HomeMy WebLinkAbout2009-10-12-Meeting Agendawww.augustaga.gov
Public Safety Committee Meeting Committee Room- 10/12/2009- 1:10 PM
PUBLIC SAFETY
1. Motion to approve replacement of Air Conditioning/Heat Pumps for 9-1-1.
Attachments
2. Approve Change Order Number 11 in the amount of $147,780.89 to the
Construction Contract for the Webster Detention Center Expansion.
Attachments
3. Consider a request from The Optimist Club of Augusta, Inc. requesting
authorization to use the 400 block of Taylor and Walton Streets for on-
street parking for the Exchange Club Fair, October 16-25, 2009.
Attachments
4. Consider the naming of the Judicial Center in honor of Judge John Ruffin.
(Requested by Commissioner Johnson)
Attachments
Public Safety Committee Meeting
10/12/2009 1:10 PM
Air Conditioner Replacement
Department:Augusta 9-1-1 Communication Center
Caption:Motion to approve replacement of Air Conditioning/Heat Pumps for 9-1-1.
Background:It is urgent that the air conditioning units on the 9-1-1 Building be replaced.
The 5 ton unit for the radio equipment is completely shut down and has been
for over a month and the remaining three units have cost over $3,000.00 in
repair bills since the beginning of 2009 with most costs incurred during the
last 90 days. The 9-1-1 Center contains sensitive computer based equipment
for the delivery of the Public Safety Service and requires we maintain a cool
environment for this equipment which is becoming more difficult as the
current equipment wears out. A benefit to replacing this equipment should
be a reduction in energy bills as newer units are more efficient and generally
costs less to operate.
Analysis:The units needing replacement are: Qty Size Type 1 5ton Trane 2 10ton
Trane 1 12.5ton Trane
Financial Impact:Quotes from three vendors regarding the costs for replacing the four affected
units have been obtained and are attached. A purchase order has been issued
to begin replacement of the units due to the emergency nature of this repair.
The purchase order was issued to Smith Brothers as they submitted the
lowest of the three quotes. Smith Brothers Mechanical $29,120 Gold Mech
$45,776.00 BTM $39,695.21
Alternatives:None
Recommendation:Approve the emergency purchase and transfer of funds from the Wireless
Fund Balance Unreserved into the 9-1-1 Operational Budget to cover this
cost.Sufficient funds are available in the Wireless Fund Balance Unreserved.
Funds are Available in
the Following
Accounts:
Transfer $30,000 from the Wireless Fund Balance Unreserved into 216-03-
7110 54.13120
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Administrator.
Clerk of Commission
Cover Memo
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Public Safety Committee Meeting
10/12/2009 1:10 PM
Approve Change Order No. 11 to McKnight Construction Contract for the Webster Detention Center Expansion
Department:RCSO, through Capital Improvements PM
Caption:Approve Change Order Number 11 in the amount of $147,780.89 to the
Construction Contract for the Webster Detention Center Expansion.
Background:The current $33.26M Contract with McKnight Construction to construct
additions to the Detention Center was approved by the Commission on
November 5, 2008, and significantly altered by the addition of the Female
Pod (Change Order No. 1) shortly thereafter. Subsequent, additional
Change Orders are listed on the attached Change Order Log. This Change
Order enhances jail security by increasing the number of security
surveillance cameras, adds a needed domestic water heating system, and
also includes other minor revisions which are required.
Analysis:This Change Order consists of two major items, both recommended as
noted: 1. Enhancements to the video surveillance/security system. In
accordance with the request of the RCSO, the Architect/Engineer has
revised the design of the video system to enhance security, adding a total of
12 additional digital security cameras and accessories. This change will
enhance security and safety by reducing the number of blind spots in the jail
facility. 2. Revisions to the domestic hot water system. This item adds a high
capacity commercial water heater system to the male pod, which was
inadvertently omitted from the Contract Documents. Several other minor
changes, totaling approximately $6000, are also included. Augusta’s Capital
Improvements Program Manager has reviewed and negotiated the change
order proposals with the General Contractor. Total project change orders are
now at 1.3% of the initial, total construction cost, which is well within
budget and industry standards.
Financial Impact:This change Order will increase McKnight’s construction Contract amount
by $147,780.89. The Change Order will be funded by the project’s
construction change order contingency, which retains ample funds for
future, unforeseen changes.
Alternatives:1. Do not add the cameras. The security cameras are recommended to
enhance the current system, but they are not required. 2. All remaining work
in this Change Order is required.
Recommendation:Approve Change Order Number 11 in the amount of $147,780.89 to the
Construction Contract for the Webster Detention Center Expansion.
Funds are Available in
Cover Memo
the Following
Accounts:
FUNDS ARE AVAILABLE IN ACCOUNT: Jail Expansion: GL – 325-05-
1130 / 206351101
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Public Safety Committee Meeting
10/12/2009 1:10 PM
Exchange Club Fair Parking
Department:Clerk of Commission
Caption:Consider a request from The Optimist Club of Augusta, Inc. requesting
authorization to use the 400 block of Taylor and Walton Streets for on-street
parking for the Exchange Club Fair, October 16-25, 2009.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
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Public Safety Committee Meeting
10/12/2009 1:10 PM
Judicial Center Naming
Department:Clerk of Commission
Caption:Consider the naming of the Judicial Center in honor of Judge John Ruffin.
(Requested by Commissioner Johnson)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo