HomeMy WebLinkAbout2008-07-07-Meeting Agenda
Public Service Committee Meeting Committee Room- 7/7/2008- 12:30 PM
PUBLIC SERVICES
1. New Ownership Application: A. N. 08 - 30: A request by
Erin Jordan for an on premise consumption Liquor, Beer
& Wine license to be used in connection with Ovations
Food Services L. P. DBA The Augusta-Richmond County
Civic Center located at 601 7th Street. There will be
Sunday Sales. District 1. Super District 9.
Attachments
2. New Ownership Application: A. N. 08 - 31: A request by
Erin Jordan for an on premise consumption Liquor, Beer
& Wine license to be used in connection with Ovations
Food Services L. P. DBA The William Bell Auditorium
located at 712 Telfair St.There will be Sunday Sales.
District 1. Super District 9.
Attachments
3. New Ownership Application: A. N. 08 - 32: A request by
Prakafh V. Bhatt for a retail package Beer & Wine license
to be used in connection with Shanti Enterprise, Inc.
located at 1502 Central Ave. District 2. Super District 9.
Attachments
4. Motion to approve a professional services agreement for
engineering and design services at Newman Tennis Center
to ZEL Engineers for $9,800.00.
Attachments
5. Motion to approve Bid Item 08-131, improvements to
Lake Olmstead Park Gazebo Area, to Ammar
Construction at a cost of $174,000.
Attachments
6. Motion to approve Bid Item 08-135, McBean and
Meadowbrook Park Improvements, to MRC Construction
Company for $327,500.00.
Attachments
7. Motion to approve upgrading one part time position to full Attachments
www.augustaga.gov
time at Augusta Municipal Golf Course and downgrading
one existing full time vacancy from Recreation Specialist
II to Corrections Officer in the Recreation and Parks
Department.
8. Discuss/approve request from the Downtown
Development Authority for a study for an ultra light
trolley system.
Attachments
Public Service Committee Meeting
7/7/2008 12:30 PM
Alcohol Application
Department:License & Inspections
Caption:New Ownership Application: A. N. 08 - 30: A request by
Erin Jordan for an on premise consumption Liquor, Beer &
Wine license to be used in connection with Ovations Food
Services L. P. DBA The Augusta-Richmond County Civic
Center located at 601 7th Street. There will be Sunday Sales.
District 1. Super District 9.
Background:This is a new ownership application. Formerly in the name of
Brent Lefreve for Centerplate.
Analysis:The applicant meets the requirements of the Augusta-
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $2722.50.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Cover Memo
Item # 1
Attachment number 1
Page 1 of 2
Item # 1
Attachment number 1
Page 2 of 2
Item # 1
Public Service Committee Meeting
7/7/2008 12:30 PM
Alcohol Application
Department:License & Inspections
Caption:New Ownership Application: A. N. 08 - 31: A request by
Erin Jordan for an on premise consumption Liquor, Beer &
Wine license to be used in connection with Ovations Food
Services L. P. DBA The William Bell Auditorium located at
712 Telfair St.There will be Sunday Sales. District 1. Super
District 9.
Background:This is a new ownership application. Formerly in the name of
Brent Lefreve for Centerplate.
Analysis:The applicant meets the requirements of the Augusta-
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a pro-rated fee of $2722.50.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Cover Memo
Item # 2
Attachment number 1
Page 1 of 2
Item # 2
Attachment number 1
Page 2 of 2
Item # 2
Public Service Committee Meeting
7/7/2008 12:30 PM
Alcohol Application
Department:License & Inspections
Caption:New Ownership Application: A. N. 08 - 32: A request by
Prakafh V. Bhatt for a retail package Beer & Wine license to
be used in connection with Shanti Enterprise, Inc. located at
1502 Central Ave. District 2. Super District 9.
Background:This is a new ownership application. Formerly in the name of
Christina Park.
Analysis:The applicant meets the requirements of the Augusta-
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a pro -rated fee of $605.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1
Page 1 of 2
Item # 3
Attachment number 1
Page 2 of 2
Item # 3
Public Service Committee Meeting
7/7/2008 12:30 PM
Electrical engineering and design services for Newman Tennis Center
Department:Tom F. Beck, Director, Recreation and Parks Department
Caption:Motion to approve a professional services agreement for
engineering and design services at Newman Tennis Center to
ZEL Engineers for $9,800.00.
Background:Funds have been approved in SPLOST Phases IV and V for
improvements to Newman Tennis Center. This improvement
project scheduled will bring in additional electrical service
and provide lighting to six (6) courts.
