HomeMy WebLinkAbout2016-09-28 Meeting Agendawww.augustaga.gov
Public Safety Committee Meeting Commission Chamber- 9/28/2016- 1:15 PM
PUBLIC SAFETY
1.Motion to accept the FY2016 Emergency Management
Performance Grant (EMPG) in the amount of $60,165.
Attachments
2.Motion to accept the FY2016 Homeland Security Grant in the
amount of $7,820 for the Community Emergency Response
Team (CERT).
Attachments
3.Motion to accept the FY2016 Homeland Security Grant in the
amount of $30,000 for Georgia Search and Rescue (GSAR)
Team equipment.
Attachments
4.For Commission information purposes. Emergency purchase of
Tender (tanker) Truck for Station 12.
Attachments
5.Motion to approve the minutes of the Public Safety Committee
held on August 30, 2016.
Attachments
6.Motion to approve awarding Bid Item #16-215 Resurfacing
Kennel Floors and Pens in the amount of $36,000.00 to M.C.
Painting.
Attachments
7.Motion to authorize award of Bid Item #16-211 to purchase
trailer mounted 200Kw generator to Cummins Power South.
Attachments
Public Safety Committee Meeting
9/28/2016 1:15 PM
Accept FY2016 Emergency Management Performance Grant (EMPG)
Department:EMA
Presenter:Christopher E. James, Fire Chief/EMA Director
Caption:Motion to accept the FY2016 Emergency Management
Performance Grant (EMPG) in the amount of $60,165.
Background:The FY2016 Emergency Management Performance Grant is a
grant provided through GEMHSA to support the implementation
of the National Preparedness System by supporting the building,
sustainment, and delivery of core capabilities essential to
achieving the National Preparedness Goal of a secure and resilient
Nation. The purpose of the EMPG program is to provide Federal
grants to states to assist state, local, territorial, and tribal
governments in preparing for all hazards.
Analysis:
Financial Impact:This grant requires a local cash match of $60,165. The funds
supplement the Emergency Management budget.
Alternatives:None at this time.
Recommendation:to accept the FY2016 Emergency Management Performance Grant
(EMPG) in the amount of $60,165.
Funds are Available
in the Following
Accounts:
10139210
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
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Administrator.
Clerk of Commission
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Public Safety Committee Meeting
9/28/2016 1:15 PM
Accept FY2016 Homeland Security Grant (CERT Grant)
Department:Fire Department
Presenter:Christopher E. James, Fire Chief/EMA Director
Caption:Motion to accept the FY2016 Homeland Security Grant in the
amount of $7,820 for the Community Emergency Response Team
(CERT).
Background:The FY2016 Homeland Security Grant is for the Augusta-
Richmond County EMA Community Emergency Response Team
(CERT) Training. This grant allows us to educate the community
to prepare themselves and help their neighbors in the event of a
natural disaster or other wide spread emergencies until
professional responders arrive.
Analysis:
Financial Impact:There are no matching requirements for this grant. These funds
will Offset the cost of training materials and CERT supplies.
Alternatives:None at this time.
Recommendation:To accept the FY2016 Homeland Security Grant in the amount of
$7,820 for CERT Training.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
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Clerk of Commission
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Public Safety Committee Meeting
9/28/2016 1:15 PM
Accept FY2016 Homeland Security Grant for the GSAR Team
Department:Fire Department
Presenter:Christopher E. James, Fire Chief
Caption:Motion to accept the FY2016 Homeland Security Grant in the
amount of $30,000 for Georgia Search and Rescue (GSAR) Team
equipment.
Background:The FY2016 Homeland Security Grant is for the Augusta Fire
Department to purchase personal protective equipment for the
GSAR team.
Analysis:
Financial Impact:There are no matching requirements for this grant. The money will
be used to offset the purchase of equipment
Alternatives:None at this time.
Recommendation:To accept the FY2016 Homeland Security Grant in the amount of
$30,000 for the purchase of personal protective equipment for the
GSAR Team.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
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Public Safety Committee Meeting
9/28/2016 1:15 PM
Emergency Purchase - Tender 12
Department:Fire
Presenter:Christopher E. James, Fire Chief/EMA Director
Caption:For Commission information purposes. Emergency purchase of
Tender (tanker) Truck for Station 12.
Background:On July 12, 2016, Tender 12, assigned to Station 12 was involved
in a vehicle accident. The insurance company has determined that
this vehicle cannot be repaired. The policy holder’s insurance
company will pay the maximum amount of the policy which is
$50,000.
Analysis:This Tender is one of our first line trucks and covers all of Station
12’s territory and some of the surrounding area. These trucks
transport water to incidents where water might not be readily
available such as wildland fires. P309793 has been issued for the
purchase of this vehicle. The Tender is currently being
manufactured and is about halfway through the process. It should
be ready for delivery some time at the end of 2016 or January,
2017. If we had no proceeded as an emergency purchase, the order
would have been delayed for a longer period of time, thus leaving
the community vulnerable in the event of a fire in remote areas.
