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Public Safety Committee Meeting Commission Chamber- 3/22/2010- 12:30 PM
PUBLIC SAFETY
1. Awarding of Bid Item #10-038, Work Uniforms for the Augusta Fire
Department.
Attachments
2. Approve acquisition of Icon Case Management Software for the Richmond
County Civil & Magistrate Court Clerk.
Attachments
3. Approve award of the Design/Build Construction of a new Substation for
the Marshal's Office.
Attachments
4. Motion to approve the submission by the Superior Court of a grant
application for the continuation of treatment services for the Augusta
Judicial Circuit Drug Court for the period July 1, 2010 - June 30, 2011.
(No matching funds are required)
Attachments
5. Presentation by Mr. Peter Mims regarding the reuse of road signs to
highlight the "Just Say No" campaign concerning the dangers of addiction
to drugs and alcohol.
Attachments
Public Safety Committee Meeting
3/22/2010 12:30 PM
Awarding of Bid Item 10-038
Department:Fire, Chief Howard Willis
Caption:Awarding of Bid Item #10-038, Work Uniforms for the Augusta Fire
Department.
Background:The Augusta Fire Department and Procurement Department have recently
completed the bid for work uniforms for the Augusta Fire Department.
Command Uniforms by John was the sole bid received.
Analysis:After inspection of the uniform items offered by Command Uniforms by
John, all items were found to meet specifications and were within the
allocated budget for this bid.
Financial Impact:The bid submitted by Command Uniforms by John is within the allocated
amount in the Fire Department 2010 operating budget for this bid.
Alternatives:None at this time
Recommendation:It is our recommendation that Command Uniforms by John be awarded Bid
Item #10-038, Work Uniforms for the Augusta Fire Department as best bid.
Funds are Available in
the Following
Accounts:
$100,000 in 274-03-4110/5311410
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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1
Memo
To: Geri Sams
From: Deputy Chief Mike Rogers
CC Howard Willis, Phyllis Mills, Nancy Williams
Date: March 15, 2010
Re: Bid Item #10-038, Fire Department Uniforms
_________________________________________________________________________
After reviewing the samples from the sole Bidder, we have the following
recommendation for awarding of Bid Item #10-038 based on the following points.
After inspection of the uniforms items offered by Command Uniforms by John, all
items were found to meet specifications and were within the allocated budget for this
bid.
Therefore, based on the information provided above, it is our recommendation that
Command Uniforms by John be awarded Bid Item ##10-038, Work Uniforms for the
Augusta Fire Department as best bid.
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Public Safety Committee Meeting
3/22/2010 12:30 PM
Civil & Magistrate Court Case Management System
Department:Information Technology
Caption:Approve acquisition of Icon Case Management Software for the Richmond
County Civil & Magistrate Court Clerk.
Background:The Civil & Magistrate Court Clerk's Office currently uses only simple
office automation (such as Microsoft Office products), reports from other
city systems, and an in-house accounting program written by Augusta IT.
The office does not have a comprehensive case management system that
will help to manage case workflow, track documents, generate case reports,
and actively import data from other systems in order to eliminate duplication
of data entry / repetitive typing and printing of documents.
Analysis:The Civil & Magistrate Court Judges and Clerk's Office management staff
explored available options used in other courts and has determined that Icon
Software Corporation has the software tools needed to automate the
operations of the C&M Court Clerk. Icon has also been the vendor of choice
for the Clerk of Superior and State Court in Richmond County for several
years. The system has been reliable, received regular updates, and Clerk's
Office staff has been satisfied with the service received from Icon's support
personnel. Purchasing Icon will also permit IT to save money for application
and database servers as well as data storage since most of the existing
equipment can be shared among the two clerks. Additionally, the support
staff is well-known to clerk's office and IT staff.
Financial Impact:This purchase will be funded through the State of Georgia in association
with the Judicial Data Exchange (JDX) program. Per Tom Gunnels with the
Augusta Judicial Circuit, this will be funded through a stand-alone grant that
is technically not part of JDX but will facilitate the implementation of the
JDX. There will also be minimal equipment purchases(less than $5,000)
required from Augusta operating funds in order to support this project.
