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Home My WebLink About2014-01-13-Meeting Agendawww.augustaga.gov Public Safety Committee Meeting Commission Chamber- 1/13/2014- 1:00 PM PUBLIC SAFETY 1. For information - Bid item 13-142 The Fire Department is aquiring a new aerial truck through an emergency purchase. Attachments 2. Approve the selection of Southeast Utilities of Georgia Inc. to install fiber optic cabling in response to Bid Item 13-173A. Attachments 3. Motion to approve the minutes of the Public Safety Committee held on November 25, 2013. Attachments 4. Motion to approve renewing Lease between Augusta, Georgia and Unitarian Universalist Chuch of Augusta for Fire Station 9. Attachments 5. Approve a request from the Richmond County Sheriff's Office (RCSO) to use funds from its asset forfeiture funds to purchase 6.45 acres from the State of Georgia Surplus Property Commission to use for an annex to the RCSO South Precinct. Attachments Public Safety Committee Meeting 1/13/2014 1:00 PM Emergency Purchase - New Aerial Truck Bid item 13-142 Department:Fire Caption:For information - Bid item 13-142 The Fire Department is aquiring a new aerial truck through an emergency purchase. Background:On April 21, 2013 Aerial Truck 1, assigned to Station 3, caught fire, rendering it inoperable. This unit covers most of downtown and some surrounding areas. These trucks execute tasks such as, but not limited to, search and rescue, forcible entry, elevated water streams, high rise access, and vehicle extrication. Analysis:Presently, the Fire Department is using our last reseve apparatus to cover AT-1's territory. If any of the other aerial trucks are placed out of service or require repair, the Fire Department will be unable to deliver adequate service to the citizens of Augusta. To ensure the health and safety of the community, it has become necessary to aquire a new aerial truck as an emergency purchase. NAFECO has a KME 109' Rear Mount Aerialcat Ladder available for immediate delivery. Financial Impact:Total cost quoted is $774,371 and funds are available in SPLOST accounts already committed to pump and aerial truck purchases. Alternatives:There are no adequate alternatives. Out of all the specifications presented to our office, the KME 109' Aerialcat Ladder best meets our operational requirements. Recommendation:Emergency purchase of KME 109' Aerialcat Ladder to replace AT-1 that was damaged by fire on April 21, 2013. Funds are Available in the Following Accounts: Funds are available in account # 328034510-5422310 REVIEWED AND APPROVED BY: Cover Memo Item # 1 Finance. Fire Department Finance Procurement Law Administrator Cover Memo Item # 1 Corporate Office 1515 West Moulton Street Decatur, AL 35601 Toll Free: (800) 628-6233 Local No. 256) 353-7100 Fax: (256) 355-0852 www.nafeco.com Public Safety Division 1519 W. Moulton Street Decatur, AL 35601 Toll Free: (800) 322-6233 Local No. (256) 309-5655 Fax: (256) 309-5814 FLORIDA 11681 49th Street N., #11-12 Clearwater, FL 33762-1112 Office: (727) 561-0209 Fax: (727) 571-1483 GEORGIA ATLANTA OFFICE 6215 Regency Parkway Suite 975 Norcross, GA. 30071 Office: (770) 248-0049 Fax: (770) 248-0334 NORTH CAROLINA Office & Warehouse 1000 East Union Street Morganton, NC 28655 Toll Free: (800) 895-2802 Fax: (828) 439-9902 OKLAHOMA 11821 Cherry Point Lane Yukon, OK 73099 Phone: (405) 740-1185 Fax: (405) 283-0412 SOUTH CAROLINA Office & Warehouse 1316 East Black Street Rock Hill, SC 29730 Toll Free: (888) 254-8909 Phone: (803) 324-4304 Fax: (803) 324-4347 TEXAS Wilson Fire 754 Rock Street New Braunfels, TX 78130 Toll Free: (800) 959-0920 Phone: (830) 609-0920 Fax: (830) 625-2415 VIRGINIA 11179 Hopson Road, Suite 2 Ashland, VA 23005 Toll Free: (866) 862-3326 Phone: (804) 752-0101 Fax: (804) 752-5592 April 29, 2013 City of Augusta Fire Department Chief Chris James 3117 Deans Bridge Road Augusta, GA 30906 Dear Chief James: KME and NAFECO are pleased to offer the City of Augusta Fire Department one (1) KME 109’ Rear Mount Aerialcat ™ Ladder (GSO #8147). The price of this unit as proposed to the City of Augusta Fire Department is $774,371.00. The unit is currently complete and ready for immediate delivery. If you have any questions, please do not hesitate to contact the Georgia sales representative, Wendell Faulkner at (706) 340-6695, or myself. We will gladly assist you in any way that we can. Sincerely, Doris Thrasher KME Apparatus Sales Manager NAFECO Attachment number 1 \nPage 1 of 1 Item # 1 May 1, 2013 Ms. Geri Sams Director Procurement Department Dear Ms. Sams: As you are aware, on April 21, 2013 Aerial Truck 1, assigned to Station 3, caught on fire, rendering it inoperable. This is one of our first line trucks and covers all of downtown and some of the surrounding areas. These trucks execute tasks such as, but not limited to, search and rescue, forcible entry, elevated water steams, high rise access, and vehicle extrication. Presently, we are using our last reserve apparatus to cover AT-1’s territory. If any of the other aerial trucks are placed out of service or require repair, the Fire Department will be unable to deliver adequate service to the citizens of Augusta. To ensure the health and safety of our community, I am requesting the emergency purchase of a new aerial truck as soon as possible. We have reviewed specifications from various vendors to obtain the most cost effective truck that will meet the needs of our citizens. At this time I would like to proceed with the purchase of a KME 109’ Rear Mount Aerialcat Ladder from NAFECO. Out of all the specifications sent to our office this apparatus best meets our operational requirements, includes up to date pump and ladder testing, and is ready for immediate delivery. NAFECO has quoted a price of $774,371 and Tim Schroer in Finance has confirmed these funds are available in account #328034510-5422310. I have attached the quote and a requisition for processing. If you require further information or have questions, do not hesitate to contact me at 706-821-4230 or Mrs. Lea Rigdon at 706-821-2933. Sincerely, Christopher E. James Fire Chief Attachment number 2 \nPage 1 of 1 Item # 1 Attachment number 3 \nPage 1 of 1 Item # 1 Public Safety Committee Meeting 1/13/2014 1:00 PM Fiber optic cable installation for Augusta Information Technology and Augusta Utilities Departments. Department:Information Technology Caption:Approve the selection of Southeast Utilities of Georgia Inc. to install fiber optic cabling in response to Bid Item 13-173A. Background:The Department of Information Technology deploys fiber optic cabling to support Augusta’s network infrastructure. Fiber optic cabling provides a fast and secure means to provide information and services to city departments. Utilization of this type transmission media provides department with the ability to access data via high speed communications without expensive reoccurring monthly costs. Analysis:By utilizing fiber optic cabling, the Information Technology department is able to provide information and services to locations that otherwise would not have access to information or would need to have contractual agreements with other communications providers and pay expensive monthly charges for communications services. These other providers are not cost effective, over the long term, to provide the necessary speed. This bid item will provide redundant fiber links between agencies. It will also provide alternate path communications in the event a failure occurs to the single fiber connections path, currently in place. Also, the bid will provide a fiber connection to the new joint Utilities Department and Tag Office location on Highway 25. Southeast Utilities of Georgia Inc. was the sole responder to Bid #13-17A. Southeast Utilities of Georgia Inc. has performed services for Augusta, in the past, and has performed satisfactorily. Financial Impact:The cost of the proposed fiber optic installations is $434,342.00 and is available in fund 506-04-3210-5423210 and 507043490- 5426110 / 81300020-5426110 . Alternatives:Do not install the redundant fiber connections. Do not approve the fiber installation for the new building on Highway 25 and seek alternative methods of providing service at these locations on a monthly contract with a third party provider. Cover Memo Item # 2 Recommendation:Approve the selection of Southeast Utilities of Georgia Inc. to install fiber optic cabling in response to Bid Item 13-173A. Southeast Utilities of Georgia Inc. was the sole responder to Bid #13-17A. Funds are Available in the Following Accounts: IT: GL325-12-2110/JL209-92-5005 AUD: 507043490-5426110 / 81300020-5426110 REVIEWED AND APPROVED BY: Finance. Procurement. Information Technology Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 2 Re-Bid 13-173 Dark Fiber Optic Installation Page 1 of 18 Invitation to Re-Bid Professional Services Sealed