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Home My WebLink About2007-10-08-Meeting AgendaPublicServiceCommitteeMeeting CommitteeRoom -10/8/2007 -12:30PM PUBLICSERVICES 1.NewOwnershipApplication:a.N.07-44:Arequestby CarlaButlerforanonpremiseconsumptionLiquor & Beer license to be used in connection with Hayloft SportsBar&Grilllocatedat3179GordonHwy..The re willbeDance.District3.SuperDistrict10. Attachments 2.NewApplication:A.N.07-45:ArquestbyMarshaD. RabornforanonpremiseconsumptionLiquor,Beer& WinelivensetobeusedinconnectionwithMiTequi la, LLCDBAOleOleMexicanBar&Grilllocatedat3064 WashingtonRd.TherewillbeSundaySales.District 7. SuperDistrict10. Attachments 3.NewOwnershipApplication:A.N.07-46:Arequestby EykeniaLawrenceforanonpremiseconsumptionLiqu or &BeerlicensetobeusedinconnectionwithClubN itro locatedat2925PeachOrchardRd.TherewillbeDan ce. District6.SuperDistrict10. Attachments 4.NewOwnershipApplication:A.N.07-47:Arequestby NamSunKwonforaretailpackageBeer&Winelicen se tobeusedinconnectionwithKwonConvenienceStor e locatedat3184SkinnerMillRd.District7.Super District 10. Attachments 5.NewOwnershipApplication:A.N.07-48:Arequestby Mahesh P. Sutariya for a retail package Beer & Wine licensetobeusedinconnectionwithLaneySuperM arket located at 843 Laney Walker Blvd. District 1. Super District9. Attachments 6.Discussion: A request by Jan Scholer for a One Day Attachments www.augustaga.gov SpecialEventBeerlicenseforOctober20,2007to be usedinconnectionwithWildWingCafelocatedat3 035 WashingtonRd.District7.SuperDistrict10. 7.Discussion: A request by Charles Cummings for a reconsideration of the revocation of the Business T ax Certificate of Super C Restaurant located at 2746 TobaccoRd.District4.SuperDistrict9.(Referre dfrom September24PublicServices) Attachments 8.Discussion: A request by Lydia Giusto for a Massage TherapyOperatorslicensetobeusedinconnection with Evokelocatedat2068thStreet.District1.Super District 9.(ReferredfromSeptember24PublicServices) Attachments 9.MotiontoapproveA/Eservicesforlockerroombuil dout atDiamondLakesCommunityCentertoTheWoodhurst PartnershipArchitecturefor$5,800.00. Attachments 10.Approve request to extend the contract between AugustaRegionalAirport and the LPA Group Incorporated. Attachments 11.Motion to approve a professional services contract for improvements to Meadowbrook Park to Johnson, Laschober&Associatesfor$9,500. Attachments 12.Approve request to extend the contract between AugustaRegionalAirport and Parsons Brinckerhoff ConstructionServices,Inc. Attachments 13.Motiontoapprovetherenewalofafiveyearlease with WestAugustaBaseball,Inc.forpropertylocatedad jacent toEisenhowerPark. Attachments PublicServiceCommitteeMeeting 10/8/200712:30PM AlcoholApplication Department:License&Inspections caption2:NewOwnershipApplication:a.N.07-44:Areques tby CarlaButlerforanonpremiseconsumptionLiquor &Beer licensetobeusedinconnectionwithHayloftSport sBar& Grilllocatedat3179GordonHwy..TherewillbeDa nce. District3.SuperDistrict10. Background:Thisisanewownershipapplication.Formerlyinth enameof CarolynBeard. Analysis:TheapplicantmeetstherequirementsoftheAugusta RichmondCountyAlcoholOrdinance FinancialImpact:Theapplicantwillpayapro-ratedfeeof$1925.00. Alternatives: Recommendation:License&Inspectionsrecommendsapproval.TheRCSD recommendsapproval. Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 1 Cover Memo Item # 1 Attachment number 1 Page 1 of 1 Item # 1 Attachment number 2 Page 1 of 1 Item # 1 PublicServiceCommitteeMeeting 10/8/200712:30PM AlcoholApplication Department: caption2:NewApplication:A.N.07-45:ArquestbyMarsha D. RabornforanonpremiseconsumptionLiquor,Beer&Wine livensetobeusedinconnectionwithMiTequila,L LCDBA OleOleMexicanBar&Grilllocatedat3064Washing ton Rd.TherewillbeSundaySales.District7.SuperD istrict10. Background:Thisisanewapplication. Analysis:TheapplicantmeetstherequirementsoftheAugusta RichmondCountyAlcoholOrdinance. FinancialImpact:Theapplicantwillpayapro-ratedfeeof$3327.50. Alternatives: Recommendation:License&Inspectionsrecommendsapproval.TheRCSD recommendsapproval. Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 2 Cover Memo Item # 2 Attachment number 1 Page 1 of 1 Item # 2 Attachment number 2 Page 1 of 1 Item # 2 PublicServiceCommitteeMeeting 10/8/200712:30PM AlcoholApplication Department: caption2:NewOwnershipApplication:A.N.07-46:Areques tby EykeniaLawrenceforanonpremiseconsumptionLiqu or& BeerlicensetobeusedinconnectionwithClubNit rolocated at2925PeachOrchardRd.TherewillbeDance.Dist rict6. SuperDistrict10. Background:Thisanewownershipapplication.Formerlyinthen ameof BarbaraPitt. Analysis:TheapplicantmeetstherequirementsoftheAugusta RichmondCountyAlcoholOrdinance. FinancialImpact:Theapplicantwillpayapro-ratedfeeof$2015.00. Alternatives: Recommendation:License&Inspectionsrecommendsapproval.TheRCSD recommendsapproval. Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 3 Cover Memo Item # 3 Attachment number 1 Page 1 of 1 Item # 3 Attachment number 2 Page 1 of 1 Item # 3 PublicServiceCommitteeMeeting 10/8/200712:30PM AlcoholApplication Department:License&Inspections caption2:NewOwnershipApplication:A.N.07-47:Arequest by NamSunKwonforaretailpackageBeer&Winelicen seto beusedinconnectionwithKwonConvenienceStorel ocated at3184SkinnerMillRd.District7.SuperDistrict 10. Background:Thisisanewownershipapplication.Formerlyinth enameof JongNathanson. Analysis:TheapplicantmeetstherequirementsoftheAugusta - RichmondCountyAlcoholOrdinance. FinancialImpact:Theapplicantwillpayapro-ratedfeeof$605.00 Alternatives: Recommendation:License&Inspectionrecommendsapproval.TheRCSD recommendsapproval. Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 4 Cover Memo Item # 4 Attachment number 1 Page 1 of 1 Item # 4 Attachment number 2 Page 1 of 1 Item # 4 PublicServiceCommitteeMeeting 10/8/200712:30PM AlcoholApplication Department:License&Inspections caption2:NewOwnershipApplication:A.N.07-48:Arequest by MaheshP.SutariyaforaretailpackageBeer&Wine license tobeusedinconnectionwithLaneySuperMarketlo catedat 843LaneyWalkerBlvd.District1.SuperDistrict9 . Background:Thisisanewownershipapplication.Formerlyinth enameof GangKim. Analysis:TheapplicantmeetstherequirementsoftheAugusta RichmondCountyAlcoholOrdinance FinancialImpact:Theapplicantwillpayapro-ratedfeeof$605.00 Alternatives: Recommendation:License&Inspectionsrecommendsapproval.TheRCSD recommendsapproval. Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 5 Cover Memo Item # 5 Attachment number 1 Page 1 of 1 Item # 5 Attachment number 2 Page 1 of 1 Item # 5 PublicServiceCommitteeMeeting 10/8/200712:30PM AlcoholApplication Department:License&Inspections caption2:Discussion:ArequestbyJanScholerforaOneDay Special EventBeerlicenseforOctober20,2007tobeused in connectionwithWildWingCafelocatedat3035 WashingtonRd.District7.SuperDistrict10. Background:Thisaspecialeventlicensetherewillbeabandi nthe parkinglot. Analysis:TheapplicantmeetstherequirementsoftheAugusta RichmondCountyAlcoholOrdinance. FinancialImpact:Theapplicantwillpayafee0f$50.00 Alternatives: Recommendation:License&Inspectionsrecommendsapproval.TheRCSD recommendsapproval. Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 6 Cover Memo Item # 6 Attachment number 1 Page 1 of 1 Item # 6 PublicServiceCommitteeMeeting 10/8/200712:30PM BusinessLicenseApplication Department:License&Inspections caption2:Discussion:ArequestbyCharlesCummingsfora reconsiderationoftherevocationoftheBusinessTa x CertificateofSuperCRestaurantlocatedat2746T obacco Rd.District4.SuperDistrict9.(ReferredfromS eptember 24PublicServices) Background:TheBusinessTaxCertificateaswellastheAlcohol License ofthislocationwererevokedattheAugust7,2007 Regular Comnmissionmeeting. Analysis:ThislocationiscloseditisattheCommissionsdi scretionas towhatshouldbedone. FinancialImpact:Theapplicantwillpaynormalbusinesslicensefee. Alternatives: Recommendation:License&Inspectionshasnorecommendation. Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 7 Attachment number 1 Page 1 of 1 Item # 7 PublicServiceCommitteeMeeting 10/8/200712:30PM BusinessLicenseApplication Department: caption2:Discussion:ArequestbyLydiaGiustoforaMassage TherapyOperatorslicensetobeusedinconnection with Evokelocatedat2068thStreet.District1.Super District9. (ReferredfromSeptember24PublicServices) Background:Thisisanewapplication. Analysis:TheapplicantmeetstherequirementsoftheAugusta RichmondCountyOrdinanceregulatingMassageTherap y. FinancialImpact:Theapplicantwillpayfeeof$185.00 Alternatives: Recommendation:License&Inspectionsrecommendsapproval.TheRCSD recommendsapproval. Fundsare Availableinthe Following Accounts: REVIEWEDANDAPPROVEDBY : ClerkofCommission Cover Memo Item # 8 Attachment number 1 Page 1 of 1 Item # 8 Attachment number 2 Page 1 of 1 Item # 8 PublicServiceCommitteeMeeting 10/8/200712:30PM DiamondLakesCommunityCenterLockerRooms Department:TomF.Beck,DirectorofRecreationandParksDepar tment caption2:MotiontoapproveA/Eservicesforlockerroombuil doutat DiamondLakesCommunityCentertoTheWoodhurst PartnershipArchitecturefor$5,800.00. Background:DuringtheconstructionoftheCommunityCenter/Lib rary fromSPLOSTPhaseIVfunding,thelockerroomswere not completedduetothelackoffunds.Fundinghasbee n approvedthroughSPLOSTVforcontinuedimprovement sto thisregionalpark.TheWoodhurstPartnershipArchi tecture istheoriginalarchitectofrecordfromtheincept ionofthis