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HomeMy WebLinkAbout2010-12-13-Meeting Agendawww.augustaga.gov Public Safety Committee Meeting Commission Chamber- 12/13/2010- 12:45 PM PUBLIC SAFETY 1. Approve the donation of surplus fire apparatus to the North Jenkins County Volunteer Fire Department. Attachments 2. Motion to approve the lease renewal between the Unitarian Universalist Church of Augusta and Augusta, Georgia. Attachments 3. Approve the use of Fire Department Reserve Fund to purchase two new fire pumpers. Attachments Public Safety Committee Meeting 12/13/2010 12:45 PM Donation of Surplus Apparatus Department:Fire, Chief Howard Willis Caption:Approve the donation of surplus fire apparatus to the North Jenkins County Volunteer Fire Department. Background:With the delivery of two new fire pumpers in November we now have in our fleet several outdated fire pumpers that we are in need of taking out of our fleet. These apparatus,maintenance wise, are not cost effective to maintain due to high mileage and lack of replacement part availability. When removing this type of outdated fire apparatus from the fleet , the normal means of disposal is for Fleet Management to sell them as surplus or scrap or in some situations, donating them to public safety entities of other governmental or volunteer fire departments that are unable to financially buy fire apparatus to help provide fire protection. The North Jenkins County Volunteer Fire Department is such an organization that is looking to the City of Augusta for assistance in this area. Analysis:It is imperative as a cost saving measure that we remove these surplus apparatus from our fleet because of the condition of the apparatus, lack of replacement parts and cost of annual maintenace. It would be beneficial for both entities involved if we donate this surplus apparatus to the North Jenkins County Volunteer Fire. Department Financial Impact:The amount of funds that are received for these vehicles at auction or as scrap is negligible compared to the impact they would have on a volunteer organization seeking to provide at least minimal fire protection for their community. Alternatives:Deny the request of the North Jenkins County Volunteer Fire Department and dispose of the surplus pumpers by selling as surplus equipment or scrap by Fleet Management. Recommendation:Approve the request of the North Jenkins County Volunteer Fire Department for the donation of one surplus fire pumper to support fire protection in their area. Funds are Available in the Following Accounts: None applicable. Cover Memo REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 1 Public Safety Committee Meeting 12/13/2010 12:45 PM Lease Renewal Fire Station No. 9 Department:Law Caption:Motion to approve the lease renewal between the Unitarian Universalist Church of Augusta and Augusta, Georgia. Background:Augusta, Georgia leases a small portion of property from the Unitarian Universalist Church of Augusta for parking and access to Fire Station No. 9 Analysis:None Financial Impact:Augusta agrees to pay the Unitarian Universalist Church rent for the premises in the total amount of $3,600.00 payable in $1,200.00 increments per year. Alternatives:Deny the Motion Recommendation:Accept the Motion Funds are Available in the Following Accounts: 274-03-4110/5224110 REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1Page 1 of 2 Attachment number 1Page 2 of 2 Public Safety Committee Meeting 12/13/2010 12:45 PM Use of Fire Department Reserve Funding for Purchase Department:Fire, Chief Howard Willis Caption:Approve the use of Fire Department Reserve Fund to purchase two new fire pumpers. Background:The Augusta Fire Department has received delivery of two new pumpers at a price of $488,817.00. The dealer has now agreed to permit us to purchase two additional units at the 2010 pricing if we can place the order before December 31, 2010. This will allow us to save at least $15,000.00 off the purchase price of these two needed units that will be necessary to purchase next year at an increased purchase price. We are requesting the temporary use of the Fire Department fund reserve to purchase these two pumpers and return the funding to the reserve fund with the SPLOST VI funding allocated for this purpose. Analysis:The Augusta Fire Department has been allocated 9.5 million dollars in the Phase VI SPLOST funding for fire apparatus replacement. However this funding will not be available until July, 2011. After conferring with the Administrator and the Finance Department about options available to purchase these pumpers and take advantage of the cost savings available, it was suggested that we utilize the Fire Department reserve fund to finance this purchase. The funding from the reserve fund would be placed in the Fire Department Phase VI Fleet Replacement fund at this time to allow the purchase. Upon receipt of the SPLOST VI funding allocations in July, 2011, the utilized funding for the purchase would be reimbursed to the Fire Department reserve fund. Financial Impact:The Augusta Fire Department reserve fund total now stands at $2,894,984.00. The amount of funding necessary to make the purchase of the two new pumpers will require us to transfer $500,000.00 from the reserve into our SPLOST Phase VI Fleet Replacement fund. We feel that this will leave more than an adequate amount remaining in the reserve fund to meet any emergency financial needs until the funding is returned to the reserve funding account in July, 2011. With the purchasing of this equipment at this time, we will save a minimum of $15,000.00 that will be added to the cost due to the annual 3% markup that is added to the price of the units due to increases in the cost index throughout the market. These saving do not include any additional savings that may be realized due to new federal regulatory cost that may occur on purchases made in 2011. These savings will allow us to buy additional equipment that would not be attainable without utilizing this innovative purchasing strategy. Alternatives:None at this time Cover Memo Recommendation:Approval of the use of Fire Department Reserve funding to purchase two new fire pumpers before December 31, 2011 to save a minimum of $15,000.00 on the purchase cost and to return the funding to the Fire Department fund reserve in July, 2011 when the Fire Department SPLOST VI Fleet Replacement funding allocation becomes available. Funds are Available in the Following Accounts: Available in Fire Department Fund Balance-Unreserved REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo