HomeMy WebLinkAbout2009-11-23-Meeting Agendawww.augustaga.gov
Public Safety Committee Meeting Committee Room- 11/23/2009- 12:20 PM
PUBLIC SAFETY
1. Approve services provided by Red Cross to Augusta in the amout of
$25,000 for emergency relief to victims of disaster who need assistance to
include lodging, groceries, clothing, rent,emergency home
repairs, medicine and food to emergency workers.
Attachments
2. Approve award of RFP #09-147, Custodial Services for Fire Administration
Office Building.
Attachments
Public Safety Committee Meeting
11/23/2009 12:20 PM
American Red Cross Service Agreement
Department:Emergency Management Agency
Caption:Approve services provided by Red Cross to Augusta in the amout of
$25,000 for emergency relief to victims of disaster who need assistance to
include lodging, groceries, clothing, rent,emergency home repairs, medicine
and food to emergency workers.
Background:The Provider shall perform and furnish the following services under the
terms of the forgoing contract: Provide immediate emergency relief to
victims of diaster who need assistance by ensuring that they have: Trained
Red Cross interviewers who meet one-on-one with families to evalute the
immediate needs. Assistance which may include funds for lodging,
groceries, clothing, rent, emergency home repair, transportation, medicine,
and tools. Trained Red Cross nurses and volunteers to deliver first aid. The
Red Cross may help pay for certain replacement of medical needs, including
prescription medicines and eyeglasses. Licensed disaster mental health
services workers who help with the emotional impact disaster on its victims
as well as disaster workers. Information regarding community or
government resources which may be able help with long-term recovery
assistance. If needed, mass shelter care will be provided for those displaced
by larger scale disaster, as well as , food to emergency workers in the
affected area. Provide Community Disaster Education to the through the
Red Cross Ready Programs and distribution of disaster preparedness
brochures. Send emergency communication messages for Armed Forces
personnel and their families.
Analysis:
Financial Impact:$15,000 from EMA fund Acct.#101039210/5311816 $10,000 from Fire acct
# 274-034110-5237110
Alternatives:Not pass
Recommendation:Agree to this for disaster assistance for our citizens
Funds are Available in
the Following
Accounts:
Acct.#101039210/5311816 $15,000 Acct # 274-034110-5237110 $10,000
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 3
Attachment number 1Page 2 of 3
Attachment number 1Page 3 of 3
Public Safety Committee Meeting
11/23/2009 12:20 PM
Award of RFP #09-147
Department:Fire, Chief Howard Willis
Caption:Approve award of RFP #09-147, Custodial Services for Fire Administration
Office Building.
Background:The Augusta Fire Department Administration Office Building will open in
October of 2009. This facility will house all members of the Fire Aministration
staff, Training Division staff and Fire Prevention staff. It will be necessary to
retain the services of a proffessional custodial service to maintain this facility.
Analysis:The Augusta Fire Department and the Procurement Department have concluded
the RFP process for RFP Item # 09-147, Custodial Service for Fire
Administration Office Building. After the review of the two compliant vendors,
M&M Management Services Inc. has met all the specified requirements of the
RFP documents without taking any exceptions and within the allocated budget
amount. It is the opinion of the Augusta Fire Department that, M&M
Management Services Inc with a bid of $20,830.38 per year, should be awarded
the contract as best bid.
Financial Impact:Funding for this service is allocated in the 2009-2010 operating budgets
Alternatives:None at this time.
Recommendation:The Augusta Fire Department recommends M&M Management Services Inc
with a bid of $20,830.38 per year, should be awarded the contract as best bid.
Funds are Available in
the Following Accounts:274-03-4110 / 5223111
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
1
Memo
To: Geri Sams
From: Deputy Chief Mike Rogers
CC: Howard Willis, Nancy Williams, Phyllis Mills
Date: October 1, 2009
Re: Recommendation for awarding RFP Item # 09-147, Custodial Service for Fire
Administration Office Building
The Augusta Fire Department and the Procurement Department have concluded the
RFP process for RFP Item # 09-147, Custodial Service for Fire Administration Office
Building.
After the review of the two compliant vendors, M&M Management Services Inc. has
met all the specified requirements of the RFP documents without taking any
exceptions and within the allocated budget amount. It is the opinion of the Augusta
Fire Department that, M&M Management Services Inc with a bid of $20,830.38 per
year, should be awarded the contract as best bid.
Attachment number 1
Page 1 of 1
Item # 2
REQUEST FOR PROPOSALS
Request for Proposals will be received at this office until Wednesday, September 9, 2009 @ 11:00
a.m. for furnishing:
RFP ITEM #09-147 Janitorial Services for Fire Administration Building for
Fire Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. A Mandatory Pre-Proposal meeting will be held
on Friday, August 21, 2009 @ 2:00 p.m. in the Procurement Department – Room 605. All
questions must be submitted in writing to the office of the Procurement Department by
Tuesday, August 25, 2009 @ 3:00 p.m. by fax at 706-821-2811 or by mail. No RFP will be
accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement Department
with your bonafide bid package.
No RFP may be withdrawn for a period of 120 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark RFP number on the outside of the envelope.
Bidders are cautioned that sequestration of RFP documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized
sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle July 30, August 6, 13, 20, 2009
Metro Courier August 5, 2009
cc: Tameka Allen Interim Deputy Administrator
Howard Willis Fire Department
Mike Rogers Fire Department
Attachment number 2
Page 1 of 1
Item # 2
Ve
n
d
o
r
s
CS
R
A
C
u
s
t
o
d
i
a
l
S
p
e
c
27
0
9
O
a
k
l
a
n
d
A
v
e
n
u
e
Au
g
u
s
t
a
,
G
A
3
0
9
0
9
Si
z
e
m
o
r
e
J
a
n
i
t
o
r
i
a
l
13
6
9
R
e
y
n
o
l
d
s
S
t
r
e
e
t
Au
g
u
s
t
a
,
G
A
3
0
9
0
1
On
e
S
t
e
p
C
l
e
a
n
i
n
g
24
2
6
R
u
b
y
D
r
i
v
e
Au
g
u
s
t
a
,
G
A
3
0
9
0
6
Ea
s
t
e
r
S
e
a
l
s
o
f
G
A
15
0
0
W
r
i
g
h
t
s
b
o
r
o
R
d
.
Au
g
u
s
t
a
,
G
A
3
0
2
9
4
M
&
M
M
a
n
a
g
e
m
e
n
t
31
1
4
A
u
g
u
s
t
a
T
e
c
h
D
r
Au
g
u
s
t
a
,
G
A
3
0
9
0
6
Am
e
r
i
c
a
n
F
a
c
i
l
i
t
y
S
e
r
13
2
5
U
n
i
o
n
H
i
l
l
Al
p
h
a
r
e
t
t
a
,
G
A
3
0
0
0
4
YS
I
D
i
s
a
s
t
e
r
S
e
r
P.
O
.
B
o
x
1
0
7
Co
n
v
i
n
g
t
o
n
,
G
A
30
0
1
5
St
a
t
e
m
e
n
t
o
f
N
o
n
-
Di
s
c
r
i
m
i
n
a
t
i
o
n
In
c
o
m
p
l
e
t
e
Ye
s
Y
e
s
Co
n
f
l
i
c
t
o
f
I
n
t
e
r
e
s
t
Ye
s
Ye
s
Y
e
s
RF
P
F
o
r
m
Ye
s
Ye
s
Y
e
s
Co
n
t
r
a
c
t
o
r
A
f
f
i
d
a
v
i
t
&
A
g
r
e
e
m
e
n
t
In
c
o
m
p
l
e
t
e
Ye
s
Y
e
s
Su
b
c
o
n
t
r
a
c
t
o
r
Af
f
i
d
a
v
i
t
In
c
o
m
p
l
e
t
e
Ye
s
Y
e
s
No
n
-
C
o
l
l
u
s
i
o
n
Af
f
i
d
a
v
i
t
o
f
B
i
d
d
e
r
/
Of
f
e
r
o
r
In
c
o
m
p
l
e
t
e
Ye
s
Y
e
s
No
n
-
C
o
l
l
u
s
i
o
n
Af
f
i
d
a
v
i
t
o
f
Su
b
c
o
n
t
r
a
c
t
o
r
In
c
o
m
p
l
e
t
e
In
c
o
m
p
l
e
t
e
Y
e
s
Lo
c
a
l
S
m
a
l
l
Bu
s
i
n
e
s
s
Go
o
d
F
a
i
t
h
E
f
f
o
r
t
s
Ye
s
Ye
s
Y
e
s
Lo
c
a
l
S
m
a
l
l
Bu
s
i
n
e
s
s
Su
b
c
o
n
t
r
a
c
t
o
r
/
Su
p
p
l
i
e
r
Ut
i
l
i
z
a
t
i
o
n
P
l
a
n
Ye
s
Ye
s
Y
e
s
Ad
d
e
n
d
u
m
1
Ye
s
Ye
s
Y
e
s
Or
i
g
i
n
a
l
Ye
s
Ye
s
Y
e
s
Ei
g
h
t
C
o
p
i
e
s
Ye
s
Ye
s
Y
e
s
Fe
e
P
r
o
p
o
s
a
l
No
n
-
C
o
m
p
l
i
a
n
t
N
o
B
i
d
R
e
s
p
o
n
s
e
N
o
n
-
C
o
m
p
l
i
a
n
t
Y
e
s
RF
P
I
t
e
m
#
0
9
-
1
4
7
Ja
n
i
t
o
r
i
a
l
S
e
r
v
i
c
e
s
f
o
r
F
i
r
e
A
d
m
i
n
i
s
t
r
a
t
i
o
n
B
u
i
l
d
i
n
g
fo
r
t
h
e
C
i
t
y
o
f
A
u
g
u
s
t
a
-
F
i
r
e
D
e
p
a
r
t
m
e
n
t
RF
P
O
p
e
n
i
n
g
D
a
t
e
:
W
e
d
n
e
s
d
a
y
,
S
e
p
t
e
m
b
e
r
9
,
2
0
0
9
@
1
1
:
0
0
a
.m
.