Financial Impact:$258,357.29
Alternatives:None at this time.
Recommendation:For information only.
Funds are Available
in the Following
Accounts:
274000000-13.42210
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REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
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Ptoviding lnsuranca and Financial Seryrces *SfafeFarm"
August 24,2016
Agusta Richmond County Fire Department
535 Telfair St
Augusta GA 30901-2371
RE: Insured:
Claim Number:
Date of Loss:
Claimant Name:
State Farm Claims
PO Box 106171
Atlanta GA 30348-6171
Mary Lewis Collins and Ted Collins
11-921F-584
July 12,2016
Richmond County Fire Department
To Whom lt May Concem:
I received your property damage demand for 975,3g4.24 for damage to the 4900 Fire truck.However, as we discussed, our policy limit for this accident is a total of $S0,OOO. I haveenclosed a release property damage release for you to sign and return and our $50,000 limitwill be sent to you.
! look fonrard to your response and resolving this matter with you..
Sincerely,
Sid Taylor
Claim SpecialistPhone: (844)292-8615Ext. 339Fax: (855) 820-6318
State Farm Mutual Automobile lnsurance Company
p"
Auc 20t6
#ffi,"qffiff
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Release
(Property Damage Only)
11-921F-5U
For the Sole Consideration of:
$50,000 dollars, the receipt and sufficiency of which is hereby acknowledged, the undersigned hereby and foreverdischarges Mary Lewis Collins,Ted Collins, their heirs, executors, adminiitrators, agents ind assignjand allotherpersons, firms or corporations liable, or who may be claimed to be liabte, none of wh6m admit liabilily to theundersigned, but all expressly deny any liability, from any and all claims, demands or suits of any finO on account ofand resulting from damage to property caused by an accident which occurred on or about the t jn day of July,(year) 2016, alor near center Lane of Highway 56 Near Augusta Road, Augusta, GA.
Undersigned hereby declares that the terms of this settlement have been completely read and are fully understoodand voluntarily accepted for the purpose of making a full and final compromise adjuitment and setlement of anyand all claims, disputed or othenrise, on account of the damages above mentioned, and for the express purpose ofprecluding forever any further or additional claims relating to piopefi damage arising out of the aforesaid accident.
Undersigned hereby accepts draft or drafts as final payment of the consideration set forth above.
This release expressly reserves all rights of the parties released to pursue their legal remedies, if any, against theundersigned, agents and assigns.
!n Witness Whereof,
of
have hereunto set hand(s) and seal(s) this
(year).
day
ln the presence of
Wifrless
Signed X
Signed X
Releasor Signature
Wtrless Releasor Signature
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Public Safety Committee Meeting
9/28/2016 1:15 PM
Minutes
Department:Clerk of Commission
Presenter:
Caption:Motion to approve the minutes of the Public Safety Committee
held on August 30, 2016.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Public Safety Committee Meeting
9/28/2016 1:15 PM
Resurfacing Kennel Floors and Pens
Department:Animal Services
Presenter:
Caption:Motion to approve awarding Bid Item #16-215 Resurfacing
Kennel Floors and Pens in the amount of $36,000.00 to M.C.
Painting.
Background:This is Phase II of Animal Services' project to resurface pens
housing animals and the floors adjacent to the pens.
Analysis:
Financial Impact:Adequate funds are available.
Alternatives:Deny motion
Recommendation:Approve motion
Funds are Available
in the Following
Accounts:
Funding is available in capital budget, Account #272039110-
54.13120.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
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Item # 6
Invitation To Bid
Sealed bids will be received at this office until Tuesday, August 2, 2016 @ 11:00 a.m. for furnishing:
Bid Item #16-215 Resurfacing Kennel Floors and Pens for Augusta Animal Services Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA
Procurement Department.
A Pre Bid Conference will be held on Friday, July 15, 2016, @ 10:00 a.m. in the Procurement Department, 535 Telfair
Street, Room 605. A Site Visit will follow.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to
the office of the Procurement Department by Tuesday, July 19, 2016 @ 5:00 P.M. No bid will be accepted by fax, all
must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive
bid preference an eligible bidder must submit a completed and signed written application to become a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder
who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are
received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder,
will not be qualified for a bid preference on such eligible local project.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract
with the successful bidder.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited
to, the number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which are not
waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall
be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle June 23, 30, July 7, 14, 2016
Metro Courier June 29, 2016
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Bid Opening - Bid Item #16-215
Resurfacing Kennel Floors and Pens
for Augusta, Georgia -
Animal Services Department
Bid Due: Tuesday, August 2, 2016 at 11:00 a.m
VENDORS
MC’S PAINTING
7663 NEBO ROAD
HIRAM, GA 30141
Attachment
"B"Yes
E-Verify #168032
Addendum #1 Yes
SAVE Form Yes
Original Yes
4 Copies Yes
AREA C:$4,356.00
AREA D:$31,370.00
Total Number Specifications Mailed Out:
Total Number Specifications Download (Demandstar):
Total Electronic Notifications (Demandstar):
Pre-Bid/Telephone Conference: 1
Total packages submitted: 1
Total Noncompliant: 1
PRICING:
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Public Safety Committee Meeting
9/28/2016 1:15 PM
Vendor Award - Bid Item #16-211 Trailer Mounted 200kW Generator
Department:Fire
Presenter:Christopher E. James, Fire Chief/EMA Director
Caption:Motion to authorize award of Bid Item #16-211 to purchase trailer
mounted 200Kw generator to Cummins Power South.