Analysis:An RFQ for engineering and design services was advertised
with a total of three (3) firms expressing interest in providing
the required professional services. Upon interviewing all of
the firms, Zell Engineering scored the highest for the
evaluation criteria used for this RFQ. (See attached RFQ).
Financial Impact:Attached is the fee proposal from Zell Engineers for $9,800
(9.8% of the construction budget of $100,000) the
Department is recommending for approval. Funds are in
place for this project in SPLOST Phases IV and V.
Alternatives:1. To approve. 2. Move no action thus delaying the
recommended lighting project at Newman Tennis Center.
Recommendation:1. To approve a professional services agreement with Zell
Engineers for $9,800.00.
Funds are
Available in the
Following
Accounts:
324061110 - 202065440 325061110 - 207065023
Cover Memo
Item # 4
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1
Page 1 of 1
Item # 4
Attachment number 2
Page 1 of 1
Item # 4
Public Service Committee Meeting
7/7/2008 12:30 PM
Lake Olmstead Gazebo Area Improvements
Department:Tom F. Beck, Director, Recreation and Parks Department
Caption:Motion to approve Bid Item 08-131, improvements to Lake
Olmstead Park Gazebo Area, to Ammar Construction at a
cost of $174,000.
Background:SPLOST funding has been allocated to continue the park
improvements identified through the Commission approved
master plan for development at Lake Olmstaed Park.
Analysis:A total of seven (7) firms attended the mandatory pre-bid
meeting with one vendor submitting a bid.Based upon review
of the bid and the recommendation of award by the design
consultant, Ammar Construction has been recommended to
perform this renovation project at Lake Olmstead.(See
attachments)
Financial Impact:Funding is in place in the approved list of SPLOST funded
projects in Phases IV and V.
Alternatives:1. To approve 2. Move no action thus delaying the required
improvements at Lake Olmstead Park.
Recommendation:1. To approve Bid Item 08-131 to Ammar Construction for
$174,000.
Funds are
Available in the
Following
Accounts:
324061110 - 203061270 325061110 - 207065021
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Attachment number 1
Page 1 of 1
Item # 5
Attachment number 2
Page 1 of 1
Item # 5
Public Service Committee Meeting
7/7/2008 12:30 PM
McBean and Meadowbrook Park Improvements
Department:Tom F. Beck, Director of Recreation and Parks Department
Caption:Motion to approve Bid Item 08-135, McBean and
Meadowbrook Park Improvements, to MRC Construction
Company for $327,500.00.
Background:Funds have been appropriated through the SPLOST Phases
IV and V programs for park improvements to McBean
Community Park and Meadowbrook Park. Construction will
consist of the following: McBean: Comfort station, picnic
shelter, tot play unit, landscaping Meadowbrook: Comfort
station and picnic shelter.
Analysis:A total of five (5) contractors were present at the mandatory
pre-bid conference with three (3) contractors submitting bid
information. Of the three received, one was deemed non-
compliant. The low responsive bidder who met specifications
was MRC Construction Company. (See Attachments)
Financial Impact:Funds are currently in place in SPLOST Phases IV and V to
cover the expenses associated with this improvement project.
Alternatives:1. To Approve 2. Move No Action
Recommendation:1. Motion to approve Bid Item 08-135 to MRC Construction
Company in the amount of $327,500.00
Funds are
Available in the
Following
Accounts:
324061110 - 201068710 325061110 - 206065012 325061110
- 207065024
Cover Memo
Item # 6
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Attachment number 1
Page 1 of 1
Item # 6
Attachment number 2
Page 1 of 1
Item # 6
Public Service Committee Meeting
7/7/2008 12:30 PM
Personnel changes - Recreation and Parks
Department:Recreation and Parks
Caption:Motion to approve upgrading one part time position to full
time at Augusta Municipal Golf Course and downgrading
one existing full time vacancy from Recreation Specialist II
to Corrections Officer in the Recreation and Parks
Department.
Background:The request is to upgrade an existing part time position at the
golf course from part time to full time as an Office Manager,
pay grade 39. This position would handle
accounting/financial duties and coordinate the staffing and
operation of the snack bar. This position is needed to
continue improving business accountability at the golf
course. This position would be advertised thru Human
Resources.
