HomeMy WebLinkAbout2008-09-29-Meeting Agenda
Public Service Committee Meeting Committee Room- 9/29/2008- 12:30 PM
PUBLIC SERVICES
1. Transfer Application: A. T. 08 - 41: A request by C. Wayne Blackman to
transfer the Liquor, Beer & Wine license used in connection with Kokomo
Joe's located at 1204 Ellis St to the new location at 2910 Washington Rd.
District 7. Super District 10.
Attachments
2. New Application: A. N. 08 - 43: A request by Dat Do for a retail package
Beer & Wine License to be used in connection with Do Gas Station &
Convenience Store located at 2851 Washington Rd. District 7. Super
District 10.
Attachments
3. New Application: A. N. 08 - 42: A request by Roan Miranda for an on
premise consumption Liquor, Beer & Wine license to be used in
connection with Island Cafe located at 982 Broad St. There will be Dance.
District 1. Super District 9.
Attachments
4. New Ownership Application: A. N. 08 - 44: A request by Falguni Patel for
a retail package Beer & Wine license to be used in connection with
Pratham Food Mart, LLC located at 2940 Inwood Dr. District 5. Super
District 9.
Attachments
5. Motion to approve the award of bid item 08-127A, Diamond Lakes
Community Center Locker Room Build Out, to J & B Construction Co. for
$157,625.00.
Attachments
6. Motion to approve a contract to Alrich Electric for $68,978.00 to light four
(4) new tennis courts at Diamond Lakes Regional Park.
Attachments
7. Motion to accept a $1000.00 donation from Wesley United Methodist
Church for the Sand Hills Senior Program, and to approve a budget
amendment accordingly.
Attachments
8. Motion to approve the final amendment to the 2008 senior services
nutrition contract with CSRA-RDC and to approve a first amendment to
2009 contract.
Attachments
9. Approve forfeiture of Surety Bond for Mr. Hugh Robertson, d/b/a Cash
Money Brothers.
Attachments
www.augustaga.gov
10. Motion to approve Re-Bid #08-105A, re-roofing of The Boathouse
Community Center to I & E Specialties for $101,000.
Attachments
11. Consider a request from Safe Homes of Augusta to hang purple ribbons on
Broad Street between 5th and 15th Streets for Domestic Violence
Awareness Month (October, 2008).
Attachments
12. Motion to accept letter from 30901 Development Corporation regarding
termination of an Operational Agreement at W.T. Johnson Community
Center.
Attachments
Public Service Committee Meeting
9/29/2008 12:30 PM
Alcohol Application
Department:License & Inspections
Caption:Transfer Application: A. T. 08 - 41: A request by C. Wayne Blackman to
transfer the Liquor, Beer & Wine license used in connection with Kokomo
Joe's located at 1204 Ellis St to the new location at 2910 Washington Rd.
District 7. Super District 10.
Background:The applicant has a current license at 1204 Ellis St.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a transfer fee of $110.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1
Page 1 of 2
Item # 1
Attachment number 1
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Item # 1
Public Service Committee Meeting
9/29/2008 12:30 PM
Alcohol Application
Department:License & Inspections
Caption:New Application: A. N. 08 - 43: A request by Dat Do for a retail package
Beer & Wine License to be used in connection with Do Gas Station &
Convenience Store located at 2851 Washington Rd. District 7. Super District
10.
Background:This a new application. There was a gas station at this location in the past.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $605.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1
Page 1 of 2
Item # 2
Attachment number 1
Page 2 of 2
Item # 2
Public Service Committee Meeting
9/29/2008 12:30 PM
Alcohol Application
Department:License & Inspections
Caption:New Application: A. N. 08 - 42: A request by Roan Miranda for an on
premise consumption Liquor, Beer & Wine license to be used in connection
with Island Cafe located at 982 Broad St. There will be Dance. District 1.
Super District 9.
Background:This is a new application.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $2227.50.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1
Page 1 of 2
Item # 3
Attachment number 1
Page 2 of 2
Item # 3
Public Service Committee Meeting
9/29/2008 12:30 PM
Alcohol Application
Department:License & Inspections
Caption:New Ownership Application: A. N. 08 - 44: A request by Falguni Patel for a
retail package Beer & Wine license to be used in connection with Pratham
Food Mart, LLC located at 2940 Inwood Dr. District 5. Super District 9.
Background:This is a new ownership application. Formerly in the name of Sang Pak.
Analysis:The applicant meets the requirements of the Augusta Richmond County
Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $605.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD recommends
approval.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1
Page 1 of 2
Item # 4
Attachment number 1
Page 2 of 2
Item # 4
Public Service Committee Meeting
9/29/2008 12:30 PM
Diamond Lakes Locker Room Build Out
Department:Tom F. Beck, Director, Recreation and Parks Department
Caption:Motion to approve the award of bid item 08-127A, Diamond Lakes
Community Center Locker Room Build Out, to J & B Construction Co. for
$157,625.00.
Background:During phase one of the Diamond Lakes Community Center construction,
the locker room facilities were not completed. Funds have now been
identified to complete this project.
Analysis:Three vendors were eligible to bid on this project based upon their
attendance at a mandatory pre-bid meeting. One contractor bid was
submitted. Upon review of the bid submitted by staff and our architects, The
Woodhurst Partnership, a recommendation of award is hereby forwarded to
the Augusta Commission for approval and ward to J & B Construction in the
amount of $157,625.00.
Financial Impact:Funds have been identified and are in place to proceed with this project.
Alternatives:1. To approve 2. Move no action thus delaying this important construction
project.
Recommendation:1. To approve and award a construction contract in the amount of
$157,625.00 to J & B Construction.
Funds are Available in
the Following
Accounts:
324061110 - 201063550 - $ 32,891 326061110 - 206065007 - $114,825
272-06-1474/5412110 $ 9,909
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Attachment number 1
Page 1 of 1
Item # 5
Attachment number 2
Page 1 of 1
Item # 5
Public Service Committee Meeting
9/29/2008 12:30 PM
Diamond Lakes Tennis Complex Lighting
Department:Tom F. Beck, Director, Recreation and Parks Department
Caption:Motion to approve a contract to Alrich Electric for $68,978.00 to light four
(4) new tennis courts at Diamond Lakes Regional Park.
Background:The current approved project at Diamond Lakes, following the approved
master plan approved by the Augusta Commission, is the construction of a
tennis complex and associated lighting of four (4) of eight new courts being
constructed.
Analysis:A total of five (5) contractors expressed interest in this lighting project.
Upon bid opening, three (3) firms submitted pricing. After staff and
consultant review, a recommendation is being forwarded to the Augusta
Commission to award the lighting of 4 tennis courts to Alrich Electric for
$68,978.00.
Financial Impact:Funds have been identified and are in place to proceed with this lighting
project.
Alternatives:1. To approve. 2. Move no action thus delaying the lighting of four new
tennis courts.
Recommendation:1. To approve the lighing project and award a construction contract to Alrich
Electric in the amount of $68,978.00
Funds are Available in
the Following
Accounts:
272-06-1474/5412110 - $68,978 tec
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Attachment number 1
Page 1 of 2
Item # 6
Attachment number 1
Page 2 of 2
Item # 6
Public Service Committee Meeting
9/29/2008 12:30 PM
Donation for Senior Services
Department:Recreation and Parks
Caption:Motion to accept a $1000.00 donation from Wesley United Methodist
Church for the Sand Hills Senior Program, and to approve a budget
amendment accordingly.
Background:Wesley United Methodist Church has donated a $1000.00 check for the
purpose of providing additional services to the senior program at Sand Hills
Community Center.
Analysis:This donation will be used to purchase additional supplies for the senior
programs offered at Sand Hills.
Financial Impact:Acct. 101061314 Sand Hills $1000.00 added to revenue acct. 3476110
$1000.00 added to program supplies 5311816
Alternatives:1. To approve
Recommendation:#1
Funds are Available in
the Following
Accounts:
See above
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Public Service Committee Meeting
9/29/2008 12:30 PM
Final amendment - 2008 contract for nutrition services; first amendment 2009 Coop. agreement
Department:Recreation and Parks
Caption:Motion to approve the final amendment to the 2008 senior services nutrition
contract with CSRA-RDC and to approve a first amendment to 2009
contract.
Background:This contract provided funding for Augusta to operate six senior nutrition
sites in Richmond County. This contract has been in place since 2004.
Analysis:These amendments finalize the grant process for state fiscal year 2008 and
includes the first amendment for 2009, adding $14,228 for additional meals
for the seniors.
Financial Impact:No additional funds are required.
Alternatives:1. To approve 2. To deny, leaving Augusta's contracts with CSRA RDC
incomplete.
Recommendation:#1 - to approve
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Attachment number 1
Page 1 of 2
Item # 8
Attachment number 1
Page 2 of 2
Item # 8
Public Service Committee Meeting
9/29/2008 12:30 PM
Forfeit Surety Bond
Department:License & Inspection
Caption:Approve forfeiture of Surety Bond for Mr. Hugh Robertson, d/b/a Cash
Money Brothers.
Background:Mr. Jimmy Green filed a claim alleging damages arising from work done or
supervised by Mr. Hugh Robertson, d/b/a Cash Money Brothers. In the
original contract, Mr. Green contracted with Mr. Robertson to renovate the
house at 6 Hall Street to include replacing the roof, room additions, and
installing new windows and doors for a total price of $4,000. According to
Mr. Green’s attorney, additional renovation work was done by Mr.
Robertson that resulted in Mr. Green paying in excess of $20,000… Mr.
