
4/29/2009 12:30 PM
Goodrich Street Closing
Department:Clerk of Commission
Caption:Presentation by Mr. Hudson regarding a discussion of the closing of
Goodrich Street at sundown. (Requested by Commissioner Brigham)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 6
Public Service Committee Meeting
4/29/2009 12:30 PM
Lease for Go Fish Georgia project
Department:Recreation and Parks
Caption:Motion to approve a lease of city property to Georgia Department of Natural
Resources associated with the Go Fish Georgia Tournament Boat Ramp
grant and project.
Background:The state of Georgia approved Augusta as a Go Fish Georgia Tournament
Boat Ramp site and awarded a $370,000 grant to construct the site at Robert
Baurle Boat Ramp, just south of New Savannah Bluff Lock and Dam. The
Augusta Commission accepted this grant on June 3rd, 2008 thru an
intergovernmental agreement with Georgia. The lease of property was a
requirement under this agreement. The lease of 5.30 acres at Baurle Boat
Ramp to the state is required under the grant conditions for the state to
expend it's grant funds for construction of the project. The term of the lease
is for 25 years.
Analysis:The project is under design and is expected to bid within 60 days.
Financial Impact:Augusta has approved in kind match funding for the grant, including land
value and grading.
Alternatives:1. To deny, which would nullify our grant award for the project. 2. To
approve
Recommendation:#2 - to approve
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
When recorded, return to:
GA DNR Real Estate Office
2 MLK, Jr. Drive, SE, Suite 1454 East
Atlanta, Georgia 30334-9000
STATE OF GEORGIA
COUNTY OF FULTON
LEASE
TO DEPARTMENT OF NATURAL RESOURCES
FOR BOAT RAMP CONSTRUCTION
THIS INDENTURE, entitled "Lease To Department of Natural Resources For Boat Ramp
Construction", (hereinafter "Lease"), is made and entered into this ________ day of __________,
2009, by and between AUGUSTA, GEORGIA, a political subdivision of the State of Georgia
(hereinafter referred to as "LESSOR"), whose address is Room 801, 530 Greene Street, Augusta,
Georgia 30911, Attention: Administrator, and the DEPARTMENT OF NATURAL RESOURCES
(hereinafter referred to as "LESSEE" or “DEPARTMENT”), acting for the State of Georgia, whose
address for the purpose of this Lease is Suite 1252, Floyd Towers East, 2 Martin Luther King, Jr.
Drive, S. E., Atlanta, Georgia 30334-9000.
W I T N E S S E T H:
WHEREAS, there is a demonstrated interest and need for access to rivers, streams and
impoundments within the State of Georgia for water related recreational purposes; and
WHEREAS, in connection with providing access to the Savannah River via a boat launching
ramp as well as providing an area for use by the general public, LESSEE desires to lease a portion of
Attachment number 1
Page 1 of 8
Item # 7
LESSOR’S property to construct, operate and maintain the improvements described on Exhibit “C”;
and
WHEREAS, under O.C.G.A. §§ 12-3-5 (c) and (e), LESSEE is authorized to lease land for
such purposes; and
WHEREAS, this lease is subject to approval by the Board of the Department of Natural
Resources, the State Properties Commission and Augusta, Georgia Board of Commissioners; and
WHEREAS, LESSOR desires to cooperate with the DEPARTMENT in its efforts to provide
recreational opportunities for the people of Georgia by granting to the DEPARTMENT a Lease on a
parcel of LESSOR'S property for the above-stated purposes.
NOW THEREFORE, in consideration of the sum of One Dollar ($1.00) and of the mutual
benefits flowing between the parties hereto, whose receipt and sufficiency are hereby acknowledged,
LESSOR and LESSEE covenant and agree as follows:
1.
PREMISES
LESSOR hereby grants, demises and leases to LESSOR the premises described on EXHIBIT
"A" and shown on plat of survey marked EXHIBIT “B” (hereinafter referred to as the “premises”), which
are attached hereto and incorporated herein by reference.
