HomeMy WebLinkAbout2006-10-09-Meeting Agenda
Public Service Committee Meeting Committee Room- 10/9/2006- 12:30 PM
PUBLIC SERVICES
1. New Ownership Application: A. N. 06 - 52: A request by
Muhammad S. Muhammadi for a retail package Beer &
Wine license to be used in connection with ASNA, Inc.
located at 2700 Peach Orchard Rd. District 2. Super
District 9.
Attachments
2. New Ownership Application: A. N. 06 - 53: A request by
Yong P. Hong for a retail package Beer & Wine license to
be used in connection with S. S. Hong Enterprises DBA
Short Stop located at 2510 Milledgeville Rd. District 2.
Super District 9.
Attachments
3. Discussion: A request by C. H. McTeer for an extension of
time to purchase the retail package Beer & Wine license to
be used in connection McTeer Oil Co located 4150
Windsor Spring Rd. District 6. Super District 10.
Attachments
4. Motion to approve Resolution to extend limited authority
to approve change orders.
Attachments
5. Motion to approve the denial of the renewal of the
business license for Mr. Eddie Trimble, d/b/a Trimble
Construction.
Attachments
6. Discuss abandoned dilapidated structures and overgrown
vacant lots. (Referred from September 19, 2006
Commission meeting – agenda item 54)
Attachments
7. Motion to approved Federal Aviation Administration
Memorandum of Agreement regarding no-cost
navigational aids for the Airport.
Attachments
www.augustaga.gov
8. Motion to approve a professional services contract for
engineering services for the preparation of a site master
plan and consulting engineering services for the design of
four (4) additional tennis courts at Fleming Tennis Center
to Johnson, Laschober & Associates in the amount of
$19,725.00. (See attached JLA Fee Proposal)
Attachments
9. Motion to Approve RFP #06-129, award of various
modular playsystems/equipment to Hasley Recreation for
$103,600 and to Dominca Recreation Products for
$38,600.
Attachments
Public Service Committee Meeting
10/9/2006 12:30 PM
Alcohol License Application
Department:License & Inspections
Caption:New Ownership Application: A. N. 06 - 52: A request by
Muhammad S. Muhammadi for a retail package Beer &
Wine license to be used in connection with ASNA, Inc.
located at 2700 Peach Orchard Rd. District 2. Super District
9.
Background:This is a new ownership application. Formerly in the name of
J. Abdul Aziz who still owns 10% of the business.
Analysis:The applicant meets the requirements of the Augusta
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a pro - rated fee of $550.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Public Service Committee Meeting
10/9/2006 12:30 PM
Alcohol License Application
Department:License & Inspections
Caption:New Ownership Application: A. N. 06 - 53: A request by
Yong P. Hong for a retail package Beer & Wine license to be
used in connection with S. S. Hong Enterprises DBA Short
Stop located at 2510 Milledgeville Rd. District 2. Super
District 9.
Background:This is a new ownership application. Formerly in the name of
Gang Kim
Analysis:The application meets the requirements of the Augusta
Richmond County Alcohol Ordinance.
Financial Impact:The applicant will pay a pro - rated fee of $ 550.00.
Alternatives:
Recommendation:License & Inspections recommends approval. The RCSD
recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Public Service Committee Meeting
10/9/2006 12:30 PM
Alcohol License Application
Department:License & Inspections
Caption:Discussion: A request by C. H. McTeer for an extension of
time to purchase the retail package Beer & Wine license to
be used in connection McTeer Oil Co located 4150 Windsor
Spring Rd. District 6. Super District 10.
Background:This application was approved on June 20, 2006.
Analysis:The applicant met all the requirements of the Augusta
Richmond County Alcohol Ordinance at the time of his
initial approval.
Financial Impact:The applicant will pay a fee of $1100.00
Alternatives:
Recommendation:License & Inspections recommends approval.
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Public Service Committee Meeting
10/9/2006 12:30 PM
Change Order Resolution Extension
Department:Augusta Regional Airport
Caption:Motion to approve Resolution to extend limited authority to
approve change orders.
Background:The City of Augusta through the Augusta Aviation
Commission is building a new airline passenger terminal.
This is a thirty month project, costing $25,000,000.00. Any
change order to this project requires approval of both the
Aviation Commission and the Augusta Commission. The
normal agenda approval process requires approximately 4
weeks.
Analysis:This resolution would extend the Aviation Commission
limited authority to approve change orders only to the New
Terminal Construction Project contract. Under this
resolution, change order approval is limited to $50,000.00
per change order, with a cumulative total per year of
$750,000.00. Change orders of a greater amount would still
require approval of the Augusta Commission. The first
resolution was approved by the Augusta Commission on
October 18, 2005. This agenda item requests an extension of
time for this policy until December 31, 2007 which coincides
with the project completion.
Financial Impact:Under the current approval process, the time required to gain
approval of a change order may cause delays in construction
and could in turn add costs and time to the construction
project.
Alternatives:Deny request.
