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Public Safety Committee Meeting Commission Chamber- 11/8/2010- 12:45 PM
PUBLIC SAFETY
1. Approve the installation of fiber optic cabling to provide network and
telecommunications services to the Judicial Center located at 735 James
Brown Blvd, as well as a redundant connection to the Coroner's Office
located at 921 8th St.
Attachments
2. Motion to award the Inmate Medical Contract for the Richmond County
Sheriff's Office to Correct Care Solutions at a cost of $4,338,000 per year
for a five-year period.
Attachments
Public Safety Committee Meeting
11/8/2010 12:45 PM
Approve Fiber Cabling for Judicial Center and Coroner's Office
Department:Information Technology
Caption:Approve the installation of fiber optic cabling to provide network and
telecommunications services to the Judicial Center located at 735 James
Brown Blvd, as well as a redundant connection to the Coroner's Office
located at 921 8th St.
Background:The Judicial Center is under construction as a new building and requires
high-speed connectivity to the City of Augusta network. This connectivity
is required in order to support desktop computer and telecommunication
services. Fiber optic communication is the most cost-effective and secure
means to achieve this level of service capacity.
Analysis:Under Section 1-10-46 of the Procurement Code, Authority to Contract for
Special Services, IT submitted a form letter to five known contractors that
have responded or expressed interest in providing fiber installs for the city.
Of the five contractors contacted two responded with quotes. After
reviewing the quotes for completeness and making sure they meet IT
requirements, IT selected the lowest quote, which was provided by
Southeast Utilities of Georgia, Inc.
Financial Impact:The total estimated cost to provide fiber optic connectivity to 735 James
Brown Blvd is $114,326. Funds for this connectivity are available in the
Judicial SPLOST project. To provide redundant fiber connectivity to the
Coroner's Office, the IT Department will be utilizing $29,129 in funding
available in the Infrastructure Upgrade SPLOST V project.
Alternatives:There are no viable alternatives that provide the required speed, security and
redundancy.
Recommendation:Approve the installation of this fiber project in order to ensure that high-
speed connectivity is available to the new Judicial Center.
Funds are Available in
the Following
Accounts:
2092511045232119/3250511205232119 (Judicial Center SPLOST Funds)
2109250055232119/3251221105232119 (IT Infrastructure Upgrade
SPLOST V Funds)
REVIEWED AND APPROVED BY:Cover Memo
Procurement.
Information Technology.
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Public Safety Committee Meeting
11/8/2010 12:45 PM
Award Inmate Medical Contract to CCS
Department:Richmond County Sheriffs Office
Caption:Motion to award the Inmate Medical Contract for the Richmond County
Sheriff's Office to Correct Care Solutions at a cost of $4,338,000 per year
for a five-year period.
Background:Since pre-consolidation, the Richmond County Jail has had a medical
contract for inmates. The increase in inmates, medical cost and the need for
psyciatric care predetermined the need. Over this period of time, several
vendors have been awarded the contract. Over the past decade, the physical
and mental make up of inmates have changed. As of late, 33% of the inmate
population are on psychotrophic drugs. This alone is responsible for an
increase in needs. The RFP that was put out for bid, addressed these
changes. On October19, 2010, Major Gene Johnson, (RCSO) Warden
Robert Leverett,(RCCI) Mary Ann Gibbs, (RCSO) Nancy Williams, and
Phyllis Mills with Procurement met, discussed, and rated the five vendors
that had submitted bids. Discussions included, inmate medical cost per day,
staffing and benefits, litigation, experience in jails and prisions, as well as
the number of contracts that had not been renewed. All in attendance ranked
Correct Care Solutions as the most qualified in all areas.
Analysis:The annual operating budget of the Richmond County Sheriff's Office
includes adequate funding for the inmate medical contract each year.
Financial Impact:None
Alternatives:The Richmond County Sheriff's Office recommends that the Inmate Medical
contract be awarded to Correct Care Solutions for $4,338,000 a year. The
contract itself will be a for a 5 year period.
Recommendation:Funds are available in 2730325105317711 and 2730325115317711 in the
2011 budget.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:Cover Memo
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
REQUEST FOR PROPOSALS
Request for Proposals will be received at this office until Tuesday, October 5, 2010 @ 11:00 A.M. for
furnishing:
RFP Item #11-003 Inmate Medical Services for Sheriff’s Office and RCCI
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. A Mandatory Pre-Proposal Conference will be
held on Tuesday, September 21, 2010 @ 10:00 a.m. in the Procurement Department – Room
605. Mandatory site visit to follow. All questions must be submitted in writing to the office of
the Procurement Department by Thursday, September 23, 2010 @ 5:00 P.M. by fax at 706-821-
2811 or by mail. No RFP will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement Department
with your bonafide bid package.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark RFP number on the outside of the envelope.
Bidders are cautioned that sequestration of RFP documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized
sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
Disadvantage Business Enterprise (DBE) Augusta-Richmond County, Georgia does not
operate a DBE, MBE or WBE Program for Augusta funded projects, as a Federal Court has
entered an Order enjoining the Race-Based portion of Augusta’s DBE Program. Instead
Augusta operates a Local Small Business Opportunity Program. However, for various projects
utilizing the expenditure of State or Federal funds, Augusta enforces DBE requirements and/or
DBE goals set by the Federal and/or State Agencies in accordance with State and Federal
laws.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle August 26, September 2, 9, 16, 2010
Metro Courier September 1, 2010
cc: Tameka Allen Interim Deputy Administrator
Ronnie Strength Sheriff’s Office
Robert Leverett RCCI
Attachment number 1Page 1 of 1
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Attachment number 2Page 1 of 1
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Evaluation Criteria
PTS
CMS
12647 Olive Blvd.
St. Louis, MO
63141
Correct Care
Solutions
3343 Perimeter Hill
Dr Ste 300
Nashville TN 37211
Correct Health TH
9020 Peridot Pkwy
Stockbridge GA
30281
First IMEX Cord
1840 Wrightsboro
Rd.
Augusta GA 30904
NaphCare
950 22nd Street
North Ste 825
Birmingham AL
35203
1. Quality of Similar Work:
Consider previous experience and references listed
in the proposal. Is the firm experienced in
providing services similar to that requested in the
RFP?
20 14.8 18.8 8.8 5.0 13.8
2. Firm Personnel:
Consider comparable experience and background of
the specific personnel that shall be assigned to the
&RXQW¶VSURMHFW V DVRXWOLQHGLQWKHSURSRVDO$OVR
consider the specific involvement of those persons
in projects noted in the proposal.
15 10.0 13.8 9.5 2.5 11.0
3. Overall Responsiveness to the RFP:
Consider whether all requested information was
furnished by the firm in the format required by
RFP.
15 15.0 15.0 15.0 8.8 15.0
4. Applicable Resources:
Evaluate the extent of applicable resources
DYDLODEOHWRWKHILUPWRFRPSOHWHWKH&RXQW\¶V
project(s) as listed in the proposal.
10 6.3 10.0 7.5 3.8 9.0
E. Project Approach:
(YDOXDWHWKHILUP¶VSURMHFWDSSURDFKDQG
understanding of the Scope of Services required in
the RFP as evidenced by their proposal
35 22.5 31.3 25.0 5.0 27.5
3UR[LPLW\WR$XJXVWD±
Within Augusta Richmond County - 5 pts
Within the CSRA - 4 pts
Within Georgia - 3 pts
Within SE United States - 2 pts
(includes AL, TN, NC, SC, FL)
All Others - 1 pt
5 2.8 2.8 3.3 5.0 2.3
Total 100 71.3 91.5 69.0 30.0 78.5
Cumulative Evaluations Sheet RFP Item #11-003
Inmate Medical Services
for the City of Augusta - Sheriff's Office
Comments:
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