Robertson began the work in August 2006. The building was inspected on
November 3, 2006, November 21, 2006, and May 19, 2008, and found to
have numerous code violations. The contractor has refused to correct the
code violations and has abandoned the job.
Analysis:Section 7-1-116.4 of the Augusta Code provides that the contractor shall
‘execute and deposit in the License & Inspection Department a bond in the
sum of twenty thousand dollars ($20,000), such bond to be conditioned that
all work performed by the contractor or under his supervision shall be
performed in accordance with the provisions of the building code”. … Mr.
Green had two contractors to provide estimates for correcting the code
violations. Both contractors have stated that the structure will have to be
demolished and rebuilt from the ground up. The cost to correct the code
violations will exceed the $20,000 bond. The exact amount of the bond
forfeiture will be determined by the bond company – RLI Surety. The bond
is payable to the City of Augusta. Consequently, the bond company will
issue a check payable to Augusta and Augusta will issue a check for the
same amount to Mr. Green
Financial Impact:N/A
Alternatives:Do not approve.
Recommendation:Approve
Funds are Available in
the Following
Accounts:
N/A Cover Memo
Item # 9
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 9
Public Service Committee Meeting
9/29/2008 12:30 PM
Re-Roofing of The Boathouse Community Center
Department:Tom F. Beck, Director, Recretion and Parks Department
Caption:Motion to approve Re-Bid #08-105A, re-roofing of The Boathouse
Community Center to I & E Specialties for $101,000.
Background:Funds have been identified to replace the roof at The Boathouse Community
Center, a major rental facility for the Augusta Recreation and Parks
Department.
Analysis:A total of four (4) contractors were present at the mandatory pre-bid
conference. Two bids were received, with one bid deemed non-compliant. A
recommendation of award is hereby forwarded to the Augusta Commission
for this work to be performed by I & E Specialties for $101,000, the low
responsive bidder meeting specifications.
Financial Impact:Funds are in place from SPLOST IV and V to accomplish this task.
Alternatives:1. To Approve 2. Move no actionthus delaying the roof replacement at The
Boathouse.
Recommendation:1. To Approve
Funds are Available in
the Following
Accounts:
325061110 - 206065003 - $90,000 324061110 - 201061050 - $11,000
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
RE-Bid #08-105A
Re-Roofing of The Boathouse Community Center
Augusta Recreation and Parks Department
RE-Bid Opening Date: Friday, September 12, 2008 at 11:00 a.m.
Vendors
Bid Bond
Addendums
Bid Amount
I & E Specialties
141 River Chase Way
Lexington, S.C. 29072
X
X
$101,000
Midwest Maintenance
4268 Belair-Frontage
Road
Augusta, Ga 30909
NON-COMPLIANT
Attachment number 1
Page 1 of 1
Item # 10
Public Service Committee Meeting
9/29/2008 12:30 PM
Safe Homes of Augusta
Department:Clerk of Commission
Caption:Consider a request from Safe Homes of Augusta to hang purple ribbons on
Broad Street between 5th and 15th Streets for Domestic Violence
Awareness Month (October, 2008).
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 11
Attachment number 1
Page 1 of 1
Item # 11
Public Service Committee Meeting
9/29/2008 12:30 PM
Termination of agreement 30901 Dev. Corp.
Department:Recreation and Parks
Caption:Motion to accept letter from 30901 Development Corporation regarding
termination of an Operational Agreement at W.T. Johnson Community
Center.
Background:The Augusta Commission entered into an operational partnership agreement
in 2000 with 30901 Development Corporation for W.T. Johnson
Community Center, 1606 Hunter St. They have been responsible for all
service delivery of the center and also custodial maintenance of the
building. Recreation and Parks has supplied one p/t employee per the
agreement during this timeframe to assist in staffing of the facility. Their
attached letter outlines their reasons for terminating the agreement.
Analysis:With this partnership no longer in place, the facility cannot be properly
operated with one p/t staff person as currently budgeted. There needs to be a
minimum of two additional fulltime staff added to Recreation and Parks to
operate this facility, if another partnership is not secured for the facility,
which will be pursued.
Financial Impact:Two additional full time staff: $62,000 with benefits.
Alternatives:1. Shift staff from other facilities, leaving those facilities short staffed
starting in 2009. 2. Add two positions to the current budget 3. Attempt to
secure another operational partner 4. Close the facility
Recommendation:#1 and #3. Shift existing staff from other facilities thru the end of 2008 to
keep the facility operating, although this would only be a temporary solution
due to the need to shift this staff back for other programs starting in January,
2009. An attempt will be made to try andd secure another similar
operational partnership.
Funds are Available in
the Following
Accounts:
None needed in 2008 budget. $62,000 would need to be added to 2009
budget.
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 12
Administrator.
Clerk of Commission
Cover Memo
Item # 12
Attachment number 1
Page 1 of 2
Item # 12
Attachment number 1
Page 2 of 2
Item # 12