Recommendation:Approve request.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
A RESOLUTION TO PROVIDE FOR A FIRST EXTENSION OF THE
DELEGATION OF LIMITED AUTHORITY TO THE AUGUSTA
AVIATION COMMISSION TO FINALLY APPROVE AUGUSTA
REGIONAL AIRPORT TERMINAL CONSTRUCTION CONTRACT
CHANGE ORDERS (CONTRACT WITH MCKNIGHT CONSTRUCTION
COMPANY, INC., CONTRACT NO. _______)
Whereas, the Augusta Aviation Commission has been authorized by the Augusta-Richmond
County Commission to “take charge of Bush Field Airport” (now known as Augusta Regional
Airport) and “to take all steps necessary toward constructing, improving and repairing the Airport
now owned and to be owned by Augusta-Richmond County including the construction, alternation
and repair of airport buildings and the removal, lowering, marking and lighting of airport of
obstructions.” See Augusta Code Section 1-3-5; and
Whereas, the Augusta Aviation Commission is expressly authorized to “put into operation
facilities to raise additional revenue in connection with such airport; and such facilities may be
operated by the Augusta Aviation Commission or leased to responsible parties”; and
Whereas, any contract undertaken pursuant to Augusta Code Section 1-3-5 cannot exceed
one (1) year in duration without further approval of the Augusta-Richmond County Commission.
Now therefore, in light of the powers and authority referred to above and the desire of the
Augusta-Richmond County Commission and the Augusta Aviation Commission to decrease the
amount of time necessary to process change orders in the administration of the terminal
construction contract with McKnight, the Augusta-Richmond County Commission hereby grants
and the Augusta Aviation Commission expressly accepts final authority to consider and decide all
change order requests submitted by the contractor on this project provided that a copy of each
request shall be submitted to the Administrator for Augusta-Richmond County and further provided
that any individual change order request shall not propose an increase in the contract price in excess
of $50,000.00 and shall not exceed when considered in light of any previous request(s) the
accumulated value of $750,000.00 during this first extension period commencing October 1, 2006
and ending December 31, 2007.
This delegation of authority shall also include authority to grant extensions of the contract
time.
Under authority of this Resolution when finally adopted by the Augusta Aviation
Commission and the Augusta-Richmond County Commission, all requests for change orders
meeting the criteria set forth herein shall not be submitted to the Augusta-Richmond County
Commission or its Committees.
The Augusta-Richmond County Commission reserves the rights to revoke this Resolution,
with or without cause and at any time; provided however, such revocation shall not take effect until
the Augusta-Richmond County Commission has given the Augusta Aviation Commission or the
Augusta Regional Airport Director’s office thirty (30) days written notice of the revocation of this
delegation of authority, said date to be calculated from the date of mailing or hand delivery by the
Clerk of the Augusta Commission of written notice revoking this delegation of authority.
Adopted this ______ day of ____________, 2006 by:
AUGUSTA AVIATION COMMISSION
BY: _________________________________
AS ITS: ______________________________
ATTEST:
_____________________________
Adopted this ______ day of ____________, 2006 by:
AUGUSTA-RICHMOND COUNTY
COMMISSION
BY: _________________________________
AS ITS: Mayor
ATTEST:
_____________________________
Clerk of Commission
F:\Users\SShepard\STEVE\CITY\Resolution.airport change orders.doc
Public Service Committee Meeting
10/9/2006 12:30 PM
Deny Business Tax Certificate (business license)
Department:License & Inspection Department
Caption:Motion to approve the denial of the renewal of the business
license for Mr. Eddie Trimble, d/b/a Trimble Construction.
Background:In 2005, two claims for code violations were submitted
against Mr. Trimble's surety bond. Both claims were
approved and paid. Mr. Trimble could not renew his business
license for 2006 until he renewed the surety bond. He
submitted the renewed bond on July 21, 2006. However, the
business license was not renewed at that time because of an
active complaint against Mr. Trimble, and the business
license has yet to be issued because of continued complaints
against Mr. Trimble.... On June 22, 2006 I received a
complaint against Mr. Trimble for not completing a building
project that he was paid for, and that he started without a
permit. On July 24, 2006 I received complaints against Mr.
Trimble from two property owners who claimed they paid
Mr. Trimble for work (removal of trees) that he did not
complete. On August 23, 2006 I received a complaint against
Mr. Trimble from a property owner who claimed she paid
him for work (removal of trees) that he did not complete. On
August 25, 2006 I received a complaint against Mr. Trimble
from a property owner who also claimed he paid Mr. Trimble
for work (removal of trees) that was not completed.
Analysis:In accordance with Augusta-Richmond County Code § 2-1-
38, a business license may be denied, suspended, or revoked
only after a hearing before the Commission.... The business
license is recommended to be denied for the following
reason. § 2-1-38(5) The applicant or holder of the certificate
during the twelve (12) months next preceding has engaged in
misrepresentation of facts, whether through advertisement or
through any form of direct communication, oral or written,
which is intended to mislead the public or any party with
whom the holder of the certificate deals in pursuance of the
registered business. The term misrepresentation of fact as
used herein shall embrace not only express
misrepresentations, but also misrepresentations arising by
virtue of the conduct of the holder of this certificate,
including acts of omissions. By way of illustration only, and
without limiting the scope of this subsection, due cause as
herein defined shall consist of any act or practice designated
as unlawful in sections 393(b)(1) through (b)(29) of the Fair
Business Practices Act found in O.C.G.A. § 10-1-390 et seq.
