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Home My WebLink About2011-05-31-Meeting Agendawww.augustaga.gov PublicSafetyCommitteeMeeting CommissionChamber -5/31/2011 -12:45PM PUBLICSAFETY 1.ApprovetheuseofFireDepartmentfundreserveto purchasea woodlandfirefightingapparatus. Attachments 2.Motion to approve award of Bid Item #11-116, Firefighting ProtectiveClothing,toTen-8Fire&SafetyEquipme nt. Attachments PublicSafetyCommitteeMeeting 5/31/201112:45PM Approvefundingforawoodlandfirefightingappara tus Department:Fire,ChiefHowardWillis Caption:ApprovetheuseofFireDepartmentfundreserveto purchasea woodlandfirefightingapparatus. Background:TheGeorgiaForestryCommissionhasinformedustha ttheywill bewithdrawingtheirfireequipmentfromRichmondC ountyand movingittoColumbiaCountyinthenearfuture.We haverelied ontheGeorgiaForestryCommission’sequipmenttoc ombat woodlandfireswithinourjurisdictioninthepast.Withthe withdrawaloftheirequipment,itisnecessarythat wepurchasean apparatusthatwillallowustoaccesstheremotea reasthatour existingequipmentcannotreach. Analysis:WiththewithdrawaloftheGeorgiaForestryCommiss ion’s equipmentfromourcitytoColumbiaCounty,theres ponsetime fortheForestryCommission’sresourcestouswill beincreased. Thisresultsinanincreaseofthewildfire’ssprea dandanincrease intheamountofpropertylossthatwilloccur.The purchaseofthis vehiclewillprovideuswitharesourcethatiscap ableofgoingoff roadtoextinguishorhaltthespreadofwildfires untiltheGeorgia ForestryCommission’sequipmentarrivesonthescen efrom ColumbiaCounty.Thisunitduetoitslowprofilew illalsobe valuableforrespondingtocertainheightrestricti vestructuressuch asundergroundparkingareasandparkingdecksthat arenowin existenceorbeingbuiltforvenuessuchasthenew Tee-Centeron ReynoldsSt. FinancialImpact:Thefundingforthisunitwillrequirethetemporar yuseoffunding fromtheFireDepartment’sreservefundbalancetha twillbe returnedtothefundbalancelaterthisyearwhent heFire Department’sPhaseVlSPLOSTfundingforpurchasing equipmentbecomesavailable.Wehavebeenabletoo btainspecial pricingonthisunitduetoitbeingastockDemot ruckandthe receiptofspecialconcessionsduetoourbeingap referred customerofPierceManufacturing,thevendorthatp rovidesthe fireapparatusforouremergencyresponsefleet. Cover Memo Item # 1 Alternatives:Noneatthistime Recommendation:Thecostforthisunitis$118,429.00.Themoneywo uldcome fromtheFireDepartment’sPhaseVlSPLOSTallocati on.Toget thispricingwewillneedtoinitiallytakethefun dingfromour fundbalanceandreturnitwhentheSPLOSTfunding becomes availablelaterthisyear.Thisistheprocedureth attheCommission approvedearlierthatallowedustogetspecialpri cingonthetwo newpumpersthatarenowonorderfromPierce. FundsareAvailable intheFollowing Accounts: FireDepartmentFundBalanceUnreserved REVIEWEDANDAPPROVEDBY : Finance. Law. Administrator. ClerkofCommission Cover Memo Item # 1 PublicSafetyCommitteeMeeting 5/31/201112:45PM AwardingofBidItem#11-116 Department:Fire,ChiefHowardWillis Caption:MotiontoapproveawardofBidItem#11-116,Firef ighting ProtectiveClothing,toTen-8Fire&SafetyEquipme nt. Background:TheAugustaFireDepartmentandtheProcurementDep artment haveconcludedthebidprocessforBidItem#11-116 ,Firefighting ProtectiveClothing.Afterreviewofthecompliant bidproposals bytheFireDepartment,Ten-8Fire&SafetyEquipme nthasmet allthespecifiedrequirementsofthebiddocuments andiswithin theallocatedbudgetamountandisthelowbid. Analysis:Ten-8Fire&Safetyhasmetallthebidspecificati onsfor firefightingprotectiveclothingfortheAugustaFi reDepartment withoutanyexceptionsbeingtaken.Ifawarded,thi scontractwill bevalidfortwoyearswithanoptionsforathird andfourthyearif sorequestedbytheAugustaFireDepartment. FinancialImpact:FundingforthiscontractisallocatedintheFire Department's operationalbudget. Alternatives:Noneatthistime. Recommendation:ItistheopinionoftheAugustaFireDepartmentth at,BidItem #11-116,FirefightingProtectiveClothingshouldbe awardedto Ten-8Fire&SafetyEquipmentInc.aslowbidder FundsareAvailable intheFollowing Accounts: 274-03-4110/53.11420 REVIEWEDANDAPPROVEDBY : Finance.Cover Memo Item # 2 Procurement. Law. Administrator. ClerkofCommission Cover Memo Item # 2 Attachment number 1 Page 1 of 1 Item # 2 Invitation To Bid Sealed bids will be received at this office until 11:00 a.m. Friday, May 6, 2011 for furnishing: Bid Item #11-116 Fire Fighting Protective Clothing for Augusta Fire Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta Richmond County web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Monday, April 18, 2011 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide bid package. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark BID number on the outside of the envelope. Bidders are cautioned that sequestration of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Funding for this project may include federal funds provided by the U. S. Department of Transportation (DOT) and/or other federal agencies. All DOT funded projects are subject to the requirements of 49 CFR Part 26. These requirements are mandatory and non-negotiable. Augusta enforces Disadvantage Business Enterprise (DBE) requirements and/or DBE goals set by Federal and/or State Agencies in accordance with State and Federal laws. Please be advised that the U. S. District Court for the Southern District of Georgia has entered on Order enjoining the Race-Based portion of Augusta, Georgia’s DBE Program. Thus, Augusta, Georgia does not have or operate a DBE, MBE or WBE Program for projects (or portions of projects) having Augusta, Georgia as the source of funding. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 24, 31, April 7, 14, 2011 Metro Courier March 30, 2011 cc: Tameka Allen Interim Deputy Administrator Howard Willis Augusta Fire Department Mike Rogers Augusta Fire Department Attachment number 2 Page 1 of 1 Item # 2 Attachment number 3 Page 1 of 1 Item # 2 Attachment number 4 Page 1 of 4 Item # 2 Attachment number 4 Page 2 of 4 Item # 2 Attachment number 4 Page 3 of 4 Item # 2 Attachment number 4 Page 4 of 4 Item # 2