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Home My WebLink About2007-01-29-Meeting Agenda Public Service Committee Meeting Committee Room- 1/29/2007- 12:30 PM PUBLIC SERVICES 1. New Ownership Application: A. N. 07 - 04: A request by Maria G. Lopez for an on premise consumption Liquor, Beer and Wine license to be used in connection with Victoria's Casina Mexicana Restaurant located at 3714 Mike Padgett Hwy. There will be Sunday Sales. District 8. Super District 10. Attachments 2. New Ownership Application: A. N. 07 - 05 : A request by Tae Ho Ji for a retail package Beer & Wine license to be used in connection with ValueGrocery located at 3224 Deans Bridge Rd. District 5. Super District 9. Attachments 3. New Ownership Application: A. N. 07 - 06: A request by Yue Hong Zheng for an on premise consumption Beer to be used in connection with New Peking Restaurant of Augusta located at 2737 Washington Rd. District 7. Super District 10. Attachments 4. Motion to approve the Fifth Amendment to the Lease at Augusta Soccer Park between Augusta Arsenal Gunners Soccer Club and Augusta, Ga. Attachments 5. Discuss burned out properties. (Requested by Commissioner Williams) Attachments 6. Request the Commission to appoint the following individuals to serve on the Construction Advisory Board: Mr. Steve Dukes - Electrical Contractor (four years) Mr. Larry Jones * - Master Plumber (two years) Mr. Larry Babbitt * - HVAC Contractor (four years) (Vacant) - General Contractor (three years) Ms. Doris Harrison - Residential Contractor (four years) Mr. Chris Booker - Attachments www.augustaga.gov Architect (three years) Ashley Paulk * - Electrical Engineer (two years) Mr. Bob Harmon - Consulting Engineer (Vacant) - Consumer Member / Super District # 9 (Vacant) - Consumer Member / Super District # 10 (*former CAB member) 7. Motion to approve the extension of the current lease with EZGO Textron, Inc. for golf carts at the Augusta Municipal Golf Course on a month to month basis. Attachments 8. Motion to approve the renewal of two (2) lease agreements for operation of the Augusta Marinas and the Riverfront Marine Warehouse. Attachments 9. Discussion: A request by Richard Herrera for a Therapeutic Massage license to be used in connection with Spice of Life Salon & Spa located at 712 Bohler Ave. District 1. Super District 9. Attachments 10. Discussion: A request by David Troup for a Therapeutic Massage license to be used in connection with Bella Salon located at 3124 Washington Rd. District 7. Super District 10. Attachments 11. Discussion: A request by Elena Johnson for a Therapeutic Massage Operator's license to be used in connection with Elena's Therapeutic Massage located at 309 E Martintown Rd., North Augusta, SC to be able to do Massage on an OutCall basis in Augusta Richmond County. District 1 thru 8. Super District 9 & 10. Attachments 12. Discuss proposal from City of Hephzibah to take over operations of Hephzibah Park/Carroll Community Center. Attachments 13. Approve reprogramming of SPLOST funds for procurement of a Design/Build firm to replace and repair existing HVAC systems at the Augusta Museum of History. Attachments Public Service Committee Meeting 1/29/2007 12:30 PM Alcohol License Application Department:License & Inspections Caption:New Ownership Application: A. N. 07 - 04: A request by Maria G. Lopez for an on premise consumption Liquor, Beer and Wine license to be used in connection with Victoria's Casina Mexicana Restaurant located at 3714 Mike Padgett Hwy. There will be Sunday Sales. District 8. Super District 10. Background:This is a new ownership application. Formerly in the name of Ana Lila Diaz-Adames. Analysis:The applicant meets the requirements of the Augusta Richmond County Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $5445.00 Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Public Service Committee Meeting 1/29/2007 12:30 PM Alcohol License Application Department:License & Inspections Caption:New Ownership Application: A. N. 07 - 05 : A request by Tae Ho Ji for a retail package Beer & Wine license to be used in connection with ValueGrocery located at 3224 Deans Bridge Rd. District 5. Super District 9. Background:This is a new ownership application. Formerly RaceTrac Petroleum. Analysis:The applicant meets the requirements of the Augusta Richmond County Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $1210.00 Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Public Service Committee Meeting 1/29/2007 12:30 PM Alcohol License Application Department:License & Inspections Caption:New Ownership Application: A. N. 07 - 06: A request by Yue Hong Zheng for an on premise consumption Beer to be used in connection with New Peking Restaurant of Augusta located at 2737 Washington Rd. District 7. Super District 10. Background:This is a new ownership application. Formerly in the name of Wen Zhou. Analysis:The applicant meets the requirements of the Augusta Richmond County Alcohol Ordinance. Financial Impact:The applicant will pay a fee of $605.00 Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Public Service Committee Meeting 1/29/2007 12:30 PM Amendment to Soccer Park Lease Department:Recreation and Parks Department, Tom F. Beck, Jr., Director Caption:Motion to approve the Fifth Amendment to the Lease at Augusta Soccer Park between Augusta Arsenal Gunners Soccer Club and Augusta, Ga. Background:Augusta Soccer Park, owned by Augusta, Ga. and a facility in the Recreation and Parks system, has been leased for operation to the Auugsta Arsenal Soccer Club since 1996. The Soccer Club has done an outstanding job operating the facility during this timeframe, and in 2005 all operations of the park were turned over to the Soccer Club, including maintenance, upkeep, repairs and payment of utilities. The city has made a $50,000 allocation of funds to the Soccer Club in 2005 and 2006. Analysis:The 2007 allocation is being recommended for$43,000, with the reduction being part of the overall budget cuts in Recreation. The reduction of $7,000 will result in some areas of park maintenance being cut at the park. Financial Impact:$43,000 allocation to the Soccer Club, which is a 2007 budgeted item. Alternatives:1. Deny, placing all maintenance back to the Recreation and Parks staff, which would place an additional burden on an already understaffed maintenance division. 2. To approve. Recommendation:#2 - to approve Funds are Available in the Following Accounts: 101-06-1473-5711110 REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission STATE OF GEORGIA ) ) COUNTY OF AUGUSTA-RICHMOND ) Fifth Amendment to Lease This amendment to lease, effective this ______ day of _______________, 2007 is entered into between AUGUSTA GEORGIA, a political subdivision of the State of Georgia, hereinafter referred to as (Lessor), and AUGUSTA ARSENAL SOCCER CLUB, INC., a Georgia Corporation, hereinafter referred to as (Lessee). Lessor and Lessee shall sometimes be referred to as (Parties). Witnesseth: WHEREAS, On October 1, 1996 Lessor and Lessee entered into a long term lease agreement, attached hereto as Exhibit “A”, to provide Lessee with the right to operate certain property owned by Lessor for recreational, educational, and other purposes (“Lease Agreement”); and WHEREAS, On September 4, 2001 said Lease Agreement was amended in writing by an Amendment to Lease, attached hereto as Exhibit “B” to provide for the construction and use of a multi-purpose building (“Amendment to Lease”). WHEREAS, on September 11, 2002 said Lease Agreement was amended in writing by a Second Amendment to Lease, attached hereto as Exhibit “C” to provide for the installation of field lighting (Second Amendment to Lease). WHEREAS, on January 18, 2005 said Lease Agreement was amended in writing by a Third Amendment to lease, attached hereto as Exhibit “D” to provide for maintenance and operation to the property (Third Amendment to Lease). WHEREAS, on January 20, 2006 said Lease Agreement was amended in writing by a fourth amendment to lease, attached hereto as Exhibit E, to provide for maintenance and operations to the property (Fourth Amendment to Lease) NOW, THEREFORE, in consideration of the October 1, 1996 Lease Agreement, the September 4, 2001 Amendment to Lease, the September 11, 2002 Second Amendment to Lease, the January 18, 2005 Third Amendment to Lease, the January 20, 2006 Fourth Amendment to Lease and the mutual benefits of maintenance and operation of said leased property, the Parties hereby amend said Lease Agreement by adding the following new provision thereto: 1. The term of this amendment shall be one (1) year, beginning January 1, 2007 and terminating December 31, 2007. 2. Lessor shall allocate to the lessee the amount of $43,000 for the purpose of providing all maintenance, upkeep and all other operational costs associated with the leased property. These operational responsibilities shall include, but not be limited to, all electrical, water sewer, janitorial, field preparation and maintenance building repairs and bleacher maintenance and repairs. 3. Lessor shall be responsible for field lighting maintenance and upkeep, including but not limited to, replacement of bulbs and fixtures as needed, pole maintenance and repairs, electrical wiring repairs and redirection of lights as necessary. 4. Lessor shall provide a minimum of thirty (30) working days of one (1) inmate crew consisting of a Correctional Officer and six (6) inmates for the purpose of providing grounds maintenance services at the leased property. Work requests associated with this stipulation shall be directed by the lessee. 5. Lessor agrees to provide the grounds maintenance equipment as outlined in attachment 1 to the lessee for the term of this agreement. The Lessor shall provide such equipment in good working order at the commencement of this agreement, and the Lessee agrees to return said equipment in good working order at the conclusion of this agreement, minus normal wear and tear associated with it’s use. 6. The payment schedule from the Lessor to the Lessee shall be as follows: $12,500.00 – payable by February 15th, 2007 $12,500.00 – payable by April 15, 2007 $12,500.00 – payable by July 15, 2007 $ 5,500.00 – payable by October 15, 2007 7. Except as amended herein the terms of the October 1, 1996 Lease Agreement remain in full force and effect and govern the responsibilities between the Lessor and Lessee. IN WITNESS WHEREOF, Lessor and Lessee executed, signed, sealed, and delivered this amendment to lease agreement in duplicate effective the day and year first written above. Augusta Arsenal Soccer Club, Inc. Augusta Georgia, __________________________ _______________________ President Mayor Deke Copenhaver Attest:____________________ Attest:_________________ Secretary Clerk Public Service Committee Meeting 1/29/2007 12:30 PM Burned Out Structures Department:Clerk of Commission Caption:Discuss burned out properties. (Requested by Commissioner Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Public Service Committee Meeting 1/29/2007 12:30 PM Construction Advisory Board Department:LIcense & Inspection Caption:Request the Commission to appoint the following individuals to serve on the Construction Advisory Board: Mr. Steve Dukes - Electrical Contractor (four years) Mr. Larry Jones * - Master Plumber (two years) Mr. Larry Babbitt * - HVAC Contractor (four years) (Vacant) - General Contractor (three years) Ms. Doris Harrison - Residential Contractor (four years) Mr. Chris Booker - Architect (three years) Ashley Paulk * - Electrical Engineer (two years) Mr. Bob Harmon - Consulting Engineer (Vacant) - Consumer Member / Super District # 9 (Vacant) - Consumer Member / Super District # 10 (*former CAB member) Background:The terms of the former Construction Advisory Board members have expired. In accordance with the City ordinance the Board will be composed of ten members, eight of whom are involved in the building industry, and two consumer members. Of the ten members initially appointed, four will be appointed for a term of two years, three for a term of three years, and three for a period of four years. The proposed individuals have expressed interest in serving on the Board. The three remaining vacant positions will be filled as soon as possible. Analysis:The Construction Advisory Board serves in an advisory capacity on matters pertaining to construction. It will conduct mediation hearings to resolve differences of opinions in the interpretation of all construction codes and inspection procedures. The Board will also serve as a liaison between the City of Augusta and builders, developers, design professionals and other disciplines involved in the building industry. Financial Impact:N/A Alternatives:N/A Recommendation:Approve Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Public Service Committee Meeting 1/29/2007 12:30 PM Golf Cart Lease Department:Recreation and Parks - Tom F. Beck, Jr. Director Caption:Motion to approve the extension of the current lease with EZGO Textron, Inc. for golf carts at the Augusta Municipal Golf Course on a month to month basis. Background:The Augusta Commission approved a two(2) year lease with EZGO Textron, Inc. for golf carts(55) that is scheduled to end February 15, 2007. With the RFP that has been issued for possible lease of the golf course, it is not in the best interest of Augusta to go out for a new bid, award a new contract for carts and potentially have to terminate the contract and pay penalty costs. There is no guarantee that, should the course be leased for operation, the private vendor would accept the lease agreements entered into by Augusta. A private vendor should have the opportunity to make their own arrangements for golf carts. Analysis:EZGO Textron, Inc. has agreed to continue the current lease on a month to month basis at the same rate - $3,135/month. Specifications have been prepared to immediately go out for bid for a new golf cart lease, should the Augusta Commission decide to continue in-house operation of the golf course. Financial Impact:Funds are budgeted for 2007 - acct.# 566-06-1451 5224213. Alternatives:1. To approve 2. Deny, leaving the golf course without carts for rent. Recommendation:#1 - to approve. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Public Service Committee Meeting 1/29/2007 12:30 PM Lease Agreements - Augusta Ports Authority Department:Augusta Ports Authority, Trent Mercer Chairman Caption:Motion to approve the renewal of two (2) lease agreements for operation of the Augusta Marinas and the Riverfront Marine Warehouse. Background:The Augusta Marinas have been leased under an initial two (2) year term since January, 2005 to Mobile Marine, Inc. for operation of both the 5th St. Marina and the Riverfront Marina. Mobile Marine, Inc. has fulfilled the obligations set forth under the previous lease and are being recommended for a five(5) year renewal. In addition, the Riverfront Marine Warehouse, located on Prep Phillips Dr. and owned by the City of Augusta, has been leased to Mobile Marine, Inc. for boat storage and repair services since December, 2001 under an initial five(5) year term, and is being recommended for a five(5) year renewal. Analysis:The outsourcing of both of these operations has provided on going services to the citizens of Augusta, along with providing a positive cash flow of revenues back to the City of Augusta. Financial Impact:The Marinas lease will result in $18,000 in annual lease payments to the city. The Warehouse lease will result in $14,400 in annual lease payments to the city. Alternatives:1. To deny, which will result in the city taking over operations or closing the facilities. 2. To approve. Recommendation:#2 - to approve Funds are Available in the Following Accounts:N/A - lease payments will be received by the city. REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission STATE OF GEORGIA ) ) COUNTY OF RICHMOND ) MARINA OPERATOR AGREEMENT THIS MARINA OPERATOR AGREEMENT, made and entered into, effective the 1st day of January, 2007 by Augusta, Georgia, hereinafter called “City”, and Mobile Marine Inc., a corporation organized and existing under the laws of Georgia, hereinafter called “Operator”. W I T N E S S E T H: WHEREAS, the City is the owner of the Riverwalk Marina, operated through the Augusta Port Authority, consisting of that parcel of land with improvements thereon, as shown in exhibit “A” on the Savannah River, whose address is #1 Fifth Street, Augusta, Richmond County, Georgia, and extends from the point of which Norfolk-Southern Railroad Bridge Crosses the levee and extending down-river until the Gordon Highway Bridge; and, the Riverfront Marina; all that parcel of land with improvements thereon, as shown in Exhibit “B“ address is 103 Riverfront Drive, Augusta, Richmond County, Georgia, hereinafter called the “Riverfront Marina”. Said Riverfront Marina being situate, lying and being upriver from the Boathouse and extending up-river until the point at which the extended East Boundary right-of-way intersects the Savannah River; and a select parcel __________________thereon as shown on Exhibit “C”, _______________________, being known as the Tenth Street Bulkhead docking facilities. The City Marinas shall also include any changes, additions, alterations, modifications, and/or improvements on or to the City Marinas premises made in accordance with this Marina Operation Agreement. WHEREAS, the City wishes Operator to operate, and Operator wishes to operate, the City Marinas; NOW THEREFORE, the parties hereto, for and in consideration of the mutual promises herein contained, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged. DO HEREBY AGREE, each for itself and successors and assigns, as follows: 1. CITY MARINAS. Defined. The City, by this duly approved authorization, does hereby grant unto Operator, authority to operate the City Marinas; and, Operator does hereby accept the authority to operate said City Marinas including the Riverwalk docking and passenger loading facilities at the Tenth Street Bulkhead. That the operational rights at the Tenth Street Bulkhead shall only include the right to dock tour boats at said Tenth Street Bulkhead facility and load and unload passengers. 2. TERM. City hereby grants authority to operate City Marinas, and Operator hereby accepts authority to operate City Marinas, for consideration and upon and subject to the terms 2 and conditions set forth herein, for a renewal term of five (5) years, commencing upon the execution of this Agreement by all parties. Operator shall have the first option to renew this Agreement for an additional five (5) year term. 3. CONSIDERATION. As consideration for authority to operate City Marinas, Operator agrees to compensate City in the amount of FIFTEEN HUNDRED ($1,500) per month for the initial term, with the first monthly payment being due January 31, 2007, and the last day of each month thereafter during the term of this agreement. Any payment not made by the 5th of the month next following shall be subject to a five per cent (5%) late charge. In addition to the rent herein reserved, operator agrees to pay a fuel flow charge of THREE (3) cents per gallon of fuel delivered by the wholesale supplier to the Marina facilities, payable on the 1st of each month for the month immediately preceding. Said fee shall be imposed on said deliveries beginning with the month of January, 2005, and the first remittance to the City shall be due February 1, 2007. Any payment not made by the 5th of the month next following shall be subject to a five per cent (5%) late charge. 4. UTILITIES and LANDSCAPING. City will continue to provide and maintain Utilities and Landscaping for Common Areas used by the General Public at large. Common Areas Utilities include: street and sidewalk lighting, fountains, garbage, water, and sewer service. Operator will be responsible for Utilities in connection with the operation of the store, fuel station, docks, and individual boat slips. 5. REPAIRS and MAINTENANCE. Operator shall perform daily maintenance repair, and upkeep of docks, store, boat ramps, parking areas and restrooms. A marina maintenance checklist will be abided by on a daily bases. Operator shall keep the City Marinas neat, clean, free of trash and in good and well maintained condition with an attractive appearance. City to keep in good repair the roof, foundations, exterior walls, underground utility and sewer pipes of City Marinas. City Facility Maintenance Technicians will be made available for repair of city owned property in the event of a situation beyond Operators capabilities. The operator must seek approval from the Augusta Ports Authority for repairs over $500 per occurance 6. CHANGES, ADDITIONS, ALTERATIONS, MODIFICATIONS, IMPROVEMENTS. Operator shall not without prior written consent of the Augusta Port Authority, make any changes, additions, alterations, modifications and/or improvements, structural or otherwise, including fees charged for services, in or upon any part of the City Marinas. Operator agrees to submit any and all plans for any changes, additions, alterations, modifications and/ or improvements to the City Marinas to Augusta Port Authority for approval before said alterations, changes, or additions are begun. City shall not unreasonably withhold its approval of said plans. The fee schedule to begin the initial lease shall follow the rates as found in Exhibit C. 7. INSPECTION BY CITY. City shall have the right to enter upon the City Marinas to make inspections during regular business hours when a representative of the Operator is present, or at any time in case of an emergency to determine whether Operator had complied with and is complying with the terms and conditions of this agreement; provided, however, that said inspection shall in no event unduly disrupt or interfere with the marina operation. Any 3 deficiencies noted during the inspection shall be corrected in thirty (30) days. Inspections shall be conducted on a semiannual basis by representatives of the Augusta Port Authority, Augusta Recreation And Parks, and Augusta Risk Management Department. Quarterly progress reports shall be submitted to the Augusta Port Authority no later than April 30th , July 30, October 30th, and January 30th of each year. 8. RULES AND REGULATIONS. Operator agrees that operation of City Marinas shall be conducted in compliance with all local, state and federal laws, environmental laws, and the ordinances of Augusta, Georgia. Any changes additions or modifications to rules and regulations in place at the time of the execution of this agreement must be approved by the Augusta Port Authority. Operator further agrees to endeavor to conduct its business in such a manner as will develop and maintain the good will and active interest of the general public. 9. INDEMNITY; INSURANCE. Operator agrees to maintain City Marinas with an emphasis on safety and cleanliness, and will focus on limiting liability while holding marina users accountable for their actions. Operator agrees that its operations shall be conducted in compliance with all federal, state, local, and environmental laws, rules and regulations, and agrees to indemnify and hold harmless the City, from and against any claims, actions, demands or liabilities of any kind arising out of or relating to Operators operation of the City Marinas. Operator further agrees to maintain at all times during this agreement, at Operators expense, general public liability insurance coverage against claims for personal injury, death and/or property damage occurring in connection with the use and occupancy of the City Marinas or arising out of Operators improvement, repair or alteration of the City Marinas, with limits of coverage of not less than ONE MILLION ($1,000,000) per occurrence. The Augusta Port Authority and the City of Augusta Georgia shall be named as co-insured on this policy. 