Financial Impact:N/A
Alternatives:Renew the business license.
Recommendation:Deny the business license.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Administrator.
Administrator.
Clerk of Commission
Public Service Committee Meeting
10/9/2006 12:30 PM
Dilapidated Structures & Overgrown Lots
Department:License & Inspection
Caption:Discuss abandoned dilapidated structures and overgrown
vacant lots. (Referred from September 19, 2006 Commission
meeting – agenda item 54)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are
Available in the
Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator.
Clerk of Commission
Public Service Committee Meeting
10/9/2006 12:30 PM
Federal Aviation Administration MOA
Department:Augusta Regional Airport
Caption:Motion to approved Federal Aviation Administration
Memorandum of Agreement regarding no-cost navigational
aids for the Airport.
Background:The airport currently has several leases with the Federal
Aviation Administration (FAA) regarding navigational aids
that are necessary for airport operation. The FAA is
responsible for these NAVAIDS and maintains them at no
cost to the airport. These leases must be reviewed and
updated constantly.
Analysis:In the interest of saving both time and money, the FAA has
decided to use the new format of a Memorandum of
Agreement (MOA) which covers NAVAID facilities
installed by the FAA and contains similar terms and
conditions provided under the existing no-cost land leases.
Financial Impact:This document will only apply to Navigational Aids that are
currently addressed under on-airport, no-cost land leases.
Alternatives:Deny request.
Recommendation:Approve request.
Funds are
Available in the
Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
Page 1 of 7
DEPARTMENT OF TRANSPORTATION
FEDERAL AVIATION ADMINISTRATION
MEMORANDUM OF AGREEMENT
Agreement Number DTFASO-07-L-00017
This agreement is made and entered into by AUGUSTA, GEORGIA, a political subdivision of
the State of Georgia, acting through the AUGUSTA AVIATION COMMISSION whose address is
Augusta Regional Airport at Bush Field, 1501 Aviation Way, Augusta, Georgia 30906-9600,
hereinafter referred to as Airport, for itself, its successors and assigns, and the Federal Aviation
Administration, hereinafter referred to as the FAA.
WITNESSETH
WHEREAS, the parties listed above have entered into an agreement providing for the
construction, operation, relocation and maintenance of FAA owned navigation,
communication and weather aids for the support of Air Traffic Operations; and
WHEREAS, the parties consider it desirable to work in cooperation with each other in
the technical installation and operation of air navigational aids; and
WHEREAS, both parties agreed the establishment, operation, and maintenance of
systems for air traffic control, navigation, communication, and weather reporting is in the
primary interest of safety and direct support of the ongoing operation of the Augusta
Regional Airport at Bush Field.
NOW, THEREFORE, the parties mutually agree as follows:
1. TERMS AND CONDITIONS:
It is mutually understood and agreed that the Airport requires FAA navigation aid
facilities in order to operate their business and that the FAA requires navigation,
communication and weather aid facilities at the Airport in order to support Air Traffic
Operations. Thus, in the interest of both parties it is hereby agreed that the Airport will
allow the FAA to construct, operate, relocate and maintain FAA owned navigation,
communication and weather aid facilities in areas on the Airport that have been mutually
determined and agreed upon for the term commencing on October 1, 2006 and
continuing through September 30, 2027. The FAA can terminate this agreement, in
whole or part at any time by giving at least (60) day’s notice in writing. Said notice shall
be sent by certified or registered mail.
Page 2 of 7
(a) Together with a right-of-way for ingress to and egress from the premises; a
right-of-way for establishing and maintaining pole lines or under ground lines for
extending electrical power and/or telecommunications lines to the premises; including a
right-of-way for subsurface power, communication and/or water lines to the premises; all
right-of-ways to be over the area referred to as Augusta Regional Airport at Bush
Field, to be routed reasonably determined to be the most convenient to the FAA and as
not to interfere with Airport operations. The Airport shall have the right to review and
comment on plans covering access and utility rights-of-way under this paragraph.
(b) And the right to grading, conditioning, and installing drainage facilities, and
seeding the soil of the premises, and the removal of all obstructions from the premises
which may constitute a hindrance to the establishment and maintenance of navigational
aid systems. The Airport shall have the right to review and comment on plans covering
work permitted under this paragraph.
(c) And the rights to make alterations, attach fixtures, and erect additions,
structures or signs, in direct support of the Airport. The Airport shall have the right to
review and comment on plans covering work permitted under this paragraph.
(d) And the right to park, without cost, all official and privately owned vehicles
used for the maintenance and operation of the air navigational facilities. Parking shall
be provided adjacent to the navigational aid facility or as near as possible without
interfering with the operation of the Airport.
