HomeMy WebLinkAbout2016-12-13 Meeting Agendawww.augustaga.gov
Public Safety Committee Meeting Commission Chamber-12/13/2016-1:05 PM
PUBLIC SAFETY
1.Presentation by Animal Services Director Sharon Broady
regarding general information brochures and the process of
registering animals. (Requested by Commissioner Sean
Frantom)
Attachments
2.Motion to approve the purchase of a 2007 Airport Rescue Fire
Fighting (ARFF) Fire Truck from Georgia Department of
Administrative Services - Surplus Property Division for the cost
of $25,000.00 to be funded from the Augusta Fire Fund
Balance.
Attachments
3.Approve the continuation of Augusta’s radio services contracts. Attachments
4.Motion to approve the renewal of the land lease with the
Universalist Unitarian Church for the parking lot at Station 9
and authorize the Mayor to execute the appropriate documents.
Attachments
5.Motion to approve the minutes of the Public Safety Committee
held on November 28, 2016.
Attachments
6.Motion to approve award of RCCI's Inmates' Commissary
operation to Stewart Distribution subject to receipt of the signed
contract.
Attachments
7.Motion to approve modification of existing contract with
Veterinarian, Dr. Nancy Rodriguez, to expand her hours to
provide additional coverage.
Attachments
Public Safety Committee Meeting
12/13/2016 1:05 PM
Animal Services Deptr.
Department:Animal Services Department
Presenter:Director Sharon Broady
Caption:Presentation by Animal Services Director Sharon Broady
regarding general information brochures and the process of
registering animals. (Requested by Commissioner Sean
Frantom)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Public Safety Committee Meeting
12/13/2016 1:05 PM
ARFF Fire Truck
Department:
Presenter:
Caption:Motion to approve the purchase of a 2007 Airport Rescue Fire
Fighting (ARFF) Fire Truck from Georgia Department of
Administrative Services - Surplus Property Division for the cost
of $25,000.00 to be funded from the Augusta Fire Fund Balance.
Background:See attached information.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
-t Fire Department/Emgrgency ManagementAgency
Christophcr E. James, Fire Chief/EMA Director
AGENDA ITEM:
EDITION:
December 6, 2016
The Honorable Hardie Davis, Jr. Mayor
Members of the Commission
Commissioner William Lockett, Chairman, public Safety Committee
Janice Allen Jackson, Administrator
Chrislopher E, James, Fire Chief /t
DATE:
TO:
THROUGH:
FROM:
SUBJECT: ARFF Fire Truck
CAPTION: Motion to approve the purchase ot a2007 Airport Rescue Fire Fighting (ARFF)Fire Truck from
Georgia Department of Adminiskative Services- Surplus Property Division foitheiost of $25,000,00 to be
funded from the Augusta Fire Fund Balance.
BACKGROUND: The Fire Department does nol have an ARFF Fire Truck to respond lo aircraft incidents at
Daniel Field. We have hained personnelat Station 8, across from Daniel Field in Airport Rescue Firefighting.
This will better serve our city and this airport by providing service yve've never been'able to provide.
ANALYSIS: Augusta Fire Department needs the ARFF Fire Truck to respond to aircraft incidents at
Daniel Field' Without this vehicle, firefighting is greatly compromised when responding to an aircraft incident.we cunently are left to mix foam from b gallons buckets to extinguish jet fuel fires.
FINANCIAL IMPACT: The purchase of the ARFF Fire Truck is at a cost of $25,000.00 from Fund Balance.This allows us to purchase a used vehicle from the federal government at a great cost savings, The cost ofa new vehicle similar to this ARpp Fire Fighting Truck is estimated over 940d,000,00.
Fire DepartmenUEmerge ncy Management Agency3l l7 Deans Bridge Road, Augusta CA 30906
(1 06) 82r -2909 - Phone (j 06) 82t -2907 -F ax
WWW.AUGUSTAGA.GOV
Attachment number 1 \nPage 1 of 14
Item # 2
AGENDA ITEM:
EDITION:
DATE: December 6, 2016
PAGE 2
ALTERNATIVES: None at this time
RECOMMENDATION: To approve the purchase of the ARFF Fire Truck and authorize the cost oJ
$25,000.00 to be paid from the Augusta Fire Deparlment Fund Balance.
REQUESTED AGENDA DATE:
DEPARTMENT FUNDS AVAILABLE IN THE FOLLOWINGDIRECTOR: Christopher E. James, Firc Chief ACCOUNTS:
The Augusta Fire Department Fund Balance
ADMINISTRATOR:FINANCE:
Attachment number 1 \nPage 2 of 14
Item # 2
To:
I Georgia State Agency for Surplus Property
Rslrcrting Aatiritlr; Agreuc'y Bur€au: 9?1S | 200 PiedmonlAve. Ste 1208W__________ I Attanta, GA 30334_9010
DLA Ds Anni.stoa I Telephone: 470-819-2890
? rnAxronD A\rE Br-Dc 202 I +04-657-8544
Anaiston AI 35201
.IASOI{ UATTSOIT256-235-7134 (rAxl256-235_dt68
L,ocatior of Properby:
DI-A DS .Anni,ctoa
7 En.TXTOBD AI/E BII'G 282
AnnistoE AL 36201AI.AI' I{IIffY256-235-?133 (EA;rl256_235_,1{58
Truck is located in Meridian, MS
POC Enail CC : DRMSAnnistonRID0DIA.MfLCustodian Email : DRMSAnnisIonRTDODLA.MIL
Date: 12106116
Letter of Authorization to Remove property
l, Lisg Moghazy, the undersigned, oj the Georgia State Agency for Surplus property (GASASp),hereby authorize Augusta Georgia Fire Depart-ment to remove the property listed below on my behalf.
POC: Chris James or Wayne Taylor - (706) g21_1640
Extent of Authority: To remove property.
SIGNATURE OF CUSTOMER:
s.Nd*s
Lrsa Moghazy, Federal property Specialist
List !tems(s) by Requisition Number: 13-7-0i30-01
rten control- No. Stock No. ;l;Y "t- unir cost ur cond Fair Mkt val
N63043 6231 9861 42Lo oLA,Bi-aoG 1 $44r,sr1.oo EA F7Itee NaBe:TRUCK,FTRE FIGHTTNG APITDNS3oII3NASLTNsRDr o{DEc2016 Danil: A Requieition No: az1,3vr 63{0 D256
Grand Total for 1 Line (e): g4{1,511.00
Pick up must be arranged in advance directly with the propefi custodian. Last day to pick up theproperty is December 26,2C1A.
Attachment number 1 \nPage 3 of 14
Item # 2
DATE: L2/05/16
TOr EKfN, gTElrEN
GA DEPT OF AU{INrSTRATrr,E SVC(r}l() 000-000-0000
FROM: Federal ecquiaitiou gervice / "B
Dear SASp Approviag Officlal:
At,tsacbed is a GSA Allocating Officlal (AO) eleetrooically approved coEputergcacrated Tra-efer Order for Surplue property.
PLease coordinate plck up of your ?ropertsy items by contacting tbc ReporEiagacEiviEy or Property custodi.aa rleted oq the attacbed Tra-gfer order.
rf you bave any queetioasr fou may colrtaet elttrer the GSA Ao or the ReportingActiviEy listed l-a the Traaefer Order.
Attachment number 1 \nPage 4 of 14
Item # 2
TRIT.ISFEB ORDER (NIII{BER: 13 Z O13O 01)
SUR?LUB PERSONIL pROpERfy Page:
To: Geaeral Servl.cee Adsrinistratloa:
csA/Fss ({QSCB) -nO
PROPERry MANAGEUETIT77 FORSYTE STNEE?
ATITAIITA
APO: SHELIA BI,OI,NT
4 0{ -331 -0538
Reportiag Activity:
DLA DS AD,DiEtoD7 TR}'NXFORD Al'lE BLDG
AEaisto!
,rAgoN !{},TTSON
2s6-235-?L31
Locatlon of propertsy;
Orderiag Agency: Ageacy Bureau: {75?
GA DEPT OT .aDMIIIIST&ITIVB SVC
8URFTUS PNOPERTY DT1IISION200 prEDiaotfir AvE, srE 1802 w. ToxER
cA 3033{-9010
CA DEPT OF AD!{INTSTNATTVE gVC
ST'RPLUS PB,OPERTY DTVISTON
2OO PXEDMOIIT AIfE, STE 1802 W, TOWERA?LAtlrA cA 30334_9010
Shlppiag IDEtrucEioDE !
cA 30303 ASI.AIITA
!{OGEAZY, LrgA(FU<) lO+ -33]--]-877 404_657_5951
EXrX, STwENAgency Bureau: 9215 (fAI() OOO_OO0_OOO0--- Sbip To:
282
Ar, 36201
(FAr() 256-235-4458
DIJA DS Anaigtou7 SR.ENKFORD Al'E
Annieton
ALAil WII,XIY
256 -235 - 7133
BLDC 282
Ar 36201
(rex) zse-235 -4468
POC Enai.1 CC : DRMS.A:rniBtoDRTD@DLe.UfL
Cue todle- Enai l. : DRMSArr.rli 6 EoDRTD@DIJA. Mf LTbe state ageacy agreea to tbe terms aud. coaditione of this traTrsferae outliaed in tbe SF X23 CerElflcaEione, Agreeneata, a:rd Agsuraaccaeertsificatioa docrrment er(ecuted oa Ag/$/ZOLS.
GSA APO Email : gBELfi,.BLOUlfT@cgA.cOV
Screener Enail ; LTBA.MOGBAZY@DOAS.cA.cOV
POC Email : DRI.TSAaai6 tonRTD@DI.A. I4IIJ
Ordering Ageacy Approval:
Sigraature 3 Sd,/ -EtrIN, STEIVEN
Dater L2/05/20L6
Tit1e : Approv:lng Official
Item Control No. gtock No.
cSA Approval:
sLgEature : sd/_ BLouNt, sgELIA
Date: L2/05/20L6Title: GSA Area propcrty Officer
ITEII LXST
Qty. UaLt Coet UI Coad Fair Mkt Vel
N53043 6231 9851 42LO OL11BL406ftem Narae :IRUCK, FfRE FfcHTfNGSRD: 04DEe2015 Dem:lt: A
s44L,511.00 EL
Requiei.tJ.oE No:
F7
APIJDN63043NASLXN
4743yN 63{0 D256
Gra-d Totsal for 1 Line(a): g4{1,511.00
B:<ceptl'oa to sF-123 approved by GsA Form policy aact rrtaaagelreDt, wiew lhecertifl.cation ar bttp: //geaxceia.gov/ttr./d"""ligzZS CerEificatioa.pdf .
Attachment number 1 \nPage 5 of 14
Item # 2
Attachment number 1 \nPage 6 of 14
Item # 2
1
,.
r
Attachment number 1 \nPage 7 of 14
Item # 2
i
Irt '#;tHt| -'
Attachment number 1 \nPage 8 of 14
Item # 2
EfrAvE
ITfr
,.1
Fd
FonI*HHALJ
7,
tt?H
l:rlFHHIJl-{lh
2\t7l.-\w
HE
|;3
Ir
IE
['ui{irl,lq
iFd
IuiO
rrl{a,
'./,1
ol-ll-l.Jl Iol
HI
I
Attachment number 1 \nPage 9 of 14
Item # 2
Attachment number 1 \nPage 10 of 14
Item # 2
?
JEt*eg
Attachment number 1 \nPage 11 of 14
Item # 2
Attachment number 1 \nPage 12 of 14
Item # 2
Attachment number 1 \nPage 13 of 14
Item # 2
Wlll tHbL:lt ltL'l:t rritYr *r*
Attachment number 1 \nPage 14 of 14
Item # 2
Public Safety Committee Meeting
12/13/2016 1:05 PM
Continuation of Radio Services Contracts
Department:Information Technology Department
Presenter:Gary Hewett, Deputy Director
Caption:Approve the continuation of Augusta’s radio services contracts.
Background:The City of Augusta, currently, has 1,483 radios on the South
Carolina Statewide 800 MHz Radio and Mobile Data System
which is a cost-shared public/private partnership between state
government, local governments and power utilities. Augusta will
continue to utilize these services on a month to month basis until a
private Land Mobile Radio System (LMRS) can be purchased and
installed.
Analysis:Participation in a shared radio system has, historically, been the
only affordable method of achieving radio coverage in the City of
Augusta. Due to recent industry price reductions, for entry level
radio systems, it is now affordable for the City of Augusta to
purchase our own radio system. As Augusta moves forward with
purchasing our own system we will continue to require the
services of the South Carolina Statewide 800 MHz Radio and
Mobile Data System. Following the procurement and installation
of Augusta’s private LMRS, these services will no longer be
required. The proposed contract allows Augusta to cancel services
without penalty.
Financial Impact:Funds are available in each department's operating budget.
Alternatives:N/A
Recommendation:Approve the continuation of Augusta’s radio services contracts.
Funds are Available
in the Following
Accounts:Cover Memo
Item # 3
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 10
Item # 3
Attachment number 1 \nPage 2 of 10
Item # 3
Attachment number 1 \nPage 3 of 10
Item # 3
Attachment number 1 \nPage 4 of 10
Item # 3
Attachment number 1 \nPage 5 of 10
Item # 3
Attachment number 1 \nPage 6 of 10
Item # 3
Attachment number 1 \nPage 7 of 10
Item # 3
Attachment number 1 \nPage 8 of 10
Item # 3
Attachment number 1 \nPage 9 of 10
Item # 3
Attachment number 1 \nPage 10 of 10
Item # 3
Attachment number 2 \nPage 1 of 13
Item # 3
Attachment number 2 \nPage 2 of 13
Item # 3
Attachment number 2 \nPage 3 of 13
Item # 3
Attachment number 2 \nPage 4 of 13
Item # 3
Attachment number 2 \nPage 5 of 13
Item # 3
Attachment number 2 \nPage 6 of 13
Item # 3
Attachment number 2 \nPage 7 of 13
Item # 3
Attachment number 2 \nPage 8 of 13
Item # 3
Attachment number 2 \nPage 9 of 13
Item # 3
Attachment number 2 \nPage 10 of 13
Item # 3
Attachment number 2 \nPage 11 of 13
Item # 3
Attachment number 2 \nPage 12 of 13
Item # 3
Attachment number 2 \nPage 13 of 13
Item # 3
Public Safety Committee Meeting
12/13/2016 1:05 PM
Fire Department Land Lease Renewal - With Unitarian Universalist Church for Station 9 Parking Lot
Department:Fire
Presenter:Christopher E. James, Fire Chief/EMA Director
Caption:Motion to approve the renewal of the land lease with the
Universalist Unitarian Church for the parking lot at Station 9 and
authorize the Mayor to execute the appropriate documents.
Background:Since 2002 the City of Augusta has been leasing a strip of paved
land from the Universalist Unitarian Church to use as a drive way
for Station 9 apparatus to pull into the fire station and for
additional parking as needed.
Analysis:Without the use of this property, the fire apparatus would have to
back into Fire Station 9 which is located at 3507 Walton Way Ext.
This is a very heavy traffic area most of the day and would create
a safety risk for firefighters who would be required to maneuver
the fire trucks into the fire station.
Financial Impact:The new lease is for five years beginning in January 2017 with a
total cumulative cost of $6,900. The Fire Department will pay this
lease annually in the amount of $1,380 due by January 31st of
each calendar year of the Agreement.
Alternatives:None at this time
Recommendation:To approve the renewal of the land lease with the Unitarian
Universalist Church for a portion of the parking lot at Station 9
and to authorize the Mayor to execute the appropriate documents.
Funds are Available
in the Following
Accounts:
Funds are available in the Fire Department 2017 budget in line
item 52234110 Land Leases.
