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Public Safety Committee Meeting Commission Chamber- 7/7/2014- 1:05 PM
PUBLIC SAFETY
1. The Sheriff's Office requests authority to transfer $54,000 from
their 51 accounts (Salaries and Benefits) to the 911 Center
salary and benefits account to alleviate short term manpower
issues due to Sheriff's Office new zone/staffing configurations
and data systems conversion.
Attachments
2. Addendums to 2012 Hazard Mitigation Plan and approve
applying for 2014 Hazard Mitigation grant.
Attachments
3. Ms. Linda Workman relative to the operations of dog breeders
under the new proposed Animal Services Ordinance.
(Requested by Commissioner Wayne Guilfoyle)
Attachments
4. Motion to approve the minutes of the Public Safety Committee
held on June 9, 2014.
Attachments
5. Motion to approve renewing Memorandum of Understanding
with Georgia Emergency Management Agency for Emergency
Evacuation Shelter Equipment.
Attachments
6. The Sheriff's Office requests that a revenue account be
established for crash reports provided primarily to insurance
companies for their convenence. More specifically, it is
requested that these funds be dedicated primarily to traffic
safety through the Sheriff's Office Traffic Safety Division.
These funds will be used for traffic safety education programs,
traffic safety equipment and other needs of the Traffic Safety
Division to reduce fatalties, injuries and accidents.
Attachments
Public Safety Committee Meeting
7/7/2014 1:05 PM
Funds Transfer (Sheriff's Office to 911 Center)
Department:Richmond County Sheriff's Office
Caption:The Sheriff's Office requests authority to transfer $54,000 from
their 51 accounts (Salaries and Benefits) to the 911 Center salary
and benefits account to alleviate short term manpower issues due
to Sheriff's Office new zone/staffing configurations and data
systems conversion.
Background:On May 27, 2014, the Sheriff’s Office implemented a new zone
and staffing configuration which coincided with the conversion to
a new data information system. This has been extremely
challenging for both the Sheriff’s Office and the 911 Center. The
Sheriff’s Office has been working closely with the 911 Center
which absorbed some additional responsibilities to help improve
the delivery of our service to the hard working taxpayers of the
county. The Commission has approved additional personnel for
the 911 Center, but these personnel are pending hire and training
and will not be effective for about four months. During this
interim period, the 911 Center Director advises he will fill these
shortages with overtime personnel. The Sheriff’s Office has
offered to fund half of the anticipated overtime which is
approximately $54,000. The Sheriff’s Office requests approval to
transfer these funds from the 51 accounts (salaries and benefits) to
the 911 Center’s salary and benefit accounts. The Sheriff’s Office
understands it will be required to meet its budgetary
commitments.
Analysis:The new staffing/zone configuration/New World conversion has
caused an increased workload and staffing issues for the 911
Center. Additional personnel have been approved, but due to
hiring/training issues, they will not be effective for four months.
This funds transfer will help ease that burden for the 911 Center to
provide for overtime personnel to meet the temporary shortage.
Financial Impact:Overtime estimates are approximately $108,000. The Sheriff's
Office wishes to transfer $54,000 to help absorb these costs. A
worksheet is available upon request.Cover Memo
Item # 1
Alternatives:There are no immediate funding sources available and the
Sheriff's Department cannot transfer $54,000 from its operating
funds.
Recommendation:Approve this $54,000 transfer from Sheriff's Office 51 account
(salaries and benefits) to the 911 Centers salary and benefits
account.
Funds are Available
in the Following
Accounts:
forwarded from Finance for discussion
REVIEWED AND APPROVED BY:
Finance.
Sheriff’s Office
Finance.
Sheriff’s Office
Finance.
Sheriff’s Office
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1 \nPage 1 of 1
Item # 1
Public Safety Committee Meeting
7/7/2014 1:05 PM
Hazard Mitigation Plan
Department:EMA
Caption:Addendums to 2012 Hazard Mitigation Plan and approve applying
for 2014 Hazard Mitigation grant.