re-bids will be received at this office until Friday, August 9, 2013 @ 11:00 a.m. for furnishing: Re-Bid Item 13-173A Dark Fiber Optic Installation for Information Technology Department Re-Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Re-Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, August 6, 2013 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No Re-Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RE-BID number on the outside of the envelope. Bidders are cautioned that acquisition of RE-BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RE-BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director cc: Tameka Allen Deputy Administrator Gary Hewett Information Technology Kevin Luce Information Technology Attachment number 1 \nPage 1 of 1 Item # 2 VENDORS Attachment B E-Verify # SAVE Form Bid Price Knology 3714 Wheeler Road Augusta, GA 30909 A T & T 126 Chatham Parkway Savannah, GA 31408 Cummins 102 Holley Hill Drive North Augusta, SC 29841- 2431 CCU/Southeast Utilities 1020 Franke Industrial Drive Augusta, GA 30909 Yes 241608 Yes $434,342.00 RLM Communications 4132 Madeline Drive Augusta, GA 30909 NetPlanner 4808 Technology Drive Martinez, GA 30907 Re-Bid Opening Re-Bid Item #13-173A Dark Fiber Optic Installation for Augusta, Georgia – Information Technology Department Re-Bid Due: Friday, August 9, 2013 @ 11:00 a.m. Page 1 of 1 At t a c h m e n t n u m b e r 2 \ n P a g e 1 o f 1 It e m # 2 ATTN: MICHAEL LAMAR KNOLOGY 3714 WHEELER ROAD AUGUSTA, GA 30909 ATTN: SHELLY FIELDS A T & T 126 CHARHAM PARKWAY SAVANNAH, GA 31408 ATTN: JIM HAYWOOD CUMMINS 102 HOLLEY HILL DRIVE NORTH AUGUSTA, SC 29841-2431 ATTN: MARK BENNETT CCU 1020 FRANKE INDUSTRIAL DRIVE AUGUSTA, GA 30909 ATTN: TODD OSGOOD NETPLANNER 4808 TECHNOLOGY DRIVE MARTINEZ, GA 30907 RLM COMMUNICATIONS 4132 MADELINE DRIVE AUGUSTA, GA 30909 TAMEKA ALLEN INFORMATION TECHNOLOGY KEVIN LUCE INFORMATION TECHNOLOGY GARY HEWITT INFORMATION TECHNOLOGY Re-Bid Item 13-173A Dark Fiber Optic Installation For Information Technology mailed 8/2/13 Re-Bid Item 13-173A Professional Services for Dark Fiber Optic Installation For Information Technology Re-Bid Due: Fri. 8/9/13 @ 11:00 a.m. Attachment number 3 \nPage 1 of 1 Item # 2 Attachment number 4 \nPage 1 of 1 Item # 2 Public Safety Committee Meeting 1/13/2014 1:00 PM Minutes Department:Clerk of Commission Caption:Motion to approve the minutes of the Public Safety Committee held on November 25, 2013. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 3 Attachment number 1 \nPage 1 of 5 Item # 3 Attachment number 1 \nPage 2 of 5 Item # 3 Attachment number 1 \nPage 3 of 5 Item # 3 Attachment number 1 \nPage 4 of 5 Item # 3 Attachment number 1 \nPage 5 of 5 Item # 3 Public Safety Committee Meeting 1/13/2014 1:00 PM Motion to Approve Renewing Lease Between Augusta, Georgia and Unitarian Universalist Chuch of Augusta for Fire Station 9 Department:Fire Caption:Motion to approve renewing Lease between Augusta, Georgia and Unitarian Universalist Chuch of Augusta for Fire Station 9. Background:Fire Deaprtment has leased a strip of land adjacent to Fire Station 9 on Walton Way Expentsion for many years and wishes to extend the lease for an additional three years as has been the custom between the parties. This lease allows the fire engines to drive around the building to pull in rather than to back in off of a congested Walton Way Extension. Analysis: Financial Impact: Alternatives:Deny Recommendation:Approve Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 4 STATE OF GEORGIA ) ) RICHMOND COUNTY ) LEASE AGREEMENT FOR 3501 WALTON WAY EXTENSION (FIRE STATION NO. 9) AUGUSTA, GEORGIA This Lease Agreement (“Agreement”), effective as of the date of last signature hereto, is made and entered into by and between the Unitarian Universalist Church of Augusta (“Lessor”), and Augusta, Georgia, a political subdivision of the State of Georgia, acting by and through the Augusta/Richmond County Commission (“Lessee”). Lessor and Lessee may also be referred to individually as a “Party” and jointly as the “Parties.” Whereas, Lessee desires to lease from Lessor that portion of Lessor’s property described herein as the Demised Premises. Whereas, Lessee is willing to lease the Demised Premises in exchange for the monetary and other consideration consisting of Lessee’s obligations under this Agreement. Now, therefore, in exchange for their mutual good and valuable consideration, the receipt