Cover Memo
Item # 4
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 3
Item # 4
Attachment number 1 \nPage 2 of 3
Item # 4
Attachment number 1 \nPage 3 of 3
Item # 4
Public Safety Committee Meeting
12/13/2016 1:05 PM
Minutes
Department:Clerk of Commission
Presenter:
Caption:Motion to approve the minutes of the Public Safety Committee
held on November 28, 2016.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
Public Safety Committee Meeting Commission Chamber - 1112812016
ATTENDANCE:
Present: Hons. Lockett, Chairman; Frantom, Vice Chairman; Sias,
member.
Absent: Hons. Hardie Davis, Jr., Mayor; Smith, member.
PUBLIC SAFETY
1. Motion to approve an amendment to the Animal Services Ordinance Section 4- Iteml'7, related to the bylaws of the Animal Services Advisory Board and Section 4- Action:
7-39, related to Registration Requirement. Approved
Motions
Motion
Type
Approve
Motion Text Made By
Motion toapprove. Commissioner
Motion Passes Sammie Sias
Motion Text Made By
Motion toapprove. Commissioner
Motion Passes Sammie Sias
Commisioner SeaFrantom n Passes
Seconded By Motion
Result
Motion
Result
3-0.
2. Motion to approve the minutes of the Public Safety Committee held on Item
November 8,2016. Action:
Approved
Motions
Motion
Type
Approve
Seconded By
Commisioner Sear Passesf rantom
3-0.
3. Approve a grant award for the continuation of the Victims of Crime Act Item(VOCA) Grant with funding from the Criminal Justice Coordinating Council of Action:Georgia to provide services to crime victims for the period from October l, 2016 Approved
Attachment number 1 \nPage 1 of 2
Item # 5
through September 30,2017 .
Motions
[|j:"Il Motion Text Made By Seconded By Motionrype - -.---- -J Result
Motion to
Approve i|lffiurr., ff###'Jl*.' f;;mmisioner
sean passes
3-0.
www.auqustaga.gov
Attachment number 1 \nPage 2 of 2
Item # 5
Public Safety Committee Meeting
12/13/2016 1:05 PM
RCCI Inmates' Commissary
Department:Richmond County Correctional Institution
Presenter:Warden Evan Joseph
Caption:Motion to approve award of RCCI's Inmates' Commissary
operation to Stewart Distribution subject to receipt of the signed
contract.
Background:Under the Rules of the Board of Corrections, each prison facility
is authorized to operate a commissary for the benefit of assigned
inmates. A request for proposal (RFP#16-212) was completed in
August 2016 and seven (7) compliant vendors responded. The
committee met to evaluate the compliant submittals with Stewart
Distribution being the recommended vendor.
Analysis:The Warden has reviewed the recommendation from the
committee and concurs with the recommendation to move forward
with the award of this RFP to Stewart Distribution.
Financial Impact:There are no financial liabilities to the city. Inmates are allowed to
spend one hundred ($100.00) dollars per week. The commissary
vendor will pay the institution an agreed upon percentage of net
sales.
Alternatives:
Recommendation:Request approval for three (3) years with two additional 1-year
options for a contract with Stewart Distribution.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:Cover Memo