regionalparkdevelopment. Analysis:DuringthefirstphaseofdevelopmentattheCommun ity Center/Library,thelockerroomswereonlyshelled asroom space.Becauseofthetremendoususeofthisfacili ty,the numberoneimprovementrecommendedbytheparkpatr ons istocompletethelockerrooms. FinancialImpact:Theestimatedcostofthisprojectis@$60,000.The A/Efee proposedis$5,800or9.6%of@constructioncost.Funds areavailablefromSPLOSTVfundingforDiamondLak es RegionalPark. Alternatives:1.Toapproveaprofessionalservicesagreementwit hThe WoodhurstPartnershipfordesignservicesatDiamon dLakes CommunityCenterintheamountof$5,800.002.Move no actionthusdelayingtherequiredimprovementsatD iamond Lakes. Recommendation:1.ToApprove Fundsare Cover Memo Item # 9 Availableinthe Following Accounts: 325061110-206065007 REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 9 Page 1 of 3 A. AGREEMENT TO PROVIDE PROFESSIONAL DESIGN SERVICES TO: Augusta/Richmond County Recreation and Parks Department Augusta, Georgia B. PROJECT DESCRIPTION: LOCKER ROOM BUILD OUT, DIAMOND LAKES COMMUNITY CENTER, AUGUSTA, GEORGIA The project scope is to provide Bid Documents, with minor revisions, for the “Build-Out” of the previously designed locker rooms along with bidding assistance and construction phase services. C. PROFESSIONAL DESIGN SERVICES: The Woodhurst Partnership (Architect) will provide the Augusta-Richmond County Recreation and Parks Department (Owner) with design drawings and specifications necessary for the permitting and construction build-out of the Locker Rooms including required architectural, electrical, mechanical and plumbing services. D. SCOPE OF SERVICES, will be as follows: 1. DRAWINGS & SPECIFICATIONS PHASE The Architect shall prepare and assemble revised Locker Room floor plans and detail sheet and new cover sheet, review, assemble and revise certain architectural, electrical, mechanical and plumbing sheets. Review for code compliance. Site visits to verify existing conditions. The Architect shall assemble project manual, write new scope of work, include Augusta- Richmond County standard front-end documents, coordinate bidding schedule, reassemble specifications for reuse and print project manual. 2. BIDDING PHASE The Architect shall provide original documents suitable for bidding, attend pre-bid meeting(s), respond to RFI’s, prepare addenda attend bid opening. Attachment number 1 Page 1 of 3 Item # 9 Page 2 of 3 3. CONSTRUCTION PHASE The Architect shall assist the Owner in conducting a pre-construction conference, make periodic site visits when requested by Owner, review shop drawings, approve pay requests, provide punch lists and final inspections. E. QUALIFICATIONS, WITH REGARD TO PART “D”: 1.) In the review of the shop drawings the Architect shall be limited to evaluating the conformance of the submittal with the overall design concept only. 2.) The Architect shall bear no responsibility for project jobsite safety during the construction process. 3.) The Architect shall bear and assume no liability for the Contractors means and methods of construction. 4.) The Architect does not assume to guarantee the Contractor’s compliance with the plans, specifications and/or applicable laws and codes, however, the Architect will point out any observed deficiencies made during any of the Architect’s site visits. F. ADDITIONAL SERVICES: Any requested services not specified in Part “D” of this Agreement shall be considered Additional Services and shall be provided at an agreed upon lump sum or at Architect’s standard hourly rates. G. FEES for professional services will be as follows: 1. Drawing and Specifications Phase . . . . . . . . . . . . . $3,500.00 2. Bidding Phase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 800.00 3. Construction Phase . . . . . . . . . . . . . . . . . . . . . . . . . $1,500.00 TOTAL PROJECT FEE $5,800.00 H. BILLING AND PAYMENTS: 1.) The fees for the professional design services shall be as outlined in Part “G”. 2.) The above fees will be invoiced as the work progresses and/or at the end of each phase. Reimbursable expenses will be in addition to the above fees. Attachment number 1 Page 2 of 3 Item # 9 Page 3 of 3 I. REIMBURSABLE EXPENSES: 1.) Expenses of the Architect incurred on behalf of the project, such as printing cost, etc., shall be reimbursed to the Architect at the invoiced rate times 1.15% of the actual expense. 2.) With the exception of printing of the Contract Document, no reimbursable expenses shall be incurred without prior approval of the Owner. J. OWNER’S RESPONSIBILITIES: 1.) The Owner’s (or Owner’s Representative) shall handle the printing and distribution of the Contract Documents to the potential bidders. 2.) The Owner’s (or Owner’s Representative) shall provide periodic site visits and construction observation, requesting site visits from the Architect only as needed. K. ACCEPTANCE: If this proposal is acceptable to the Augusta-Richmond County Recreation and Parks Department, please provide your authorization to proceed with the professional services by signing below and returning a copy to us. THE WOODHURST PARTNERSHIP – ARCHITECTURE 607 15th Street Augusta, GA 30901 BY: (Partner) DATE: August 23, 2007 BY: CLIENT: TITLE: DATE: END OF AGREEMENT Attachment number 1 Page 3 of 3 Item # 9 PublicServiceCommitteeMeeting 10/8/200712:30PM LPAGroupIncorporatedContractExtension Department:AugustaRegionalAirport caption2:Approverequesttoextendthecontractbetween AugustaRegionalAirportandtheLPAGroupIncorporat ed. Background:TheLPAGroupIncorporatedwasselectedastheairp ort ArchitecturalandEngineeringfirminJuly2002for afive yearperiodwhichbeganupontheissuanceoftheir first WorkAuthorizationinSeptemberofthatyear.Thea irport selectedanewfirmuponthecompletionofthecurr ent contract.TheLPAGroup,uponrequestfromtheAugu sta AviationCommission,submittedaWorkAuthorization in May2003forthedesignandbasicandspecialservi ces includingcivilengineeringoftheNewTerminalPro ject. Analysis:ThecontractwiththeLPAGroupwillendinSeptemb er 2007.Theextensionletterwillallowforthecontr actto continueforapproximatelysix(6)months,onamon thto monthbasis,untiltheirpartoftheNewTerminalP rojectis completed.Itisthebeliefofairportstaffandth eAviation CommissionthatkeepingcontinuitybetweentheArch itect, ConstructionProgramManager,andtheConstruction firm throughthecompletionoftheNewTerminalProject is extremelyimportantinordertorealizethebestpr oduct possible. FinancialImpact:Approximately$14,000permonth. Alternatives:Denyrequest. Recommendation:Approverequest. Fundsare Availableinthe Cover Memo Item # 10 Following Accounts: REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 10 LP!! THE LPA GROUP INCORPORATED Engineers . Architects w Planners 700 HUGER STREET. PO. BOX 5805 . COLUMBIA, SC 29250.803-254-22 1 1 . FAX 803-779-8749 September 5, 2007 Mr. Buster Boshears, Executive Director Augusta Regional Airport 150 1 Aviation Way Augusta, Georgia 30906 RE: AUGUSTA REGIONAL AIRPORT TERMINAL - LPA Project No. AR209035 Dear Mr. Boshears: LPA's agreement with the Augusta Regional Airport Commission to provide Construction Administration (CA) services for the Terminal Improvement Program was based on an assumption that the Contractor would be Substantially Complete with the entire project (4 phases) by October 22,2007. This is based on a NTP date of on or about April 13, 2005 and a contract time of 905 days, plus 18 days for Master's week breaks, or a total of 923 days. Further, we understand, and for reasons beyond LPA's control, the Contractor has been granted an additional 92 days based on Change Orders to date. This brings the new current date established for Substantial Completion to January 22, 2008. Finally, it is also our understanding, based on the most recent submitted schedule, that the Contractor is actually planning to achieve Substantial Completion of Phase 4 on or about April 14, 2008 (see attached schedule), or six (6) months later than the original date established for Substantial Completion. I have been advised by my staff that is engaged in the project that we continue to review submittals, respond to RFI's, coordinate the work of our subconsultants, inspect the work, attend progress meetings etc. In other words, provide full CA services as anticipated in our agreement. I would also note that the Program Manager, in conjunction with the Contractor, plans to request four (4) separate Substantial and Final Completion inspections for each area (B, C, and D & E) of Phase 3. Our contract currently anticipates only one Substantial and Final Completion Inspection for this Phase. LPA's total fee, not including our subconsultants or direct costs, to provide these services through October 13,2007 was $457,302. Our average cost per month based on the original 32 month schedule (30 months to Substantial Completion + 2 months for closeout) is about $14,000. Obviously, some months require more or less effort than avcrzgc bxed cn ac%sl xti-~ity of +ha Ca-.ntractc?r. We would whmit. however. that the upcoming flurry of events to complete Phase 3, including its proposed multi-phase completion, and to finally complete the project (Phase 4) is going to require an above average CA effort. For the sake of simplicity, however, we propose to complete the additional six months of required CA services for a lump sum of $84,000 ($14,000 x 6 months). We respectfully request your consideration of this proposal and I would be happy to discuss it with you at your convenience. -is J. Wiehl, AIA Vice President ATLANTA m BATON ROUGE w CHARLESTON w CHARLOTE w COLUMBIA w GREENSBORO w GULFPORT w JACKSONVILLE KNOXVILLE w LlTLE ROCK w MOBILE w ORLANDO w RALEIGH w SARASOTA w TALLAHASSEE w TAMPA w WEST PALM BEACH Attachment number 1 Page 1 of 2 Item # 10 w , . Phase 2 ContFactml Completion ! , u NTP Phase 3 I120 Phase 3 Conbact 3651 365 IOAUGCS Phase 3 Contract I M1AUGO7 1125 2007 Masters' Shuldm 101 10 1OAUG07 19WG07 -n 2007 Masters' Shutdown l0LIi - NTP Phase 1 0 0 134PR05' 1010 Phase 1 Contract 300 300 14APR05 07FE I I140 ICO #8~sbesh Time i 5i S~OISEP~~ ~OSSEPO~ I1 1020 1030 1040 1050 1060 I070 I080 I 1160 ICO 111 D~IWUS NrlFutum Airlines Tbne i 4i Q~I~SEP~~ ~~ISEPO~ 1 - 1090 NTP Phase 2 0 0 1lAPR06 NTP Phase 2 I 100 /Phase 2 htmt 1 120 120112~~~06 109~wjo6 - I Phase 2 Contact CO I1 Building Perm~ls CO 114 Weather Days CO #4 FaualSdiI CO #4 Gable Phase 1 SlmstanUal Completion - -- Tenanl Moves 8 Punchlit 2006 Masters' Shutdm I 1240 IP~~S~ 3 Moves (NO CO~S~IUCUO~) i 14j 14iWD~c07 ~I~DECO~ ]I 1170 1160 llQ0 1 200 1210 1230 ir CO #7 Time Award (Ph 2 Early ( 10 13 12 3 0 la- 10 .I CO #8 Asbeslos Time CO #I2 Mln Upfd co ~2 0- partition CO 6113 Noksecure Conoesdons Outstanding Weather Days outslanding CO Dap Phase 3 SubsQntial Cwn&tkm eh CO d8 Subgrade Time j, I CO#ll DeltalUS AlrlFutum I 10 13 12 3 0 10 B4 CO #I 2 Admin Upfit rl CO #12 Operable PaNtion ir C0 m3 Non-Swm Conce 6 3 12 20 0 Ih Ouklanding Wealher Day - Ouflanding CO Days 08FEB06 1ffEB06 03MAR06 15MAR06 14'it?t~~a6 OlAPR06 - Phase 3 Substantial 6 3 12 20 32 0 *I Phase 3 Moves (No 17FEB08 02MARO6 1-06 17MARO6 17M4R06 31~06 1OAPR06 ..., . .-" - 1260 Phase 4 Contract 120 120 17DEC07 14APROB - Phase 4 Conbact 1265 Phase 4 btradurel Completia, 0 0 14APR08 Do Phas -3 * -- Pmje CO #I Build~ng Permils C0 #4 Weather Days .I il CO #4 FacialSoffil rl CO #4 Gable A Phase 1 Substanlial Complet3on h Tenanl Moves 8 Punchlist H 2006 Masters' Shutdown 22SEPO7 2BSEPO7 010CfD7 130CT07 02NOV07 - . - - -- IPIIR70S - - - .. , . . . . -- -- e* - ~Le*! . ?!!xEB .i lwdao 1:-7D5 ~nclxc E>stT! > .p,,. .,. r... ,a 27SEW7 30SEPO7 120CTO7 01NOV07 03MC07 03DEC07 Item # 10 PublicServiceCommitteeMeeting 10/8/200712:30PM MeadowbrookParkImprovements Department:TomBeck,DirectorofAugustaRecreationandParks Department caption2:Motiontoapproveaprofessionalservicescontract for improvementstoMeadowbrookParktoJohnson,Lascho ber &Associatesfor$9,500. Background:AmasterplanforMeadowbrookParkwasdevelopedan d implementedin2004,andPhaseIwascompletedin2 005. Fundingfortheseimprovements,PhaseII,havebee n approvedandarepartoftheDepartment'sSPLOSTV allocationforparkimprovements.Thebudgetforth isproject is$95,000. Projectedimprovementstobedesignedforbidinclu depicnic shelter,comfortstation,landscapingandparking. Analysis:Meetingshavebeenconductedwiththeneighborhood associationtoreviewtheelementsofthemasterpl anandto developanumberofpotentialamenitiesthecurrent budget wouldallowfor.Itwasagreedthattheconsulting firmof record,Johnson,Laschober&Associatesberetained andbe directedtodesignthephaseIIimprovementsthisp rojectwill contain. FinancialImpact:MoniesareavailableinSPLOSTV. Alternatives:1.Toapproveaprofessionalservicescontractwith Johnson, Laschober&Associatesfor$9,500.2.Movenoactio nthus delayingtherequiredimprovementsatMeadowbrookP ark. Recommendation:1.ToApprove. Fundsare Cover Memo Item # 11 Availableinthe Following Accounts: 325061110-207065024 REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 11 E N G I N E E R S E N G I N E E R S E N G I N E E R S E N G I N E E R S ♦♦♦♦ D E S I G N E R S D E S I G N E R S D E S I G N E R S D E S I G N E R S ♦♦♦♦ C O N S U L T A N T S C O N S U L T A N T S C O N S U L T A N T S C O N S U L T A N T S ♦♦♦♦ L A N D S C A P E A R C H I T E C T S L A N D S C A P E A R C H I T E C T S L A N D S C A P E A R C H I T E C T S L A N D S C A P E A R C H I T E C T S FEE PROPOSAL PROPOSAL #: 174 DATE: 9/25/07 TO: Mr. Ron Houck SENT BY: PHONE [ ] Augusta-Richmond County Recreation & Parks FAX [706-796-4099] 2027 Lumpkin Road EMAIL rhouck@augustaga.gov RE: Meadowbrook Park Improvements - Phase II BY: Darren R. Prickett, RLA TIME FRAME: To Be Determined FEE: $9,500 (Based on 10% of Project Construction Budget ($95,000)) SCOPE OF SERVICES: Johnson, Laschober and Associates (JLA) appreciates the opportunity to provide engineering and landscape architectural design services for the purpose of assisting the Augusta-Richmond County Recreation and Parks Dept. with the expansion of facilities at Meadowbrook park. Scope of Work: A. Provide preliminary design for a comfort station and two covered bench (one-family) stations, paved park entrance, driveway and parking for sixteen cars, locations for field bleachers and park shade trees. B. Provide final design and site development permitting for project. C. Assist Owner with project bidding. D. Provide construction administration services limited to bi-weekly site visits during construction, review of pay requests and a substantial completion punch list. Thank you for the opportunity and we look forward to working with you on this exciting project. Please return a signed copy of this proposal, a purchase order, or a contract before work commences. This proposal will be considered in effect if work commences without a signed copy being received by JLA. The terms and conditions on the following page of this proposal are part of this agreement. ACCEPTED BY: __________________________________________________________ [Signature] [Date] Attachment number 1 Page 1 of 2 Item # 11 Terms and Conditions Engineer of Record (ER) shall perform the services outlined in this agreement for the stated fee agreement. Access To Site -- Unless otherwise stated, the ER will have access to the site for activities necessary for the performance of the services. The ER will take precautions to minimize damage due to these activities, but has not included in the fee the cost of restoration of any resulting damage. Fee --The total fee, except stated lump sum, shall be understood to be an estimate, based upon Scope of Services, and shall not be exceeded by more than ten percent, without written approval of the Client. Where the fee arrangement is to be on an hourly basis, the rates shall be those that prevail at the time services are rendered. Billings/Payments -- Invoices will be submitted monthly for services and reimbursable expenses and are due when rendered. Invoices shall be considered PAST DUE if not paid within 30 days after the invoice date and the ER may, without waiving any claim or right against Client, and without liability whatsoever to the Client, terminate the performance of the service. Retainers shall be credited on the final invoice. A service charge will be charged at 1.5% (or the legal rate) per month on the unpaid balance. In the event any portion of an account remains unpaid 90 days after billing, the Client shall pay cost of collection, including reasonable attorneys' fees. Indemnifications -- The Client shall indemnify and hold harmless the ER and all of its personnel from and against any and all claims, damages, losses and expenses (including reasonable attorneys’ fees) arising out of or resulting from the performance of the services, provided that any such claims, damage, loss or expense is caused in whole or in part by the negligent act or omission and/or strict liability of the Client, anyone directly or indirectly employed by the Client (except the ER) or anyone for whose acts any of them may be liable. Hidden Conditions -- A hidden condition is hidden if concealed by existing finishes or if it cannot be investigated by reasonable visual observation. If the ER has reason to believe that such a condition may exist the ER shall notify the client who shall authorize and pay for all costs associated with the investigation of such a condition and, if necessary, all costs necessary to correct said condition. If ( 1 ) the client fails to authorize such investigation or correction after due notification, or (2) the ER has no reason to believe that such a condition exists, the client is responsible for all risks associated with this condition, and the ER shall not be responsible for the existing condition nor any resulting damages to persons or property. Risk Allocation -- In recognition of the relative risks, rewards and benefits of the project to both the Client and the ER, the risks have been allocated so that the Client agrees that, to the fullest extent permitted by law, the ER's total liability to the Client, for any and all injuries, claims, losses, expenses, damages or claim expenses arising out of this agreement, from any cause or causes, shall not exceed the total amount of $50,000, the amount of the ER's fee (whichever is greater) or other amount agreed upon when added under Special Conditions. Such causes, include, but are not limited to the ER's negligence, errors, omissions, strict liability, breach of contract or breach of warranty. Termination of Services -- This agreement may be terminated upon 10 days written notice by either party should the other fail to perform his obligations hereunder. In the event of termination, the Client shall pay the ER for all services, rendered to the date of termination, all reimbursable expenses, and reasonable termination expenses. Ownership Documents -- All documents produced by the ER under this agreement shall remain the property of the ER and may not be used by this Client for any other endeavor without the written consent of the ER. Applicable Law -- Unless otherwise specified, this agreement shall be governed by the laws of the principal place of business of the ER. Attachment number 1 Page 2 of 2 Item # 11 PublicServiceCommitteeMeeting 10/8/200712:30PM ParsonsBrinckerhoffConstructionServices,Inc.Ex tension Department:AugustaRegionalAirport caption2:Approverequesttoextendthecontractbetween AugustaRegionalAirportandParsonsBrinckerhoff ConstructionServices,Inc. Background:ParsonsBrinckerhoffConstructionServices,Inc.wa s selectedthroughtheRFQprocessinMarch2004for ConstructionManagementServicesfortheNewTermin al Projectfora30monthperiod. Analysis:ThecontractwithParsonsendedinSeptember2007.The extensionletterwillallowParsonstoprovideserv icesas statedinthecontractonamonthtomonthbasisth roughMay 11,2008.Itisthebeliefofairportstaffandthe Aviation CommissionthatkeepingcontinuitybetweentheArch itect, ConstructionProgramManager,andtheConstruction firm throughthecompletionoftheNewTerminalProject is extremelyimportantinordertorealizethebestpr oduct possible. FinancialImpact:$382,479.75foranextensionof36weeks. Alternatives:Denyrequest. Recommendation:Approverequest. Fundsare Availableinthe Following Accounts: Cover Memo Item # 12 REVIEWEDANDAPPROVEDBY : Finance. Administrator. ClerkofCommission Cover Memo Item # 12 Parsons 15 10 Hanger Road, Suite A Brinckerhoff Augusta, GA 30906 Constnrctlon 706- 771 -5 1 72 Services, Inc. Fax: 706- 771 -5 1 76 September 26,2007 Willis M. Boshears Airport Director Augusta Regional Airport 1501 Aviation Way Augusta, Georgia 30906 Re: Proposed Contract Amendment Construction Management Services Augusta Regional Airport Terminal Area Improvements Project NO. RFP #04-089 Dear Buster: Please consider this as our written request for additional compensation and time as required by Articles 3 and 4 of our contract. EXHIBIT C, of our contract provides that the "Duration of Construction Management Services will not exceed thirty (30) months". With a Notice-to-Proceed date of March 4, 2005, our services were anticipated to be completed by September 3,2007. As a result of circumstances beyond our control and without our fault, we presently anticipate that our services will continue into May, 2008. PROPOSED AMENDMENT: We propose that the schedule of our services be increased from thirty (30) months to thirty eight (38) months and one week. This is a total time increase of 36 weeks. We propose that our Lump Sum compensation be increased as follows: Over a Century of Engineering Excellence Attachment number 1 Page 1 of 5 Item # 12 Parsons 15 10 Hanger Road, Suite A Brlnckehoff Augusta, GA 30906 Conrinrctlon 706- 771 -5 1 72 Senlces, Inc. Fax: 706- 771 -5 1 76 The following invoice payments will be made during the additional 36 weeks of this contract. a) 5 - four week payments of Forty Six Thousand Three Hundred Thirty Five Dollars and Ninety Five Cents ($46,335.95) (Sept 4,2007 through Jan 2 1,2008) 5 payments x $46,335.95 = $231,679.75 b) 4 - four week payments of Forty One Thousand and Zero Cents ($37,700.00) .- (Jan 22,2008 through May 1 1,2008) 4 payments x $37,700.00 = $150,800.00 TOTAL ADDITIONAL LUMP SUM PAYMENT $382,479.75 SCHEDULE JUSTIFICATION: We anticipate the schedule of construction to be as follows: - Complete phase 3 - move to new terminal; Dec. 8.2007 - Complete phase 4 (4 month duration); April 14,2008 - one month to complete punch list, finalize outstanding construction issues, finalize FAA documentation requirements, and close office - services to be finalized on May 1 1,2008 COST JUSTIFICATION: The four week payment amounts were determined as follows: a) Sept. 4,2007 thru Jan 2 1,2008 Original 4 week payments $44,553.80 4% Wage Escalation $ 1,782.15 Revised 4 week payment $46,335.95 Over a Century of Engineering Excellence Attachment number 1 Page 2 of 5 Item # 12 Parsons 15 10 Hanger Road, Suite A Brlnckerfroff Augusta, GA 30906 Const~ctlon 706-771 -51 72 Senlces, Inc. Fax: 706- 771 -5 1 76 b) Jan 22,2008 thru May 11,2008 Anticipate reduction in construction effort and associated reduction in our construction management effort. Revised 4 week payment $37,700.00 Of course, we will be glad to meet and discuss or provide additional information concerning this Proposed Contract Amendment. In addition, we will be glad to provide finalized Contract Amendment for your review and execution. Sincerely, PB Americas, Inc. I I CbL Richard D. Kennedy, P.E. Senior Manager of Projects Vice President cc: Ken