2.
TERM
The leasehold shall have a term commencing at 6:00 P.M. local prevailing time in Richmond
County, Georgia, on the date first above written and expiring at 12:00 P.M. midnight, local prevailing
time in Richmond County, Georgia, on the twenty-fifth (25th) anniversary date of the date first above
written.
3.
RENT
LESSEE shall pay no rent or further consideration beyond the initial consideration, whose
receipt and sufficiency are acknowledged by LESSOR.
Attachment number 1
Page 2 of 8
Item # 7
4.
COVENANT OF QUIET ENJOYMENT
LESSOR promises and warrants that LESSEE may peaceably hold and enjoy the premises
during the full term of the leasehold herein granted. The use of the premises by LESSEE shall not
endanger health or create a nuisance, and LESSEE shall take all reasonable precautions to assure
that construction, use, operation and maintenance of the premises and structure or facilities on the
premises will be such that the scenic, recreational and environmental values of the project will be
protected. LESSEE’s use of the waters adjoining the project shall be nonexclusive.
5.
CARE OF THE PREMISES
LESSEE accepts the premises in their present condition as suited for the use intended by
LESSEE. LESSEE, only to the extent that it maintains similar facilities throughout the State of
Georgia, shall maintain that portion of the premises identified on EXHIBIT “A” in good order and repair
for the term of the leasehold herein granted. LESSOR shall not be required to make any repairs or
improvements to premises, except as otherwise provided in the Intergovernmental Agreement entered
into by and between the parties dated __________, 2008 and hereinafter referred to as the “IGA.”
6.
IMPROVEMENTS
LESSEE shall cause the improvements described in the IGA to be constructed on the
premises. LESSEE, subject to LESSOR’S consent, or LESSOR, subject to the terms of the IGA, may
further improve the premises with removable buildings, additional boat ramps and other structures and
may construct roads and trails. Any improvements other than parking areas, boat ramps, roads and
trails placed upon the premises by LESSEE shall be and remain personal property of LESSEE, and
LESSEE may remove any of its improvements and other property from the premises anytime during
the term of the leasehold and, if the leasehold shall be terminated prior to its natural expiration, for a
reasonable time following such termination. LESSEE shall have reasonable access to the premises
for the purpose of any such removal following early termination.
Attachment number 1
Page 3 of 8
Item # 7
7.
DEFAULT BY LESSEE
Before LESSOR may assert any remedy for the alleged breach or default in any term of this
Lease, LESSOR shall give LESSEE specific, written notice of the alleged default or breach. Upon
such written notice of default, LESSEE shall have sixty (60) days within which to cure the alleged
breach or default or to dispute LESSOR’s assertion of breach or default.
8.
LESSOR'S AND LESSEE’S LIABILITY FOR LOSS
Nothing in this lease is intended to diminish any protection afforded either the LESSOR or the
LESSEE by the provision of the Georgia Recreational Properties Act (OCGA 51-3-20 through 51-3-
26). LESSEE’s liability in tort is further governed by the Georgia Tort Claims Act, OCGA Title 50,
Chapter 21, Article 2, as now existing or hereafter amended or repealed. No subrogation against
LESSEE shall be permitted by any insurance otherwise obtained by LESSOR.
9.
TERMINATION BY LESSOR
LESSOR may terminate this Lease upon the occurrence of the following:
The LESSEE allowing use of the property to create a condition constituting a public nuisance or a
hazard to the safety and health of the public. Should LESSOR believe that LESSEE has allowed the
property to be used in such a way as to create a condition constituting a public nuisance or hazard to
the safety and health of the public, LESSOR shall give notice to LESSEE of LESSOR’s determination,
which notice shall contain the facts upon which LESSOR has relied in reaching its determination.
LESSEE shall have sixty (60) days, or such reasonable additional time as the parties may agree upon,
after the date of actual receipt of the notice in which to challenge LESSOR”S determination or to
correct the condition of which it was apprised in LESSOR’s notice.
