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HomeMy WebLinkAbout2012-04-09-Meeting Agendawww.augustaga.gov Public Safety Committee Meeting Commission Chamber- 4/9/2012- 12:45 PM PUBLIC SAFETY 1. Motion to approve moving forward with using University Health Services as the vendor for Baseline Annual & Pre Employment Medical Exams for the Augusta, GA Fire Department. Attachments Public Safety Committee Meeting 4/9/2012 12:45 PM Approval of University Health Services as the vendor for Baseline Annual & Pre Employment Medical Exams for the Augusta GA Fire Department Department:Fire Department Caption:Motion to approve moving forward with using University Health Services as the vendor for Baseline Annual & Pre Employment Medical Exams for the Augusta, GA Fire Department. Background:The Fire Department has received bids for our department’s baseline annual and pre employment medical exams. Upon careful review of the bid sheets not only does University Occupational Health meet all the requirements set forth in the bid specifications they are also the low bid. Based on the information provided, the Fire Department would like to move forward with this and use University Occupational Health for the Department’s Baseline Annual and Pre Employment Medical Exams, bid item 12-116. Analysis:Physicals for all certified fire suppression personnel and Pre Employment Medical exams for the purposes of hiring recruit firefighters. Financial Impact:Funding for this is already available in the approved 2012 Fire Department Budget under the object code 52.12110 "physicians". Two bids were submitted the first from University Occupational Health Services for $125,349 for the first and second year with a 5% increase for the third and fourth years. The second bid was from Doctors Hospital in the amount of $322,091 for the first year, $147,721 for the second year with a 5% increase in the third year and a 3% increase in the fourth year. Alternatives: Recommendation:Approve University Occupational Health to perform the Baseline Annual & Pre Employment Medical Exams for the Augusta, GA Fire Department. Funds are Available Funds in the amount of $125,349 are available in the approved Cover Memo Item # 1 in the Following Accounts: 2012 Fire Department Budget under the object code 52.12110 "physicians". REVIEWED AND APPROVED BY: Finance. Procurement. Fire Department Finance Procurement Administrator Cover Memo Item # 1 Attachment number 1 \nPage 1 of 2 Item # 1 Attachment number 1 \nPage 2 of 2 Item # 1 Invitation to Bid Sealed bids will be received at this office until Tuesday, January 31, 2012 @ 3:00 p.m. for furnishing: Bid Item 12-116 Baseline Annual & Pre Employment Medical Exam for Fire Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Monday, January 16, 2012 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference an eligible bidder must submit a completed and signed written application to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project. An eligible bidder who fails to submit an application for approval as a local bidder at least thirty (30) days prior to the date bids are received on an eligible local project, and who otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid preference on such eligible local project. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director cc: Tameka Allen Deputy Administrator Chief Chris James Augusta Fire Department Revised: 8/15/2011 Attachment number 2 \nPage 1 of 1 Item # 1 Attachment number 3 \nPage 1 of 1 Item # 1 DOCTORS HOSPITAL/DHA OCC. MED. ATTN: TERRIE BRADFORD 2215 TOBACCO ROAD, SUITE F AUGUSTA, GA 30906 GHSU ATTN: JAMES HAWKINS 987 ST. SEBASTIAN WAY, EC-4348 AUGUSTA, GA 30912 UNIVERSITY OCCUPATIONAL HEALTH CTR ATTN SUSAN BREGA 3121 PEACH ORCHARD ROAD STE 201 AUGUSTA GA 30906 DOCTORS HOSPITAL 3651 WHEELER ROAD AUGUSTA, GA 30909 TRINITY HOSPITAL OF AUGUSTA 2260 WRIGHTSBORO ROAD AUGUSTA, GA 30904-4726 CHIEF CHRIS JAMES AUGUSTA FIRE DEPARTMENT BOBBIE WASHINGTON AUGUSTA FIRE DEPARTMENT YVONNE GENTRY AUGUSTA LSBOP OFFICE Bid Item #12-116 Mailed Out January 9, 2012 Bid Item #12-116 Baseline Annual & Pre Employment Medical Exam For Augusta Fire Department Bid Due: January 31, 2012 @ 3:00 P.M. Attachment number 4 \nPage 1 of 1 Item # 1