10. DEFAULT. In the event that Operator should fail to observe any of its covenants and obligations as herein expressed or cease to operate the City Marinas for the purposes set out herein, then upon the happening of such event, City shall give Operator thirty (30) days notice to comply with the provisions of this Marina Operator Agreement, or if the conditions cannot be remedied within said thirty (30) days period, to commence the remedy, and diligently pursue it to completion; and should operator fail to do so, city shall have the option to declare this Agreement terminated and at once take possession of the City Marinas. 11. QUIET ENJOYMENT, INGRESS AND EGRESS. City covenants and warrants that Operator, so long as it shall perform the duties and obligations herein agreed to be performed by it, shall peaceably and quietly have, hold and occupy and shall have the exclusive use and enjoyment to operate the City Marinas during the term of this Agreement and any extensions thereof. Operator, in cooperation with the United States Coast Guard Auxiliary and The Savannah Riverkeeper Inc. shall have full access to the small Port Authority Building located in the Riverfront Marina adjacent to the public boat ramp, to help facilitate 24 hour emergency capability, marina security, boating safety, and Savannah River environmental education and protection, offered to the general public. Any river events, such as boat races and rowing regattas shall have access to available dock space within the leased area to accommodate adequate river safety and use. 4 12. CITY MARINAS ACCEPTED “AS-IS”. Together, with all appurtenances, Operator acknowledges and agrees that it has inspected the City Marinas, its equipment and inventory, prior to the execution of this Agreement, that it is aware of the condition of the City Marinas and property thereof, as of the date of the execution of this Agreement, and Operator does accept the City Marinas inventory, equipment, and marina related property “as-is.” 13. GOVERNING LAW; VENUE This agreement shall be governed and interpreted by the laws of the state of Georgia. All claims, disputes and other matters in question between all parties arising out of or relating to this Agreement, shall be decided in the Superior Court of Richmond County Georgia. 14. NOTICES. All notices, demands and requests which may or are required to be given by either City or Operator to the other shall be in writing and shall be deemed to have been properly given when postage sent prepaid by registered or certified mail (with return receipt requested) addressed as follows: If intended for Operator: Mobile Marine Inc 298 Prep Phillips Drive Augusta, Georgia 30901 If intended for City: Augusta Port Authority #1 5th Street Augusta, Georgia 30901 And Augusta, Georgia Attn: Administrator 530 Greene Street Augusta, Georgia 30911 __________________________________ 15. Time is of the essence in this Agreement. 16. ENTIRE AGREEMENT This Agreement contains the entire Agreement of the parties, and no representations, inducements, promises or agreements, oral or otherwise, between the parties not embodied herein shall be of any force or effect. No failure of either party of any obligation hereunder, and no custom or practice of the parties at variance with the terms hereof shall constitute a waiver of either party’s right to demand exact compliance with the terms hereof. 5 IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first above written. Augusta, Georgia ____________________________________ As Its Mayor Attest: Clerk of Commission (SEAL) Signed, sealed and delivered in the presence of Mobile Marine, Inc. _______________________________ ____________________________________ Notary Public By: Michael D Stacy My commission expires ___________ As Its: STATE OF GEORGIA ) COUNTY OF RICHMOND ) LEASE AGREEMENT THIS LEASE AGREEMENT, made and entered into, effective the ______ day of ____________, ______, by AUGUSTA PORTS AUTHORITY, hereinafter called “Lessor,” and MOBILE MARINE SERVICE, INC., a corporation organized and existing under the laws of Georgia, hereinafter called “Lessee.” W I T N E S S E T H: WHEREAS, Lessor is the owner of a building and real property more particularly described in Exhibit “A” attached hereto and incorporated herein by reference, which is located at One Levee Road in Augusta, Richmond County, Georgia; and WHEREAS, Lessor wishes to lease to Lessee, and Lessee desires to lease from Lessor, said building and property; NOW THEREFORE, the parties hereto, for and in consideration of the mutual promises herein contained, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, DO HEREBY AGREE, each for itself and its successors and assigns, as follows: 1. LEASED PREMISES. Lessor, duly authorized, does hereby lease unto Lessee, and the Lessee does hereby lease and obtain for the purposes herein set forth from the Lessor, for Lessee’s exclusive use, except as herein provided in Paragraph 15, the area described in the attached Exhibit “A” (hereinafter called the “Leased Premises.”) “Leased Premises” shall also include any changes, additions, alterations, modifications and/or improvements on or to the Leased Premises made in accordance with this Lease Agreement. Said property and improvements thereon being shown on a sketch attached hereto as Exhibit “A”, which are commonly known as the “Old Georgia Ports Authority Building”. 2. Term. Lessor hereby rents, leases and lets unto Lessee, and Lessee hereby rents and leases from Lessor, the Leased Premises, for the rental and upon and subject to the terms and conditions set forth herein, for an initial term of five (5) years, commencing December 1, 2006. Lessee shall have the first option to renew this lease for an additional five (5) year term, subject to the parties reaching agreement upon the rental for said renewal term. Said option shall expire on or before September 30, 2011. This Lease shall create a usufruct only and not an estate for years. 3. RENTAL. During the term of this Agreement, Lessee agrees to pay Lessor monthly rental of One Thousand Two Hundred Dollars ($1,200.00) beginning December 1, 2006, for the entire initial term hereof, payable in advance. The rental for any renewal term shall be negotiated by parties. 4. Utilities. Lessee shall pay all charges for electricity, gas, water, sewer service, sewer treatment, telephone and any other communication or utility service used in or rendered or supplied to the Leased Premises throughout the term of this Agreement and shall indemnify Lessor and hold it forever harmless against any and all liability or damages related thereto. Lessee acknowledges there are no bathrooms on the premises and shall solely be responsible for renting and maintaining port-a-let facilities. 5. Use of the Leased Premises. Lessee shall use the Leased Premises only for the purpose of a boat repair service and other services incident to the marine business. 6. Repairs and Maintenance. Lessee shall maintain the exterior surfaces of the Leased Premises, including any changes, additions, alterations, modifications and/or improvements made by Lessee as provided in Section 8 hereof, normal wear and tear excepted. The Lessee shall keep the Premises net, clean, free of trash and in good and well maintained condition with an attractive appearance. 7. Changes, Additions, Alterations, Modifications, Improvements. Lessor agrees to construct, or have constructed, a security fence in the back of the building, provided, however, such fence shall not be greater than 100 fee in length. Lessee shall not without prior written consent of Lessor, make any changes, additions, alterations, modifications and/or improvements, structural or otherwise, in or upon any part of the Leased Premises. The foregoing shall not apply to any exterior signs, notices, placement of machinery or equipment either attached or placed outside of the Leased Premises. Lessee agrees to submit any and all plans for any changes, additions, alterations, modifications and/or improvements to the Leased Premises to Lessor for approval before said alterations, changes or additions are begun. Lessor shall not unreasonably withhold its approval of said plans. 8. Title to Changes, Additions, Alterations, Modifications, Improvements. It is mutually understood and agreed that title to any changes, additions, alterations, modifications and/or improvements, whether existing on the Leased Premises at the effective date of this Agreement or added to the Leased Premises during the term of this Agreement, and to all of the building and structures and all other improvements of a permanent character that may be built upon the Leased Premises by the Lessee during the term of the Agreement shall remain the property of the Lessor and that fee simple title to the same shall be vested in Lessor. 9. Inspection by Lessor. Lessor, its authorized agents or representatives shall have the right to enter upon the Leased premises to make inspections during regular business hours when a representative of the Lessee is present, or at any time in case of an emergency to determine whether Lessee had complied with and is complying with the terms and conditions of this Agreement; provided, however, that said inspection shall in no event unduly disrupt or interfere with the operation of Lessee. Any deficiencies noted during the inspection shall be corrected in thirty (30) days. 10. Taxes. Lessee shall pay any and all personal property taxes that may be assessed against its equipment, merchandise, or other property located on or about the Leased Premises and any franchise fees or other taxes which may be imposed or assessed against Lessee or its leasehold interest. 11. Rules and Regulations. Lessee agrees that use of the Leased Premises shall be conducted in compliance with all local, state and federal laws, the ordinances of Augusta, Georgia, and the rules and regulations of the Augusta-Richmond County Commission and the Augusta Ports Authority. Lessee further agrees to endeavor to conduct its business in such a manner as will develop and maintain the good will and active interest of the general public. Lessee specifically agrees that its operations shall be conducted in compliance with all federal, state and local environmental laws, rules and regulations, and agrees to indemnify and hold harmless Lessor (and each of Lessor’s elected officials, officers, agents, employees and representatives), from and against any claims, actions, demands or liabilities of any kind arising out of or relating to Lessee’s use of the Leased Premises. 