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Public Safety Committee Meeting Commission Chamber- 2/25/2013- 12:45 PM
PUBLIC SAFETY
1. Approve for Finance to budget for five additional existing
vacancies to offset the loss of personnel during
training. Additionally, approve an overstaffing of 40% for
Communication Officer hiring actions for the 9-1-1 Emergency
Communication Center.
Attachments
2. Approve Professional Services Contract with Elert and
Associates in the amount of $30,000 for the Marshal’s Operation
Center (MOC).
Attachments
3. Update the Augusta, GA Geographic Information System (GIS)
Digital Data and Map Release Pricing Policy.
Attachments
4. Motion to approve the minutes of the Public Safety Committee
held on February 11, 2013.
Attachments
5. Motion to approve Memorandum of Understanding with the
American Red Cross regarding the Ready When the Time
Comes Program.
Attachments
6. Approve payment to New World Systems, Inc. for the Standard
Software Subscription Agreement for the period covering
January 1, 2013 - December 31, 2013.
Attachments
7. Motion to approve a proclamation for an easement between
Richmond County and DDS.
Attachments
8. Motion to approve a proclamation between the State of Georgia
Surplus Property Commission and Richmond County.
Attachments
Public Safety Committee Meeting
2/25/2013 12:45 PM
911 Center Overstaffing
Department:Augusta 9-1-1 Communication Center
Caption:Approve for Finance to budget for five additional existing
vacancies to offset the loss of personnel during
training. Additionally, approve an overstaffing of 40% for
Communication Officer hiring actions for the 9-1-1 Emergency
Communication Center.
Background:The department currently is operating with a 30% shortage of
qualified Communication Officers. Emergency Communication
Centers have a systemic problem of operating with shortages due
to retention rates, employees' organizational commitment, and
employees' psychological distress. This is due to an increase in the
number of dispatched calls in the previous five years while
operating with the same amount of employees. In addition, rates
of retention are significantly affected by the hourly salary which
employees receive and the flexibility of work schedules. As a
result of this shortage overtime rates remain high. The
department's overtime rate over the last two pay periods has
averaged over 10k.
Analysis:The department's overtime rate over the last month has averaged
over 10k. This is due to several factors the first being an annual
employee turnover rate of 15 percent which is lower than the
national average of 27%. The second factor is the failure rate of
Communication Officer Trainees which has been reduced from
77.1 to 55.2 percent over the course of the last year. Additionally,
the training phase for new telecommunicator's which lasts
anywhere from five to nine months.
Financial Impact:The cost of hiring additional trainees would not have a significant
impact due to the current 50% failure rate which creates lapse
salaries. In order to fund five additional positions 188k would
need to be earmarked for these positions. The unused payroll due
to vacancies would offset the additional hiring actions.
Alternatives:Approve a lower percentage of overhire and increase pay rate of
current employees in an effort to bolster the retention rate.
Cover Memo
Item # 1
Recommendation:Approve the overstaffing request.
Funds are Available
in the Following
Accounts:
Funds are available in Emergency Telephone Response
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
9-1-1 Center Overstaffing
14 January 2013
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AGENDA
• Purpose
• Problem
• Recommendation
• Facts bearing on the problem
• Center shift requirements
• Personnel Issues
• Recommendation
• Advantages
• Questions
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Purpose
To gain Administrator concurrence on the
proposed recommendation to increase
authorizations for 9-1-1 Center staffing.
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Problem
The 9-1-1 Center does not have the manpower to
compensate for unscheduled absences and loss of
personnel.
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Recommendation
To allow the 9-1-1 Center to recruit and select forty percent
above the required needs to mitigate the loss of new
employees during the training process. Additionally, change
one of the part time positions to a dispatch trainer to ensure
consistency in training and reduce the impact on daily
operations.
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Facts Bearing on the Problem
•Life, health and safety support requires current manning level
•Dispatchers work at least 80 hours per pay period
•PPPM, section 100.015-Scheduling of Sick Leave permits
employees to call in sick 30 minutes prior to reporting to duty
•Two dispatchers are on call for every shift
•Trainee loss rate has decreased from 77.1% to 52%
•Average turnover rate for 911 Centers nationally is 27%
•Training for new personnel requires that off duty personnel come
in for overtime
•Over the last sixty days ninety percent of shifts had a least one on
call person working
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14 on Day Shift (0530 – 1745):
1 Lieutenant
1 Sergeant
1 Corporal
9 Dispatchers
2 Call Takers
12 on Midnight Shift (1730 – 0545):
1 Lieutenant
1 Sergeant
1 Corporal
7 Dispatchers
2 Call Takers
Total Commitment = 26 Communication Officers per 24 hours
**** Minimum manning: days: 9 dispatchers/1 call taker
nights: 8 dispatchers/1 call taker
Shift Staffing
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•Authorized Personnel
Full Time
Dispatchers: 46 (8 Supervisors)
On hand: 45 ( 2 OJT, 8 classroom trainees)
Call Takers: 8
On hand: 8 ( 1 retiring in 30 days)
Administrative: 6
Part Time
Dispatchers: 4
On hand: 0
Authorized as part of FY 2004 budget
Center Manning
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Personnel Issues
•Military Duties
•Childbirth
•Failure to complete training
•Calling in sick
•Vacations
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Recommendation
To allow the 9-1-1 Center to recruit and select forty percent
above the required needs to mitigate the loss of new
employees during the training process. Additionally, change
one of the part time positions to a dispatch trainer to ensure
consistency in training and reduce the impact on daily
operations.
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Advantages
•No change in amount of days worked per pay period
•Allows for employees to receive training
•Enhances support to City and stakeholders
•Reduces the amount of overtime once training is
completed
•Reduced stress due to amount of call ins
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QUESTIONS?
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Public Safety Committee Meeting
2/25/2013 12:45 PM
Approve Professional Services Contract - Marshal's Office
Department:Marshal's Office
Caption:Approve Professional Services Contract with Elert and Associates
in the amount of $30,000 for the Marshal’s Operation Center
(MOC).
Background:The Richmond County Marshal’s Office currently monitors close
to 400 cameras from 6 different facilities. We have been
developing a plan to provide 24/7 monitoring of existing and new
surveillance systems from the new Marshal’s Substation on Deans
Bridge Rd. The purpose of the MOC is to monitor locations for
physical security, suspicious activity and asset protection.
Analysis:A central monitoring center would maximize efficiencies and
allow for a platform to expand services. This service would allow
for future cost savings for existing video and alarm systems, and
provide an added new service to protect county assets not
currently protected. RFP 12-198 was advertised and resulted in the
selection committee choosing Elert and Associates as the
preferred vendor.
Financial Impact:
Alternatives:No alternatives are recommended
Recommendation:The Marshal’s Office and the procurement selection committee
recommend Elert and Associates for a Professional Services
Contract.
Funds are Available
in the Following
Accounts:
Funds are available in 272022610
REVIEWED AND APPROVED BY:Cover Memo
Item # 2
Procurement.
Information Technology.
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Request for Proposal
Request for Proposals will be received at this office until Wednesday, September 26, 2012 @ 3:00 p.m. for
furnishing:
RFP Item #12-198 Consulting Services – Analyze & Design Plan for Surveillance Systems for
Marshal’s Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to
706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement
Department by Friday, September 7, 2012 @ 5:00 P.M. No RFP will be accepted by fax, all must be
received by mail or hand delivered.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the invitation
to bid including, but not limited to, the number of copies needed, the timing of the submission, the
required financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. All requests to waive or modify any such material condition shall be submitted through the
Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the
Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope.
Bidders are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle August 16, 23, 30, September 6, 2012
Metro Courier August 22, 2012
cc: Tameka Allen Deputy Administrator
Steve Smith Marshal’s Office
Jeff Barrett Marshal’s Office
Revised: 8/15/2011
Attachment number 2 \nPage 1 of 1
Item # 2
VENDORS Attachment B E-Verify #Original 7 Copies Fee Proposal
ICE Automation Group
301 Monument Street
Augusta, GA 30901 Yes 334516 Yes Yes Yes
Elert & Associates Networking Div
140 Third Street South
Stillwater, MN 55082 Yes 437311 Yes Yes Yes
RFP Item #12-198
Consulting Services - Analyze & Design Plan for Surveillance Systems
for Augusta, Georgia - Marshal's Department
RFP Due: Wednesday, September 26, 2012 @ 3:00 p.m.
Page 1 of 1
Attachment number 3 \nPage 1 of 1
Item # 2
EVALUATION CRITERIA:
ICE Automation Group
301 Monument Street
Augusta, GA 30901
Elert & Associates Networking Div
140 Third Street South
Stillwater, MN 55082
1. Vendors’ past performance and
experience related to services required in the
RFP.
35 30.3 32.0
2. Vendor’s demonstrated ability to design,
install, and implement a solution as described in
this RFP.
30 27.0 25.7
3. Professional qualifications necessary for
satisfactory performance of required service.20 17.0 17.0
4. Overall quality of the proposal including
responsiveness and conformance to RFP
requirements for content and format.
15 11.3 12.7
Total - Phase I 100 85.7 87.3
2 1
Cumulative Phase I - Evaluation Sheet - RFP Item #12-198
Consulting Services - Analyze & Design Plan for Surveillance Systems
for Augusta, Georgia - Marshal's Department
Presentations - Phase II
Cumulative Phase II - Presentations
(Ranking in order of preference - 1 being the number one choice)
Evaluation Committee Comments: During Phase I ICE Automation Group and Elert & Associates were
shortlisted and invited to participate in Phase II of the evaluation process. During Phase II of the
evaluation process, each company was ranked on their presentation by the committee members with
their number 1 choice receiving a 1. Cumulative totals are listed in Phase II
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Public Safety Committee Meeting
2/25/2013 12:45 PM
Augusta Geographic Information Systems (GIS) Data Pricing
Department:Information Technology-Geographic Information systems (IT-
GIS)
Caption:Update the Augusta, GA Geographic Information System (GIS)
Digital Data and Map Release Pricing Policy.
Background:Augusta has made a significant investment in Geographic
Information System (GIS) technology. This information has value
to many types of businesses, and is therefore much sought-
after. Augusta is currently selling GIS under a policy that was
originally prepared in the late 1990’s, based on provisions in the
Georgia Open Records Act that have since been modified to
accommodate GIS technology. The purpose of this revised
policy is to define revised guidelines for the pricing and release of
data, of all formats, from Augusta GIS. This revision will realign
Augusta’s digital data and mapping prices so that they are
comparable to neighboring communities (including Columbia
County, GA and Aiken County, SC) and other medium-sized
locales like Richland County, SC.
Analysis:GIS is utilized by Augusta to manage and analyze the geospatial
information that applies to many aspects of decision making in
government, business, and the community. Augusta’s geospatial
information is a valuable asset to promote both economic and
community development. Augusta has not realigned pricing for its
digital data or paper map printing costs to reflect pricing charged
by neighboring Counties.
Financial Impact:There is no cost for this item.
Alternatives:Leave current policy in place
Recommendation:Update the Augusta, GA Geographic Information System (GIS)
Digital Data and Map Release Pricing Policy
Funds are Available Cover Memo
Item # 3
in the Following
Accounts:N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Augusta, Georgia
Geographic Information System (GIS)
Digital Data and Map Release Pricing Policy
1.0 Purpose
The purpose of this policy is to define guidelines for the pricing and release of data, of all formats,
from the Augusta, Georgia Information Technology-Geographic Information systems (IT-GIS)
2.0 Disclaimer
The following disclaimer shall be placed upon all maps and applies to all hard copy and digital data
formats.
Augusta, GA Disclaimer
The data represented on this map has been compiled by the best methods available.
Accuracy is contingent upon the source information as compiled by various agencies
and departments both internal and external to the consolidated government of
Augusta, GA. Augusta, GA and the companies contracted to develop these data
assume no legal responsibilities for the information or accuracy contained on this map.
It is strictly forbidden to sell or reproduce these maps or data for any reason without
the written consent of the Augusta-Richmond County Commission.
3.0 Request and Release Methodology.
3.1 Requests. All map and data requests should be in writing to eliminate error and
misunderstandings. Maps will be produced for a fee by filling out an online form at
www.augustaga.gov , e-mailing the IT-GIS Division (maps@augustaga.gov) or mailing your
request to:
Augusta, Georgia Information Technology Department
ATTN: GIS Map Requests
IT-GIS Division
530 Greene St Annex 101
Augusta, GA 30901
The detailed process by which map and data requests are satisfied is found in Appendix A.
3.2 Map and Data Releases. Maps will be printed and released according to the pricing schedule
in section 4.5.2. Pricing for digital data will follow Appendix B, Digital Data Price Schedule.
4.0 Paper Maps
4.1 Media. All maps will be printed on standard white bond paper, printing on other media is not
a service currently offered.
4.2 Timeliness. The maps will be provided in a practical timeframe. In special cases (e.g. custom
maps or large orders), we will provide the maps in a time period not to exceed one week
unless a different time frame is negotiated during the map request.
Attachment number 1 \nPage 1 of 6
Item # 3
4.3 Release to County Departments, Managers, and Elected Officials. Maps will be created
and released to County departments to assist in management at no charge. Companies
working on projects for the County will receive data and maps at no charge. In the case when
an elected official has qualified to run for re-election, he or she shall pay full cost for maps
used in the campaign.
4.4 Disclaimer. All paper maps must have the Augusta GIS Disclaimer. Please see Section 2.0
for the language of the disclaimer.
4.5 Pricing
4.5.1 Labor Cost. Labor charges of $45 per hour will apply. Additionally, custom mapping that
includes GIS Analysis will incur an hourly fee plus printing costs.
4.5.2 Paper Map Prices. The table below indicates standardized map prices based on size. These
prices do not include labor required to produce the data needed for presentation on the map,
which shall be determined separately based on the hourly rate identified in section 4.5.1
above.
Standard Maps
Size Inches Cost
A 8.5 x 11 $10.00
B 11 x 17 $15.00
C 17 x 22 $20.00
D 24 x 34 $40.00
E 34 x 42 $45.00
4.6 Customer Satisfaction. IT-GIS will make every effort to ensure that the map that is
requested meets the customer’s expectations. IT-GIS will send an electronic file when
possible for client review, along with an electronic invoice, email approval will be requested
and once approved the map will be printed and client will be billed. In the event the client
does not remit payment or pick up the map requested, they will still receive a bill and
payment is expected within a customary time period. In the unlikely case where the map is
not what the customer wants or needs, IT-GIS will recreate the map to the revised
specifications and print the new map no charge to the customer, although charges for the
original map shall still apply. In the event that the customer did not accurately portray their
mapping need, payment will be expected for the map product that was delivered.
5.0 Digital Format
5.1 Media. Digital data will be released in any of the following media types: CD, DVD, FTP
(uploaded to customer’s FTP site), or client provided hard drive and e-mail as conditions allow.
These are subject to change as new storage technology is acquired. Augusta is not obligated
to provide data when the purchaser asks for data on a form of media that is not maintain.
5.2 Timeliness. The release of digital data entails more time and effort on the part of the staff,
especially in the case of a custom order. IT-GIS Staff will provide the data as soon as it is
practical, in a time period not to exceed two weeks except in extreme instance in which case
the client will be notified.
5.3 Format - GIS data will be released in any format that can be written from ESRI software.
Database information will be released in a standard database format to include MS Access, MS
Attachment number 1 \nPage 2 of 6
Item # 3
Excel, etc. Augusta is not obligated to provide digital information when the purchaser has
incompatible software.
5.4 Resale. Data is released with the understanding that it is not to be repackaged and resold by
the entity to which the data was released except with the express written consent by the ARC
Commission or Administrator, and with credit being given to Augusta, Georgia as the original
source of the information.
5.5 Release at No Charge
5.5.1 Private Companies. In certain circumstances, the GIS Staff may release data at no cost to
private companies or individuals when it will serve the best interests of Augusta, Georgia.
This is provided as a courtesy and does not obligate Augusta to further no-cost releases to the
aforementioned company or individual. Restrictions involving resale shall apply to such a
release. Data Releases at no charge are subject to approval by the City Administrator.