2. CONSIDERATION:
The FAA shall pay the Airport no monetary consideration, it is mutually agreed that the
rights extended to the FAA herein are in consideration of the obligations assumed by
the FAA in its establishment, operation, relocation and maintenance of navigational aid
facilities upon the premises.
3. PURPOSE:
It is understood and agreed that the use of the herein described premises, known as,
Augusta Regional Airport at Bush Field shall be related to the FAA’s activities in
support of Air Traffic operations.
4. FAA FACILITIES
The FAA facilities covered by this agreement are identified on the most current
approved Airport Layout Plan (ALP) and/or other pertinent drawings that is made part of
this agreement by reference and shown on the attached FAA “List of Facilities”.
Page 3 of 7
5. TITLE TO IMPROVEMENTS:
Title to the improvements constructed for use by the FAA during the life of this
agreement shall be in the name of the FAA.
6. HAZARDOUS SUBSTANCE CONTAMINATION:
The FAA agrees to remediate, at its sole cost, all hazardous substance contamination
on the FAA facility premises that is found to have occurred as a direct result of the
installation, operation, relocation and/or maintenance of the FAA’s facilities covered by
this agreement. The Airport agrees to remediate or have remediated at its sole cost,
any and all other hazardous substance contamination found on the FAA facility
premises. The Airport also agrees to save and hold the U. S. Government harmless for
any and all costs, liabilities and/or claims by third parties that arise out of hazardous
contamination found on the FAA facility premises that are not directly attributable to the
installation, operation and/or maintenance of the facilities on the attached FAA “List of
Facilities.”
7. INTERFERENCE WITH FAA OPERATIONS:
The Airport agrees not to erect or allow to be erected any structure or obstruction of
whatsoever kind or nature within the Airport’s boundaries that may interfere with the
proper operation of the navigational aid facilities installed by the FAA, as it is not in the
best interest of the Airport or the FAA.
8. FUNDING RESPONSIBILITY FOR FAA FACILITIES:
The Airport agrees that any relocation, replacement, or modification of any existing or
future FAA’s navigational aid systems made necessary by Airport improvements or
changes, which interferes with the technical and/or operational characteristics of the
facility, will be at the expense of the Airport, with the exception of any such
improvements or changes which are made at the request of the FAA. In the event such
relocations, replacements, or modifications are necessary due to causes not attributable
to either the Airport or the FAA, funding responsibility shall be determined by mutual
agreement between the parties.
9. ANTI-KICKBACK (OCT-96):
The Anti-Kickback Act of 1986 (41 U.S.C. 51-58) (the Act), prohibits any person from (1)
Providing or attempting to provide or offering to provide any kickback; (2) Soliciting,
accepting, or attempting to accept any kickback; or (3) Including, directly or indirectly,
the amount of any kickback in the contract price charged by a prime Contractor to the
United States Government or in the contract price charged by a subcontractor to a
prime contractor or higher tier subcontractor.
Page 4 of 7
10. COVENANT AGAINST CONTINGENT FEES (AUG-02):
The Lessor warrants that no person or agency has been employed or retained to solicit
or obtain this contract upon an agreement or understanding for a contingent fee, except
a bona fide employee or agency. For breach or violation of this warranty, the
Government shall have the right to annul this contract without liability or, in its
discretion, to deduct from the contract price or consideration, or otherwise recover the
full amount of the contingent fee.
11. OFFICIALS NOT TO BENEFIT (OCT-96):
No member of or delegate to Congress, or resident commissioner, shall be admitted to
any share or part of this contract, or to any benefit arising from it. However, this clause
does not apply to this contract to the extent that this contract is made with a corporation
for the corporation's general benefit.
12. RESTORATION
The FAA shall surrender possession of the premises upon the date of expiration or
termination of this MOA. Before such expiration or termination, the FAA shall, if
necessary, restore the Premises to as good condition as that existing at the time of the
FAA’s initial entry upon the Premises under this MOA or a previous agreement or lease,
except for ordinary wear and tear or damage by natural elements. The FAA may also
elect to offer abandonment of installed real property improvements in lieu of restoration
or some combination of abandonment and restoration as determined by mutual
agreement with the owner, so long as determined by the RECO to be in the best
interests of the Government.
No Implied Obligations:
Any obligation of the FAA under this MOA that requires the expenditure or
obligation of funds is subject to the availability of funds. The FAA shall incur no
liability under the MOA until funds that may be used for that purpose are
appropriated. No provision in this MOA shall be interpreted to require an
expenditure of obligation in violation of the Anti-Deficiency Act, 31 U. S. C. 1341.
13. NOTICES:
All notices/correspondence shall be in writing, reference the Agreement number, and be
addressed as follows:
TO AIRPORT: AUGUSTA AVIATION COMMISSION
1501 AVIATION WAY
AUGUSTA, GA 30906
Page 5 of 7
TO FAA: FEDERAL AVIATION ADMINISTRATION
ATTN: REAL ESTATE, ASO-56
P.O. BOX 20636
ATLANTA, GA 30320
14. PREVIOUS LEASE(S)/AGREEMENT(S)
This agreement supersedes the following Agreements. These Agreements are hereby
terminated.
Lease No. DTFA06-02-L-07230
Lease No. DTFA06-97-L-16987
Lease No. DTFA06-94-L-13357
Lease No. DTFA06-00-L-20338
Lease No. DTFA06-00-L-20253
Lease No. DTFA06-94-L-13195
Lease No. DTFA06-99-L-20101
Lease No. DTFA06-91-L-11799
Lease No. DTFA06-93-L-12635
Lease No. DTFA06-96-L-16035
Lease No. DTFA06-03-L-00403
15. CONCURRENCES:
The Airport and the FAA hereby agree to the provisions outlined in this agreement as
indicated by the signatures herein below of their duly authorized representative (s).
This agreement is effective upon the date of signature by the last party thereof.
AUGUSTA, GA, A POLITICAL SUBDIVISION OF THE STATE OF GEORGIA,
_____________________________ _______________________ ___________________
(Signature) (Official Title) (Date)
___________________________ _____________________ _________________
(Signature & Seal) (Printed Name) (Commission Expires)
AUGUSTA AVIATION COMMISSION
_____________________________ _______________________ ___________________
(Signature) (Official Title) (Date)
Page 6 of 7
___________________________ _____________________ _________________
(Signature & Seal) Printed Name (Commission Expires)
UNITED STATES OF AMERICA,
FEDERAL AVIATION ADMINISTRATION
_____________________________ Manager, Real Estate Branch __________________
Ima J. LaMar (Official Title) (Date)
Page 7 of 7
List of Facilities
MEMORANDUM OF AGREEMENT
DTFASO-06-L-00017
Augusta Regional Airport at Bush Field
Number
Facility
R/W
Number
GSA
Control
Number
Comments
1 MALSR 17
This MALSR is a replacement for the
previously existing MALSR covered
under Lease No. DTFA06-00-L-20338
2 SAWS 13504
Previously Covered Under Lease No.
DTFA06-02-L-07230
3 LLWAS #1 13338
Previously Covered Under Lease No.
DTFA06-97-L-16987
4 MALSR 35 13421
Previously Covered Under Lease No.
DTFA06-94-L-13357
5 MALSR 17
Previously Covered Under Lease No.
DTFA06-00-L-20338
6 LOC 35 13213
Previously Covered Under Lease No.
DTFA06-00-L-20338
8 GS 17 13028
Previously Covered Under Lease No.
DTFA06-94-L-13195
9 RVR (RO) 35
Previously Covered Under Lease No.
DTFA06-94-L-13195
10 ALS 35 13019
Previously Covered Under Lease No.
DTFA06-99-L-20101
11 ASR 13025
Previously Covered Under Lease No.
DTFA06-91-L-11799
12 OM 17 13029
Previously Covered Under Lease No.
DTFA06-93-L-12635
Public Service Committee Meeting
10/9/2006 12:30 PM
Fleming Tennis Center Expansion
Department:Tom F. Beck, Director of Recreation and Parks Department
Caption:Motion to approve a professional services contract for
engineering services for the preparation of a site master plan
and consulting engineering services for the design of four (4)
additional tennis courts at Fleming Tennis Center to Johnson,
Laschober & Associates in the amount of $19,725.00. (See
attached JLA Fee Proposal)
Background:The Augusta Commission approved funding in SPLOST
Phase V for funding for improvements to Fleming Tennis
Center for $125,000. In addition the MACH Academy was
approved for funding in the amount of $100,000, SPLOST
Phase V for Fleming Tennis Center.
Analysis:The biggest need at Fleming Tennis Center is for the addition
of outdoor courts. Also, the development of a professional
site master plan would be advised to provide the City and
MACH Academy with a strategic planning tool that can
provide valuable assistance in seeking grants and other funds
for further development of this facility. This partnership has
been fully endorsed by the MACH Academy which directs
the Recreation and Parks Department to take the lead in this
phase of developmennt. (See attached letter from MACH
Academy)
Financial Impact:JLA is the engineers of record on the latest renovations done
at Fleming Tennis Cenetr as part of the approved projects
identified in Phase IV SPLOST. Budget: $125,000 SPLOST
V Recreation available 2007 $100,000 SPLOST V MACH
Academy available 2006 Fee Proposal: Site Master Plan:
$4,500 Design Services: $15,225 (8.7% of estimated
construction budget of $175,000) TOTAL FEE
RECOMMENDED: $19,725.00
Alternatives:1. To Approve 2. Move no action thus delaying the needed
design services in order to proceed with the construction of
four additional courts.
Recommendation:1. To Approve
Funds are
Available in the
Following
Accounts:
SPLOST Phase V
REVIEWED AND APPROVED BY:
Finance.
Administrator.