10.
Attachment number 1
Page 4 of 8
Item # 7
ASSIGNMENT
LESSEE may not assign any right, title or interest it has under this Lease without consent to
LESSOR except to an officer or agency, department, instrumentality or public corporation of the State
of Georgia for public purposes.
11.
TIME OF ESSENCE
Time is of the essence in this Lease.
12.
TAXES
LESSOR acknowledges that the execution of this Lease does not alter any tax exempt status
upon LESSOR or LESSOR'S reversionary interest in the premises during the term of the leasehold.
13.
NOTICES
Any notice, statement, request, or authorization (hereinafter simply referred to as "notice")
given, or required to be given, hereunder by either party to or from the other shall be in writing and
shall be sent by United States Certified Mail, postage prepaid, marked "show to whom, date & address
of delivery", to the party to be notified at such party's address as hereinabove set forth. The day upon
which any such notice is so mailed shall be the date of service. Each party may from time to time, by
notice to the other, designate a different address to which notices hereunder shall be sent. Any notice
reasonably calculated to apprise the party so notified of the circumstances involved shall be deemed
sufficient under this Lease.
14.
CONTINUITY
Each provision of this Agreement shall apply to, be binding upon, enforceable against and
inure to the benefit or detriment of all the parties hereto and to their respective successors and
assigns. Whenever a reference to a part hereto is made, such reference shall be deemed to include
the successors and assigns of said party, the same as if in each case expressed.
Attachment number 1
Page 5 of 8
Item # 7
15.
NO WAIVER
No failure of any party hereto to exercise any power given such party hereunder or to insist
upon strict compliance by the other to their obligations hereunder, and no custom or practice of any of
the parties hereto in variance with the provisions hereof, shall constitute a waiver of any party's right to
demand exact compliance with provisions hereof.
16.
CUMULATIVE, NOT RESTRICTIVE
All rights, powers and privileges conferred in this Agreement upon all of the parties hereto
shall be cumulative of, but not restrictive to, those given by law.
17.
CAPTIONS
The caption of each numbered provision hereof is for the purpose of identification and
convenience only and shall be completely disregarded in construing this Agreement.
18.
INTERPRETATION
Should any provision of this Agreement require judicial interpretation, it is agreed that the
Court interpreting or construing the same shall not apply a presumption that the provisions hereof shall
be more strictly construed against one party by reason of the rule of construction that an instrument is
to be construed more strictly against the party who herself, himself, or itself, or through her, his, or its
agent, prepared the same, it being agreed that the agents and counsel of all parties hereto have
participated in the preparation hereof.
19.
Attachment number 1
Page 6 of 8
Item # 7
ENTIRE AGREEMENT
This Agreement supersedes all prior discussions and agreements between the parties with
respect to the matters provided for herein and constitutes the full, sole, complete and entire agreement
among them with respect hereto. No agent, employee, officer or representative of or attorney for
either party has authority to make, or has made, any statement, agreement, representation or
contemporaneous agreement, oral or written, in connection herewith modifying, amending, adding to,
or changing the provisions of this Lease. No modification, amendment or change of, to or in this
Agreement shall be binding on either party unless such modification, amendment or change shall be in
writing, executed by both parties and by reference incorporated in and made a part of this Lease.
20.
LEASE EFFECTIVE
This Agreement shall become effective as of the date first above written.
IN WITNESS WHEREOF, all the parties hereto have caused this Agreement to be executed in
their names as of the date hereof.