5.5.2 Release at No Charge in Exchange for Other Data In such instances where private
agencies maintain data that will enhance the Augusta Enterprise Geodatabase and are willing
to trade their data in exchange for information maintained by Augusta, an exchange of
information may be authorized. Restrictions involving resale shall apply to such releases. The
exchange must satisfy both parties and may require a contractual agreement. Data Releases
at no charge are subject to approval by the City Administrator. The exchange must satisfy the
following conditions:
5.5.2.1 Layer for Layer. The exchange will take place on a layer-for-layer basis. For example:
three layers of information provided by the private agency shall be exchanged for
three layers of Augusta GIS data.
5.5.2.2 Geographic Area. The size of the geographic area of data provided by Augusta shall
be comparable to the size of the area provided by the private agency. The geographic
location need not be the same, but a release of an area of one square mile may be
exchanged for a similarly-sized area elsewhere in the County. In order to maintain
consistency, all data traded by Augusta GIS will be provided on a map tile basis.
Restrictions involving resale shall apply to such releases.
5.5.3 Release at No Charge (Public Agencies and Public Utilities) Public agencies and utilities
may have data released to them at no cost provided that the request can be filled within two
hours (to be slotted on a monthly basis). Requests that exceed that amount may be charged
at the amount that private companies pay – starting with the third hour of labor. Private
organizations working as an agent of a public agency or utility (e.g., an engineering company
working for an Augusta Department) may receive data at no cost. Restrictions involving resale
shall apply to such a release.
5.6 Disclaimer. All digital data releases are subject to the same disclaimer as paper maps.
Please see Section 2.0 for the language of the disclaimer.
5.7 Cost
5.7.1 Custom Work- A charge of $45 per hour shall be charged to all digital releases. This charge
entails media, customization work, and the time required to run the data to media. Custom
digital data releases are defined as those that require staff to clip or assemble areas that do
not conform to predefined boundaries. Large datasets that require additional staff time will
incur a flat fee including yet not inclusive to LiDAR, Aerial Imagery, etc.
5.7.2 Standard Data – Releases that involve pre-defined areas such as tax parcel tiles or county-
wide extents will be priced according to Appendix B.
Attachment number 1 \nPage 3 of 6
Item # 3
Appendix A - Map Request Process
To obtain maps or data from Augusta IT-GIS, the following process is generally followed:
1. The purchaser shall file a written request, facsimile, or e-mail request. Facsimile or e-mail
requests will be followed up with a phone call by the department to ensure the clarity of the
request.
2. The GIS staff will review the requirements of the sale.
3. A bill will be created by staff for the amount of the sale (see Appendix B for price list for digital
data).
4. Purchases must be paid for at the time of pick-up. An invoice will be created by the GIS staff,
displaying the disclaimer and limitations on resale of information. Money will be collected by
the Finance Department located in the first floor of the Municipal Building. Checks should be
made out to Augusta-Richmond County.
5. A minimum $5.00 charge will be placed on any order which must be mailed.
Attachment number 1 \nPage 4 of 6
Item # 3
Appendix B – Digital Data Pricing
Table B-1 Available Layers
*Not Maintained by Augusta IT-GIS Division Available via Online Mapping Application
Addressing
Parcel Addresses, Other Addresses (Apartments/Duplexes)
Business Addresses (approximate)
Archives
Parcels (2007 – forward)
Roads (2009 – forward)
Edge of Pavement (2010 – forward)
Subdivisions (2007 – forward)
ARTS (Augusta Regional Transportation Study Zones)
Aiken/Augusta/Edgefield*
Boundaries
County Boundary (including Ft Gordon, Hephzibah & Blythe)
Central Business District
Downtown BID Tax District
Enterprise Zones (Harrisburg/Laney Walker/Rocky Creek
Regional Counties*
Tax Allocation Districts
Tile Boundary (Tax Tile Boundaries)
Westobou District
Zip Codes
Buildings (2007 forward)
Bus Routes Bus Routes/Shelters/Stops
Businesses
Augusta Facilities
Shopping and Retail Areas
Census
2010 Census Block Groups and Tracts*
2012 Less Developed Census Tracts (Tax Credit Areas)
Communication Augusta WIFI Coverage
Contours (2007) 2-Ft Contours, 5-Ft Contours
Crime 2011* (victim crimes removed)
Edge of Pavement
Elections
Commission Districts, GA House/Senate/Congressional,
Voting Precincts, Polling Places
Flood
FEMA Flood Zones & Spot Elevation*
DAM Failure*
Grids Aerial Photo Grid 1996/2002/2007
Historic Areas
Historic Areas (Olde Town, Summerville, & Downtown)
National Register Historic Areas
(Harrisburg/Laney Walker/Bethlehem/Pinchgut/Sand
Hills/Summerville/Canal/Downtown)
Housing
CHDO /Project/Revitalization/Target Areas*
(Augusta Housing & Development Areas)
Public Housing
Hydrology
Augusta Canal
Lakes & Ponds*
Retension Ponds*
Rivers & Streams*
Water Basins*
Wetlands*
Impervious Surfaces 2011 - forward Land Cover
Farmland*
Planned Development Riverfront*
Soils* (2008)
Vegetation*
Land Use
Parcel Polygon, Dimensions, and Annotation
Neighborhoods and Subdivisions
Greenspace
License and Inspection/ Code Enforcement
Business & License Areas
Code Enforcement Areas
Inspector Areas
Permits*
Orthophotography
1996/2007/2010/2011
Point Features
National Geodetic Markers* (NGS 2010)
Points of Interest
Augusta Trails (walking/biking/etc)
Butler Creek Trails & Points
Canal Features
Churches*
Cultural & Historical Places (Downtown Area)
Downtown – Artist Row
Parks
Trees*
Utility Towers*
Public Safety
Fire Station Locations
Hospital & Major Medical Facilties
Marshal Litter Enforcement Zones
Marshal Zones
Sheriff Beats
Public Works* (Contact Engineering)
Roads
DOT Mile Posts*
Major Roads
Roads (Annotations/Symbols)
Sales 2003 forward
Schools
School Locations
School Zones
Solid Waste
Haulers/Pickup Days/Carts
Storm
Storm Water Lines
(Derived from Plans submitted to Planning & Development)
Tax Commissioner
Tax Bills by Parcel
(some locations approx - includes Personal Property)
Traffic Engineering
Light Poles
Sign Areas
Signs (data collection to begin 2012-13)
Traffic Flashers (data collection to begin 2012-13)
Transportation
Airports
Bicycle Facilities*
Bike Lanes (New Only)
Railroads*
Sidewalks
Utilities* (Contact Utilities Directly)
Attachment number 1 \nPage 5 of 6
Item # 3
Table B-2 Digital Data Product Pricing
Geodatabase Layer
Augusta Digital
Data Costs
Orthophotography $2,000
(see Note 1 below)
Parcels w/ownership $2,000
(includes annotation and dimensions)
Buildings (124,000)
$300 each
Roads
Edge of Pavement
Address Points
Contours
Zoning
Subdivisions
Land Use
Hydrology
$100 each
Public Safety
Points of Interest
Parcel Annotations/Dims
Education
Boundaries
Elections
Grids
Railroads/Bridges
Vegetation
Various Data from other sources
(census, FEMA, etc) $20
LiDAR 2011 – 2.9GB
Data Transfer Fee
(customer provided media)
$250
New Layers See Note 2 below
Note 1: 2011 Digital color orthophotography captured in 2011 (12” County-wide) is available
in GeoTIFF Format. County-wide files are available for ftp upload or client provided media for
$2,000. These large asset data files may require additional time to reproduce.
Note 2: New IT-GIS Division Maintained Layers will be categorized as determined by the GIS
staff with IT Director and Administrator’s Office approval and charged appropriately.
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Item # 3
Proposed Changes
Augusta Geographic Information Systems (GIS) Data Pricing
GIS is utilized by Augusta to manage and analyze the geospatial information that applies to many aspects of
decision making in government, business, and the community. Augusta’s geospatial information is a valuable asset
to promote both economic and community development. Augusta has not realigned pricing for its digital data or
paper map printing costs to reflect pricing charged by neighboring Counties.
Below is a Digital Cost Comparison comparing Augusta’s current pricing to Columbia County, Aiken County, and
Richland County. Currently, Augusta’s data pricing is well below the average data pricing for these other
neighboring communities.
