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HomeMy WebLinkAbout2009-10-12-Meeting Agendawww.augustaga.gov Public Safety Committee Meeting Committee Room- 10/12/2009- 1:10 PM PUBLIC SAFETY 1. Motion to approve replacement of Air Conditioning/Heat Pumps for 9-1-1. Attachments 2. Approve Change Order Number 11 in the amount of $147,780.89 to the Construction Contract for the Webster Detention Center Expansion. Attachments 3. Consider a request from The Optimist Club of Augusta, Inc. requesting authorization to use the 400 block of Taylor and Walton Streets for on- street parking for the Exchange Club Fair, October 16-25, 2009. Attachments 4. Consider the naming of the Judicial Center in honor of Judge John Ruffin. (Requested by Commissioner Johnson) Attachments Public Safety Committee Meeting 10/12/2009 1:10 PM Air Conditioner Replacement Department:Augusta 9-1-1 Communication Center Caption:Motion to approve replacement of Air Conditioning/Heat Pumps for 9-1-1. Background:It is urgent that the air conditioning units on the 9-1-1 Building be replaced. The 5 ton unit for the radio equipment is completely shut down and has been for over a month and the remaining three units have cost over $3,000.00 in repair bills since the beginning of 2009 with most costs incurred during the last 90 days. The 9-1-1 Center contains sensitive computer based equipment for the delivery of the Public Safety Service and requires we maintain a cool environment for this equipment which is becoming more difficult as the current equipment wears out. A benefit to replacing this equipment should be a reduction in energy bills as newer units are more efficient and generally costs less to operate. Analysis:The units needing replacement are: Qty Size Type 1 5ton Trane 2 10ton Trane 1 12.5ton Trane Financial Impact:Quotes from three vendors regarding the costs for replacing the four affected units have been obtained and are attached. A purchase order has been issued to begin replacement of the units due to the emergency nature of this repair. The purchase order was issued to Smith Brothers as they submitted the lowest of the three quotes. Smith Brothers Mechanical $29,120 Gold Mech $45,776.00 BTM $39,695.21 Alternatives:None Recommendation:Approve the emergency purchase and transfer of funds from the Wireless Fund Balance Unreserved into the 9-1-1 Operational Budget to cover this cost.Sufficient funds are available in the Wireless Fund Balance Unreserved. Funds are Available in the Following Accounts: Transfer $30,000 from the Wireless Fund Balance Unreserved into 216-03- 7110 54.13120 REVIEWED AND APPROVED BY: Finance. Law. Cover Memo Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 6 Attachment number 1Page 2 of 6 Attachment number 1Page 3 of 6 Attachment number 1Page 4 of 6 Attachment number 1Page 5 of 6 Attachment number 1Page 6 of 6 Attachment number 2Page 1 of 1 Public Safety Committee Meeting 10/12/2009 1:10 PM Approve Change Order No. 11 to McKnight Construction Contract for the Webster Detention Center Expansion Department:RCSO, through Capital Improvements PM Caption:Approve Change Order Number 11 in the amount of $147,780.89 to the Construction Contract for the Webster Detention Center Expansion. Background:The current $33.26M Contract with McKnight Construction to construct additions to the Detention Center was approved by the Commission on November 5, 2008, and significantly altered by the addition of the Female Pod (Change Order No. 1) shortly thereafter. Subsequent, additional Change Orders are listed on the attached Change Order Log. This Change Order enhances jail security by increasing the number of security surveillance cameras, adds a needed domestic water heating system, and also includes other minor revisions which are required. Analysis:This Change Order consists of two major items, both recommended as noted: 1. Enhancements to the video surveillance/security system. In accordance with the request of the RCSO, the Architect/Engineer has revised the design of the video system to enhance security, adding a total of 12 additional digital security cameras and accessories. This change will enhance security and safety by reducing the number of blind spots in the jail facility. 2. Revisions to the domestic hot water system. This item adds a high capacity commercial water heater system to the male pod, which was inadvertently omitted from the Contract Documents. Several other minor changes, totaling approximately $6000, are also included. Augusta’s Capital Improvements Program Manager has reviewed and negotiated the change order proposals with the General Contractor. Total project change orders are now at 1.3% of the initial, total construction cost, which is well within budget and industry standards. Financial Impact:This change Order will increase McKnight’s construction Contract amount by $147,780.89. The Change Order will be funded by the project’s construction change order contingency, which retains ample funds for future, unforeseen changes. Alternatives:1. Do not add the cameras. The security cameras are recommended to enhance the current system, but they are not required. 2. All remaining work in this Change Order is required. Recommendation:Approve Change Order Number 11 in the amount of $147,780.89 to the Construction Contract for the Webster Detention Center Expansion. Funds are Available in Cover Memo the Following Accounts: FUNDS ARE AVAILABLE IN ACCOUNT: Jail Expansion: GL – 325-05- 1130 / 206351101 REVIEWED AND APPROVED BY: Finance. Law. Administrator. 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Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1Page 1 of 1 Public Safety Committee Meeting 10/12/2009 1:10 PM Judicial Center Naming Department:Clerk of Commission Caption:Consider the naming of the Judicial Center in honor of Judge John Ruffin. (Requested by Commissioner Johnson) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo