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Home My WebLink About2014-03-24-Meeting Agendawww.augustaga.gov Public Safety Committee Meeting Commission Chamber- 3/24/2014- 12:55 PM PUBLIC SAFETY 1. Motion to approve the minutes of the Public Safety Committee held on March 10, 2014. Attachments 2. Approve the purchase by the Augusta Fire Department of seven (7) additional pumpers and two (2) additional aerial trucks through Bid Item #13-187A. Attachments Public Safety Committee Meeting 3/24/2014 12:55 PM Minutes Department:Clerk of Commission Caption:Motion to approve the minutes of the Public Safety Committee held on March 10, 2014. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 1 Attachment number 1 \nPage 1 of 2 Item # 1 Attachment number 1 \nPage 2 of 2 Item # 1 Public Safety Committee Meeting 3/24/2014 12:55 PM Request to Purchase Additional Emergency Vehicles with Bid Item #13-187A Department:Fire Caption:Approve the purchase by the Augusta Fire Department of seven (7) additional pumpers and two (2) additional aerial trucks through Bid Item #13-187A. Background:Bid #13-187A Emergency Response Vehicles was awarded to KME/NAFECO. The terms of this contract are stated for a one year period with a possible one year option. KME has agreed to extend the terms and conditions and the bid prices, to include the change order #1 approved by Commission on March 4, 2013, past the 90 days quoted in their submission. Analysis:The addition of these apparatus will allow the Fire Department to replace pumpers and aerial trucks that are 12+ years old and decrease the costs associated with utilizing these vehicles. The average life expecancy of a firefighting apparatus is 10-12 years. Financial Impact:It is our intent to purchase seven (7) pumpers at the current contracted price of $454,438 each and two (2) aerial trucks at the current contracted price of $875,181 each. The new purchase order will be in the amount of $4,931,428 Alternatives:None Recommendation:To approve the additional puchase of seven (7) pumpers and two (2) aerial trucks using the existing Bid Item #13-187A. Funds are Available in the Following Accounts: Funds are available in SPLOST account #328034510. REVIEWED AND APPROVED BY: Cover Memo Item # 2 Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 2 Attachment number 1 \nPage 1 of 1 Item # 2 KME FIRE APPARATUS By Kovatch Mobile Equipment Corp. One Industrial Complex – Nesquehoning, PA 18240 (570) 669-5132 [Phone] - (570) 669-5124 [Fax] www.kovatch.com URL NAFECO North America Fire Equipment Company, Inc. 1-800-628-6233 City of Augusta Fire Department Attn.: Chief James 3117 Deans Bridge Road Augusta, Georgia 30906 March 7, 2014 Chief James: As per your conversation with Wendell Faulkner, KME and NAFECO welcome the opportunity to have the City of Augusta Fire Department purchase additional units on your current apparatus contract. City of Augusta Fire Department bid (re-bid) specifications required the bid pricing to be valid for a period of ninety (90) days following the bid opening date of October 11, 2013 (page 10, item 2.9). Bid documents also requested a contract period of one (1) year, with the option for an additional year (page 8, item 1.12). KME and NAFECO gladly complied with both requests. At this time, KME and NAFECO would like to extend the opportunity for the City of Augusta Fire Department to purchase additional apparatus at the original bid price until March 31, 2014. As changes were made to the original order specifications at the recent pre-construction meeting, the following is a breakdown of current pricing on the units: Pumper (each) Aerial (each) Contract Price: $441,670.00 $874,252.00 Pre-Construction Charges: $ 21,521.00 $ 14,244.00 Pre-Construction Credits: $ -8,753.00 $ -13,315.00 Current Price: $454,438.00 $875,181.00 Any additional apparatus purchased after this date and/or within the second year of the contract shall be subject to price increases based on PPI for fire apparatus plus any additional charges incurred for changes necessitated by NFPA, EPA, DOT or any other regulatory agency. NAFECO and KME thank you, Chief James, for the opportunity to work with you and your department. We greatly appreciate your consideration and look forward to not only working with you in the future, but continuing the relationship and friendships formed with you and your department. If you have any questions, or if I may be of further assistance, please do not hesitate to give me a call. I will gladly assist you in any way that I can. Sincerely, Doris Thrasher Doris Thrasher Apparatus Sales Manager NAFECO Attachment number 2 \nPage 1 of 2 Item # 2 KME FIRE APPARATUS By Kovatch Mobile Equipment Corp. One Industrial Complex – Nesquehoning, PA 18240 (570) 669-5132 [Phone] - (570) 669-5124 [Fax] www.kovatch.com URL NAFECO North America Fire Equipment Company, Inc. 1-800-628-6233 Attachment number 2 \nPage 2 of 2 Item # 2 Attachment number 3 \nPage 1 of 1 Item # 2 Invitation to Re-Bid Sealed bids will be received at this office until Friday, October 11, 2013 @ 3:00 p.m. for furnishing: Re-Bid Item #13-187A Emergency Response Vehicles for Fire Department Re-Bids will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 Re-Bid documents may be viewed on the Augusta Georgia web site under the Procurement Department ARCbid. Re-Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Monday, September 30, 2013 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered. No Re-Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. A 10% Bid Bond is required to be submitted along with the bidders’ qualifications. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RE-BID number on the outside of the envelope. Bidders are cautioned that acquisition of RE-BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RE-BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Revised: 3/5/2013 Attachment number 4 \nPage 1 of 1 Item # 2 Attachment number 5 \nPage 1 of 1 Item # 2 HME, Incorporated Attn: Steven Bowles 3565 Jones Ferry Lane Johns Creek, GA 30022 LDV Inc Attn: Ruth Phillips 180 Industrial Drive Burlington, WI 53105 Ferrara Firefighting Equip. Attn: Michael Sims 27855 James Chapel Rd P.O. Box 249 Holden, LA 70744 Ten-8 Fire Equipment Attn: Jeff Amlong 1591 Collier Road Forsyth, GA 31029 Smeal Fire Apparatus 610 West 4th Street Snyder, NE 68664 Southern Fire Attn: Brian Goldman 229 Confederate Avenue Jasper, GA 30143 Fireline Inc Attn: Jay Hillis/Ryan McDonel 725 Patrick Industrial Lane Winder, GA, 30680 Seagraves Fire Apparatus, LLC Attn: Jay Adams 105 East 12th Street Clintonville, WI 54929 Williams Fire Apparatus 778 Idaho Road Ashland, AL 36251 KME-Kovatch Organization Attn: William Gray One Industrial Complex Nesquehoning, PA 18240 Spartan ERV Attn: Jim Reaves 907 7th Avenue North Brandon, South Dakota 57005 Southern Emergency Products Attn: Danny Bunger 286 Lake City Drive Flintstone, GA 30725 NAFECO/KME Attn: Wendell Faulkner/Doris Thrasher 1515 West Moulton Street Decatur, AL 35601 Ferrara Attn: Robert Jones 309 Prestwick Court Summerville, SC 29483 Lea Rigdon Augusta Fire Department Yvonne Gentry Augusta LSBOP Office Chief Chris James Augusta Fire Department Re-Bid Item #13-187A Mailed Out September 24, 2013 Re-Bid Item #13-187A Emergency Response Vehicles For Augusta Fire Department ReBid Due: Oct. 11, 2013 @ 11:00 A.M. Attachment number 6 \nPage 1 of 2 Item # 2 Attachment number 6 \nPage 2 of 2 Item # 2 Attachment number 7 \nPage 1 of 1 Item # 2