12. Indemnity; Insurance. Lessee agrees to indemnify and hold harmless Lessor from any and all claims in any way related to or arising out of any failure of Lessee to perform its obligations hereunder or related to or arising out of any damage or injury to property or persons, occurring or allegedly occurring in, on or about the Leased Premises during the period from the date of this Agreement to the end of the Lease Term, including reasonable attorney’s fees and expenses of litigation incurred by Lessor in connection therewith. Lessee further agrees that the foregoing Agreement to indemnify and hold harmless applies to any claims for damage or injury to itself and/or any individuals employed or retained by it in connection with any changes, additions, alterations, modifications and/or improvements made to the Leased Premises, and hereby releases Lessor from liability in connection with any such claims. Without limiting the foregoing, Lessee further agrees to maintain at all times during said period, at Lessee’s expense, comprehensive and general public liability insurance coverage against claims for personal injury, death and/or property damage occurring in connection with the use and occupancy of the Leased Premises or arising out of their ownership, improvement, repair or alteration of the Leased Premises with limits of coverage of not less than $500,000 per occurrence. Lessee shall also purchase and maintain in effect during the term of this Lease Agreement, any extension or renewal of this Lease Agreement, policies of insurance written by a company or companies qualified to do business in the State of Georgia, providing insurance coverage against fire and casualty to the Leased Premises, which policies shall be in an amount equal and sufficient, subject to approval by Lessor, to cover the value of the Leased Premises. Lessee shall increase such property damages insurance coverage in an amount equal and sufficient to cover the value of any additional changes, additions, alterations, modifications and/or improvements, structural or otherwise, on the Leased Premises, should such changes, additions, alterations, modifications, and/or improvements be made during the term, or any extension or renewal of, this Lease Agreement. The cost of premiums for all policies of insurance required by this Lease Agreement shall be paid by Lessee. Policies shall be jointly in the names of Lessor and Lessee, and duplicate copies of the policies shall be delivered to Lessor. All policies providing insurance coverage required to be maintained by Lessee hereunder shall list Lessor, the Augusta Ports Authority, Lessee and their officers, agents, members, employees and successors as named insureds, as their interests may appear, and shall be issued by an insurance carrier or carriers licensed to do business in the State of Georgia and reasonably acceptable to Lessor. All such policies shall provide that no act or omission of Lessee or its agents, servants, or employees shall in any way invalidate any insurance coverage for the other named insureds. No insurance policy providing any insurance coverage required to be provided by Lessee hereunder shall be cancelable without at least 15 days advance written notice to Lessor. All insurance policies required hereunder, or copies thereof, shall be provided to Lessor by Lessee. 13. Assignments. Lessee shall not, without the prior written consent of the Lessor, assign this Lease or any interest thereunder, sublet the Leased Premises or any part thereof or permit the use of the Leased Premises by any party other than Lessee. Any consent to one assignment or sublease shall not destroy or waive this provision, and all later assignments and subleases shall likewise be made only upon prior written consent of the Lessor. Subtenants or assignees shall become liable directly to the Lessor for all obligations of Lessee, without relieving Lessee’s liability. 14. Default. In the event that Lessee should fail to observe any of its covenants and obligations as herein expressed or should Lessee abandon the Premises or cease to operate the premises for the purposes set out herein, then upon the happening of such event, Lessor shall give Lessee thirty (30) days notice to comply with the provisions of this Lease Agreement, or if the conditions cannot be remedied with said thirty (30) days period to commence the remedy within said thirty (30) day period and diligently pursue it to completion; and should Lessee fail to do so, Lessor shall have the option to declare this Lease Agreement terminated and at once take possession of the Leased Premises. The rights and options given to Lessor under this Paragraph 14 shall not be construed to in lieu of, nor restrictive of, any other rights which Lessor may have under the law for the enforcement of this Lease Agreement. The failure of Lessor avail itself of any remedy which it may have hereunder shall at no time be construed to waiver of Lessor’s rights. 15. Quiet Enjoyment, Ingress and Egress. Lessor covenants and warrants that Lessee, so long as it shall perform the duties and obligations herein agreed to be performed by it, shall peaceably and quietly have, hold and occupy and shall have the exclusive use and enjoyment of the Leased Premises during the term of this Lease Agreement and any extensions thereof; provided however, (a) The outside paved areas of the building would be available for utilization by the Augusta Southern National competition. The outside paved area between the Augusta Ports Building and the river would be available for use for the Head of the South Regatta during the South Regatta to be held in the fall annually; (b) Two (2) no-wake buoys will be installed in front of the property; (c) Augusta Southern Nationals will be allowed to store equipment in the Augusta Ports Building for a small rental fee under the lease of Mobile Marine Service, Inc. if the Augusta Southern Nationals Committee provides appropriate security measures for the stored equipment; this does not apply to any materials deemed chemical or hazardous that may affect the insurance liability of Mobile Marine Service. Augusta Southern Nationals will provide 10 tickets for the event. 16. Leased Premises accepted “as-is”. Lessee acknowledges and agrees that it has inspected the Leased Premises prior to its execution of this Lease Agreement, that it is aware of the condition of the Leased Premises as of the date of execution of this Lease Agreement, and Lessee leases the Leased Premises “as-is.” 17. Miscellaneous. 17.1 Notices. All notices, demands, and requests which may or are required to be given by either Lessor or Lessee to the other shall be in writing and shall be deemed to have been properly given when sent postage pre-paid by registered or certified mail (with return receipt requested) addressed as follows: If intended for Lessee: MOBILE MARINE SERVICE, INC. 298 PREP PHILLIPS DRIVE AUGUSTA, GA 30901 If intended for Lessor: AUGUSTA PORTS AUTHORITY AUGUSTA, GA 30901 Either party may change the address and name of addressee to which subsequent notices are to be sent by notice to the other given as aforesaid. 17.2 Exculpation; Indemnity. Wherever in this Agreement Lessor’s liability is limited, modified or exculpated or Lessee agrees to indemnify or hold Lessor harmless or have Lessor named as an additional insured, the term Lessor shall mean and include the Augusta Ports Authority and its members, officer, elected officials, agents, servants, employees and successors in office. 17.3 Covenants Bind and Benefit Successors and Assigns. The provisions of this Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and permitted assigns; provided, however, that no one shall have any benefit or acquire any rights under this Agreement pursuant to any conveyance, transfer, or assignment in violation of any of its provisions. 17.4 Governing Law. This Agreement shall be governed and interpreted by the laws of the State of Georgia. 17.5 Venue. All claims, disputes and other matters in questions between all parties arising out of or relating to this Agreement, or the breach thereof, shall be decided in the Superior Court of Richmond County, Georgia. All parties, by executing this Agreement, specifically consent to venue and jurisdiction in the Richmond County and waive any right to contest venue in the Superior Court of Richmond County, Georgia. 18. Entire Agreement. This Agreement contains the entire Agreement of the parties, and no representations, inducements, promises or agreements, oral or otherwise, between the parties not embodied herein shall be of any force or effect. No failure of either party of any obligations hereunder, and no custom or practice of the parties at variance with the terms hereof shall constitute a waiver of either party’s right to demand exact compliance with the terms hereof. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first above written. Sworn to and subscribed before AUGUSTA PORTS AUTHORITY me this day of , ______. By: Chairman Notary Public Attest: My commission expires Sworn to and subscribed before MOBILE MARINE SERVICE me this day of , ______. By: As Its President Notary Public My commission expires AUGUSTA PORTS AUTHORITY January 16, 2007 The Honorable Deke Copenhaver The Augusta Commission REF: Renewal of Warehouse Lease and Marina Operating Agreement Dear Mr. Mayor and Commissioners, The Augusta Port Authority voted at it's December 13, 2006 meeting to renew the Warehouse Lease and the Marina Operating Agreement as recommended by the subcommittee. Both renewals are extentions of agreements already in place. Combined, these agreements generate $2,700.00 per month for the City of Augusta. Listed below are the highlights of each agreement. Warehouse Lease - Pertains to the Old Ports building located on the river just below the Boathouse. Lease agreement is for the Ports Warehouse Building and is a 5-year extension of the previous lease which expired November 30, 2006. The only exception is we left the lease payment at $1,200 per month instead of upping to $1,500 per month. Marina Operating Agreement - Pertains to the operating of the Riverwalk and Riverfront Marinas by outside company. The Marina Agreement is for operating the Augusta Marinas. It is a 5-year extension to the agreement that expired Dec 31, 2006. The Ports Authority voted to keep the payment at $1,500 per month instead of upping it to $1,700. We also added the 10th Street Dock to the agreement as we have a tour boat interested in using that dock. Nothing else in the agreement changed. I apologize for the delay in bringing this matter to the commission. Being extentions of existing agreements, there was some discussion as to what approval was needed. On the advice of Mr. Shepard, we request that the commission approval of both agreements. Should you have any questions regarding these agreements please feel free to contact me at 706-339-0944. Sincerely, Trent Mercer as Chairman Public Service Committee Meeting 1/29/2007 12:30 PM Massage Application Department:License & Inspections Caption:Discussion: A request by Richard Herrera for a Therapeutic Massage license to be used in connection with Spice of Life Salon & Spa located at 712 Bohler Ave. District 1. Super District 9. Background:This is a new application. The location has an operators license. Analysis:The applicant meets the requirements of the Augusta Richmond County Ordinance regulating Therapeutic Massage. Financial Impact:The applicant will pay a fee of $193.00 Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Public Service Committee Meeting 1/29/2007 12:30 PM Massage Application Department:License & Inspections Caption:Discussion: A request by David Troup for a Therapeutic Massage license to be used in connection with Bella Salon located at 3124 Washington Rd. District 7. Super District 10. Background:This is a new application. Analysis:The applicant meets the requirements of the Augusta Richmond County Ordinance regulating Therapeutic Massage. Financial Impact:The applicant will pay a fee of $193.00 Alternatives: Recommendation:License & Inspections recommends approval. The RCSD recommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Public Service Committee Meeting 1/29/2007 12:30 PM Massage Application Department:License & Inspections Caption:Discussion: A request by Elena Johnson for a Therapeutic Massage Operator's license to be used in connection with Elena's Therapeutic Massage located at 309 E Martintown Rd., North Augusta, SC to be able to do Massage on an OutCall basis in Augusta Richmond County. District 1 thru 8. Super District 9 & 10. Background:The applicant has a therapeutic massage license in Augusta. Analysis:The applicant meets the requirements of the Ordinance regulating Therapeutic Massage. Financial Impact:The applicant will pay a regulatory fee of $110.00. Alternatives: Recommendation:License & Inspections recommends approval. The RCSD rrecommends approval. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Public Service Committee Meeting 1/29/2007 12:30 PM Operation of Hephzibah Park/Carroll Community Center Department:Recreation and Parks Tom F. Beck, Jr. Director Caption:Discuss proposal from City of Hephzibah to take over operations of Hephzibah Park/Carroll Community Center. Background:Hephzibah Park/Carroll Community Center, owned by Augusta-Richmond County and operated by Augusta Recreation and Parks, has been recommended to be closed as a staffed recreation site as a part of the 2007 budget reductions. The full time employee at the site will be eliminated. This facility was recommended due to serving fewer citizens with programs and activities than other recreation centers across the park system. To attempt to keep services on-going at the center, discussions were initiated with the City of Hephzibah to discuss options of keeping the facilities open. Analysis:After discussions between staff and City of Hephzibah officials, the City of Hephzibah has submitted a proposal to take over all operations at the park, including staffing, program management, building and park maintenance and payment of all utilities. Their proposal is requesting that Augusta deed the property(18.74 acres) to the City of Hephzibah for this purpose. Discussions also included that should the property be deeded, the property could be used solely for public recreation purposes and should that discontinue, the property would revert back to Augusta. Financial Impact:Should this proposal be accepted, the savings in operational costs to Augusta would be @$40,000 annually. Alternatives:1. To approve, keeping recreation services on-going in Hephzibah with the City of Hephzibah operating the park, with Augusta saving @$40,000 in operational costs, including eliminating one full time position. 2. Close the facility as an active recreation site and turn into a rental building only. Full time employee would be eliminated and building would be booked out of administrative office of Recreation and Parks. No recreation programs would be offered. Total savings would be @25,000. 3. Keep the operation as is, operated as an active recreation site by Augusta Recreation and Parks, with a net cost of @$40,000 annually. Recommendation: Funds are Available in the Following Accounts: Hephzibah/Carroll Community Center budget is 101061322. REVIEWED AND APPROVED BY: Finance. Administrator. Clerk of Commission Public Service Committee Meeting 1/29/2007 12:30 PM Reprogram SPLOST funds for HVAC Renovations to the Augusta Museum of History Department:Administration Caption:Approve reprogramming of SPLOST funds for procurement of a Design/Build firm to replace and repair existing HVAC systems at the Augusta Museum of History. Background:The Augusta Museum of History continues to be plagued by an inadequate HVAC system that has recently suffered a serious mechanical problem, leaving the Museum’s collection in jeopardy. Funding of a professional engineering assessment of the Museum's HVAC systems was approved at the November 9, 2006 Commission Meeting. This recently- completed assessment has defined the scope of work needed, which includes replacement of a 90-ton air-cooled chiller, new controls, valves, dampers, pumps, humidifiers and other associated work. Absent this remedial work, the Museum will continue to suffer from extremely poor temperature and humidity control, which will aggravate growing problems with deteriorated artifacts. Analysis:Effective environmental control is crucial for museums, in order to protect their valuable artifacts. Due to the urgency of the matter, it is vital that the corrective measures be undertaken prior to the summer of 2007. As a follow-up to the engineering assessment, it is recommended that the services of a Design/Build firm be procured to expedite corrective measures. Heery’s staff is producing a detailed RFP which will specify corrective measures, identifying the scope of work and performance requirements of the new systems. This will be used to procure Design/Build proposals. A separate, early-award RFP is also recommended to facilitate Owner-purchase of the new chiller, thus minimizing the schedule impact of the equipment’s expected 6-8 week delivery lag time. This will enable expedited installation by the selected design-build contractor. Financial Impact:The estimated total cost of the project is $1,050,000, which includes all soft costs such as project management, design and installation. Alternatives:1. Procure conventional engineering design services independent of the construction contract, after which a separate, independent construction contractor would be procured. 2. Do nothing. Recommendation:Approve reprogramming of SPLOST funds for procurement and execution of Design-Build services to renovate the Augusta Museum of History’s HVAC systems. Alternative number 1 will not allow corrective measures to be taken prior to the critical summer months, and is likely to lead to serious mold and mildew damage to both the Museum’s valuable artifacts and to the facility itself. Alternative number 2 is likely to lead to even more serious mold, mildew and thermodynamic damage to the Museum and its artifacts. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Augusta Museum of History Building HVAC System Renovation Study January 4, 2007 Prepared for: Augusta Museum of History, 560 Reynolds Street Augusta, GA by HEERY Heery International, Inc. 999 Peachtree Street NE Atlanta, Georgia 30367 AUGUSTA MUSEUM OF HISTORY HVAC RENOVATION STUDY Heery International i Table of Contents I Executive Summary............................................................................................................................................................1 Purpose.............................................................................................................................................................................1 Background.......................................................................................................................................................................1 Table 1.1 – List of Immediate HVAC Needs and FP in Annex and Budget Cost Estimates ........................................2 Table 1.2 – List of Future HVAC Needs and Budget Cost Estimates...........................................................................3 Methodology.....................................................................................................................................................................3 Conclusions.......................................................................................................................................................................3 II Existing Conditions...........................................................................................................................................................5 Existing HVAC Systems...................................................................................................................................................5 Mechanical / Electrical:................................................................................................................................................5 Existing Fire Protection....................................................................................................................................................7 Main Museum Building:...............................................................................................................................................7 Annex Building:............................................................................................................................................................7 III Recommendations..........................................................................................................................................................11 Summer and Winter Temperature and Humidity Setpoints ............................................................................................11 Summer Cooling and Dehumidifying Problems .............................................................................................................12 Winter Humidity Problems.............................................................................................................................................12 Controls and Equipment Maintenance Issues .................................................................................................................13 AHU Access Problems ...................................................................................................................................................14 New Annex Fire Protection Requirements......................................................................................................................14 IV Appendix........................................................................................................................................................................A A. Cost Estimates.............................................................................................................................................................A Table of Figures Figure 1 – Photo of Crowded AHU-5 Mechanical Room.....................................................................................................8 Figure 2 – Photo of Mold on AHU-3 Mech Room Duct ......................................................................................................8 Figure 3 – Photo of East side of Museum (Annex on Left) and Vent Caps at Top...............................................................9 Figure 4 – Photo of 90 Ton Chiller.......................................................................................................................................9 Figure 5 – Photo of Existing Main Building Sprinkler Control Valve Riser......................................................................10 AUGUSTA MUSEUM OF HISTORY HVAC RENOVATION STUDY Heery International Page - 1 I Executive Summary Purpose The purpose of this study is to determine the deficiencies and needed work to correct HVAC problems at the Augusta Museum of History. The proposed repairs are organized into a list of individual scope tasks and prioritized with the most critical and needed work at the top of the list. That list is presented in the following Table 1.1. A second list of HVAC needs that is not immediate but will be required within the next 5 to 10 years is presented in Table 1.2. Since construction costs could vary considerably over the next 5 to 10 year period budget numbers have not been assigned to the tasks in Table 1.2. Background The main building containing the entry lobby, museum store, individual exhibit rooms, offices, conference room and the main exhibit hall was designed in 1992 by Cheatham, Fletcher, Scott and Sears Architects. The 46,000 square foot building was completed and occupied by the museum by 1994. It appears that some of the designed HVAC functions and controls were not provided. It is not clear whether this was from budget reduction or was simply not provided by the Contractor. An example of this is the four sets of 5 ft by 3 ft exterior wall louvers high in the northwest wall of the main exhibit hall. These louvers were indicated on mechanical plans to have operable dampers and motorized actuators. Instead they were left fully open to the outside – essentially 4 -15 SF holes in the building. Within Contractor warranty one of the two compressors in the 90 ton air cooled water chiller failed and was replaced. According to the museum facilities people another chiller compressor failed within a year or two of Contractor warranty expiration and was never replaced or repaired. Since that time the Museum has been operating with one-half of its original cooling capacity. This has resulted in numerous problems with humidity and temperature control in summer months. The original design did not provide winter humidification for the exhibit areas resulting in drying damage to some of the exhibits. There is significant warping shrinkage of exhibit photos and materials from the wide ranges of humidity from summer to winter. The mechanical room for AHU-3 has significant mold growth on most of the exterior of duct insulation. It is possible this mold growth was partially caused by water leaks coming from the overhead exterior decorative chimney vent cap. Mold growth was not observed to be significant in other mechanical rooms and over conditioned spaces although a detailed inspection of all ductwork was not conducted. Other HVAC comfort problems stem from the older style of electronic controls which have no documentation on site and have significant number of control devices either malfunctioning or disconnected due to malfunction. Also a number of isolation valves in the chilled water and hot water systems are no longer operable due to age. Maintenance of the air handlers is hampered by very limited access to coils for cleaning and in particular AHU-5 which is almost inaccessible for filter changes. Some AHU dampers are stiff or frozen (particularly the return damper on AHU-4) and have numerous non-functional and disconnected control actuators. Aside from the poor access, damper operation and control problems the air handling units appear to be in fair to good condition for their age and are not in immediate need of replacement. AUGUSTA MUSEUM OF HISTORY HVAC RENOVATION STUDY Heery International Page - 2 In 2003 a 9,000 square foot Annex building, attached to the main building, was completed and occupied. This building was constructed with its own chiller, boiler, humidifiers, and a new direct digital control system with a central monitor and control computer. There appears to be no problems with the HVAC systems in this new structure, other than very restricted maintenance access to the computer control workstation. Access to the highly secured area where these controls are located must be accompanied by curatorial staff which prevents the day to day use of this control computer. This structure was not required by building code to be fully sprinkled according to the local fire marshal. The original main museum building is fully sprinkled, and a mezzanine classroom addition to the main building added as part of the same project was sprinkled. The museum director stressed that the installation of sprinklers in the new Annex building is vitally important to the protection of the museum’s collection. Table 1.1 – List of Immediate HVAC Needs and FP in Annex and Budget Cost Estimates Immediate HVAC and FP Listed in Priority Order Est. Cost 1. Replace existing 90 ton, air cooled HVAC chiller with new 90 ton chiller. $ 124,600 2. Replace or modify leaking boiler vent cap on east end of roof and seal and insulate louver openings in main museum hall. $ 28,200 3. Add humidifiers to existing air handlers for winter humidity control. New water piping and mechanical room hose bibs are included in this estimate. $ 335,300 4. Replace existing HVAC electronic controls with new BACnet direct digital control (DDC) system and integrate existing Johnson Control “Metasys” DDC control system in Annex building. AHU dampers repaired and new controls interface computer is included for main building maintenance shop. $ 178,900 5. Replace existing AHU coil isolation valves and flow balance stations. $ 9,900 6. Full test and balance on air and water distribution systems $ 25,100 7. Replace mold contaminated duct insulation in AHU-3 mechanical room $ 79,600 8. Commission new DDC controls to verify proper operation. $ 25,700 9. Add two fan powered VAV, electric reheat temperature zone control box to offices on east and west exterior. $ 30,200 10. Relocate return and outside air duct and provide a crossover ladder to allow access to AHU-5 for filter replacement and coil cleaning. Controls will be moved under item #4. $28,500 11. (Alternate#1) Install sprinklers in Museum’s Annex Building. $ 151,000 Total Project Budget Cost for Immediate HVAC Needs & FP Annex (1st Qtr ’08 $) $1,017,100 AUGUSTA MUSEUM OF HISTORY HVAC RENOVATION STUDY Heery International Page - 3 Table 1.2 – List of Future HVAC Needs and Budget Cost Estimates Future Expected Equipment Replacements (within 5 to 10 years) Est. Cost 12. Replace MZ AHU- 3 at the end of its life. TBD 13. Replace MZ AHU-4 at the end of its life. TBD 14. Replace MZ AHU-5 at the end of its life. TBD 15. Replace small AHU-1 and AHU-2 at the end of their life. TBD 16. Replace hot water boiler, gas fired boiler and hot water circulating pump. TBD On September 20th and again on November 21st and 22nd 2006 Heery visited the Augusta Museum and interviewed the director, Nancy Glaser and head of maintenance Ken Fanning. We were briefed on the long standing problems with humidity and temperature control, as well as other issues, and taken on a tour of the facility and mechanical spaces. Methodology Schematic Design & Cost Estimate: A load calculation using Trane Trace 700 software was performed on all rooms of the main museum to confirm if designed loads were adequate and to determine winter humidity loads. Additionally a schematic design scope list was assembled to address the problems identified. The load calculation determined that the HVAC system’s original designed capacity is adequate. The HVAC component capacities were de-rated from their original scheduled capacities because of antifreeze in the chilled water piping – but additional air handler capacity will not be necessary to satisfy air conditioning, heating and ventilation loads. A review of HVAC comfort zoning revealed that some of the comfort problems in the two offices on outside walls could be from the fact that they do not have their own thermostat controlled zone that is separate from adjoining interior office space. A scope item was included to add two VAV terminal boxes to provide these offices with their own thermostat. Humidity loads from the calculation were used to size electric humidifiers at each air handler, similar to the units now installed on the Annex air handlers. Impact and Phasing: The known problems and associated needs were grouped into a list of separable tasks. Those tasks were then assigned a priority based on Heery’s understanding of priority, with the most significant problems to be solved first. The list was then divided into two groups: Table 1.1 representing necessary or badly needed work to done as soon as possible, and Table 1.2 work that is not immediately necessary but will be needed within the near future. Conclusions Table 1.1 is an attempt to prioritize the needs identified by this investigation. The intent is that the projects be executed in the order they are listed. If funds are limited the projects should be completed as far down the list as available funs allow and remaining items completed at a later time or not at all. AUGUSTA MUSEUM OF HISTORY HVAC RENOVATION STUDY Heery International Page - 4 The priority ranking of the list is not absolute. The Owner may rearrange items as needed based on their perception of importance; however the first two items (chiller and roof leak repair with sealing of open exhibit hall louvers) are necessary if benefit is expected from the lower ranked tasks. The higher priority items should be addressed first in order to have the most significant impact on solving current HVAC problems at the museum. The remaining lower priority items are still recommended however they may be executed in different order or in following years, with the exception of testing and balancing and commissioning which should be done within Contractor warranty period of associated chiller and controls work. AUGUSTA MUSEUM OF HISTORY HVAC RENOVATION STUDY Heery International Page - 5 II Existing Conditions Existing HVAC Systems Mechanical / Electrical: The main building containing the entry lobby, museum store, individual exhibit rooms, offices, conference room and the main exhibit hall was designed in 1992 by Cheatham, Fletcher, Scott and Sears Architects. The 46,000 square foot building was completed and occupied by the museum by 1994. It appears that some of the designed HVAC functions and controls were not provided. It is not clear whether this was from budget reduction or was simply not provided by the Contractor. The following differences were noted between the Construction Documents and the existing installation: 1. Outside air ductwork on plans is fairly large and may have originally been designed for 100% outside air economizer cycle for free cooling, however the control specifications only indicate economizer controls for the two smaller AHU’s 1 and 2 serving the first floor conference room and the museum store. Oddly these two AHU’s are shown on plans with outside air duct too small for an economizer cycle. There are no indications on the final plan schedules or control specifications requiring economizer cycle controls for the three larger air handlers. None of the AHU’s appear to be equipped with economizer, 100% outside air, free cooling, controls. 2. Possibly from the earlier economizer design the plans require four sets of 5 ft by 3 ft exterior wall louvers high in the northwest wall of the main exhibit hall. These louvers were indicated on mechanical plans to have operable dampers and motorized actuators, possibly for relief of economizer air. Instead the louvers were left fully open to the outside – essentially 4 -15 SF holes in the building. 3. AHU-5 is indicated on plans to have two 3 foot by 5 foot outside air intake louvers and a relief louver 1 foot by 3 foot in the high northeast wall over the entry portion of the building. Only one smaller intake louver was built with a considerably smaller duct connection to carry outside air to AHU-5. This duct appears to be adequate for required minimum ventilation air. 4. The original contract documents were laid out using Trane air handlers as basis for design. The design documents provided for filter access but not coil pull clearances. The installed air handlers by McQuay were slightly larger causing the mechanical rooms to be more crowded than designed. AHU-5 mechanical room is considerably more crowded with no easy access for filter changes, motor compartment or control devices. Maintenance workers have to climb over AHU- 5 to the back wall before they can get to the available 2 foot clearance needed to open the filter box door. See Figure 1 for photo. 