and sufficiency of which each Party acknowledges, and intending to be legally bound, Lessor and Lessee agree as follows: 1. Lessor hereby leases to Lessee for a term beginning on January 1, 2014 and lasting through and including December 31, 2016, the following described property (“Demised Premises”), to-wit: All that lot or strip of land, lying and being on the East side of Walton Way Extension in Richmond County, Georgia, consisting of 0.16 acre, and being shown and designated as Tract “B” on a plat designated “Walton Way Fire Station”, dated May, 1982, prepared by Charles T. Alexander, Registered Surveyor, said plat attached hereto and incorporated herein. Reference being made to said plat for a more accurate and complete description as to the metes, bounds, courses, distances and location of said property. 2. The Lessee agrees to pay the Lessor a rent for the Demised Premises in the sum of Three Thousand, Six Hundred Dollars ($3,600.00), payable in increments of One Thousand Dollars, Two Hundred Dollars ($1,200) for each calendar year of this Agreement, each such incremental rental payment being due and payable in full as of January 31st of each calendar year. 3. The Lessee shall have the right to, at its expense, pave the Demised Premises and, except as otherwise provided elsewhere within this Agreement, shall have the right to use the Demised Premises for the purpose of parking vehicles of Lessee and vehicles of Lessee’s employees. 4. The Lessee agrees that all pavement on the Demised Premises shall be done in such a manner as not to interfere with the access of Lessor to the Demised Premises and to the remaining property of Lessor. Lessor shall have the right of free access to the Demised Premises. 5. No improvements other than pavement shall be construed or erected by Lessee upon the Demised Premises without the written consent of Lessor. 6. In the event that Lessor should abandon, sell or cease to use as a fire station its property that is located adjacent to the Demised Premises then, any successor or assign to Lessee’s interests shall be subject to this Agreement. In the event that Lessee should abandon, sell or cease to use as a Church its property that is located adjacent to the Demised Premises then, any successor or assign to Lessee’s interests shall be subject to this Agreement. 7. Lessee agrees that Lessor and its members have priority without notice to park upon the Demised Premises during each Sunday between the hours of 8:00 a.m. and 2:00 p.m.; and, Lessor further has priority to park automobiles upon the Demised Premises at such other times and dates as Lessor or any one of its members or agents gives notice to any employee at the Richmond County Fire Station located adjacent to this Demised Premises, and provided that said notice is no less than twenty-four (24) hours in advance. The mailing by Lessor to Lessee of Lessor’s monthly Church Bulletin containing Lessor’s monthly schedule shall satisfy this notice requirement. 8. Lessee shall, at its expense: (i) maintain the painted angular parking lines, which lie on the Demised Premises adjacent to Lessor’s remaining property, in good order and repair; (ii) maintain, in good order and Attachment number 1 \nPage 1 of 2 Item # 4 repair, each of the existing signs posted near these parking spaces which notify the availability of the parking spaces for use by Lessor’s members and guests; (iii) ensure that neither these parking spaces nor the two means of access between the Demised Premises and Lessor’s remaining property are in any manner obstructed; and (iv) be responsible for maintenance and repair of the Demised Premises. 9. Lessee may, upon the provision of written notice delivered to Lessor by June 30th of a calendar year, terminate this Agreement, without penalty and with no further rental payments due, beginning January 1st of the immediately following calendar year. Lessee’s termination hereunder shall in no manner affect rental payments Lessee has made, or was obligated by the terms of this Agreement to have made, prior to the date of such termination notice. The Parties acknowledge and agree that Lessee’s limited right hereunder to terminate this Agreement is to ensure that Lessee is not penalized in the event it abandons, sells or ceases to use the fire station or Demised Premises; such limited termination right shall not exist or extend to Lessee actions to condemn the Demised Premises under eminent domain authority or otherwise. A Lessee termination will be deemed to have been for the purpose of condemnation in the event Lessee exercises its termination rights hereunder and then pursues such a condemnation on any date prior to January 1, 2017. 