Pa
g
e
1
o
f
2
Attachment number 3
Page 1 of 2
Item # 2
Ve
n
d
o
r
s
Ja
n
i
K
i
n
g
36
6
5
W
h
e
e
l
e
r
R
d
Au
g
u
s
t
a
,
G
A
3
0
9
0
9
Im
a
g
a
n
n
C
l
e
a
n
i
n
g
26
4
0
L
i
t
h
o
n
i
a
I
n
d
Li
t
h
o
n
i
a
,
G
A
3
0
0
5
8
Ex
e
c
u
t
i
v
e
J
a
n
i
t
o
r
i
a
l
P.
O
.
B
o
x
2
0
4
9
2
2
Ma
r
t
i
n
e
z
,
G
A
3
0
9
0
7
St
a
t
e
m
e
n
t
o
f
N
o
n
-
Di
s
c
r
i
m
i
n
a
t
i
o
n
Ye
s
Y
e
s
Co
n
f
l
i
c
t
o
f
I
n
t
e
r
e
s
t
Ye
s
Y
e
s
RF
P
F
o
r
m
Ye
s
I
n
c
o
m
p
l
e
t
e
Co
n
t
r
a
c
t
o
r
A
f
f
i
d
a
v
i
t
&
A
g
r
e
e
m
e
n
t
Ye
s
Y
e
s
Su
b
c
o
n
t
r
a
c
t
o
r
Af
f
i
d
a
v
i
t
Ye
s
I
n
c
o
m
p
l
e
t
e
No
n
-
C
o
l
l
u
s
i
o
n
Af
f
i
d
a
v
i
t
o
f
B
i
d
d
e
r
/
Of
f
e
r
o
r
Ye
s
Y
e
s
No
n
-
C
o
l
l
u
s
i
o
n
Af
f
i
d
a
v
i
t
o
f
Su
b
c
o
n
t
r
a
c
t
o
r
Ye
s
Y
e
s
Lo
c
a
l
S
m
a
l
l
Bu
s
i
n
e
s
s
Go
o
d
F
a
i
t
h
E
f
f
o
r
t
s
Ye
s
Y
e
s
Lo
c
a
l
S
m
a
l
l
Bu
s
i
n
e
s
s
Su
b
c
o
n
t
r
a
c
t
o
r
/
Su
p
p
l
i
e
r
Ut
i
l
i
z
a
t
i
o
n
P
l
a
n
Ye
s
Y
e
s
Ad
d
e
n
d
u
m
1
Ye
s
Y
e
s
Or
i
g
i
n
a
l
Ye
s
Y
e
s
Ei
g
h
t
C
o
p
i
e
s
Ye
s
Y
e
s
Fe
e
P
r
o
p
o
s
a
l
Ye
s
N
o
n
-
C
o
m
p
l
i
a
n
t
fo
r
t
h
e
C
i
t
y
o
f
A
u
g
u
s
t
a
-
E
n
g
i
n
e
e
r
i
n
g
D
e
p
a
r
t
m
e
n
t
RF
P
I
t
e
m
#
0
9
-
1
4
7
RF
P
O
p
e
n
i
n
g
D
a
t
e
:
T
h
u
r
s
d
a
y
,
J
u
l
y
2
,
2
0
0
9
@
3
:
0
0
p
.
m
.
Ja
n
i
t
o
r
i
a
l
S
e
r
v
i
c
e
s
f
o
r
F
i
r
e
A
d
m
i
n
i
s
t
r
a
t
i
o
n
B
u
i
l
d
i
n
g
Pa
g
e
2
o
f
2
Attachment number 3
Page 2 of 2
Item # 2
PTS.
A. Professional qualifications necessary for
satisfactory performance of required services.30 27.7 28.3
B. Specialized experience and technical competence
in the type of work required.20 18.3 20
C. Capacity to accomplish the work in the required
time 20 18.3 20
D. Past performance on contracts with Government
agencies, private agencies, private industry in terms
of cost control, quality work, and compliance with
performance schedules. Document by references
and other means.
10 8.3 10
E. Location in the general geographical area of the
project and knowledge of the locality of the project.10 7.6 10
F. Firm’s understanding of work to be done. 10 9.3 10
TOTAL 100 89.5 98.3
M & M Management
3114 Augusta Tech Dr
Augusta, GA 30906
Evaluation Criteria
Comments:
Evaluator # Cumulative
Cummulative Evaluation Sheet RFP Item #09-147
Janitorial Services for Fire Administration Building
For the City of Augusta – Fire Department
Imagann Cleaning
2640 Lithonia Ind
Lithonia, GA 30058
Attachment number 4
Page 1 of 1
Item # 2
Attachment number 5
Page 1 of 3
Item # 2
Attachment number 5
Page 2 of 3
Item # 2
Attachment number 5
Page 3 of 3
Item # 2
Attachment number 6
Page 1 of 2
Item # 2
Attachment number 6
Page 2 of 2
Item # 2
Attachment number 7
Page 1 of 2
Item # 2
Attachment number 7
Page 2 of 2
Item # 2