5. There is no mention in the contract documents regarding glycol in the chilled water system. It is necessary, however, to prevent freezing of exposed components at the outside air cooled chiller without the use of heat tape, which is not always dependable. I was informed by maintenance that the system does contain glycol, antifreeze although it may have been diluted since its original fill. The problem with glycol is, due to higher viscosity and lower specific heat, it de- rates the capacity of cooling coils and decreases flow from pumps if they were not originally sized to compensate. If the system is filled with 25% glycol then there is a chance that air handler capacity is only 75% of its water-only rating. AUGUSTA MUSEUM OF HISTORY HVAC RENOVATION STUDY Heery International Page - 6 According to maintenance personnel at the museum there is no maintenance and operation manuals, no as-built documentation on controls or equipment and no test and balance report to be found. This begs the question whether the systems were ever adjusted or balanced within the requirements of the construction documents. Within Contractor warranty period one of the two compressors in the 90 ton air cooled water chiller failed and was replaced. According to Ken Fanning another chiller compressor failed within a year or two after the Contractor warranty expiration and was never replaced or repaired. Since that time, probably 10 years, the Museum has been operating with one-half of its original cooling capacity. See Figure 4 for photo of this chiller. Since the chiller only has half the capacity it cannot cool chilled water to design point of 45 degrees F during warmer summer months. If chilled water is not at design temperature, air cannot cool to the leaving coil design temperature of 55 degrees F and it is not dehumidified. Indeed, facilities stated that there is considerably lower volume of cooling coil condensate from the main building air handlers than that seen from the newer Annex building air handlers. This has resulted in numerous problems with humidity and temperature control in summer months. During extreme heat and humid summer conditions this capacity reduction just makes the space more damp and humid. According to interviewed museum personnel this high summer humidity has caused warping of mounted photos, artifacts and books. This is in agreement with predicted effects in documentation on humidity control in museums. Very high humidity can also increase the potential for mold growth. Additionally the elevated temperatures can potentially increase the deterioration of chemically unstable artifacts. There is significant mold growth on most of the duct insulation in AHU-3 mechanical room (serving the main exhibit hall) that will require replacement. Mold growth was not observed to be significant in other mechanical rooms and over conditioned spaces although a detailed inspection of all ductwork was not conducted. Whenever visible mold occurs, however, there is the possibility for concealed mold contamination behind wall board. Mold was not observed on visible wall board to the extent that it occurred on the ductwork. See following Figure 2 for photo of mold on duct insulation. It is possible the AHU-3 mold growth was partially caused by water leaks coming from the overhead exterior decorative chimney vent cap. According to the building maintenance manager the annular space between the boiler vent pipe and the surrounding decorative chimney structure was not covered or sealed with a thimble as is normally done leaving the chimney space open at the top for rain to blow into the building. As a temporary fix, the boiler stack is covered with a plastic garbage bag during summer months when the boiler is not in operation, in order to keep rain out. See following Figure 3 for photo of location of this chimney vent. The original design did not provide winter humidification for the exhibit areas and has resulted in drying damage to some of the exhibits. There is significant warping shrinkage of exhibit photos and materials from the wide ranges of humidity from summer to winter. Other HVAC comfort problems stem from the older style of electronic controls which have no documentation on site and reportedly have significant number of control devices either malfunctioning or disconnected due to malfunction or need to override controls. Also a number of isolation valves in the chilled water and hot water systems are no longer operable due to age. Maintenance of the air AUGUSTA MUSEUM OF HISTORY HVAC RENOVATION STUDY Heery International Page - 7 handlers is hampered by very limited access to coils for cleaning and in particular AHU-5 which is almost inaccessible for filter changes. Aside from their access problems the air handling units appear to be in fair to good condition for their age and are not in immediate need of replacement. Existing Fire Protection Main Museum Building: The existing museum building is fully sprinkled including the small classroom mezzanine added with the Annex building. See following Figure 5 for photo of the exiting main building sprinkler control valve riser. Annex Building: In 2003 a 9,000 square foot Annex building, attached to the main building, was completed and occupied. This building was constructed with its own chiller, boiler, humidifiers, and a new direct digital control system with a central monitor and control computer. There appears to be no problems with the HVAC systems in this new structure. However, this structure was constructed and apparently permitted for occupancy without sprinklers since it fell below the code requirements for sprinklers. The local Fire Marshal has verified that sprinklers are not required for the Annex building. The original main museum building is fully sprinkled, and a mezzanine classroom addition to the main building added as part of the same project was sprinkled, again largely due to occupancy classification and size. The museum director stressed that the installation of sprinklers in the new Annex building is vitally important to the protection of the museum’s collection. Therefore a budget item has been included for full sprinkler installation in the Annex building. AUGUSTA MUSEUM OF HISTORY HVAC RENOVATION STUDY Heery International Page - 8 Figure 1 – Photo of Crowded AHU-5 Mechanical Room Figure 2 – Photo of Mold on AHU-3 Mech Room Duct Figure 1 illustrates the lack of filter access in the AHU-5 mechanical room that serves upper rotunda areas and north exhibit areas. Only 14 inches clearance from wall is available and filter access doors can’t be opened. Maintenance must use the chairs to climb over the AHU to get to 28” clearance on other side to change filters. Figure 2 Shows degree of mold found on surface of canvas covered duct insulation throughout this mechanical room. One potential cause of higher level of moisture intrusion may be leaks from the decorative vent caps shown in following Figure 3. AUGUSTA MUSEUM OF HISTORY HVAC RENOVATION STUDY Heery International Page - 9 Figure 3 – Photo of East side of Museum (Annex on Left) and Vent Caps at Top Figure 3 shows vent caps at top of roof ridge. Left one is covered with plastic bag when boiler is not in operation to reduce water leakage into building. Figure 4 – Photo of 90 Ton Chiller Figure 4 Shows existing chiller. One of its two compressors has been off line for approximately 10 years and has contributed to chronic temperature and humidity problems in the museum. AUGUSTA MUSEUM OF HISTORY HVAC RENOVATION STUDY Heery International Page - 10 Figure 5 – Photo of Existing Main Building Sprinkler Control Valve Riser Figure 5 shows existing main museum building sprinkler valve riser with Siamese connections. Since the total connected square footage with the new Annex building would exceed code limits, a second set of control valves would be required for the addition of sprinklers to the entire Annex building. The second valve set could be installed in this room and make use of the same supply connection. AUGUSTA MUSEUM OF HISTORY HVAC RENOVATION STUDY Heery International Page - 11 III Recommendations Summer and Winter Temperature and Humidity Setpoints Museum Guidelines and References: According to the 2003 ASHRAE Handbook, chapter 21, temperature control should be determined by individual museum curators based on requirements of the specific collections. The maximum seasonal range of temperature for class “AA” or “A” museum collection space must be controlled at a fixed temperature between 59° and 77°F, but not fluctuate more than ± 4°F over daily short term periods. Seasonally temperature setpoints can change less than ± 9°F up or down. Humidity should generally be controlled at 50% RH with short term (daily) fluctuations less than ± 5%, with seasonal adjustments less than ± 10%, or short term (daily) fluctuations less than ± 10% if no seasonal humidity setpoint change is made. Class “AA” to “A” control is intended to minimize risk with small to no risk to highly vulnerable artifacts and no mechanical (shrinkage or expansion) risk to most artifacts, paintings, photographs and books. ASHRAE lists other classes of control from “B” down to “D” but with increasing risk from moderate to high risk of damage to artifacts. These lower classes of control with wider fluctuations in temperature and humidity are not recommended for Augusta Museum of History. The Smithsonian Center for Materials Research and Education issued Environmental Guidelines in October 2003, submitted by Marion F. Mecklenburg and Charles S. Tumosa, stating that the temperature in a museum should be maintained at 70 degrees F +/- 4 degrees and that the RH should be at 45% +/- 8% as the maximum in daily fluctuations (page 48). In the American Institute for Conservation of Historic and Artistic Works publication Basic Guidelines for the Care of Special Collections, it is stated that RH levels should be maintained at 50% +/- 5%. American National Standards Institute with the National Information Standards Organization published the paper Environmental Conditions for Exhibiting Library and Archival Material in March 2001 (ANSI/NISO 239.79-2001). Section 4.2 reads “The relative humidity for the object’s environment shall be a set value between 35-50% inclusive. The maximum acceptable total relative humidity variation shall be 5% on either side of the set point. Therefore relative humidity should not go above 55% or below 30%; and should not exceed 5% variation per month.” (page 7) Section 5.1 reads “Temperature of the object’s environment shall be set at a value not to exceed 72 degrees F. For preservation cooler temperatures are recommended.” (page 8) Section 5.2 reads “A temperature range of 5 degrees F on either side of set point shall be the maximum acceptable total temperature variation. The temperature shall not go above 77 degrees F.” (page 8) Recommended temperature and humidity setpoints for Augusta Museum of History: With input from the director, the recommended setpoints are for 24 hour-a-day, year-round temperature and humidity control with winter setpoint no less than 68°F and summer setpoint no higher than 72°F with short term (daily or hourly) fluctuations less than ± 5°F. Humidity should be set for 50% RH year-round with short term fluctuations less than ± 10%. AUGUSTA MUSEUM OF HISTORY HVAC RENOVATION STUDY Heery International Page - 12 This will require that the building openings be sealed, existing HVAC equipment be restored to full working order, existing controls replaced with new DDC controls and the addition of steam humidifiers to AHU’s serving all exhibit spaces. Summer Cooling and Dehumidifying Problems Although measurements were not taken, from occupant descriptions it is likely the space conditions within this museum have varied from less than 10% RH in winter to over 80%RH in summer. According to occupants temperatures have gotten well into the 80’s on peak summer days. As an absolute minimum the chiller should be replaced with a new chiller with full designed 90 ton capacity. The existing chiller, with only 45 tons (half capacity), cannot dehumidify the museum space, nor satisfy cooling loads on hot days. Because there is no standby pump and the existing pump is well past half of its life, a new pump should be provided and sized to compensate for the glycol content of the chilled water system. The existing pump can remain and be used as a backup pump during maintenance or failure of the primary pump. Moisture intrusion from the vent cap leak above the AHU-3 mechanical room is thought to be a heavy contributor to the high moisture levels experienced in that room. This is a likely reason that a significant amount of mold is present in this mechanical room. This is also a high priority fix along with the chiller replacement. The mold contaminated duct insulation is not likely to be cleanable and should be replaced with new insulation soon after the roof leak at the vent is corrected. The budget for duct insulation replacement also includes an allowance for drywall replacement if it is not cleanable, and if concealed mold damage is found. Another high priority item is to seal over and insulate the four large open louvers at the top of the main exhibit hall. These represent a 60 SF hole in the building which allows heat to escape in the winter and allows heat and moisture to enter in summer, especially if wind is blowing against them. This would be relatively low cost and can be done with the roof repairs. Winter Humidity Problems The original design of the main museum did not include humidifiers for winter humidity control as can be found in the recently built Annex building. Without humidifiers the relative humidity in the building can go below 10% relative humidity in winter months, even if outside air is reduced. This is causing significant damage from shrinkage and distortion of artifacts, photos and books. Outside air should not be reduced below the minimum ventilation rate for museum occupants. It is strongly recommended that humidifiers be added to the existing air handling system. Optimum control could be achieved with individual zone control, however a slightly less expensive approach with similar results can be achieved with a humidifier at each air handler. These humidifiers will add significant electrical load since they generate steam from electricity to humidify the space. It is estimated that the added electrical load will be approximately 250KW which may exceed the existing transformer and main panel capacity. If a gas AUGUSTA MUSEUM OF HISTORY HVAC RENOVATION STUDY Heery International Page - 13 fired humidifier is used for the largest air handling unit, AHU-3, this electrical load could be cut in half. There is an available vent over the AHU-3 mechanical room, one of the three decorative vents shown in Figure 3 that is not currently used. This vent could be used for the small steam boiler needed for AHU-3 humidification. Unfortunately there are no easy vent paths for the other AHU’s serving exhibit space that are not in proximity to outside air intakes or would be highly visible on the outside of the building. Controls and Equipment Maintenance Issues New DDC Control System: The existing electric controls in the building are very difficult to adjust and understand. Given their age it is likely that the components that remain functional are out of calibration. Contrasted with the new direct digital control system in the new Annex building the existing controls are very difficult to monitor, correct and troubleshoot. This is made even more difficult by the complete lack of documentation, operation and maintenance manuals for the original HVAC control system. Without properly functioning controls the new chiller, humidifiers and other corrective actions are not likely to solve the comfort and humidity problems. It is strongly recommended that a new DDC control system with a central monitor computer replace the existing antiquated controls. Given the current state of the art, these new controls can be of the open BACnet type which will allow different controls vendor to supply components in future repairs or upgrades. Currently there is very little, if any premium cost for the BACnet protocol option. Additionally controls should be accessible through a “web based interface” which will allow more than one computer to monitor and control building systems through internet web page software, without additional licenses. The existing Annex controls should be connected with a gateway to the new control system to allow monitoring and control of the Annex along with the new building. Since the existing controls computer in the Annex facility is over 3 years old it is not practical to try to relocate it. A new computer is recommended for installation in the main building maintenance shop with the available IP network connections to allow connection to any other computer in the building. Finally it is recommended that the existing lighting control system be interfaced with the new DDC controls for more complete control of the museum. Add Zone Temperature Control for Exterior Offices: One potential cause of comfort problems in the two offices with exterior walls and windows is that they are cooled and heated by a large temperature control zone that covers a number of other rooms with no exterior exposure. These rooms should be placed on a different zone with more exterior exposure and given their own fan powered VAV terminal boxes with heating coils for increased level of comfort. Replace Chilled Water Isolation and Balancing Valves: Due to age a number of isolation valves on the chilled water system and some of the valves on the hot water system cannot be moved or used to close and isolate the equipment. No balancing valves were seen on the chilled water system. It is recommended that all of these faulty valves be replaced with newer disk type valves and flow balancing devices be added. Test and Balance and Controls Commissioning: Finally to ensure the system is in proper working order, the entire system should be balanced to design flows of air and water. Also the equipment and controls system should be fully commissioned to ensure that all equipment is performing and controls are AUGUSTA MUSEUM OF HISTORY HVAC RENOVATION STUDY Heery International Page - 14 operating as designed. These services are listed as separate cost items to emphasize that they should be performed by parties independent from the installing Contractors. AHU Access Problems The access to the existing air handlers will be difficult to correct without significant wall movement and sacrifice of exhibit space. Some of the problems with accessing coils for cleaning are problems with the way the air handlers themselves were assembled and cannot be corrected without replacing the air handlers. These air handlers are estimated to have 5 to 10 years of life remaining and any modifications to space should be addressed with the new AHU’s that will likely have different dimensions. Meanwhile the most problematic air handler, AHU-5, could have access improved by installing flush panels or doors in the adjoining exhibit wall that would allow access to coils and filter doors. New Annex Fire Protection Requirements The Annex building was permitted for construction and occupancy without being fully sprinkled in a similar manner to the main museum since its size and occupancy type did not appear to require sprinklers under Code. It is our understanding that the director strongly desires that this building be sprinkled to protect historical collections stored there in the highly restricted areas. This will be a potentially difficult project because many of the spaces, particularly on the second floor, have gypsum board ceilings that would likely require extensive patch and repair. It is hoped that this can be minimized by accessing the truss space at isolated points and minimizing repairs needed in the second floor ceilings. The square footage for both buildings exceeds the code allowed 52,000SF for area served by one sprinkler control valve. A second control valve will be necessary to serve the Annex building. This control valve can be installed in the same room as the existing valve and use the existing water service. A new sprinkler pipe can be routed through the Annex connector bridge stair area. This approach should minimize the impact of lost square footage to the new sprinkler system since it will not require a valve riser room in the Annex building. AUGUSTA MUSEUM OF HISTORY HVAC RENOVATION STUDY Heery International Appendix - A IV Appendix A. Cost Estimates The following table on the next page represents the prioritized tasks and final total project costs to be budgeted for each task. The task budgets are accumulated down the list to indicate total cost of tasks to that point. AUGUSTA MUSEUM OF HISTORY HVAC RENOVATION STUDY Heery International Appendix - A Augusta History Museum: Prioritized List of Needed Repairs and Upgrades to Address Temperature and Humidity Problems Priority Scope of Work Estimated Total Project Budget Cost (in 1st QTR 2008) Cummulative When Needed Notes 1 Replace air cooled chiller with new 90 ton air cooled scroll type chiller and replace 240 gpm @ 80 FtHd, 10 HP chilled water pump. Keep existing pump as standby. Use same circuit with transfer switch and new starter. 124,600$ 124,600$ Immediate Use existing electrical connections site and piping connections. Replace 30% glycol CHW 400 Gallons of new solution. 2 Replace Vent Cap at chimney with sealed cap to prevent rain leakage down shaft into building. Seal over and insulate the 4-3'x5' louvers high in the main hall. 28,200$ 152,800$ Immediate Bob Munger to provide Owner approved sketch: Probably will require custom decorative sheet metal work at top of chimney to create and seal closure around flue penetration down into building. Seal 4- 3'x5' louvers over with sheet metal+ 3" ridgid insulation. 3 Add humidifiers to existing 5 AHU's to provide winter humidity control. Estimate includes adding water lines to each mechanical room for humidifyer supply and for hose bibbs for AHU cleaning and maintenance. 335,300$ 488,100$ Immediate 5 Humidifiers: AHU-1: 19lb/hr, AHU-2: 19lb/hr, AHU- 3: 385 lb/hr, AHU-4: 157 lb/hr, AHU-5: 150 lb/hr plus high&low limit humidity sensors and dispersion panel and controller panel with BACnet interface at each AHU. Note if all humidifiers are electr 4 Replace existing building Electronic controls, actuators and control valves with new electric, DDC, BACnet controls with web based interface. Control OA damper at AHU's with CO2 control to save energy and increase OA from minimum when large crowds occur in a room. Includes reworking or replacing existing AHU dampers. 178,900$ 667,000$ Immediate 5 AHU's each with CHW valve, start/stop/status, freestats & isolation dampers plus: 14 hot water control valves, 14 thermostat zones & sensors, 14 multizone damper actuators, 5 OA dampers on modulating actuators, 14 CO2 sensors, 14 humidity sensors, 5 mod 5 Replace existing AHU and hot water coil isolation gate valves with new ball or disk valves. 9,900$ 676,900$ Immediate 1-3",2-2", 2-1-1/4", 10-3/4", 4-1-1/4" isolation valves, plus equal number of circuit setters w/ shutoff and memory stops. 6 Test and balance entire facility air and water side. 25,100$ 702,000$ Immediate 50,000 SF faciltiy(main museum and annex), 2- single zone AHUs, 3-MZ AHU's with 12 zones. 7 Replace duct wrap insulation in AHU-3 mechanical room contaminated with mold. 79,600$ 781,600$ Immediate Includes $25,000 allowance for any drywall replacement, or other concealed mold damage repair 8 Commission Controls and HVAC systems to verify fully functional.25,700$ 807,300$ Immediate 50,000SF main museum and annex. 9 Add two fan powered electric reheat terminal boxes to two offices to improve zone temperature control.30,200$ 837,500$ Immediate 2- 12" boxes with 4KW heaters in each, approx 200LF of 12" round duct with insulating wrap. 10 Revise ductwork at rear of AHU to allow clearance for a crossover ladder to access west side of AHU- 5.28,500$ 866,000$ Immediate 11 Bid Alternate#1 to add new valve riser to sprinkler supply system in main building to sprinkle new Annex building and connecting bridge, 9,000 SF, Ordinary Light Hazard, per NFPA13. 151,100$ 1,017,100$ Immediate Existing building plus Annex is 55,000 and exceeds the 52,000 SF maximum for one sprinkler valve riser. Will require 50 LF of 3" to bridge, served overhead in 1st floor ceiling. Allow significant paint patch and repair budget for gyp board and accoustical tile ceilings ID Task Name Start Finish 1 Commiss. Approval/ Notice To Proceed 11/9/06 11/9/06 2 Project Launch Meeting 11/13/06 11/13/06 3 Inspections & Analysis 11/14/06 12/11/06 4 Approve Findings/commence Bridging Docs 12/12/06 1/9/07 5 Produce Design-Build RFP 1/10/07 1/25/07 6 Review 1/26/07 2/1/07 7 Finalize RFP 2/2/07 2/6/07 8 Bid/Award/Contract (Design/Build)2/7/07 5/29/07 9 Design/Construct 5/30/07 9/4/07 10 Chiller installation 6/5/07 6/5/07 11 Closeout 9/5/07 9/25/07 12 13 Commission Approval/ Notice To Proceed 2/6/07 2/6/07 14 Procure Chiller (expedited process)2/6/07 4/16/07 15 Delivery Lag time 4/17/07 6/4/07 11/9 11/13 6/5 2/6 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Qtr 4, 2006 Qtr 1, 2007 Qtr 2, 2007 Qtr 3, 2007 Task Split Progress Milestone Summary Project Summary External Tasks External Milestone Deadline HEERY AMH - MASTER SCHEDULE - DESIGN-BUILD DATE: 1/16/07 Page 1 Project: Date: 1/17/07