10. During the term of this Agreement, Lessor shall possess a Right of First Refusal to all of Lessee’s property used as a fire station at Walton Way Extension and Lessee shall possess a Right of First Refusal to all of Lessor’s property used as a Church at Walton Way Extension. Such Right shall exist as follows: a. Should the decision-making bodies of Lessor (a majority vote of a quorum of its membership) or Lessee (six (6) affirmative votes when a quorum is present of the Augusta/Richmond County Commission), respectfully, vote to accept an offer for the sale or transfer of their interests in the property subject to this Right then, notice of the sale or transfer, together with the purchase price and the substantive terms of sale, shall be promptly communicated in writing to the other Party, delivered certified U.S. mail, return receipt requested. b. The Party receiving the notice shall have thirty (30) days from the date of its receipt of the notice to communicate its irrevocable decision to purchase the disclosing Party’s property for the same price and substantive terms as the offer the disclosing Party has voted to accept. Should the receiving Party respond that it will not purchase the disclosing Party’s property or fail to respond within the prescribed time limit, the disclosing Party shall be free to sell or transfer its property consistent with its decision and without encumbrance from, or further obligation of any kind to, the other Party. 11. Absent an earlier termination accomplished pursuant to Lessee’s above limited termination rights, representatives of Lessor and Lessee shall meet before or during the third quarter of calendar year 2016 for the purpose of negotiating a follow-on lease agreement. IN WITNESS WHEREOF, the parties hereto have caused the execution of these presents by their duly authorized officers. Lessor: Unitarian Universalist Church of Augusta Lessee: Augusta, Georgia By: By: Randall Raymond, President Date Deke Copenhaver, Mayor Date SIGNED, SEALED AND DELIVERED in the presence of: Attest: Clerk of Commission _______________________________ _______________________________ Notary Public, State of Georgia My Commission Expires: ________ Attachment number 1 \nPage 2 of 2 Item # 4 Public Safety Committee Meeting 1/13/2014 1:00 PM Purchase of 6.45 Acres from the State of Georgia Surplus Property Commission for use by the Richmond County Sheriff's Office Department:Richmond County Sheriff's Office Caption:Approve a request from the Richmond County Sheriff's Office (RCSO) to use funds from its asset forfeiture funds to purchase 6.45 acres from the State of Georgia Surplus Property Commission to use for an annex to the RCSO South Precinct. Background:RCSO has located property near the South Precinct located on Mike Padgett Highway where it would locate the agency's Special Operations Division. Currently the division which consist of the Narcotics Unit, Crime Suppression Units, and Housing Units are located in different buildings. Placing all these units in one location would enable better planning and coordination of operations by these units. RCSO located 6.45 acres that belong to the State of Georgia currently near South Precinct. This property and buildings were the former Augusta Alcohol and Drug Rehabilitation Center and are valued at no less than $300,000. This property would serve the needs of the RCSO Special Operations Division. RCSO will pay the State of Georgia $50,000.00 for the land and buildings, using funds from it asset forfeiture account for the purchase. Analysis: Financial Impact:RCSO will use funds from it's asset forfeiture account to purchase the 6.45 acres from the State of Georgia Surplus Property Commission. Alternatives:None Recommendation:Allow RCSO to Purchase the 6.45 acres from the State of Georgia. Funds are Available in the Following RCSO has the funding available in forfeiture fund 211 Cover Memo Item # 5 Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 5 Attachment number 1 \nPage 1 of 5 Item # 5 Attachment number 1 \nPage 2 of 5 Item # 5 Attachment number 1 \nPage 3 of 5 Item # 5 Attachment number 1 \nPage 4 of 5 Item # 5 Attachment number 1 \nPage 5 of 5 Item # 5