Alternatives:N/A
Recommendation:Approve acquisition of Icon Case Management Software for the Richmond
County Civil & Magistrate Court Clerk
Funds are Available in
the Following
Accounts:
Overall project cost is $35,000 funded through two sources: 1. State of
Georgia Grant Funds (per Tom Gunnels): $30,000 2. IT Operating Funds
$5,000 (Org Key: 101015410, Object Code TBD)Cover Memo
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REVIEWED AND APPROVED BY:
Procurement.
Information Technology.
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Public Safety Committee Meeting
3/22/2010 12:30 PM
Design Build Construction of a Substation
Department:Marshal's Department
Caption:Approve award of the Design/Build Construction of a new Substation for
the Marshal's Office.
Background:RFP 09-195A was issued requsting proposals from qualified firms to
design/build a new substation for the Marshal's Office. Responses were
received on February 16, 2010.
Analysis:Based on the presentations and information in the proposals, the Marshal's
Office is prepared to make its recommendation to the committee.
Financial Impact:$1,000,000.00 budget
Alternatives:1. Approve Award 2. Not Approve Award
Recommendation:Approve award of the Design/Build Construction of a new substation for the
Marshal's Office.
Funds are Available in
the Following
Accounts:
Capital - 272-02-2610
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
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PTS.
Allen-Batchelor Construction
1063 Frank Industrial Drive
Augusta, GA 30909
Clifton Construction
P.O. Box 949
Evans, GA 30809
Kuhlke Construction
3704 Benchmark Drive
Augusta, GA 30909
A.Professional qualifications necessary for
satisfactory performance of required services 20 19 19.6 19.6
B.Capacity to accomplish work 20 19 19.2 20
C.Specialized experience and technical
competence in the type of work required 15 12.8 12 12.8
D.
Past performance on contracts with
Government agencies, private agencies,
private Industry in terms of cost control,
quality work, and compliance with
performance Schedules. Document by
references and other means.
10 9.6 9.2 9.6
E.)LUP¶VXQGHUVWDQGLQJRIZRUNWREHGRQH 10 10 10 10
Location in the general geographical
area of the project and knowledge
of the locality of the project.
Within Augusta Richmond County, 10 pts.
Within the CSRA, 8 pts.
Within Georgia, 6 pts.
Within SE United States (includes AL,
TN, NC, SC, FL), 4 pts.
All Others, 1 pt.
Other Factors
1. Quality and Conciseness of the
Work Program Schedule
2. Consultants Proposal Identifies other
technical or Unique Factors Directly
applicable to this study but not included
in the RFP
3. Evidence that the Consultant Consortium
(if applicable) roles and Efforts in the study
are clearly defined
H.Cost of Services 5 5 1.4 4.2
100 95.2 89 96.2
*3
Committee
Recommendation
2
$994,700.00 $998,500.00
The committee requested vendors presentations from the two firms receiving the highest scores after the initial evaluations which
consisted of Allen-Batchelor Construction and Kuhlke Construction. The final vote reflects the committees recommendation after
vendor presentation. The committee consisted of 5 members. Of the 5 point maximum on vendor presentation, Allen-Batchelor
Construction received 3 votes and Kuhlke Construction received 2 votes.
Price Proposal
10
Cumulative Evaluation Sheet RFP ITEM #09-195A
Design/Build Construction of a Substation
Public Safety Committee Meeting
3/22/2010 12:30 PM
Drug Court Grant Application
Department:Clerk of Commission
Caption:Motion to approve the submission by the Superior Court of a grant
application for the continuation of treatment services for the Augusta
Judicial Circuit Drug Court for the period July 1, 2010 - June 30, 2011. (No
matching funds are required)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
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Public Safety Committee Meeting
3/22/2010 12:30 PM
Peter Mims
Department:Clerk of Commission
Caption:Presentation by Mr. Peter Mims regarding the reuse of road signs to
highlight the "Just Say No" campaign concerning the dangers of addiction to
drugs and alcohol.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
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