Signed and sealed LESSOR: AUGUSTA, GEORGIA
as to LESSOR
in the presence of :
__________________________ BY: _________________________________
Witness
Name:________________________________
Title: Mayor
Attest: _________________________________
Name_______________________
Title: Clerk of Commission
__________________________
Notary Public, State of Georgia
Date Notarized:______________
My Commission Expires:
(NOTARY PUBLIC SEAL)
Attachment number 1
Page 7 of 8
Item # 7
Signed and Sealed LESSEE: DEPARTMENT OF NATURAL
as to LESSEE RESOURCES
in the presence of:
__________________________ By: _________________________________
Witness Noel Holcomb
Commissioner
___________________________
Notary Public, State of Georgia
My Commission Expires:
(NOTARY PUBLIC SEAL)
Attachment number 1
Page 8 of 8
Item # 7
Public Service Committee Meeting
4/29/2009 12:30 PM
Photography contract
Department:Recreation and Parks
Caption:Motion to award RFQ bid item # 09-086A, Photography Services, to Future
Stars Photography.
Background:Recreation and Parks has provided team and individual photography
services for all youth sports programs for over 30 years. The photography
services are paid by the participant directly to the photography company.
The photography company pays Augusta a lump sum fee to have rights for
this service.
Analysis:Four vendors submitted compliant proposals and were interviewed by a city
panel. Future Stars was recommended as the best qualified vendor, and will
pay a lump sum annual fee of $2,500.00 to Augusta. The contract period
will be two years, with a one year option to renew.
Financial Impact:$2,500.00 in annual revenue.
Alternatives:1. To approve 2. To deny, leaving the department without photography
services for youth sports.
Recommendation:#1 - to approve.
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
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PHOTOGRAPHY SERVICES AGREEMENT
This agreement is made and entered into this __________ day of _____________, 2009
by and between _______________________________________________________ and the
Augusta Recreation & Parks Department.
The Augusta Recreation & Parks Department has identified a need to contract the
Photography Services at organized events to an outside vendor at the following locations;
Fleming Athletic Complex, Eisenhower Park, May Park, and Diamond Lakes Regional Park to
include the Youth Athletic Complex and the Adult Athletic Complex. Other locations may be
added as authorized by the Augusta Recreation & Parks Department.
The contract will be entered into for a period of two (2) years with an option for one (1)
additional year. The contract will be in effect from April 1st, 2009 until March 31st, 2011.
The agreeing party has acknowledged and understands the following conditions of the
Photography Services Agreement.
PRODUCTS
All items for resale are the responsibility of the vendor. The Augusta Recreation & Parks
Department assumes no liability associated with the sale of photography products produced.
After the initial product list has been established, any changes in product or pricing must
be submitted to the Augusta Recreation & Parks Department for approval.
EMPLOYEES
The Augusta Recreation & Parks Department requires that all photography services
employees be professional, polite, courteous, and dressed appropriately at all times.
The Augusta Recreation & Parks Department requires a minimum of two (2) employees
at each location at all times.
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REQUIREMENTS
The following services are required to be delivered by the photography services provider:
• All photography products offered to consumers must be produced in color.
• Photographer must provide order forms to the recreation department for
distribution to participants for each sport in advance of each scheduled picture day.
• Photographer must provide one (1) photo plaque (8”x 8” plaque with 5”x 7” photo)
for each sponsored team. The name plate must include the Augusta Recreation &
Parks Department, the sponsor name, and the current year. Sponsor plaques must
be delivered to the recreation department for distribution.
• Photographer must provide a team photo certificate of appreciation for each head
coach participating in the youth athletic programs. Team Picture Certificates must
be delivered to recreation department for distribution.
• All photographs must be paid for by the buyer on the scheduled picture day.
Purchased photographs must be individually packaged and delivered to the buyer no
later than fourteen (14) days after schedule picture day. Photographer must submit
price of packages offered to participants and must include sales tax and cost of
mailing if applicable.
• Photographer must handle all customer service and complaint issues and schedule
any retakes in a timely manner if product is substandard.
• Photographer must provide sufficient personnel at each picture day location to
handle questions, payments, and photography services.
• Photographer must have Business License, State of Georgia Sales Tax Number, and
Federal Tax Number.
