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Home My WebLink About2008-09-08-Meeting Agendawww.augustaga.gov Public Service Committee Meeting Committee Room- 9/8/2008- 12:30 PM PUBLIC SERVICES 1. New Application: A. N. 08 - 39: A request by Andrea Koch for an on premise consumption Liquor, Beer & Wine license to be used in connection with Club Sp@rx, LLC located at 210 11th St. There will be Dance. District 1. Super District 9. Attachments 2. New Application: A. N. 08 - 40: A request by James E. Miller for a retail package Beer & Wine license to be used in connection with Circle K Store # 2704463 located at 3698 Mike Padgett Hwy. District 6. Super District 10. Attachments 3. Motion to approve amendments to both the construction contract and the architect’s contract for the New Main Library. Attachments 4. Approve for the License & Inspection Department to apply for a Georgia Department of Natural Resources – Environmental Protection Division grant for the purpose of removing scrap tires on the property at 2950 Mike Padgett Highway. Attachments 5. Report from staff regarding a plan for the purchase of fuel for the Transit Department and the status of the transit route study, bus advertising, the temporary routes in place and the levels of ridership. (Referred from August 11 Public Services) Attachments Public Service Committee Meeting 9/8/2008 12:30 PM Alcohol Application Department:License & Inspections Caption:New Application: A. N. 08 - 39: A request by Andrea Koch for an on premise consumption Liquor, Beer & Wine license to be used in connection with Club Sp@rx, LLC located at 210 11th St. There will be Dance. District 1. Super District 9. Background:This is a new application. Analysis:The applicant meets the requirements of the Augusta Richmond County Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $2227.50. Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 1 Attachment number 1 Page 1 of 2 Item # 1 Attachment number 1 Page 2 of 2 Item # 1 Public Service Committee Meeting 9/8/2008 12:30 PM Alcohol Application Department:license & Inspections Caption:New Application: A. N. 08 - 40: A request by James E. Miller for a retail package Beer & Wine license to be used in connection with Circle K Store # 2704463 located at 3698 Mike Padgett Hwy. District 6. Super District 10. Background:This is a new application. Analysis:The applicant meets the requirements of the Augusta Richmond county Alcohol Ordinance. Financial Impact:The applicant will pay a pro-rated fee of $605.00. Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 2 Attachment number 1 Page 1 of 2 Item # 2 Attachment number 1 Page 2 of 2 Item # 2 Public Service Committee Meeting 9/8/2008 12:30 PM Motion to approve Amendments to Contracts for New Main Library Department: Caption:Motion to approve amendments to both the construction contract and the architect’s contract for the New Main Library. Background:In May, 2008, the architects’ design drawings were approved by the Library Board of Trustees for bidding, advertised by Procurement, and released for bids. In June, following instructions from the Library Board, the architects made revisions to the exterior design of the library to address concerns raised by a number of civic groups. These changes were made by addendum, after the documents had been released for bidding. Bids were received on July 31st and included several Additive Alternates. The Base Bid contract amount of $16,287,000 was approved at the August 19, 2008 Commission Meeting. The Library Board wishes to amend the contract to include two of the Bid Alternates. Analysis:The architects’ request for additional service fees is consistent with the intent of Article 7 of their Contract with Augusta. The Contract entitles them to additional service fees if significant design changes are required by the Owner, subsequent to previous approvals from the Owner. Regarding the alternate bids, these items were competitively bid and the Library Director and Board of Trustees has requested that they be added to the construction contract. Financial Impact:The amount of additional architectural fees is $40,198.50. The combined amount of the two additive alternates is $48,000.00. Alternatives:Do not approve the recommended contract amendments. Recommendation:Approve the recommended contract ammendments. Funds are Available in the Following Accounts: Funds are available in account GL – 324-05-1120-2150320. REVIEWED AND APPROVED BY: Finance. Administrator. Cover Memo Item # 3 Clerk of Commission Cover Memo Item # 3 Attachment number 1 Page 1 of 2 Item # 3 Attachment number 1Page 2 of 2 Item # 3 Bid Item #08-145 New Headquarters for the East Central Georgia Regional Library R.W. Allen Alternate Description Accept? Base Bid $16,287,000 $16,287,000 Alternate 1 $13,000 Change Plastic Laminate Partitions to Stainless Steel Partitions Yes $13,000 Alternate 2 $35,000 Change all VCT Flooring to Linoleum Flooring Yes $35,000 Alternate 3 $123,000 Change all Shadow Box Fencing to Aluminum Fencing. No Alternate 4 $25,000 Add perforated metal enclosure, acoustical to 3 walls of the mechanical chiller enclosure. No Alternate 5 $127,000 Provide all work on the site of the existing Audio Visual/Talking Book Center as outlined in the Civil and Electrical Engineering Construction Documents No Total, Revised Contract Amount $16,335,000 Item # 3 Public Service Committee Meeting 9/8/2008 12:30 PM Scrap Tire Grant Application Department:License & Inspection Caption:Approve for the License & Inspection Department to apply for a Georgia Department of Natural Resources – Environmental Protection Division grant for the purpose of removing scrap tires on the property at 2950 Mike Padgett Highway. Background:The ‘Local Government Scrap Tire Eradication Reimbursement Program’ under the Department of Natural Resources –Environmental Protection Division, is for the purpose of removing scrap tires at abandoned sites. The program provides 100% reimbursement to the local government. Once the application is approved by the DNR, the City will contract with a private scrap tire processor to remove the tires. The City will pay the contractor and submit appropriate documents to DNR for 100% reimbursement. Analysis:The City of Augusta and the Board of Education are considering buying the property at 2950 Mike Padgett Highway. Approximately 4,500 scrap tires are located on the property where the business formerly known as Commercial & Military Systems was located. The business is bankrupt, and the property and assets are under the control of a court appointed attorney who has granted the City and the private contractor permission to access the property for the removal of the tires… If the Commission approves this agenda item, the License & Inspection Department will prepare and submit the grant application. Upon approval of the grant application by DNR, another agenda item will be prepared for the Commission to accept the grant. Financial Impact:The exact cost is unknown but the project is estimated to cost $70,000. The City will be reimbursed 100% for all expenses. Alternatives:Do not apply for the grant. Recommendation:Approval Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Cover Memo Item # 4 Administrator. Clerk of Commission Cover Memo Item # 4 Public Service Committee Meeting 9/8/2008 12:30 PM Transit Fuel Expenses Report Department:Clerk of Commission Caption:Report from staff regarding a plan for the purchase of fuel for the Transit Department and the status of the transit route study, bus advertising, the temporary routes in place and the levels of ridership. (Referred from August 11 Public Services) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 5