Clerk of Commission
C:\Program Files\Neevia.Com\Document Converter\temp\Agenda.PDFConvert.3037.dot
Johnson, Laschober & Associates, PC Telephone: 706-724-5756
1296 Broad Street Fax: 706-724-3955
PO Box 2103 Web Site: www.jla-engineers.com
Augusta, GA 30903 Email: jla@jla-engineers.com
C:\Program Files\Neevia.Com\Document Converter\temp\Agenda.PDFConvert.3037.dot
E N G I N E E R S E N G I N E E R S E N G I N E E R S E N G I N E E R S ♦♦♦♦ D E S I G N E R S D E S I G N E R S D E S I G N E R S D E S I G N E R S ♦♦♦♦ C O N S U L T A N T S C O N S U L T A N T S C O N S U L T A N T S C O N S U L T A N T S ♦♦♦♦ L A N D S C A P E A R C H I T E C T S L A N D S C A P E A R C H I T E C T S L A N D S C A P E A R C H I T E C T S L A N D S C A P E A R C H I T E C T S
FEE PROPOSAL
PROPOSAL #: 183 DATE: 8/25/06
TO: Ron Houck SENT BY: PHONE [ ]
Augusta Recreation and Parks FAX 706-796-4099
2027 Lumpkin Road, Augusta, GA 30916-5605 EMAIL [ ]
RE: Fleming Tennis Center Expansion
BY: Darren R. Prickett, RLA
TIME FRAME: Not Discussed
FEE: $19,725.00 Lump Sum
SCOPE OF SERVICES:
Task Outline:
A. Preparation of a Site Master Plan
1. Develop base plan of site existing conditions.
2. Develop one (1) preliminary layout showing future indoor tennis facility, existing
building expansions, additional outdoor tennis courts, vehicular circulation
improvements, additional parking and miscellaneous facility improvements.
3. Develop one (1) front elevation of indoor tennis facility.
4. Present to Owner for review and comment.
5. Finalize Site Master Plan based on review comments.
6. Deliver color rendering and a digital copy on CD to Owner.
Lump Sum Fee - $4,500.00
B. Consulting Engineering Services including preliminary design, final design, permitting, bidding
and construction administration services associated with the construction of four (4) new
outdoor tennis courts. Fee is based on a construction budget of $175,000.
Lump Sum Fee - $15,225.00 (Fee is based on 8.7% of the estimated construction budget
of $175,000)
Not Included in Fee:
A. Topographic survey work
B. Soil borings, wetland delineation, soil testing and other miscellaneous testing
C. Permit fees
D. Printing costs
Please return a signed copy of this proposal, a purchase order, or a contract before work commences. This
proposal will be considered in effect if work commences without a signed copy being received by JLA.
ACCEPTED BY:
__________________________________________________________
[Signature] [Date]
Mentoring Academics Computers Healthy Recreation
mparks37@comcast.net http://www.machacademy.com
4360 Quail Creek Road 6 Martinez, Georgia 6 30907
(706) 796-5046
August 9, 2006
Mr. Tom Beck
Director
Augusta Recreation and Parks Department
2027 Lumpkin Road
Augusta, Georgia 30906
Dear Mr. Beck:
MACH Academy, Inc. is appreciative of the support you continue to provide for the
organization’s programs and services delivered at the Fleming Tennis Center on Chester
Avenue in South Augusta. The purpose of this letter is to notify you that after careful
review and discussion, the Board of Directors for MACH Academy would like to
authorize the Augusta Recreation and Parks Department to take the lead in utilizing the
2005 SPLOST funding of $100,000 awarded to MACH Academy along with the
$125,000 awarded to the Augusta Recreation and Parks Department for the addition of
four new outdoor tennis courts at the Fleming Tennis Center. The four additional outdoor
tennis courts will ensure completion of phase one of the expansion projects projected for
the Fleming Tennis Center. The remaining funding after completion of the additional four
outdoor courts will be applied toward phase two of the Fleming Tennis Center’s
expansion project.
The Board of Directors are aware of the Augusta Recreation and Parks Department’s
expertise and knowledge in handling contracts and city/county work and for this and
other reasons, we are confident that the project will be completed professionally and
within the agreed upon budget and requirements.
Should you have questions or need more information, please contact me (706) 796-5046
or mparks37@comcast.net.
Betty Jones
Executive Director
cc: Michael D. Harden, President
Mentoring Academics Computers Healthy Recreation
mparks37@comcast.net http://www.machacademy.com
4360 Quail Creek Road 6 Martinez, Georgia 6 30907
(706) 796-5046
Public Service Committee Meeting
10/9/2006 12:30 PM
Modular Playsystems/Equipment
Department:Tom Beck, Director of Recreation and Parks
Caption:Motion to Approve RFP #06-129, award of various modular
playsystems/equipment to Hasley Recreation for $103,600
and to Dominca Recreation Products for $38,600.
Background:The Recreation and Parks Department had a need to upgrade,
replace and/or add various pieces of playground equipment
to our park system in order to provide safe and quality
playgrounds for our patrons to enjoy as part of their quality
of life experience.
