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Public Safety Committee Meeting Commission Chamber- 10/7/2013- 1:05 PM
PUBLIC SAFETY
1. Approve a request from the Richmond County Sheriff's Office
(RCSO) to accept a 100% reimbursable grant with funding in the
amount of $625,000.00 to participate in the Governors Office of
Highway Safety (GOHS), Highway Enforcement of Aggressive
Traffic (H.E.A.T.) Task Force.
Attachments
2. Approve the Augusta Information Technology Department to
develop a plan to implement an Augusta Government Channel.
Attachments
3. Receive as information the information regarding the emergency
installation of a new roof for the Coroner's Office.
Attachments
4. Approve Memorandum of Understanding with Georgia
Emergency Management Agency regarding the storage of a
trailer for use in emergencies on Augusta Fire Department
property.
Attachments
5. Motion to approve the minutes of the Public Safety Committee
held on September 23, 2013.
Attachments
Public Safety Committee Meeting
10/7/2013 1:05 PM
Appove funding in the amount of $625,000.00 from the Governors Office of Highway Safety to
participate in the HEAT Initiative
Department:Richmond County Sheriff's Office
Caption:Approve a request from the Richmond County Sheriff's Office
(RCSO) to accept a 100% reimbursable grant with funding in the
amount of $625,000.00 to participate in the Governors Office of
Highway Safety (GOHS), Highway Enforcement of Aggressive
Traffic (H.E.A.T.) Task Force.
Background:GOHS and RCSO has identified Richmond County an area that as
considerable traffic problems related to impaired driving,
speed/aggressive driving and occupant protection. Accident
involving these driving safety issues have resulted in fatalities and
serious injuries. To assist in addressing these driving safety issues
GOHS is allocating funding to allow RCSO to participate in the
H.E.A.T. program. This funding will allow RCSO to fully equip
three (3) deputies to address driver safety issues. H.E.A.T allows
for the salaries of two (2) deputies and three fully equipped traffic
enforcement vehicles. The H.E.A.T. program is a three (3) year
financial commitment from GOHS. (1st year $250,000.00, 2nd
year $200,000.00, 3rd year $175,000.00).
Analysis:
Financial Impact:This is a 100% reimbursable grant from GOHS with the 1st year
funding not to exceed $250,000.00. RCSO will submit
documentation to GOHS for reimbursement
Alternatives:None
Recommendation:Approve fund for RCSO to partcipate in the GOHS H.E.A.T.
program for the next 3 years.
Funds are Available
in the Following
Accounts:
Funds are available in fund 220
Cover Memo
Item # 1
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Public Safety Committee Meeting
10/7/2013 1:05 PM
Approve the Augusta Information Technology Department to develop a plan to implement an Augusta
Government Channel.
Department:Information Technology Department
Caption:Approve the Augusta Information Technology Department to
develop a plan to implement an Augusta Government Channel.
Background:Historically, Augusta has relied on conventional media outlets to
convey information publically. Previously, Public Service
Announcements (PSAs) in conjunction with radio and television
have been used, when necessary, to promote City events, agendas,
etc. and to televise Committee and Commission Meetings. A
government channel will provide another means to accomplish
these items and provide additional transparency.
Analysis:As constituent’s desire to be informed has increased, Information
Technology has investigated possible methods of delivering
information to the citizens of Augusta. Other agencies of similar
size and geography have successfully utilized a dedicated
government channel. A local cable provider has agreed to allow
Augusta to use a dedicated channel for this purpose, at no charge
and a Memorandum of Understanding (MOU) would govern the
use of this channel. Augusta would use this channel to provide
information on existing SPLOST Projects, Government Initiatives,
Safety Programs, Community Announcements, Live Event
Broadcasting, Job Listings, etc. The Augusta Government
Channel can also produce training videos for internal use and for
televising, as needed. Additionally, the equipment and personnel
will be used to edit Committee and Commission Meetings to
produce a more professional product than can currently be
produced without the use of multiple cameras and editing.
Financial Impact:The capital cost to start the program is estimated at approximately
$180,000 for equipment. The annual ongoing cost to operate is to
be included in the 2014 budget request: (This will include staffing,
maintenance, etc.)
Alternatives:Not approve the request.Cover Memo
Item # 2
Recommendation:Approve the the Augusta Information Technology Department to
develop a plan to implement an Augusta Government Channel.
Funds are Available
in the Following
Accounts:
Funds would be requested as part of the 2014 Budget Request.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Public Safety Committee Meeting
10/7/2013 1:05 PM
Coroner's Office Roofing
Department:Coroner
Caption:Receive as information the information regarding the emergency
installation of a new roof for the Coroner's Office.
Background:The roofing had been budgeted and funded for FY 2013. The
roofing of the coroner's office has been completed under
emergency procedures. The roofing bid was let following the
Augusta Procurement Code, but due to the condition of the roof,
we were NOT able to perform our duties when it was raining. The
roofing services were required to be completed before they could
be sent to the normal approval process.
Analysis:
Financial Impact:funded for FY-2013 in Captail expenses (56 K)
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
272-03-6110/54.13120 ---- 53,820.00
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Invitation to Bid
Sealed bids will be received at this office on Friday, July 12, 2013 @ 11:00 a.m. for furnishing:
Bid Item 13-161 Roof Replacement – 912 8th Street for Augusta Coroner
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department.
A Mandatory Pre Bid Conference will be held on Friday, June 21, 2013 @ 10:00 a.m. in the Procurement
Department, 530 Greene Street, Room 605. All questions must be submitted in writing by fax to 706
821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement
Department by Tuesday, June 25, 2013 @ 5:00 p.m. No bid will be accepted by fax, all must be
received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference an eligible bidder must submit a completed and signed written application
to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible
local project. An eligible bidder who fails to submit an application for approval as a local bidder at
least thirty (30) days prior to the date bids are received on an eligible local project, and who
otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid
preference on such eligible local project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. A 10%
Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance
bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle May 30, June 6, 13, 20, 2013
Metro Courier June 5, 2013
Revised: 8/15/2011
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VENDORS Attachment B E-Verify #SAVE Form Bid Bond Addendum 1 Bid Price
Thomson Roofing
P. O. Box 185
Thomson, GA 30824
Yes 99991 Yes Yes Yes $53,825.00
Roofing Professionals, Inc
1810E Wylds Road
Augusta, GA 30909
Yes 63141 Yes Yes Yes $53,825.00
Southern Roofing
511 Skyview Drive
Augusta, GA 30901
No Bid
Response
Modern Roofing
1241 Gordon Park Road
Augusta, GA 30901
Late/Non-
Compliant
Summers Roofing
135 Mauldin Drive
Alpharetta, GA 30004
Yes 229586 Yes Yes Yes $74,972.00
Bid Item #13-161
Roof Replacement - 912 8th Street
for Augusta, Georgia - Coroner's Office
Bid Due: Friday, July 12, 2013 @ 11:00 a.m.
the following vendors did not respond:
Eastern Corporation / 1880 West Oak Parkway / Marietta, GA 30062
Summit Green Solutions / 3070 Damacus Rd.,Suite A / Augusta, GA 30909
Continental Construction / 4190 Crosstown Court / Evans, GA 30809
Youngs Roofing / 311 Padrick Street / Martinez, GA 30807
Blount's Complete Home / 2907C Tobacco Road / Hephzibah, GA 30815
Award - Local Vendor Preference
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Item # 3
Public Safety Committee Meeting
10/7/2013 1:05 PM
Memorandum of Understanding with GEMA regarding trailer storage
Department:Fire Department (EMA)
Caption:Approve Memorandum of Understanding with Georgia
Emergency Management Agency regarding the storage of a trailer
for use in emergencies on Augusta Fire Department property.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
MEMORANDUM OF UNDERSTANDlNG/AGREEMENT
BETWEEN
STATE OF GEORGIA
GEORGIA EMERGENCY MANAGEMENT AGENCY (GEMA),
And
AUGUSTA, GEORGIA
1. PARTIES. The parties to this Agreement are GEMA and Augusta-Richmond County located within
the State of Georgia.
2. PURPOSE. The purpose of this Agreement is to set forth terms by which GEMA shall provide
Emergency Evacuation Shelter equipment and other items as listed on Exhibit A to Augusta-
Richmond County located within the State of Georgia. On July 9, 2012, the Department of Homeland
Security, FEMA issued grant number EMW-2012-EP-00051-S01 to the State of Georgia. Under this
grant, GEMA will use grant funding from the Fiscal Year 2012 EMPG Program to support all-hazards
emergency management mission areas.
3. RESPONSIBILITIES.
A. Obligations of Augusta-Richmond County
I. Commitment to participate in annual reviews by GEMA of designated and local shelter coordination
planning sessions prior to the advent of the Hurricane Season, June 1.
II. Commitment to cooperate with the Georgia Emergency Management Agency (GEMA) and the American
Red Cross (ARC) if the State requests that the community open an Emergency Evacuation Shelter and to
notify GEMA and ARC if the local community believes that a local Emergency Evacuation Shelter should be
opened.
III. Commitment to participate with the American Red Cross in the hosting of annual shelter training for local
volunteers and state agency staff participating in operation of Emergency Evacuation Shelters.
IV. Commitment to accept Emergency Evacuation Shelter equipment and supplies provided by the Georgia
Emergency Management Agency, to inventory all items at least annually, and maintain in a ready-to-use state
the equipment and supplies provided.
V. Commitment to notify GEMA Field Coordinator and to replace any Emergency Evacuation Shelter
Initiative (EESI) Program equipment and supplies damaged or consumed in the provision of other sheltering
activities in the community other than for the purposes of operating an Emergency Evacuation Shelter.
VI. Commitment to work with other local public agencies, nonprofit organizations, faith-based institutions and
civic volunteers in the community to provide decent, safe and sanitary shelter to those seeking safe refuge from
a hurricane threatening to impact the State of Georgia.
Attachment number 1 \nPage 1 of 4
Item # 4
VII. Commitment to execute an annual Emergency Evacuation Shelter Memorandum of Agreement with the
Georgia Emergency Management Agency or to return to GEMA equipment or supplies provided to Augusta-
Richmond County for this purpose.
B. Obligations of the Georgia Emergency Management Agency
I. Commitment to prepare and maintain a State of Georgia Sheltering Plan which provides guidelines for the
operation and administration of Emergency Evacuation Shelters.
II. Commitment to conduct an annual statewide review of the Emergency Evacuation Shelter Initiative (EESI)
Program and host an annual planning session with participating counties and state agencies.
III. Commitment to replace any Emergency Evacuation Shelter Initiative (EESI) Program equipment and
supplies damaged or consumed in the provision of hurricane sheltering actions.
IV. Commitment to execute an annual Emergency Evacuation Shelter Memorandum of Agreement with
Augusta-Richmond County.
4. OTHER PROVISIONS. Nothing in this Agreement is intended to conflict with current laws or
regulations of the State of Georgia or Augusta-Richmond County. If a term of this agreement is
inconsistent with such authority, then that term shall be invalid, but the remaining terms and
conditions of this agreement shall remain in full force and effect.
5. EFFECTIVE DATE. The terms of this agreement will become effective on the 1st day of
July, 2013.
6.MODIFICATION. This agreement may be modified upon the mutual written consent of the parties.
7. TERMINATION. The terms of this agreement, as modified with the consent of both parties, will
remain in effect until June 30, 2014 unless earlier terminated by either party. Either party may terminate
this agreement upon sixty (60) days’ written notice to the other party.
8. SIGNATURES. By signing this agreement, the signatories represent that they are authorized to sign this
agreement on behalf of their jurisdiction and to bind the jurisdiction to all terms of this agreement.
APPROVED BY:
______________________________ ____________________________________________
Honorable Deke Copenhaver, Mayor Charley English, Director
Augusta, Georgia Georgia Emergency Management Agency
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Item # 4
EXHIBIT A
Augusta/Richmond County
Point of Contact – Special Operation Chief Wayne Taylor
706-821-2909
Site #1 Bernie Ward Center
Population 420
Augusta, GA
Radios 4
WX Radio 1
Flashlights 4
Staff Vest 8
Emergency Shelter Signs 6
Directional Arrows 6
Cots w/ blankets & pillows 6
Nursing Kits 2
Manager Kits 4
Cargo Trailer 1
48 Gallon Storage Container 2
PA Unit Hand 1
Site #2 Warren Road Community
Center
Population 549
Augusta, GA
Radios 4
WX Radio 1
Flashlights 4
Staff Vest 8
Emergency Shelter Signs 6
Directional Arrows 6
Cots w/ blankets & pillows 8
Nursing Kits 2
Manager Kits 5
48 Gallon Storage Container 2
PA Unit Hand
1
Attachment number 1 \nPage 3 of 4
Item # 4
for sheltering- 1464
Site #3
Henry Brigham Community
Center
Henry Brigham Community
Center
Population 495
Augusta, GA
Radios -4 4
WX Radio-1 1
Flashlights-4 4
Staff Vest-8 8
Emergency Shelter Signs-6 6
Directional Arrows-6 6
Cots w/ blankets & pillows-6 6
Nursing Kits-3 3
Manager Kits-5 5
48 gal storage container-2 2
PA Unit Hand-1
1
County ARC Training 100
100
Total population for Augusta /Richmond 1,464
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Item # 4
Public Safety Committee Meeting
10/7/2013 1:05 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Public Safety Committee
held on September 23, 2013.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
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