Digital Data Cost Comparison
Augusta
Current
Augusta
Proposed
Columbia
County Aiken County
Richland
County
Digital Data Costs
Orthophotography $2,000 $2,000 $5,500 $2,000
Parcels
w/ownership $100.00
(80,477 parcels)
$2,000
(includes annotation
and dimensions)
$2,000
(~48,000 parcels) $2,500
(~85,657 parcels) 0.50 per parcel
Buildings (124,000)
$20.00 each
$300 each $500 each
$200 (~132,000)
Roads $600
Edge of Pavement
Address Points
Contours
Zoning $200
Subdivisions
Land Use
Hydrology
$100 each
$250 each
Public Safety $100
Points of Interest
Parcel
Annotations/Dims
Education $100
Boundaries
$100 each
$110 $100
Elections $110 $100
Grids $110
Railroads/Bridges $100
Vegetation
Various Data from
other sources
(census, FEMA,
etc)
$20 $20
· New IT-GIS Division Maintained Layers will be categorized as determined by the GIS staff and charged appropriately.
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Item # 3
Public Safety Committee Meeting
2/25/2013 12:45 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Public Safety Committee
held on February 11, 2013.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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Public Safety Committee Meeting
2/25/2013 12:45 PM
Motion to approve Memorandum of Understanding with American Red Cross reagrding Ready When
the Time Comes Program
Department:Fire Department
Caption:Motion to approve Memorandum of Understanding with the
American Red Cross regarding the Ready When the Time Comes
Program.
Background:
Analysis:
Financial Impact:
Alternatives:Deny
Recommendation:Approve
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
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Item # 5
Public Safety Committee Meeting
2/25/2013 12:45 PM
New World Systems Subscription Agreement Payment
Department:Information Technology
Caption:Approve payment to New World Systems, Inc. for the Standard
Software Subscription Agreement for the period covering January
1, 2013 - December 31, 2013.
Background:This is the annual payment to secure ongoing maintenance of New
World’s AEGIS Public Safety-related software and related
modules and products. The Augusta Commission approved a
subscription agreement for software in conjunction with an
upgrade from the existing AS400 software to MSP (MicroSoft
Product) on February 21, 2012.
Analysis:This software subscription/maintenance agreement with New
World will allow Augusta to continue to receive maintenance and
support for the New World Systems applications used by various
Public Safety Departments to include the Sheriff's Office, E911,
and the Fire Department. Coupled with the maintenance and
support is software, planning, and implementation related to the
Microsoft version of New World's Public Safety software.
Financial Impact:The cost of the subscription agreement is $375,000, as per the
contract that was approved by the Augusta Commission in
February 2012. This will be paid for by funds from IT's operating
budget, the Fire Department, and E911.
Alternatives:N/A
Recommendation:Approve payment of Standard Software Subscription Agreement
with New World Systems, Inc. for support from Jan 1, 2013 –
December 31, 2013.
Funds are Available
in the Following
Accounts:
101015410.5223110 $300,000 (IT) 274034110.5213119 $15,000
(Augusta Fire Dept) 216037110.5223110 $60,000 (E911)
Cover Memo
Item # 6
REVIEWED AND APPROVED BY:
Procurement.
Information Technology.
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
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Item # 6
Public Safety Committee Meeting
2/25/2013 12:45 PM
Sheriff's Office - Easement between Richmond County and DDS
Department:Clerk of Commission
Caption:Motion to approve a proclamation for an easement between
Richmond County and DDS.
Background:Sen. Hardy Davis has requested an easement from DDS that will
benefit the Richmond County Sheriff's Office. Currently the new
South Precinct located at 3425 Mike Padgett Hwy. has only one
entrance on to Hwy. 56. This easement will allow patrol cars to
exit at the traffic light by DDS as well.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 7
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Item # 7
Public Safety Committee Meeting
2/25/2013 12:45 PM
Sheriff's Office - Proclamation between State of Georgia Surplus Property Commission and Richmond
County
Department:Clerk of Commission
Caption:Motion to approve a proclamation between the State of Georgia
Surplus Property Commission and Richmond County.
Background:This property and buildings are located behind the Richmond
County Sheriff's Office South Precinct. The property can be
purchased for $10 and will house the Narcotics and Crime
Suppression Units. Funds have been allocated for the renovation.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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