LEASE PAYMENTS
The contracted photographer will be responsible for a fee total of Two-Thousand, Five
Hundred Dollars ($2,500) each year of the Photography Services Agreement. All fees are to be
made payable to the Augusta Recreation & Parks Department. The first payment of One-
Thousand, Two-Hundred and Fifty Dollars ($1,250) will be due within thirty (30) days of the
acceptance date of the contract. The remaining amount of One-Thousand, Two-Hundred and
Fifty Dollars ($1,250) will be due prior to September 1st of the contract year.
LEASE TERMS
The term of the agreement for photography services will be entered into for a period of
two (2) years with an option for one (1) additional year. The final decision determining the
continuation or cancellation shall be that of the Director of the Recreation & Parks Department
based upon evaluation of the photography services provided.
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EVALUATION
The Augusta Recreation & Parks Department will conduct evaluations at the mid-point
of each season and at the conclusion of each season. Either party reserves the right to
terminate the contract if needed with a minimum of a sixty (60) day notice.
POINT OF CONTACT
Chris Scheuer, Athletic Manager Bobby Martin, Athletic Supervisor
Augusta Recreation & Parks Dept. Augusta Recreation & Parks Dept.
(706) 796-5025 / (706) 564-7123 (706) 796-5025
Paula Daigle, Owner
Future Stars Photography
(404) 788-9799 / (404) 949-9030
________________________________________ ____________________
Future Stars Photography Date
________________________________________
Business License #
________________________________________ ____________________
Augusta Recreation & Parks Department Date
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Vendors:
Original 5 Copies
Future Stars Photography
3275 Lenox Road, Suite 309
Atlanta, GA 30324
Yes Yes
ITAL Images Photography
4079 Iron Horse Drive
Augusta, GA 30907
Yes Yes
Robert Nelson Photography
P. O. Box 2833
Augusta, GA 30914
Dream Day Photography
4330 Creekview Drive
Hephzibah, GA 30815
Christian Studios
418 8th Street
Augusta, GA 30901
Tullis Photography
1607 Wildwood Drive
Augusta, GA 30909
David Young
2008 Colony Park Road
Augusta, GA 30909
Jazzy Shots Photo
1139 Druid Park
Augusta, GA 30904
Charles Jones Photographer
2846 Thomas Lane
Augusta, GA 30906
Memories Images & Photos
2209 Walden Drive
Augusta, GA 30904
Legends Photography
10220 E. Sprague Ave
Spokane, WA 99206
Vision Photography
3736 Pinnacle Place Drive
Hephzibah, GA 30815
Willie J. Rice Photography
339 Lowcountry Drive
Ridgeland, SC 29936
Yes Yes
Impressive Images
1726 Wrightsboro Road
Suite 200
Augusta, GA 30904
Yes Yes
RFQ Item #09-086A
Photography Services
For the City of Augusta - Augusta Recreation & Parks Department
RFQ Opening Date: Wednesday, March 11, 2009 at 3:00 P.M.
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Recreation and Parks
Tom F. Beck Chris Scheuer
Director Athletic Manager
Athletic Division
2027 Lumpkin Road, Augusta, Georgia
(706) 796-5025 - Fax (706) 796-4099
WWW.AUGUSTAGA.GOV
February 19, 2009
Geri A. Sams, Director
Procurement Department
City of Augusta
530 Greene Street * Suite 605
Augusta, GA 30901
Dear Ms. Sams,
The Augusta Recreation & Parks Department would like to request the rebid of RFQ Item # 09-086
(Photography Services) due to the fact that there was only one (1) bidder that was in compliance. It
would be extremely difficult for our department to make a confident decision concerning our
photography services based on only one bid. We apologize for the inconvenience, but think it would be
in our best interest to rebid the package. Thank you in advance for your cooperation.
Sincerely,
Chris M. Scheuer
Athletic Manager
Augusta Recreation & Parks Department
(706) 796-5025
cc: Tom F. Beck, Recreation Department Director
Phyllis Mills, Procurement Department
Darrell White, Procurement Department
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