Analysis:RFP bid packages were sent to nine (9) vendors. Five (5)
firms responded with proposals that met all of the City of
Augusta's bidding requirements. A four member panel
consisting of two staff, the City Safety Officer and a local
architect evaluated each vendors equipment for each park site
requested. Based upon criteria developed, the firms were
scored accordingly as to aesthic value, play value, durability,
quality of installation and on-site park visits to each park to
examine existing conditions prior to submitting a proposal.
(Please refer to the attachment which shows the evluation
results and the recommended vendor for each park.
Financial Impact:The attachment indicates what funding source would be used
for the award of each playsystem/equipment requested.
Based upon the evaluations, Hasley Recreation and Design is
being recommended to receive an award for $103,600,
SPLOST funding $63,600 and CDBG funding $40,000. As
for Dominica Recreation Products, we are recommending an
award of $38,6000, SPLOST funding $8,600 and CDBG
funding $30,000.
Alternatives:1. To Approve 2. Move no action
Recommendation:1. To Approve
Funds are
Available in the
Following
Accounts:
Funds are available from SPLOST IV and V, and from
CDBG funds. (Please refer to attachment).
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Disadvantaged Business Enterprise.
Administrator.
Clerk of Commission
Vendor Original Five (5) Copies
BYO Swingset, 11210*
Phillipsland Blvd E., Jacksonville,
FL 32252-0312 X X
Hasley Recreation & Design, P.
O Box 936, Greensboro, GA
30642 X X
Safeplay Systems, 4452 Winifred
Drive, Marietta, GA 30066
Playworld, Inc., Southern
Playgrounds, P. O. Box 4681,
Marietta, GA 30061 X X
Bliss Products and Service, Inc.,
152 Grant Valley Road, Easley,
SC 29640 X X
Recreation Creations Swarts &
Associates P O Box 110206
Naples, FL 34108
Contract Connection Inc., 504 S,
52nd Street., Jacksonville Beach,
FL 32250-6620 X X
Dominica Recreation Products,
Inc., 175 West Pine Avenue,
Longwood, FLA 32752-0700 X X
Hunter Knepshield, 10 Hunter's
Trail, La Grange, KY 40031*X X
* Non-compliant for DBE info
RFP Item #06-129
Equipment
Recreation and Parks
RFP Due: Friday, May 19, 2006 @ 11:00 a.m.
Request for Proposal
RFP’s will be received at this office until 11:00 a.m. Friday, May 19, 2006
RFP Item #06-129 Design, Delivery and Installation of Modular Play Systems/Play Equipment
For Augusta Recreation and Parks
RFP’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30911
706-821-2422
RFP documents may be obtained at the office of Augusta, GA Procurement Department, 530 Greene Street – Room 605,
Augusta, GA 30911. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement
Department. All questions must be submitted in writing to the office of the Procurement Department by Fax at 706-821-
2811 or by mail. The last day for questions is Wednesday, May 3, 2006 by 4:00 p.m. No RFP will be accepted by fax, all
must be received by mail or hand delivered.
It is the wish of the Owner that minority businesses are given the opportunity to BID on the various parts of the work. This
desire on the part of the Owner is not intended to restrict or limit competitive bidding or to increase the cost of the work. The
Owner supports a healthy free market system that seeks to include responsible businesses and provide ample opportunity for
business growth and development.
No RFP may be withdrawn for a period of 60 days after time has been called on the date of opening.
Bidders will please note that the number of copies requested; all supporting documents including financial statements and
references and such other attachments that may be required by the bid invitation are material conditions of the RFP. Any
package found incomplete or submitted late shall be rejected by the Procurement Office. Any bidder allegedly contending that
he/she has been improperly disqualified from bidding due to an incomplete RFP submission shall have the right to appeal to the
appropriate committee of the Augusta commission. Please mark RFP number on the outside of the envelope.
Bidders are cautioned that sequestration of RFP documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of RFP documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Augusta has a Link Deposit program designed to provide loans to eligible local Small, Minority and Women Owned
Businesses. For more information about this program contact the Office of the Disadvantage Business Enterprise at
706-821-2406.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle April 6, 13, 20, 27, 2006
Metro Courier April 12, 2006
cc: Tameka Allen Interim Deputy Administrator
Tom Beck Recreation and Parks
Ron Houck Recreation and Parks
Yvonne Gentry DBE Coordinator
FAX TRANSMISSION
AUGUSTA-RICHMOND COUNTY CONSOLIDATED GOVERNMENT
530 Greene Street - Room 605
Augusta, Georgia 30911
706 821-2422
Fax: 706 821-2811
To:
Metro Courier
Date: April 4, 2006
Fax #:
706 722-7104
Pages:
From:
Geri A. Sams
2, including this cover sheet.