Background:The city of Augusta approved the plan in 2012. As part of the
process, the planning and stakeholders committees has met yearly
to discuss ongoing mitigation efforts.
Analysis:
Financial Impact:All addendum items
Alternatives:
Recommendation:Approve the addendums and additions to apply for HM Assistance
related to DR-4165
Funds are Available
in the Following
Accounts:
Addendums, no cost associated. HM assistance requires 15%
match to be funded respective departments and/or general funds as
needed
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Public Safety Committee Meeting
7/7/2014 1:05 PM
Linda Workman
Department:
Caption:Ms. Linda Workman relative to the operations of dog breeders
under the new proposed Animal Services Ordinance. (Requested
by Commissioner Wayne Guilfoyle)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Public Safety Committee Meeting
7/7/2014 1:05 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Public Safety Committee
held on June 9, 2014.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 2
Item # 4
Attachment number 1 \nPage 2 of 2
Item # 4
Public Safety Committee Meeting
7/7/2014 1:05 PM
Renewal of GEMA MOU
Department:Emergency Management
Caption:Motion to approve renewing Memorandum of Understanding with
Georgia Emergency Management Agency for Emergency
Evacuation Shelter Equipment.
Background:This is an MOU between Augusta and GEMA in which GEMA
agrees to provide Emergency Evalucation Shelter Equipment and
other supplies. This agreement must be renewed on an annual
basis.
Analysis:
Financial Impact:None
Alternatives:Deny and return equipment to GEMA
Recommendation:APprove and renew
Funds are Available
in the Following
Accounts:
None
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 4
Item # 5
Attachment number 1 \nPage 2 of 4
Item # 5
Attachment number 1 \nPage 3 of 4
Item # 5
Attachment number 1 \nPage 4 of 4
Item # 5
Public Safety Committee Meeting
7/7/2014 1:05 PM
Revenue Account (Funds Assignment)
Department:Richmond County Sheriff's Office
Caption:The Sheriff's Office requests that a revenue account be established
for crash reports provided primarily to insurance companies for
their convenence. More specifically, it is requested that these
funds be dedicated primarily to traffic safety through the Sheriff's
Office Traffic Safety Division. These funds will be used for
traffic safety education programs, traffic safety equipment and
other needs of the Traffic Safety Division to reduce fatalties,
injuries and accidents.
Background:The Sheriff’s Office currently provides accident reports to citizens
through the Records Division at a minimal cost. The Sheriff’s
Office is also offering another service through a vendor that
provides these same reports VIA Internet as a convenience for
both citizens and primarily insurance companies. The Sheriff’s
Office requests establishment of a revenue account for these funds
and requests that the funds be designated for the Richmond
County Sheriff’s Office Traffic Safety Division. The Sheriff’s
Office wishes to continue the momentum of its efforts which
included a 41% reduction in fatalities and an 8% reduction in
overall accidents in 2013.
Analysis:These funds would greatly enhance the Sheriff's Office delivery of
traffic safety to the citizens of Richmond County and only
improve upon the Sheriff's Office present efforts.
Financial Impact:The vendor provides this service at a cost of $11.00 of which
$5.00 will be distributed to the Sheriff's Office. The Sheriff's
Office believes that this service will generate about $60,000 in
revenue based on the current accident volume.
Alternatives:We have already received a grant which provided some limited
funding for very specific items. There are no other funding
sources for other anticipated expenditures.
Recommendation:approve designation of this revenue account for traffic safety
Cover Memo
Item # 6
division use only!
Funds are Available
in the Following
Accounts:
forwarded for discussion
REVIEWED AND APPROVED BY:
Finance.
Sheriff’s Office
Finance.
Sheriff’s Office
Finance.
Sheriff’s Office
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Attachment number 1 \nPage 1 of 1
Item # 6