Background:The Augusta Fire Department, through the Augusta Procurement
Department' sealed bid process, requested bids for a trailer
mounted 200Kw generator to be used by EMA in the event of a
natural disaster or if a shelter is activated.
Analysis:After careful review and scoring of the proposals submitted to the
Procurement Department in response to Bid Item #16-211 Trailer
Mounted 200Kw Generator , Cummins Power South returned the
lowest bid.
Financial Impact:Funding for this contract is allocated in 272061110-5421110.
Total cost is $85,346.17.
Alternatives:None at this time.
Recommendation:To approve the motion to authorize award of Bid Item #16-211 to
purchase a trailer mounted 200Kw generator from Cummins
Power South.
Funds are Available
in the Following
Accounts:
272061110-5421110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Cover Memo
Item # 7
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Invitation to Bid
Sealed bids will be received at this office until Friday, July 29, 2016 @ 11:00 a.m. for furnishing:
Bid Item #16-211 Trailer Mounted 200 kW Generator for Augusta for the Emergency Management Agency
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
535 Telfair Street - Room 605
Augusta, Georgia 30901
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid
documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605,
Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement
Department.
Mandatory Pre Bid/Telephone Conference will be held on Wednesday, July 13, 2016, @ 3:00 p.m. in the Procurement
Department, 535 Telfair Street, Room 605. If you choose to teleconference there is a $35.00 fee. Make the $35.00 check
payable “Augusta Georgia Commission” and mail to Geri A. Sams, Director Augusta Procurement Department 535 Telfair Street -
Room 605 Augusta, Georgia 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the
office of the Procurement Department by Friday, July 15, 2016 @ 5:00 P.M. No bid will be accepted by fax, all must be received
by mail or hand delivered.
No bids may be withdrawn for a period of sixty (60) days after bids have been opened, pending the execution of contract with the
successful bidder.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an
eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to
the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local
bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the
requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies
needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director.
All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the
appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID
number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
Correspondence must be submitted via mail, fax or email as follows:
Augusta Procurement Department
Attn: Geri A. Sams, Director of Procurement
535 Telfair Street, Room 605
Augusta, GA 30901
Fax: 706-821-2811 or Email: procbidandcontract@augustaga.gov
No bid will be accepted by fax, all must be received by mail or hand delivered.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle June 16, 23, 30, July 7, 2016
Metro Courier June 22, 2016
Attachment number 1 \nPage 1 of 1
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OFFICIAL
VENDORS
CUMMINS
2923 RIVERVIEW DR
AUGUSTA, GA 30907
TOMAHAWK
501 SILVERSIDE RD.,
SUITE 87
WILMINGTON, DE 19809
HI-TECH POWER
SYTEMS
2479 DOUG BARNARD
PKWY
AUGUSTA, GA 30906
Attachment B Yes Yes No Bid
E-Verify Number 52087 1110170
Addendum 1 Yes Yes
SAVE Form Yes Yes
Year 2016 2016
Make Cummins
Chicago
Pneumatic/
Atlas Copco
Model 200D2RE QAS330JD1+4
TOTAL PRICE $85,346.17 $106,999.00
APPROXIMATE
DELIVERY
TIME
ARO 15 weeks 2-4 weeks
The following vendors did not respond:
GEN-TECH / 2541 HILTON CT., SUITE B / GAINESVILLE, GA 30501
SIGNAL POINT SYS / 1270 SHILOH RD / KENNESAW, GA 30145
TRAILER MOUNTED 200kW GENERATOR:
Bid Opening Bid Item #16-211
Trailer Mounted 200 kW Generator
for Augusta, Georgia - Fire Department-EMA
Bid Due: Thursday, August 4, 2016 at 11:00 a.m.
Total Number Specifications Mailed Out: 15
Total Number Specifications Download (Demandstar): 19
Total Electronic Notifications (Demandstar): 100
Mandatory Pre-Bid/Telephone Conference: 5
Total packages submitted: 2
Total Noncompliant: 0
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