Also, the request is to change a vacant, authorized and
funded position of Recreation Specialist II, pay grade 45, to
Corrections Officer, pay grade 43. This position change
would enable another inmate crew to be assigned to handle
additional maintenance responsibilities given to Recreation
and Parks, including the Botanical Gardens, Aquaduct Park,
Apple Valley Park, Utley Center in Hyde
Park,Highland (Wood Park) Splash Park(opening August,
2008) new Baurle Tournament Boating Facility(opening in
2009), Diamond Lakes Tennis Center(opening in 2009) and
Hephzibah Athletic Complex(opening in September). The
vacant Recreation Specialist II position was previously
assigned to Carroll Community Center, which is now being
managed by the Diamond Lakes C.C. staff as a rental facility
The position will be advertised thru Human Resources.
Analysis:Financial impact will be as follows: Golf Course will be cost
neutral, with other adjustments made to offset additional
personnel costs within golf course budget. Downgrading Rec.
Cover Memo
Item # 7
Spec. II(45) to Corrections Officer(43) will produce a
savings of @$6000.00 annually, while increasing
maintenance of parks in the system.
Financial Impact:Golf Course:(566061451) Delete: Part time wages: $12,000
(5111210) Water charges: $16,000(5312110 - new rate has
resulted in savings) Add: Office /Concessions Manager(39) :
$28,000 with benefits(5111110) Corrections Officer: Delete:
Rec. Spec. II(45) $40,500 with benefits(1010612225111110)
Add: Corr. Officer(43) $34,600 with benefits
(1010611225111110)
Alternatives:1. To deny, keeping the department in a difficult position to
provide necessary services. 2. To approve
Recommendation:#2 - to approve
Funds are
Available in the
Following
Accounts:
see above
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
REC/89
Augusta-Richmond County
Job Description
Approved Title: Golf Course Office Manager Job Code:
Title: Golf Course Office Manager Overtime: Non-exempt
Department: Parks and Recreation Date Prepared: January 8, 2008
Reports to: Golf Course Manager Job Grade: 39
GENERAL SUMMARY: Provides administrative and clerical support within the guidelines of supervisory instructions and
County and departmental policies, regulations, and procedures. Reports to the Golf Course Manager or other designated person
and works with co-workers, employees, elected officials, vendors, and the public to provide support.
PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Assists with divisional payroll for all full time, seasonal and part time employees.
2. Works front counter in Pro Shop.
3. Assists with all personnel records, schedules, schedule physicals and drug screening.
4. Monitors expenditures and processes requisitions purchase orders and invoices.
5. Maintains accounting system for expenditures, receipts and petty cash and make daily deposits.
6. Establishes and maintains a priority system for typing and filing.
7. Process with the return check program.
8. Process requisitions and purchase orders and route these forms to Accounting Department.
9. Assist in answering calls and providing general program and event information.
10. Assist with preparing department budget preparation.
11. Serves as resource to subordinate personnel.
12. Coordinates ordering process for concession sold at golf course.
13. Assists with inventory; entering and monitoring.
REQUIREMENTS
Education: High School diploma, trade school, or equivalent level of education.
Experience: 3+ years in similar position or sufficient experience to perform principal duties and responsibilities, usually
associated with completion of apprenticeship/internship.
Knowledge/Skills/Abilities:
• Considerable knowledge of modern office procedures and clerical and bookkeeping techniques.
• Familiarity with relevant County and departmental policies and procedures and program, policies, and procedures of the
Recreation Department.
• Proficiency in planning and organizing, typing accurately with moderate speed, record-keeping, and filing.
• Mastery of operating modern office equipment and telephone.
• Good communication skills, both oral and written.
• Demonstrated ability to work independently.
Other:
• May supervise and/or train designated subordinate personnel.
• Possess or have ability to obtain a valid state operator/driver’s license for the type vehicle or equipment operated.
PHYSICAL DEMANDS
Intermittent sitting, standing, stooping, crouching, walking, lifting of light objects, and using equipment requiring high degree of
dexterity. Work is performed in an office.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within
this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and
qualifications required of employees to this job.
REVIEW/APPROVALS
______________________________________________________ ______________________
Human Resources Date
______________________________________________________ ______________________
Line or Staff Management Date
Attachment number 1
Page 1 of 2
Item # 7
REC/89
Attachment number 1
Page 2 of 2
Item # 7
Public Service Committee Meeting
7/7/2008 12:30 PM
Ultra Light Trolley System
Department:Clerk of Commission
Caption:Discuss/approve request from the Downtown Development
Authority for a study for an ultra light trolley system.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 8
Attachment number 1
Page 1 of 2
Item # 8
Attachment number 1
Page 2 of 2
Item # 8