Subject:
LEGAL NOTICES FOR RFP ITEM: #06-129
COMMENTS:
Please print the above RFP Item(s) on the following dates:
April 12, 2006
REQUISITION #57098B
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Member Name City of Augusta, GA
Bid Number RFP-06-129-0-2006/PJM
Bid Name Design, Delivery and Installation of Modular Play Systems/Play
Equipment
Supplier Name City State Phone Fax
B.Y.O. Playground Jacksonville FL 9042689140 9042689161
BYO Playground Jacksonville FL 9042689410 9042689161
Child Safe Products Riviera Beach FL 8007300064 5618812360
Community Products LLC Chester NY 8007774244 8003365948
Construction Journal, Ltd. Stuart FL 8007855165 8005817204
Contract Connection Jacksonville Beach FL 9042495353 9042498177
McGraw-Hill Construction Dodge Fort Myers FL 2399392525 2399392331
Mega Fitness Melbourne FL 8009252772 3216749914
Modern Business Systems Inc. Augusta GA 7067248700 7067244654
No Fault Sport Group Baton Rouge LA 2252157760 2252913821
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Evaluation Results for RFP-#06-129
Delivery/Installation of Modular Play Systems/Equipment
Park Hasley
Recreation
Dominica
Products
Contract
Connection
Playworld
Inc.
Bliss
Products
Department
Recommendation
Brookfield SPLOST IV
$35,000
Hasley
Raw Score 390 246 310 232 262
Average % 97.5 61.5 77.5 58 65.5
Warren
Road
SPLOST IV
$16,000
Hasley
Raw Score 377 337 300 292 238
Average % 94.25 84.25 75 73 59.5
Lock &
Dam
SPLOST V
$30,000
Hasley
(HOLD)
Raw Score 390 344 333 333 149
Average % 97.5 86 83.25 83.25 37.25
May SPLOST V
$30,000
Hasley
(HOLD)
Raw Score 354 350 316 304 168
Average% 88.5 87.5 79 76 42
McDuffie CDBG
$30,000
Dominica
Raw Score 370 350 301 328 153
Average % 92.5 87.5 75.25 82 38.25
W T
Johnson
SPLOST V
$2,100
Dominica
Raw Score 390 377 0 203 238
Average % 97.5 94.25 0 50.75 59.5
Apple
Valley
CDBG
$40,000
Hasley
Raw Score 376 354 308 304 128
Average % 94 88.5 77 76 32
Ward SPLOST IV
$3,600
Hasley
Raw Score 400 80 0 343 348
Average % 100 20 0 85.75 87
Jamestown SPLOST V
$2,500
Hasley
Raw Score 359 246 0 342 133
Average % 89.75 61.5 0 85.5 33.25
M M Scott SPLOST V
$6,500
Dominica
Raw Score 379 361 0 178 83
Average % 94.75 90.25 0 44.5 20.75
Elliott SPLOST IV
$6,500
Hasley
Raw Sore 400 395 47 44.5 67
Average % 100 98.75 47 44.5 67
Evaluation team consisted of Ron Houck and Ed Howerton, Recreation Staff; Roger Davis, Davis
Design Group (Landscape Architect); and Chester Willis, City of Augusta Safety Officer.
TOTAL RECOMMENDED AWARD
Hasley - $103,600 SPLOST - $63,600 CDBG - $40,000
Dominica - $38,600 SPLOST - $8,600 CDBG - $30,000
Disadvantaged Business Enterprise
Yvonne Gentry
DBE Coordinator
Disadvantaged Business Enterprise Department
501 Greene Street – Suite 304 - Augusta, GA 30901
(706) 821-4206 – Fax (706) 821-4228
WWW.AUGUSTAGA.GOV
TO: Geri Sams
Director, Procurement Department
Tom Beck
Director, Recreation and Parks Department
FROM: Yvonne Gentry, Coordinator
Disadvantaged Business Enterprise Department
SUBJECT: DBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOALDBE REVIEW AND APPROVAL OF RECOMMENDED DBE GOAL
Bid Item Bid Item Bid Item Bid Item ####06060606----129 129 129 129 –––– Modular PlaySystems/Equipment Modular PlaySystems/Equipment Modular PlaySystems/Equipment Modular PlaySystems/Equipment
(Hasley Recreation)(Hasley Recreation)(Hasley Recreation)(Hasley Recreation)
DATE: September 28, 2006
This memo is to transmit the review and concurrence of the recommended DBE
Utilization goal of zero (0%) for the above referenced project. The procurement
opportunities are direct purchases from manufactures sales representative with no sub-
contracting or second tier opportunities. The goal-setting methodology considered the
following factors based on good faith efforts of the contractor:
• The project’s total estimated cost is $$$$103103103103,600,600,600,600.
• There is 0% value of the scope of work where minority/women minority/women minority/women minority/women
businesses businesses businesses businesses availability exists.
• There is 0% value of the scope of work where small businesses small businesses small businesses small businesses
availability exists.
• There is 0% value of the scope where local businesses local businesses local businesses local businesses availability
exists.
The contractor must prepare their proposed DBE Utilization Form submittal based on
the total dollar value of their base bid. No further adjustments should be made.
The above recommendation is based on information provided at the time of review.
If you have any questions, please feel free to contact me at (706) 821-2406.
YG:glw