Spillett, P.E. Matt McCoy, P.E. Amy Brune Attachment number 1 Page 3 of 5 Item # 12 Contract Extension Estimate Augusta Regional Airport Below are two (2) cost estimates: the first covers the period September through January representing full staff; the second covers February through May and cuts back staffing Labor Costs Position Construction Manager Lead Inspector Lead Inspector O.T. (Opening). Office Engineer Office Engineer O.T. (Opening)' Administrative Assistant Direct Expenses Description Vehicles Phone Service Cell Phone Service Internet Service Postage Meter Office Expenses Miscellaneous Materials Testinglmonth Copy Machine September 26, 2007 September 04 through January 21,2008 Rate HoursMTeek WeekslBilling Cycle Multiplier I $47.91 40 4 $31.70 40 4 $31.70 16 1 $53.56 40 4 $53.56 16 1 $38.00 24 4 Quantity Unit Cost Cost Direct Expense Totals Monthly Costs Labor Totals CostlBilling Cycle $46,542.15 USE $46,335.95/month ($44,553.80 x 1.04) * Assume 80 hours total Overtime to support Terminal opening. Spread over 5 periods Item # 12 January 22 through May 11,2008 Labor Costs Position Construction Manager Lead Inspector Office Engineer Administrative Assistant Rate HoursMleek WeekslBilling Cycle Multiplier CostlBilling Cycle Labor Totals $35,253.55 Direct Expenses Description Vehicles Phone Service Cell Phone Service Internet Service Postage Meter Office Expenses Miscellaneous Materials Testinglmonth Copy Machine Quantity Unit Cost Cost Direct Expense Totals Monthly Costs $37,690.55 USE $37,700.00lmonth Item # 12 PublicServiceCommitteeMeeting 10/8/200712:30PM Renewaloflease-WestAugustaBaseball,Inc. Department:RecreationandParksTomF.Beck,Jr.,Director caption2:Motiontoapprovetherenewalofafiveyearleasew ithWest AugustaBaseball,Inc.forpropertylocatedadjacen tto EisenhowerPark. Background:Thisproperty,consistingof12.976acres,hasbeen leasedto thisorganizationsince1983forthepurposeofpro viding additionalbaseballopportunitiestoouryouth.Al lstiulations oftheleasehaveconsistentlybeenmetforthepas t24years. Analysis:TherenewalofthisleasewillallowWestAugustaB aseball, Inc.tocontinueofferingyouthbaseballinstructio nal programsandleaguesinthearea.Asstipulatedint helease, onlyrecreationalprogramsandeventscanbeheldo nthe propertythatpromotetheadvancementofyouthino ur community. FinancialImpact:Nocosttothecity. Alternatives:1.Todeny,leavingavoidforbaseballprogramsth atthecity wouldhavetoassume.2.Toapprove. Recommendation:#2-toapprove. Fundsare Availableinthe Following Accounts: N/A REVIEWEDANDAPPROVEDBY : Cover Memo Item # 13 Finance. Administrator. ClerkofCommission Cover Memo Item # 13 STATE OF GEORGIA ) RICHMOND COUNTY ) LEASE AGREEMENT THIS LEASE made and entered into this ________ date of ________________, 2007 by and between AUGUSTA, GEORGIA, a political subdivision organized and existing under the laws of the State of Georgia, hereinafter referred to as Lessor, and WEST AUGUSTA BASEBALL INC., a corporation organized and existing under the laws of the State of Georgia, hereinafter referred to as Lessee: WITNESSETH: For and in consideration of the sum of Ten Dollars ($10.00), the mutual covenants contained herein and other good and valuable consideration in hand well and truly paid at and before the dealing and delivery of these presents the parties agree as follows: 1. Lessor agrees to lease to Lessee for a period of five (5) years from the date of this agreement, all that lot, tract and parcel of land being shown and designated as Parcel C on the plat attached as Exhibit A and by reference incorporated herein, to which reference in hereby made to said plat for a more complete and accurate description as to the metes, bounds, locations and distances of said property. Lessor also grants unto Lessee and access right of way fifty (50) feet in width, said right of way being identified as Parcel D on the attached plat. 2. In consideration of the mutual undertakings of the parties, it is agreed that the space shown on said plat as “Parking Lot A” and Parking Lot B” may be used by the respective parties, their agents, customers and visitors, for parking purposes. Lessor also retains the right of ingress and egress on the “Pedestrian Walkway” shown on said plat, which walkway may be used by the public to access the Augusta Canal, subject to the right of Lessor to control use of same and to limit use to designated hours. 3. Lessee agree that the premises leased hereunder shall be used exclusively for general recreation purposes and in the event that said premises are abandoned or cease to be used by 1 Attachment number 1 Page 1 of 1 Item # 13 Attachment number 2 Page 1 of 1 Item # 13 Attachment number 3 Page 1 of 1 Item # 13