Item # 6
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Trinity Services Group
477 Commerce Blvd
Oldsmar, FL 34677
Keefe Commissary
Network
1371-1 Tradeport Drive
Jacksonville, FL 32218
Turnkey Corrections
2801 Harvey St.
Hudson, WI 54016
Oasis Management
Systems
5320 Lake Pointe
Ctr Dr., Suite A
Cummings, GA 30041
Stewart Distribution
P. O. Box 1888
Waycross, GA 31502
Kimbles Commissary
607 Hines Street
Lagrange, GA 30241
McDaniel Supply
Company
1275 East Cherry Street
Jesup, GA 31546
A. Package submitted by the
deadline Pass/Fail PASS PASS PASS PASS PASS PASS PASS
B. Package is complete (includes
requested information as required Pass/Fail PASS PASS PASS PASS PASS PASS PASS
C. Overall Quality of RFP
(concise and to-the-point) 50 37.5 40.0 31.3 45.0 47.5 41.3 41.3
1. Qualifications of company
(company profile) 100 80.0 80.0 75.0 78.8 90.0 80.0 85.0
2. Financial Responsibility 100 82.5 92.0 76.3 56.3 84.5 72.5 68.8
3. Project Management 95 72.5 78.8 65.0 81.3 82.5 73.8 75.0
4. Key Personnel & Staff 90 73.8 75.0 70.0 73.8 80.0 80.0 80.0
5. Organizational Qualifications 75 67.5 72.5 60.0 66.3 75.0 71.3 71.3
6. Optional Interview (Potential
Bonus Points)10
D. TOTAL 470 376.3 398.3 346.3 356.3 412.0 377.5 380.0
1. 1. Qualifications and Experience
with Inmate Commissary Services 50 45.0 45.0 35.0 41.5 47.5 40.0 45.0
2. 2. Concept, Methodology,
Approach to Scope of Work 60 48.3 55.0 40.0 41.3 50.0 47.5 51.3
3. Menu of items 50 31.3 40.0 35.0 35.0 48.8 36.5 36.3
4. 4. Schedule for Implementation 40 37.5 37.5 37.5 37.5 37.5 37.5 37.5
E. TOTAL 200 162.0 177.5 147.5 155.3 183.8 161.5 170.0
Evaluation Sheet - 16-212 Inmate Commissary Services
for Augusta, Georgia - RCCI
Evaluation Meeting : Wednesday, August 31, 2016 @ 10:00 a.m.
Vendors
Second Round Elimination (Total Points 50) (MUST ACHIEVE 35 POINTS FOR CONTINUED CONSIDERATION)
(MUST PASS FOR CONTINUED CONSIDERATION)
RANKING - First Round Elimination
Scope of Services (Total Points 200)
Proposer’s Overall Ability to Provide the Services (Total Points 470)
E. Scope of Services
Submittal and Quality of RFP
D. Narrative
Quality of RFP
Continued on Page 2
1
Attachment number 1 \nPage 1 of 2
Item # 6
Trinity Services Group
477 Commerce Blvd
Oldsmar, FL 34677
Keefe Commissary
Network
1371-1 Tradeport Drive
Jacksonville, FL 32218
Turnkey Corrections
2801 Harvey St.
Hudson, WI 54016
Oasis Management
Systems
5320 Lake Pointe
Ctr Dr., Suite A
Cummings, GA 30041
Stewart Distribution
P. O. Box 1888
Waycross, GA 31502
Kimbles Commissary
607 Hines Street
Lagrange, GA 30241
McDaniel Supply
Company
1275 East Cherry Street
Jesup, GA 31546
Evaluation Sheet - 16-212 Inmate Commissary Services
for Augusta, Georgia - RCCI
Evaluation Meeting : Wednesday, August 31, 2016 @ 10:00 a.m.
Vendors
RANKING - First Round Elimination
Within Richmond County 10 0 0 0 0 0 0 0
Within CSRA 8 0 0 0 0 0 0 0
Within Georgia 6 0 0 0 6 6 6 6
Within SE United States
(includes AL, TN, NC, SC, FL) 4 4 4 0 0 0 0 0
All Others 2 0 0 2 0 0 0 0
TOTAL 10 4 4 2 6 6 6 6
Lowest Fees 10 10
Second 8 8
Third 6 6
Forth 4
Fifth 2
TOTAL 10 0 10 0 0 8 0 6
H. References 10 7.8 8.0 10.0 8.8 10.0 10.0 10.0
Total 750 587.5 637.8 537.0 571.3 667.3 596.3 613.3
Total (Total Possible Score 750)
Proximity to Area (Total Points 10)
F. Proximity to Area
Cost/Fee Consideration
Reference(s) (Total Points 10
Procurement DepartmentRepresentative:________Nancy Williams______________________________________
Evaluator: Cumulative Date: 8/31/16
Procurement Department Completion Date: 8/31/16
Internal Use Only
Note: Respondent/Offeror(s) receiving 600 or more points will be invited to do presentations to provide additional information if deemed necessary.
G. Proximity to Area
2
Attachment number 1 \nPage 2 of 2
Item # 6
Attachment number 2 \nPage 1 of 1
Item # 6
Attachment number 3 \nPage 1 of 5
Item # 6
Attachment number 3 \nPage 2 of 5
Item # 6
Attachment number 3 \nPage 3 of 5
Item # 6
Attachment number 3 \nPage 4 of 5
Item # 6
Attachment number 3 \nPage 5 of 5
Item # 6
Request for Proposal
Request for Proposals will be received at this office until Tuesday, August 9, 2016 @ 11:00 a.m. for furnishing:
RFP Item #16-212 Management Services of the Inmate Commissary for Augusta, GA - RCCI
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901Man
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. RFP
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901.
Pre Proposal Conference will be held on Friday, July 22, 2016, @ 10:00 a.m. in the Procurement Department, 535 Telfair
Street, Room 605. A Site Visit to follow.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, July 26, 2016, @ 5:00
P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 60 days after bids have been opened, pending the execution of contract
with the successful bidder(s).
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the request for proposal including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which are
not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition
shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia
Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the
envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle June 30, July 7, 14, 21, 2016
Metro Courier July 6, 2016
Attachment number 4 \nPage 1 of 1
Item # 6
Attachment number 5 \nPage 1 of 2
Item # 6
Attachment number 5 \nPage 2 of 2
Item # 6
OFFICIAL
VENDORS Attachment
"B"E-Verify #Addendum
1
SAVE
Form Original 7
Copies
Cost
Proposal
Trinity Services Group
477 Commerce Blvd
Oldsmar, FL 34677
Yes 644683 Yes Yes Yes Yes Yes
Keefe Commissary Network
1371-1 Tradeport Drive
Jacksonville, FL 32218
Yes 451202 Yes Yes Yes Yes Yes
Turnkey Corrections
2801 Harvey St.
Hudson, WI 54016
Yes 975401 Yes Yes Yes Yes Yes
Oasis Management
Systems
5320 Lake Pointe Ctr Dr.,
Suite A
Cummings, GA 30041
Yes 785540 Yes Yes Yes Yes Yes
Stewart Distribution
P. O. Box 1888
Waycross, GA 31502
Yes 496814 Yes Yes Yes Yes Yes
Kimbles Commissary
607 Hines Street
Lagrange, GA 30241
Yes 272345 Yes Yes Yes Yes Yes
McDaniel Supply Company
1275 East Cherry Street
Jesup, GA 31546
Yes 500074 Yes Yes Yes Yes Yes
Proposal Opening RFP Item #16-212
Management Services of the Inmate Commissary
for Augusta, Georgia - RCCI Department
RFP Due: Thursday, August 11, 2016 @ 11:00 a.m.
Total Number Specifications Mailed Out: 16
Total Number Specifications Download (Demandstar): 12
Total Electronic Notifications (Demandstar): 100
Pre-Proposal/Telephone Conference Attendees: 9
Total packages submitted: 7
Total Noncompliant: 0
Page 1 of 1
Attachment number 6 \nPage 1 of 1
Item # 6
Attachment number 7 \nPage 1 of 4
Item # 6
Attachment number 7 \nPage 2 of 4
Item # 6
Attachment number 7 \nPage 3 of 4
Item # 6
Attachment number 7 \nPage 4 of 4
Item # 6
Public Safety Committee Meeting
12/13/2016 1:05 PM
Veterinarian Contracted Services
Department:Animal Services
Presenter:Sharon Broady
Caption:Motion to approve modification of existing contract with
Veterinarian, Dr. Nancy Rodriguez, to expand her hours to provide
additional coverage.
Background:Animal Services has had a continuous posting for a full time
veterinarian since April 2016. No qualified applicants have
yet been received. Dr. Rodriguez has an existing contract with
Animal Services to provide four (4) hours of veterinary services,
one day a week. The new contract expands her hours up to nine (9)
hours per week.
Analysis:N/A
Financial Impact:N/A
Alternatives:Deny motion.
Recommendation:Approve motion.
Funds are Available
in the Following
Accounts:
101039110-5212130 Veterinarian
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Attachment number 1 \nPage 1 of 3
Item # 7
Attachment number 1 \nPage 2 of 3
Item # 7
Attachment number 1 \nPage 3 of 3
Item # 7