HomeMy WebLinkAbout2012-04-09-Meeting Agendawww.augustaga.gov
Public Safety Committee Meeting Commission Chamber- 4/9/2012- 12:45 PM
PUBLIC SAFETY
1. Motion to approve moving forward with using University
Health Services as the vendor for Baseline Annual & Pre
Employment Medical Exams for the Augusta, GA Fire
Department.
Attachments
Public Safety Committee Meeting
4/9/2012 12:45 PM
Approval of University Health Services as the vendor for Baseline Annual & Pre Employment Medical
Exams for the Augusta GA Fire Department
Department:Fire Department
Caption:Motion to approve moving forward with using University Health
Services as the vendor for Baseline Annual & Pre Employment
Medical Exams for the Augusta, GA Fire Department.
Background:The Fire Department has received bids for our department’s
baseline annual and pre employment medical exams. Upon careful
review of the bid sheets not only does University Occupational
Health meet all the requirements set forth in the bid specifications
they are also the low bid. Based on the information provided, the
Fire Department would like to move forward with this and use
University Occupational Health for the Department’s Baseline
Annual and Pre Employment Medical Exams, bid item 12-116.
Analysis:Physicals for all certified fire suppression personnel and Pre
Employment Medical exams for the purposes of hiring recruit
firefighters.
Financial Impact:Funding for this is already available in the approved 2012 Fire
Department Budget under the object code 52.12110 "physicians".
Two bids were submitted the first from University Occupational
Health Services for $125,349 for the first and second year with a
5% increase for the third and fourth years. The second bid was
from Doctors Hospital in the amount of $322,091 for the first
year, $147,721 for the second year with a 5% increase in the third
year and a 3% increase in the fourth year.
Alternatives:
Recommendation:Approve University Occupational Health to perform the Baseline
Annual & Pre Employment Medical Exams for the Augusta, GA
Fire Department.
Funds are Available Funds in the amount of $125,349 are available in the approved
Cover Memo
Item # 1
in the Following
Accounts:
2012 Fire Department Budget under the object code 52.12110
"physicians".
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Fire Department
Finance
Procurement
Administrator
Cover Memo
Item # 1
Attachment number 1 \nPage 1 of 2
Item # 1
Attachment number 1 \nPage 2 of 2
Item # 1
Invitation to Bid
Sealed bids will be received at this office until Tuesday, January 31, 2012 @ 3:00 p.m. for furnishing:
Bid Item 12-116 Baseline Annual & Pre Employment Medical Exam for Fire Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing
by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the
Procurement Department by Monday, January 16, 2012 @ 5:00 P.M. No bid will be accepted by fax,
all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference an eligible bidder must submit a completed and signed written application
to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible
local project. An eligible bidder who fails to submit an application for approval as a local bidder at
least thirty (30) days prior to the date bids are received on an eligible local project, and who
otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid
preference on such eligible local project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
cc: Tameka Allen Deputy Administrator
Chief Chris James Augusta Fire Department
Revised: 8/15/2011
Attachment number 2 \nPage 1 of 1
Item # 1
Attachment number 3 \nPage 1 of 1
Item # 1
DOCTORS HOSPITAL/DHA OCC. MED.
ATTN: TERRIE BRADFORD
2215 TOBACCO ROAD, SUITE F
AUGUSTA, GA 30906
GHSU
ATTN: JAMES HAWKINS
987 ST. SEBASTIAN WAY, EC-4348
AUGUSTA, GA 30912
UNIVERSITY OCCUPATIONAL HEALTH CTR
ATTN SUSAN BREGA
3121 PEACH ORCHARD ROAD STE 201
AUGUSTA GA 30906
DOCTORS HOSPITAL
3651 WHEELER ROAD
AUGUSTA, GA 30909
TRINITY HOSPITAL OF AUGUSTA
2260 WRIGHTSBORO ROAD
AUGUSTA, GA 30904-4726
CHIEF CHRIS JAMES
AUGUSTA FIRE DEPARTMENT
BOBBIE WASHINGTON
AUGUSTA FIRE DEPARTMENT
YVONNE GENTRY
AUGUSTA LSBOP OFFICE
Bid Item #12-116
Mailed Out January 9, 2012
Bid Item #12-116
Baseline Annual & Pre Employment
Medical Exam
For Augusta Fire Department
Bid Due: January 31, 2012 @ 3:00 P.M.
Attachment number 4 \nPage 1 of 1
Item # 1